2016-11-01CITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
3. Pledge of Allegiance: Girl Scout Troop 1412
4. Honors and Recognitions:
A. Proclamation for Veterans' Day
B. Youth donation to law enforcement charity
5. Local Business Report
NOVEMBER 1. 2016
6. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately followina the work session
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held. under these exceptions. at the end of the Reaular Session or at
any time durinq the meetinq that a need arises for the Citv Council to
seek advice from the city attornev as to the posted subiect matter of
this Citv Council meeting.
1. Section 551.071: Consultation with citv attornev
a. Seek advice of the city attorney regarding legal issues with
Dove Road infrastructure improvements.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 1, 2016
Page 2 of 8
b. Seek advice of the city attorney regarding legal issues
related to Tax Increment Reinvestment Zone Number One.
2. Section 551.076: Deliberation reaardina securitv devices
a. Seek advice of the city attorney on implementation of the
water meter upgrade project.
3. Section 551.087: Deliberation reaardina economic
develoument negotiations
a. Discuss the terms and conditions of an economic
development incentives program - Project No. 2014-03.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Home for the Holidays
2. Annual Leaf Recycling Program Update
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the October 18, 2016 regular City Council meeting
B. Approve Ordinance No. 1153, 1St Reading, to adopt ordinance to abandon
permanent right of way as recorded on Lot 1, Block 17, Southlake Town
Square, Phase IV, recorded in Cabinet A, Slides 10949-10952, Plat
Records, Tarrant County, Texas, situated in the Richard Eads Survey,
Abstract No. 481. (If approved, the public hearing will be held on
November 15, 2016.)
C. Approve Ordinance No. 1166, 1St Reading, to adopt ordinance to abandon
an unused permanent water line easement in a tract of land deeded to Joe
L. Wright as recorded in Cabinet A, Slide 11914 of plat records of Tarrant
County. (If approved, the public hearing will be held on November 15,
2016.)
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 1, 2016
Page 3 of 8
D. Approve a professional consultant agreement with Jerry Hodge and
Associates for project management of the State Highway 114
Improvements Project in an amount not to exceed $72,000.
E. Approve renewal of contract with Crowley Sports Officials for sports
officiating and scorekeeping services in an amount not to exceed
$130,000.
F. Approve contract for Construction Manager at -Risk services with Haydon
Building Corp for the construction of the Bicentennial Park Phase 3
Improvements - Southlake Tennis Center project.
G. Approve Engineering Services Agreement with Kimley-Horn and
Associates, Inc. for Various Intersection Analyses Citywide — Phase 2 - in
the amount of $68,000.
H. Approve the absence of Planning and Zoning Commissioner Kate Smith
from the October 6th and 20th meetings.
Approve ZA16-078, Plat Revision for Lots 11R1 and 11R2, S. Freeman
No. 525 Addition, being a revision of Lot 11, S. Freeman No. 525 Addition,
an addition to the City of Southlake, Tarrant County, Texas and located at
2580 Greenbough Lane, Southlake, Texas. Current Zoning: "SF -1A"
Single Family Residential District. SPIN #4.
TABLED ITEMS:
Table Ordinance No. 480-474A, (ZA16-026),lst Reading, Zoning Change
and Site Plan for River Oaks Park office building on property described as
Lot 7, Block 1, River Oaks Addition, an addition to the City of Southlake,
Tarrant County, Texas, and located at 121 River Oaks Drive, Southlake,
Texas. Current Zoning: "S -P-2" Generalized Site Plan District. Requested
Zoning: "S -P-2" Generalized Site Plan District. SPIN #11. (This item is
requested to be tabled until the November 15, 2016 City Council meeting.
If approved, the public hearing will be held on December 6, 2016.)
K. Table Ordinance No. 480-564B, (ZA16-029), 2"d Reading, Zoning Change
and Development Plan for Carillon Corporate District on property
described as Tracts 3132 and 3B and a portion of Tract 3A1, Larkin H.
Chivers Survey, Abstract No. 300, City of Southlake, Tarrant County,
Texas and located between the 200 and 400 Block of East State Highway
114, being approximately 1,100 feet east of the northeast corner of East
State Highway 114 and North White Chapel Boulevard, Southlake, Texas.
Current Zoning: "ECZ" Employment Center Zoning District. Requested
Zoning: "ECZ" Employment Center Zoning District. SPIN #3. PUBLIC
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 1, 2016
Page 4 of 8
HEARING (This item is requested to be tabled until the November 15,
2016 City Council meeting.)
L. Table ZA16-030, Site Plan for Hotel Indigo Carillon on property described
as a portion of Tract 3A1, Larkin H. Chivers Survey, Abstract No. 300, City
of Southlake, Tarrant County, Texas and located between the 200 and
400 Block of East State Highway 114, being approximately 1,100 feet east
of the northeast corner of East State Highway 114 and North White
Chapel Boulevard, Southlake, Texas. Current Zoning: "ECZ" Employment
Center Zoning District. Requested Zoning: "ECZ" Employment Center
Zoning District. SPIN #3. PUBLIC HEARING (This item is requested to be
tabled until the November 15, 2016 City Council meeting.)
M. Table ZA16-031, Preliminary Plat for Lots 1 and 2, Block 1, Carillon - Hotel
Indigo on property described as portions of Tracts 3A5, 3A3, 3A and 3A1,
Larkin H. Chivers Survey, Abstract No. 300, City of Southlake, Tarrant
County, Texas and located between the 200 and 400 Block of East State
Highway 114, being approximately 1,100 feet east of the northeast corner
of East State Highway 114 and North White Chapel Boulevard, Southlake,
Texas. Current Zoning: "ECZ" Employment Center Zoning District.
Requested Zoning: "ECZ" Employment Center Zoning District. SPIN #3.
(This item is requested to be tabled until the November 15, 2016 City
Council meeting.)
N. Table Ordinance No. 480-564C, 2"d Reading, (ZA16-071), the City of
Southlake is proposing a Zoning Change and Development Plan for
Carillon, Plaza District on property described as Tracts 1, 3A04, 3A04A,
3A05 and portions of Tracts, 3A, 3A01, and 3A03, Larkin H. Chivers
Survey, Abstract No. 300, City of Southlake, Tarrant County, Texas and
generally located at the northeast intersection of East State Highway 114
and North White Chapel Boulevard and bounded by East State Highway
114 on the south, North White Chapel Boulevard on the west, East
Kirkwood Boulevard on the north and Riviera Lane on the east, Southlake,
Texas. Current Zoning: "ECZ" Employment Center Zoning District.
Requested Zoning: "ECZ" Employment Center Zoning District. SPIN #3.
PUBLIC HEARING (This item is requested to be tabled until the
November 15, 2016 City Council meeting.)
O. Table Ordinance No. 480-VVVV, 2"d Reading, Amendment to the City of
Southlake Comprehensive Zoning Ordinance No. 480, as amended, to
add development regulations for the buffering of natural areas along
streams, to add regulations regarding the use of permeable pavement and
to include miscellaneous corrections. PUBLIC HEARING (This item is
requested to be tabled until the November 15, 2016 City Council meeting.)
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 1, 2016
Page 5 of 8
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m. This is the
public's opportunity to address the City Council about non -agenda items. During
this proceeding, the City Council will not discuss, consider or take action on any
item presented. We respectfully ask that anyone stepping forward to speak
during Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A - D. These items were intentionally left blank.
E. Resolution No. 16-052, (ZA16-087), Specific Use Permit for a kennel on
property described as Lots 3R11 R1 and 3R11 R2, Green Meadow
Subdivision, an addition to the City of Southlake, Tarrant County, Texas,
and located at 2245 and 2251 East Continental Boulevard, Southlake,
Texas. Current Zoning: "I-1" Light Industrial District. SPIN #8. PUBLIC
HEARING
F. ZA16-088, Plat Revision for Lot 3R11 R3, Green Meadow Subdivision
being a revision of Lots 3R11R1 and 3R11R2, Green Meadow
Subdivision, an addition to the City of Southlake, Tarrant County, Texas,
and located at 2245 and 2251 East Continental Boulevard, Southlake,
Texas. Current Zoning: "I-1" Light Industrial District. SPIN #8.
G. Ordinance No. 480-643C, (ZA16-058), 2nd Reading, Zoning Change and
Site Plan for Park Village Landscape Plan on property described as Lot 1,
Block 1 and Lot 1, Block 2, Park Village, an addition to the City of
Southlake, Tarrant County, Texas, and located at 1035 East Southlake
Boulevard and 300 South Carroll Avenue, Southlake, Texas. Current
Zoning: "S -P-1" Detailed Site Plan District. Requested Zoning: "S -P-1"
Detailed Site Plan District. SPIN #9. PUBLIC HEARING
7. Ordinances, first readings, and related items:
A. Ordinance No. 1165, (CP16-006), 1St Reading, Land Use Plan
Amendment from Office Commercial to Retail Commercial on property
described as a portion of Tract 3C, Hiram Granberry Survey, Abstract No.
581 and Tract 1A, Littleberry G. Hall Survey, Abstract No. 686, City of
Southlake, Tarrant County, Texas, and generally located near the
southwest corner of West Southlake Boulevard and South White Chapel
Boulevard and addressed as 130 South White Chapel Boulevard,
Southlake, Texas. Current Zoning: "0-1" Office District. SPIN #10. (If
approved, the public hearing will be held on November 15, 2016.)
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 1, 2016
Page 6 of 8
B. Ordinance No. 480-721, (ZA16-057), 15f Reading, Zoning Change and Site
Plan for Southlake Commons on property described as Tract 3C, Hiram
Granberry Survey, Abstract No. 581 and Tract 1A, Littleberry G. Hall
Survey, Abstract No. 686, in the City of Southlake, Tarrant County, Texas,
approximately 7.5 acres generally located near the southwest corner of
West Southlake Boulevard and South White Chapel Boulevard and
addressed as 130 South White Chapel Boulevard, Southlake, Texas.
Current Zoning: "0-1" Generalized Site Plan District. Requested Zoning:
"S -P-1" Detailed Site Plan District. SPIN #10. (If approved, the public
hearing will be held on November 15, 2016.)
C. Ordinance No. 480-3438, (ZA16-086), 1st Reading, Zoning Change and
Site Plan for Southlake Department of Public Safety West on property
being described as Lots 3R1 and 3R2, Block 1, Corner Addition, City of
Southlake, Tarrant County, Texas and located at 2100 West Southlake
Boulevard, Southlake, Texas. Current Zoning; "S -P-1" Detailed Site Plan
District. Requested Zoning: "S -P-1" Detailed Site Plan District. SPIN #6. (If
approved, the public hearing will be held on November 15, 2016.)
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration:
A. SV16-016, Variance to the Sign Ordinance No. 704-H for Starpower
located at 1600 East Southlake Boulevard, Suite 160, Southlake, Texas.
10. Other items for discussion: (There are no items on this agenda.)
11. Meeting adjourned.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, October 28, 2016 by 6:00 p.m.,
pursuant to the Texas Government Code, Chapter 551.
%" uTHLs
'P Lori Payne, TR C mF
City Secretary
If you plan to attend thr6 ,gubfia�OWting and have a disability that requires special
needs, please advise the Citf!'SL'�retary's Office 48 hours in advance at 817-748-8016
and reasonable accommodations will be made to assist you.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 1, 2016
Page 7 of 8
EXECUTIVE SESSION
Section 551.071: Consultation with attornev. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council
under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas
clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. Pending Public Information Act requests.
2. Texas Attorney General litigation defending the constitutionality of the Texas
Open Meetings Act.
3. Legal issues regarding the Barnett Shale gas extraction and transportation.
4. Legal issues related to property located at 3100, 3110, and 3112 East Southlake
Boulevard.
5. City of Southlake v. Ashwin J. Babaria, et. al.; Cause No. 2011-006149-3;
eminent domain action regarding property located at 1470 North Kimball Avenue,
Southlake, Texas.
6. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15 -CV -00335-A.
7. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15 -
CV -00874-0.
8. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City
of Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
9. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
Section 551.072: Deliberation reaardina real Drooertv. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation reaardina DrosDective aift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift
or donation to the City.
Section 551.074: Deliberation reaardina Dersonnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation reaardina securitv devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security
personnel or devices.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 1, 2016
Page 8 of 8
Section 551.087: Deliberation reaardina economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in
or near the city and which the City is conducting economic development negotiations; or
to deliberate the offer of a financial or other incentive to a business prospect as
described above.
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly
of an explosive weapon, the location of a material that may be used in a chemical,
biological or radioactive weapon, or unpublished information pertaining to vaccines or
devices to detect biological agents or toxins; 4) that relates to details of the encryption
codes or security keys for a public communication system; 5) that relates to a terrorism -
related report to an agency of the United States; 6) that relates to technical details of
particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to
information regarding security measures or security systems intended to protect public
and private property from an act of terrorism. The Texas Disaster Act specifically
requires that a tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetinas to discuss emeraencv management plans
reaardina pipeline safetv. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when
those plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork