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2016-09-13 SAC Minutes CITY OF j SOUTHLAKE Senior Advisory Commission Meeting: September 13, 2016 LOCATION: Senior Activity Center The Marq Southlake Legends Hall — Legacy I & II 285 Shady Oaks Drive Southlake, Texas Members Present: Secretary Marge Kyle; SAC members Bernice McCauley, Barbara Pappy, Esther Spickler, Jim Miller (Alt 1), and MaryLee Alford (Alt 2) Commission Members Absent: Chairman Beverly Blake and Vice Chair Jean Boland Staff Members Present: Director Chris Tribble, Deputy Director of Community Services Candice Edmondson, Assistant to the City Manager Daniel Cortez and Senior Services Coordinator Soheila Phelps Guests: Brighton Greene, CARS liaison; Mary King, Executive Director, Metroport Meals on Wheels 1. CALL TO ORDER Secretary Marge Kyle called the meeting of the Senior Advisory Commission to order at 1:08 p.m. 2. REPORTS 2A. METROPORT MEALS ON WHEELS MMOW Executive Director Mary King reviewed the statistics for the July MMOW report. Additional information about direct food costs for the home delivered and congregate meals was provided in a handout that was reviewed. Ms. King was available to respond to questions from the Commission. 2B. CALL A RIDE SOUTHLAKE CARS board representative Brighton Greene presented ridership information from the July CARS report. Mr. Greene responded to questions from the Commission regarding rides to other senior centers and clarification of the "Rider Groups" classification on the report. There were 947 rides year-to-date compared to 771 rides from same period last year. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 2C. SOUTHLAKE SENIOR FUNDING, INC. Southlake Senior Funding, Inc. representative Bernice McCauley reported a SSFI meeting would be held next week where future sponsorship opportunities will be discussed. Some of SSFI recent activities include providing a partial sponsorship of the Guys & Dolls event last weekend and another senior event later this week. SSFI is participating in the North Texas Giving Day to be held September 22, 2016. Ms. McCauley responded to questions regarding SSFI financial reports and discounts to participants. 2D. CITY MANAGER'S OFFICE Assistant to the City Manager Daniel Cortez provided a City Manager's Report with a presentation of the Mayor's message about the Fiscal Year 2017 budget video. The Senior Advisory Commission members were encouraged to attend the City Council meeting on September 20th where the budget will be considered and to contact the City Council and staff with any questions or concerns. 2E. COMMUNITY SERVICES Director Chris Tribble shared artist renderings of The Marq Southlake - Champions Club with the Commission. City Council approved the contract for construction of Champions Club with Haydon Building Corporation in the amount of $32,988,686 on September 6, 2016. Groundbreaking is scheduled for November 10, 2016 with an anticipated opening in June 2018 Director Tribble responded to questions regarding Champions Club. Some of the discussion topics included: • Expected payoff time for construction of Champions Club and use of 3/8-cent Sales Tax • Door in senior fitness room to locker area/restroom to be fire door exit • Admission fee for Champions Club access • Future use of the current Wellness Room in the Senior Center. The Commission discussed many options for the Senior Center Wellness Room, including the use of the room as a restroom. 2F. SENIOR SERVICES COORDINATOR Senior Services Coordinator Soheila Phelps reported on senior center events, programs and upcoming activities. Plans are being finalized for the next major senior event, Vegas Casino Night, on October 28, 2016. Senior field trips, events and seminars continue to be very well attended. Ms. Phelps responded to questions from the Commission regarding Tarrant County Senior Empowerment event October 7, 2016. City of Southlake Values: Integrity ♦ Innovation •Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Minutes of the September 13,2016 Page 3 of 5 3. CONSENT AGENDA Consent Agenda items are considered to be routine by the Commission and are enacted with one motion. 3A. APPROVAL OF THE MINUTES FROM THE AUGUST 9, 2016 REGULAR SENIOR ADVISORY COMMISSION MEETING. There were no changes to the August 9, 2016 meeting minutes. APPROVED A motion was made to accept the minutes as read. Motion: Pappy Second: Miller (Alt#1) Ayes: Alford (Alt#2), Kyle, McCauley, Miller (Alt #1), Pappy, Spickler, Nays: None Abstention None Vote: 6-0 Motion Carried. 4. CONSIDER 4A. RECOMMENDATION ON COMMUNITY SERVICES AGREEMENT WITH CALL A RIDE SOUTHLAKE, INC. Deputy Director Candice Edmondson presented the Community Services Agreement with Call A Ride Southlake, Inc. (CARS) and was available to answer questions. There was no discussion by the Commission. APPROVED A motion was made to recommend approval of the Community Services Agreement with CARS. Motion: Alford (Alt#2) Second: Spickler Ayes: Alford (Alt#2), Kyle, McCauley, Miller (Alt #1), Pappy, Spickler Nays: None Abstention None Vote: 6-0 Motion Carried. 4B. RECOMMENDATION ON COMMUNITY SERVICES AGREEMENT WITH METROPORT MEALS ON WHEELS City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Minutes of the September 13,2016 Page 4 of 5 Deputy Director Candice Edmondson presented the Community Services Agreement with Metroport Meals on Wheels (MMOW) and was available to answer questions. There was no discussion. APPROVED A motion was made and unanimously approved to recommend approval of the Community Services Agreement with Metroport Meals on Wheels. Motion: Alford (Alt#2) Second: Miller (Alt#1) Ayes: Alford (Alt#2), Kyle, McCauley, Miller (Alt#1), Pappy, Spickler Nays: None Abstention None Vote: 6-0 Motion Carried. 5. PUBLIC FORUM —Secretary Marge Kyle opened and closed Public Forum. SAC member Bernie McCauley recommended the names on the memorial plaque in the Dick McCauley Library be listed in chronological order of death. The Commission and staff discussed the possibility and agreed if a volunteer could research the dates and provide that information to staff the plaque could be reprinted with the names in chronological order. 6. ADJOURNMENT APPROVED A motion was made to adjourn the SAC meeting at 2:33 p.m. Motion: McCauley Second: Miller (Alt#1) Ayes: Alford (Alt#2), Kyle, McCauley, Miller(Alt#1), Pappy, Spickler Nays: None Abstention None Vote* 6-0 Motion Carried. . ./L ()AU fplelordg-fi--- Beverly Blake, r hair Candice Edmondson Deputy Director Community Services City of Southlake Values. Integrity • Innovation ♦Accountability ♦ Commitment to Excellence • Teamwork Senior Advisory Commission Minutes of the September 13,2016 Page 5 of 5 Note Four(4) of the six (6) regular Senior Advisory Commission members were present to vote. Place 3 of the Senior Advisory Commission was vacant effective May 10, 2016. Alternate #1 Jim Miller and Alternate #2 MaryLee Alford participated in motion/vote in place of absent/vacant Senior Advisory Commission members. A digital recording of this meeting is available upon request from the Office of City Secretary. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OUF SOTHLAKE Senior Advisory Commission Sign-in Sheet Sept 13, 2016 @ 1pm Senior Activity Center—The Marq Southlake— Legacy I-II 285 Shady Oaks Dr. - Southlake, TX Jean Boland (Place 1), Vice Chair Bernice McCauley (Place 2) VACANT(Place 3) Barbara Pappy (Place 4) Esther Spickler (Place 5) Al u Beverly Blake (Place 6), Chairman om,'i Margie Kyle (Place 7), Secretary t/o7 `€ /esr Jim Miller (Alt 1) MaryLee Alford (Alt 2) Zei_ �� - V' te STAFF Chris Tribble Kate Meacham Soheila Phelps . Daniel Cortez �� J ()ANtiCe, 6bMoivh5VN lL' 41 Ai .f GUESTS (PLEASE PRINT) Brighton Greene (CARS) ,( Erik Phelps (CARS) Mary King (MMOW)