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Item 6A and 6B SPIN Report IgSOUTHLAKE SPIN MEETING REPORT Case Number: SPIN16-011 Project Name: Boutique Hotel in Carillon SPIN Neighborhood: SPIN #3 Meeting Date: March 22, 2016 Meeting Location: 1400 Main Street, Southlake, TX City Council Chambers Total Attendance: 41 Host: Ben Siebach, CEC Applicant(s) Presenting: Ron Smith, Mayse and Associates, email:Rsmitha-mayseassociates.com Phone: 972-386-0338 City Staff Present: Patty Moos, Planner I City Staff Contact: TBD Attached to the end of this report are the Blackboard Connect Delivery Results for the March 22, 2016 SPIN Town Hall Forum Presentation begin: 6:00 pm Presentation end: 6:45 pm Town Hall Forums can be viewed in their entirety by visiting http://www.citVofsouthlake.com and clicking on "Learn More" under Video On Demand; forums are listed under SPIN by meeting date. FORUM SUMMARY: Property Situation: In the Carillon development along the E. SH114 access road east of White Chapel Blvd. in the retail, commercial and office area of Carillon. Details: • Boutique Hotel with 121 rooms designed in the French Provincial architectural style. Not a franchise hotel. • 211 parking spaces, may try to reduce to 145 parking spaces to save existing trees. • Will include small meeting space, restaurant, bar, balconies, patio, and bigger rooms. • Original master plan had the hotel located along N. White Chapel Blvd. • Master Plan may have to be revised by the developer to place the hotel along SH114. • Traffic study has been completed. • Will try to save as many existing trees as possible and may revise parking lot layout to save trees. • Landscape buffer along Carillon Court to be installed prior to hotel construction. • The proposed building materials are natural stone, stucco and slate roof shingles. Metal frame construction will be utilized with the building. • Master Plan changes by Jeff Kennemer of Hinds will submit a zoning change request to move the hotel location. The site plan will be revised to relocate the hotel to SH114 (2nd building pad east of N. White Chapel Blvd.). Presentation: j :Z i `M. — I i f iIIIIIIIiIGI Illill4'ii ,; iii I o4ww • — — .,.Ij. NU. t 1 4 AOZ Site Plan 49011 y r �. L Rendered Aerial View 44 I 11 a — IN J u U IN Lr InIN is A ■L.,, .._:! a �i lid , ,eil f Ly ■ ill itLF - ■I s �_ IN IN IN IN _■ _. - - ■ ■ �I MI so, Yi ■ ■ Ito:a fie Ao A�• ® o"■ i Th71 ON=, I ------------------ ------- -—-—-—- -—-—-—- - MA s T i --- ------ ------- .–.. —. -- a 1 1 l�a --. QUESTIONS / CONCERNS: 1 . Concerns with increased traffic on Carillon Court. Response: Drive to SH114 has always been in the master plan. 2. Concerns about the traffic around the future park north of the hotel at Riviera. Response: there will be traffic on Carillon Court as designed in the master plan. 3. How significant will the landscape buffer and trees along Carillon Ct.? Concern with highway noise when the existing trees are removed for the hotel construction. Wants additional landscaping to control noise between SH114 and the access road (TxDOT owns). Response: Can consider additional landscaping in front of hotel. 4. Can the landscape plan be enlarged to create additional buffer for the north side of the hotel? Response: Can consider it. 5. Can there be a direct access off SH114 access road into the hotel parking lot? Response: No, TxDOT will not allow it due to the close proximity to the access ramp. 6. What is the lighting for the parking lot and hotel? Downward facing parking lot lights and hotel lights with 1-1.5 foot candles and will comply with city regulations. 7. Several citizens made comments that they liked the new proposed location, the hotel concept design, and look forward to the construction. SPIN Meeting Reports are general observations of SPIN Meetings by City staff and SPIN Representatives. The report is neither verbatim nor official meeting minutes;rather it serves to inform elected and appointed officials,City staff,and the public of the issues and questions raised by residents and the general responses made. Responses as summarized in this report should not be taken as guarantees by the applicant. Interested parties are strongly encouraged to follow the case through the Planning and Zoning Commission and final action by City Council. 3187616 CIAOJHMOXd ye Mail.rwdSPIN Momrg w Mmch 2Z 2(M6 Y17CA16&ASV0 PM CCT) USOUTHLAKE Jerod Potts<jpotts@cl,southll Fwd: Blackboard Connect Delivery Results:SPIN Meeting on March 22,2016 3/1712016 5:45:00 PM(CT) 1 message Pilar Schank<pschank@ci.soulhlake.tx.us> Thu,Mer 17.2016 at 6:19 PM To Jerod Potts<jpotts@ci.soulhlake,lx,us? Kind Regards, Pilar Schenk Deputy Director of Communication City of Southlake,Texas (o)817-748&0(7fi Follow the City: www.Cifyofsoidmake.com www.MySoL-thiakeAfews.com Coltfdentia'fty Notice: This email message,iixhxhrlg any attachments is for the sole use of the rnfenrled reciont(s)and may conta'n contldeMial and prfviteged information. Any receipt andrar response to!Ns email may he considered a PUSUC RECORD. ff you have received this&mad in error, please notify the sender immediately. Any unau¢horized review,use,dsclosura,or dstdbation is prohlbited. -Formirded message From:<connectsuppon@blackboard,coms Date:Thu,Mar 17,2016 at 6:18 PM Subject:Blackboard Connect delivery Results:SPIN Meeting on March 22,2016 3117/2016 5.45:00 PM(CT) To:AORTOWSKI@ci.southlake.tx.us,dcortez@ci.svAhlake.tx.us,PSCHANK@ci southlake.tx.us Blackboard connect. This message has been sent'Here is a summary of the delivery results,Click hero to view morn information online. UalWary Summary �TXOneil.gu4armvme Kd0Mi.2&k=e96M0.1 bk6 —=a3 ch=.rmxae�es ldk3.dt.3aiml•76?66a68Achr:Mdty Va 3h&=6 Cl,ewf(e 6UU A Mel•Fwd u4ndrwrd Ctrned oearery Rwr'u SPIN M6aV w M&"22.20f63h?rJ)%6 xRSV6PM(CT) Title SPIN Meeting on March 22,2016 Message Typo Outreach Site CITY OF SOIITHLAKE Scheduled By Daniel Catez Send Time 03/1712016 05:45 PM(CT) Voice Completed 03/1712016 06:18 PM(CT) Text Completed =1712016 0$:47 PM(CT) Email Completed 03/17/2016 05:45 PM(CT) Selected Contacts 11415 Successfully reached 7554(69%) Languages English' Device Delriedes fib%(7321} 10621 c� 4 97%(168) 174 L. 95%(543) t`l 574 Oalagad Oalhwry Rssuns Voice illi Slen) Good Aftemoon this is Daniel Cortez with the City of Soulhlake.A SPIN town hall forum will lake place next week on Tuesday March 22nd at 6pm on the following items-In SPIN District#3,An applicant would like to propose a boutique hotel designed in the French Provincial style to be located within the Carillon master planned development along Slate Hwy.114 and east or N.While Chapel Boulevard,In SPIN Distncl 06,An applicant would ll�elnnal.geedweemime t1+MJ•21iN�c99�416C6Nw:�eee�dmirtmdh�15766a�1r�$dlydslml'15i88A&'IelY;edle 2< 1Ea7M6 CiAa1t>Iiiab} Mal.Fwd Bliickbeae COrxr dWe y aesdh SPPI Meerpm Mwch22 E7163+177Sne 5:6a0PM(Ct'} like to propose a residential subdivision consisting of thirteen(13)lots on ekfiteen(18)acres located along Davis Boulevard at 1625 Maranatha Way.Again,a SPIN Tam Hall Forum will be held March 22nd at bpm in the Southlake Town Hall Council Chambers.For more information about SPIN,please go t0 www.sculhlakespin.org.Thank you for your attention. Have a great day Successful Deliveries 68%(7321) Live Delivery 2227 Answering Machine 5094 Unsuccessful Delvenes 32-4(3500) Hangup 107 FaxfModem 246 Opted-Out 20 Busy 166 No Answer 2681 Undeliverable 1 Phone Network Busy 38 Bad Phone Number 279 i`� tri Email Good Afternoon.A SPIN town hall forum will lake place next week on Tuesday March 22nd at bpm on the folkrwing items:In SPIN District#3,An applicant would like to propose a boutique hotel designed in the French Provincial style to be located wthin the Carillon master planned development along State Hwy,114 and east of N.Whitt Chapel Boulevard. In SPIN District 115,An applicant would like to propose a residential subdivision consisting of thirteen(13)lots on eigNmm(18)acres located Email Sent 95%(543) Email Opted-Out 5%(31) OL] SMS A SPIN Town Hall Forum will be hell on March 22nd at 6:00 PM.for more information follow the link:hnpwbit.ly1SPIN2016Mar22 Text Email Saint 97%(168) Text Not Sent 2%(4) Text Opted-Out 1%(1) r#erA+nal.axylacanlmepuD'Nf•1&N=c9F�0:1bCSview=ifAirrdv ircmrIIlly 152e6e061cb9ad1c6elml=150e6m63cbBadmc Y4 b'n•F1• CJ FaIIaYeAY�I•Fwd n.dm�dCmre neH.�y Rwfe 9nkl Newg m Y�A�25161'Irl}ME 5{Silp F1A 1GT) Invalid lent Phone 1%(1M For Bunpart,pl pass Call(8M)3KQ155 W small CpnngClguppprl@*CkhpaM,Cpm Y8nhap Cepy ighl 0 2004-2013.9iackl Cannecl Inc.All llghla rweNW. emaif.htrni 2K Nprlmr.geepl�rmilmfpa0^hl=7&k=r99�Oneoan«r=p[aoreh ireaea�r-�SIe6�mn 9.arfas�ml=,SlB6�uSYmes,c w