Agenda 2016-10-18 I
CITY OF
SOUTHLAKE
TEXAS
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REGULAR CITY COUNCIL MEETING OCTOBER 18, 2016
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
3. Honors and Recognitions:
A. Proclamation for National Community Planning Month (APA)
4. Local Business Report
5. Discuss all items on tonight's agenda. No action will be taken and each item will k
be considered during the Regular Session.
REGULAR SESSION: Immediate!y followinq the work session
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held under these exceptions, at the end of the Regular Session or at
any time during the meeting that a need arises for the City Council to
seek advice from the city attorney as to the posted subiect matter of
this City Council meeting,
I. Section 551.071: Consultation with city attorney
a. Seek advice of the city attorney regarding legal issues with
Dove Road infrastructure improvements.
2. Section 551.074: Deliberation regarding personnel matters
a. Deliberate the appointment of city board and commission
members.
City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 18, 2016
Page 2 of 8
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3. Section 551.087: Deliberation reg— arding economic develo ment
negotiations
a. Discuss the terms and conditions of an economic development
incentives program - Project No. 2014-03.
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B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
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A. Mayor's Report
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B. City Manager's Report
1. Capital Projects Update
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
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A. Approve minutes from the October 4, 2016 regular City Council meeting.
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B. Approve Community Services Agreement with Southlake Historical
Society.
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C. Approve contract renewal with Illumination Fireworks LLC for community
fireworks and special effect displays for City events in an amount not to
exceed $54,100.
D. Approve annual purchasing agreement with Manning Concrete Sawing
through an Interlocal Agreement with the City of Grapevine in an amount
not to exceed $975,000.
E. Approve annual agreement with Regent Services (Southlake Leasing) for
janitorial services in City facilities in FY2017 in an amount not to exceed
$200,000.
F. This item was intentionally left blank.
G. This item was intentionally left blank.
H. Approve application support, maintenance, and hosting fees for the Accela
land and asset management system in an amount not to exceed $84,609.
City of Southlake values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 18, 2016
Page 3 of 8
1. Approve purchase of Energov land management system in an amount not
to exceed $285,513.
J. Approve purchase of Town Square network and camera upgrade project
in an amount not to exceed $86,250.
K. Approve the 2017 Metroport Teen Court Interlocal Agreement.
L. Cancel the December 20, 2016 City Council meeting.
M. Approve purchase of playground equipment for Chesapeake Park from
GameTime by Total Recreation Products in an amount not to exceed
$182,662.
TABLED ITEMS:
N. Table Ordinance No. 480-720, (ZA16-051), 1St Reading, Zoning Change
and Site Plan for Delta Marriott Southlake on property described as
portions of Lots 1A, 2A and 3A, Block 1, Chivers Addition, originally
platted as Tracts 1, 2 and 3, Block 1, Chivers Addition, an addition to the
City of Southlake, Tarrant County, Texas, in the Larkin H. Chivers Survey,
Abstract No. 300, and portions of Lots 1 and 2R, Block A80, Peck
Addition, an addition to the City of Southlake, Tarrant County, Texas and
located at 1313, 1325 and 1350 North White Chapel Boulevard, and 301
and 319 East State Highway 114, Southlake, Texas. Current Zoning C-3
General Commercial District, "CS" Community Service District, and "SF-
1A" Single Family Residential District. Requested Zoning: "S-P-1" Detailed
Site Plan District. SPIN #7. (This item has been tabled to the November 3,
2016 Planning and Zoning Commission meeting. If approved, it will be
considered first reading at the November 15, 2016 City Council meeting.)
O. Table Ordinance No. 480-474A, (ZA16-026), 1st Reading, Zoning Change
and Site Plan for River Oaks Park office building on property described as
Lot 7, Block 1, River Oaks Addition, an addition to the City of Southlake,
Tarrant County, Texas, and located at 121 River Oaks Drive, Southlake,
Texas. Current Zoning: "S-P-2" Generalized Site Plan District. Requested
Zoning: "S-P-2" Generalized Site Plan District. SPIN #11. (This item has j
been tabled to the November 1, 2016 City Council meeting.)
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City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 18,2016
Page 4 of 8
P. Table Ordinance No. 480-VVVV, 2nd Reading, Amendment to the City of
Southlake Comprehensive Zoning Ordinance No. 480, as amended, to
add development regulations for the buffering of natural areas along
streams, to add regulations regarding the use of permeable pavement and
to include miscellaneous corrections. PUBLIC HEARING (This item has
been tabled to the November 9, 2016 City Council meeting.)
Q. Table Ordinance No. 480-643C, (ZA16-058), 2nd Reading, Zoning Change
and Site Plan for Park Village Landscape Plan on property described as
Lot 1, Block 1 and Lot 1, Block 2, Park Village, an addition to the City of
Southlake, Tarrant County, Texas, and located at 1035 East Southlake
Boulevard and 300 South Carroll Avenue, Southlake, Texas. Current
Zoning: "S-P-1" Detailed Site Plan District. Requested Zoning: "S-P-1"
Detailed Site Plan District. SPIN #9. PUBLIC HEARING (This item has
been tabled to the November 1, 2096 City Council meeting.)
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7.00 p.m. This is the
public's opportunity to address the City Council about non-agenda items. During
this proceeding, the City Council will not discuss, consider or take action on any
item presented. We respectfully ask that anyone stepping forward to speak
during Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 480-5646, (ZA16-029), 2nd Reading, Zoning Change and
Development Plan for Carillon Corporate District on property described as
Tracts 3132 and 3B and a portion of Tract 3A1, Larkin H. Chivers Survey,
Abstract No. 300, City of Southlake, Tarrant County, Texas and located
between the 200 and 400 Block of East State Highway 114, being
approximately 1,100 feet east of the northeast corner of East State
Highway 114 and North White Chapel Boulevard, Southlake, Texas.
Current Zoning: "ECZ" Employment Center Zoning District. Requested
Zoning: "ECZ" Employment Center Zoning District. SPIN #3. PUBLIC
HEARING
B. ZA16-030, Site Plan for Hotel Indigo Carillon on property described as a
portion of Tract 3A1, Larkin H. Chivers Survey, Abstract No. 300, City of
Southlake, Tarrant County, Texas and located between the 200 and 400
Block of East State Highway 114, being approximately 1,100 feet east of
the northeast corner of East State Highway 114 and North White Chapel
Boulevard, Southlake, Texas. Current Zoning: "ECT' Employment Center
Zoning District. Requested Zoning: "ECZ" Employment Center Zoning
District. SPIN #3. PUBLIC HEARING
City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 18, 2016
Page 5 of 8
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C. ZA16-031, Preliminary Plat for Lots 1 and 2, Black 1, Carillon - Hotel
Indigo on property described as portions of Tracts 3A5, 3A3, 3A and 3A1,
Larkin H. Chivers Survey, Abstract No. 300, City of Southlake, Tarrant
County, Texas and located between the 200 and 400 Block of East State
Highway 114, being approximately 1,100 feet east of the northeast corner
of East State Highway 114 and North White Chapel Boulevard, Southlake,
Texas. Current Zoning: "ECT' Employment Center Zoning District.
Requested Zoning: "ECZ" Employment Center Zoning District. SPIN #3.
D. Ordinance No. 480-564C, 2nd Reading, (ZA16-071), the City of Southlake
is proposing a Zoning Change and Development Plan for Carillon, Plaza
District on property described as Tracts 1, 3A04, 3A04A, 3A05 and
portions of Tracts, 3A, 3A01, and 3A03, Larkin H. Chivers Survey,
Abstract No. 300, City of Southlake, Tarrant County, Texas and generally
located at the northeast intersection of East State Highway 114 and North
White Chapel Boulevard and bounded by East State Highway 114 on the
south, North White Chapel Boulevard on the west, East Kirkwood
Boulevard on the north and Riviera Lane on the east, Southlake, Texas.
Current Zoning: "ECZ" Employment Center Zoning District. Requested
Zoning: "ECZ" Employment Center Zoning District. SPIN #3. PUBLIC
HEARING
E. ZA16-066, Site Plan for a medical office building on property described as
Lot 2R, Block 1, Chivers Park, an addition to the City of Southlake, Tarrant
County, Texas and located at 1210 North Carroll Avenue, Southlake,
Texas. Current Zoning: "O-1" Office District. SPIN #3. PUBLIC HEARING
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F. Resolution No. 16-048, (ZA16-077), Specific Use Permit for a mass
gathering event on property described as Lot 5, Block 1, Southlake
Crossing Phase 11, an addition to the City of Southlake, Tarrant County,
Texas, located at 2115 and 2125 West Southlake Boulevard. Current
Zoning: "C-3" General Commercial District. SPIN #10. PUBLIC HEARING
7. Ordinances, first readings, and related items: (There are no items on this
agenda.)
8. Resolutions:
A. Resolution No. 16-050, Appoint members to various positions on the
Community Engagement Committee, Crime Control and Prevention
District, Library Board, Senior Advisory Commission, and Southlake Arts
Council.
City of Southlake values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
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City of Southlake
City Council meeting agenda
October 18, 2016
Page 6 of 8 1
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B. Resolution No. 16-051, Appointment of the Southlake 2035 Land Use Plan
Committee.
9. Other items for consideration:
A. MSP16-004, Master Sign Plan for Starbucks located at 2155 West
Southlake Boulevard, Southlake, Texas.
10. Other items for discussion: (There are no items on this agenda.)
11. Meeting adjourned.
CERTIFICATE
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hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, October 14, 2016 by 6:00 p.m.,
pursuant to the Texas Government Code, Chapter 551.
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Lori Payne, TRIPIC a•
City Secretary -
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If you plan to attend'tbjs pr ll�O eeting and have a disability that requires special
needs, please advise the CIty°Secretary's Office 48 hours in advance at 817-748-8096
and reasonable accommodations will be made to assist you.
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City of Southlake values.-
Integrity
alues.Integrity♦ Innovation ♦ Accountability 4 Commitment to Excellence ♦ Teamwork
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City of Southlake
City Council meeting agenda
October 18, 2016
Page 7of8
EXECUTIVE SESSION
Section 551.071: Consultation with attorne . The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council
under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas
clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. Pending Public Information Act requests.
2. Texas Attorney General litigation defending the constitutionality of the Texas
Open Meetings Act.
3. Legal issues regarding the Barnett Shale gas extraction and transportation.
4. Legal issues related to property located at 3100, 3110, and 3112 East Southlake
Boulevard.
5. City of Southlake v. Ashwin J. Babaria, et. al.; Cause No. 2011-006149-3;
eminent domain action regarding property located at 1470 North Kimball Avenue,
Southlake, Texas.
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6. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15-CV-00335-A.
7. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15-
CV-00874-0.
8. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City
of Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
9. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
Section 551.072: Deliberation re ardin real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift
or donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551,076: Deliberation re-gardinq security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security
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personnel or devices.
City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork
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City of Southlake
City Council meeting agenda
October 18, 2016
Page 8 of 8
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Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in
or near the city and which the City is conducting economic development negotiations; or
to deliberate the offer of a financial or other incentive to a business prospect as I
described above.
Section 418.183(D: Texas Disaster Act. The City Council may deliberate information: 1) l
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or 1
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly
of an explosive weapon, the location of a material that may be used in a chemical,
biological or radioactive weapon, or unpublished information pertaining to vaccines or
devices to detect biological agents or toxins; 4) that relates to details of the encryption
codes or security keys for a public communication system; 5) that relates to a terrorism-
related report to an agency of the United States; 6) that relates to technical details of
particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to
information regarding security measures or security systems intended to protect public
and private property from an act of terrorism. The Texas Disaster Act specifically
requires that a tape recording of the closed meeting be made..
Section 418.106(d) & (e): Local meetings to discuss emer-gencV management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when
those plans or discussions contain such sensitive information.
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City of Southlake values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork