2016-09-13 SAC Minutes CITY OF
j SOUTHLAKE
Senior Advisory Commission Meeting:
September 13, 2016
LOCATION: Senior Activity Center
The Marq Southlake
Legends Hall — Legacy I & II
285 Shady Oaks Drive
Southlake, Texas
Members Present: Secretary Marge Kyle; SAC members Bernice McCauley, Barbara
Pappy, Esther Spickler, Jim Miller (Alt 1), and MaryLee Alford (Alt 2)
Commission Members Absent: Chairman Beverly Blake and Vice Chair Jean Boland
Staff Members Present: Director Chris Tribble, Deputy Director of Community Services
Candice Edmondson, Assistant to the City Manager Daniel Cortez and Senior Services
Coordinator Soheila Phelps
Guests: Brighton Greene, CARS liaison; Mary King, Executive Director, Metroport Meals
on Wheels
1. CALL TO ORDER
Secretary Marge Kyle called the meeting of the Senior Advisory Commission to order
at 1:08 p.m.
2. REPORTS
2A. METROPORT MEALS ON WHEELS
MMOW Executive Director Mary King reviewed the statistics for the July MMOW
report. Additional information about direct food costs for the home delivered and
congregate meals was provided in a handout that was reviewed. Ms. King was
available to respond to questions from the Commission.
2B. CALL A RIDE SOUTHLAKE
CARS board representative Brighton Greene presented ridership information from
the July CARS report. Mr. Greene responded to questions from the Commission
regarding rides to other senior centers and clarification of the "Rider Groups"
classification on the report. There were 947 rides year-to-date compared to 771 rides
from same period last year.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
2C. SOUTHLAKE SENIOR FUNDING, INC.
Southlake Senior Funding, Inc. representative Bernice McCauley reported a SSFI
meeting would be held next week where future sponsorship opportunities will be
discussed. Some of SSFI recent activities include providing a partial sponsorship of
the Guys & Dolls event last weekend and another senior event later this week. SSFI
is participating in the North Texas Giving Day to be held September 22, 2016. Ms.
McCauley responded to questions regarding SSFI financial reports and discounts to
participants.
2D. CITY MANAGER'S OFFICE
Assistant to the City Manager Daniel Cortez provided a City Manager's Report with a
presentation of the Mayor's message about the Fiscal Year 2017 budget video. The
Senior Advisory Commission members were encouraged to attend the City Council
meeting on September 20th where the budget will be considered and to contact the
City Council and staff with any questions or concerns.
2E. COMMUNITY SERVICES
Director Chris Tribble shared artist renderings of The Marq Southlake - Champions
Club with the Commission. City Council approved the contract for construction of
Champions Club with Haydon Building Corporation in the amount of $32,988,686 on
September 6, 2016. Groundbreaking is scheduled for November 10, 2016 with an
anticipated opening in June 2018
Director Tribble responded to questions regarding Champions Club. Some of the
discussion topics included:
• Expected payoff time for construction of Champions Club and use of 3/8-cent
Sales Tax
• Door in senior fitness room to locker area/restroom to be fire door exit
• Admission fee for Champions Club access
• Future use of the current Wellness Room in the Senior Center. The
Commission discussed many options for the Senior Center Wellness Room,
including the use of the room as a restroom.
2F. SENIOR SERVICES COORDINATOR
Senior Services Coordinator Soheila Phelps reported on senior center events,
programs and upcoming activities. Plans are being finalized for the next major senior
event, Vegas Casino Night, on October 28, 2016. Senior field trips, events and
seminars continue to be very well attended. Ms. Phelps responded to questions from
the Commission regarding Tarrant County Senior Empowerment event October 7,
2016.
City of Southlake Values:
Integrity ♦ Innovation •Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Minutes of the September 13,2016
Page 3 of 5
3. CONSENT AGENDA Consent Agenda items are considered to be routine by the
Commission and are enacted with one motion.
3A. APPROVAL OF THE MINUTES FROM THE AUGUST 9, 2016 REGULAR SENIOR
ADVISORY COMMISSION MEETING.
There were no changes to the August 9, 2016 meeting minutes.
APPROVED
A motion was made to accept the minutes as read.
Motion: Pappy
Second: Miller (Alt#1)
Ayes: Alford (Alt#2), Kyle, McCauley, Miller (Alt #1), Pappy, Spickler,
Nays: None
Abstention None
Vote: 6-0
Motion Carried.
4. CONSIDER
4A. RECOMMENDATION ON COMMUNITY SERVICES AGREEMENT WITH CALL A
RIDE SOUTHLAKE, INC.
Deputy Director Candice Edmondson presented the Community Services Agreement
with Call A Ride Southlake, Inc. (CARS) and was available to answer questions.
There was no discussion by the Commission.
APPROVED
A motion was made to recommend approval of the Community Services Agreement
with CARS.
Motion: Alford (Alt#2)
Second: Spickler
Ayes: Alford (Alt#2), Kyle, McCauley, Miller (Alt #1), Pappy, Spickler
Nays: None
Abstention None
Vote: 6-0
Motion Carried.
4B. RECOMMENDATION ON COMMUNITY SERVICES AGREEMENT WITH
METROPORT MEALS ON WHEELS
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Minutes of the September 13,2016
Page 4 of 5
Deputy Director Candice Edmondson presented the Community Services Agreement
with Metroport Meals on Wheels (MMOW) and was available to answer questions.
There was no discussion.
APPROVED
A motion was made and unanimously approved to recommend approval of the
Community Services Agreement with Metroport Meals on Wheels.
Motion: Alford (Alt#2)
Second: Miller (Alt#1)
Ayes: Alford (Alt#2), Kyle, McCauley, Miller (Alt#1), Pappy, Spickler
Nays: None
Abstention None
Vote: 6-0
Motion Carried.
5. PUBLIC FORUM —Secretary Marge Kyle opened and closed Public Forum.
SAC member Bernie McCauley recommended the names on the memorial plaque in the
Dick McCauley Library be listed in chronological order of death. The Commission and staff
discussed the possibility and agreed if a volunteer could research the dates and provide that
information to staff the plaque could be reprinted with the names in chronological order.
6. ADJOURNMENT
APPROVED
A motion was made to adjourn the SAC meeting at 2:33 p.m.
Motion: McCauley
Second: Miller (Alt#1)
Ayes: Alford (Alt#2), Kyle, McCauley, Miller(Alt#1), Pappy, Spickler
Nays: None
Abstention None
Vote* 6-0
Motion Carried.
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Beverly Blake, r hair Candice Edmondson
Deputy Director Community Services
City of Southlake Values.
Integrity • Innovation ♦Accountability ♦ Commitment to Excellence • Teamwork
Senior Advisory Commission
Minutes of the September 13,2016
Page 5 of 5
Note Four(4) of the six (6) regular Senior Advisory Commission members were present
to vote. Place 3 of the Senior Advisory Commission was vacant effective May 10, 2016.
Alternate #1 Jim Miller and Alternate #2 MaryLee Alford participated in motion/vote in
place of absent/vacant Senior Advisory Commission members.
A digital recording of this meeting is available upon request from the Office of City Secretary.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OUF
SOTHLAKE Senior Advisory Commission Sign-in Sheet
Sept 13, 2016 @ 1pm
Senior Activity Center—The Marq Southlake— Legacy I-II
285 Shady Oaks Dr. - Southlake, TX
Jean Boland (Place 1), Vice Chair
Bernice McCauley (Place 2)
VACANT(Place 3)
Barbara Pappy (Place 4)
Esther Spickler (Place 5) Al u
Beverly Blake (Place 6), Chairman om,'i
Margie Kyle (Place 7), Secretary t/o7 `€ /esr
Jim Miller (Alt 1)
MaryLee Alford (Alt 2) Zei_ �� - V'
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STAFF
Chris Tribble
Kate Meacham
Soheila Phelps .
Daniel Cortez �� J
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GUESTS (PLEASE PRINT)
Brighton Greene (CARS) ,(
Erik Phelps (CARS)
Mary King (MMOW)