Item 6F Narrative 45.14 Mass Gathering Event
a) Old World Salons would like to sponsor a car show in the parking lot in front of our salon and Hobby
Lobby per Exhibit C to draw people to the shopping center at a time where the shopping center is
struggling because of the construction in the hope that once the visitors see the great products and
services the businesses here have to offer they will come back.The car show is organized by
DDRockinRods and all benefits go to Christmas for Kids.
We asking for a permit for the following signage to be displayed 2 weeks prior to the event:
1. Our location is 70 ft wide but since this event is for the whole shopping center we would want
approval fora banner that is maximum 100 sq ft.
2. 4 yard signs, 18"x 24" each; would be located on the grass( 2 on Southlake Blvd and 2 on Davis)
b)
i) Promoter: DDRockinRods represented by Donna Wilson
ii) Held in space identified in Exhibit C
i
iii) Anticipate about 75 vehicles (we will limit exhibitors to 85 vehicles) and 300 visitors;
iv) Date and time: Saturday 11/12/2016; set up starts at 9AM opens at 11 AM and closes at
2PM; breakdown ends at 3PM
V) See pictures attached of other shows organized by DDRockinRods; also for reference the
website:www.ddrockinrods.com
vi) 1) Promoter will direct traffic and guide the exhibitors
2) see Exhibit C for the location; we will have yard signs on the day of the event indicating
where people can get bottled water and location of facilities
3) N/A
4) in front of Old World Salon and Hobby Lobby at 2125 W.Southlake Blvd, Southlake, TX
76092
5) see application
C)
1) we are using the existing parking lot in the shopping center
2) N/A
3) N/A
4) N/A
5)we are using the existing parking lot in the shopping center
6) Food is available at the local restaurants, we will provide 2 garbage cans and 2 recycling bins,
bottled water and toilets will be available at Old World Salon,
d)
1) Food only available at the local restaurants
2) bottled water will be available at Old World Salon (signs will indicate this)
3)toilets will be available at Old World Salon (signs will indicate this)
4) a) garbage cans and recycle bins will have plastic bags so the garbage can be disposed of
in the shopping center dumpster
Item 6F Narrative 1
b) and the recyclable will be taken to a recycle center
c) we will have clearly marked (2)garbage cans and (2) recycle bins
d) N/A
e)we will clean up immediately after the event
5) N/A
6) a) we will have a small generator for the P/A system with a GFI plug
6) b) N/a
c)see above
d) N/A
e) application process should take care of this
7) N/A
8)we will play music but not to disturb anyone, also will have a PA system to make
announcements; all complying with the Noise Ordinance, Cahpter 11,Article III of City Code
9) we will have garbage and recycle bins and will be monitoring that used
10) N/A; it is a daylight event
11) N/A; no alcohol being sold at Car Show
12) N/A; no tickets being sold, event is free to visitors;
E
i
I
Item 6F Narrative 2