Item 4J CITY OF
SOUTHLAKE Item 4J
MEMORANDUM
(October 10, 2016)
To: Shana Yelverton, City Manager
From: Greg Hendricks, Director of Information Technology
Subject: Consent agenda item 4J - Approve the purchase of the Town Square
network and camera upgrade project in an amount not to exceed
$86,250.
Action
Requested: Approve the purchase of surveillance network equipment
and 20 180 degree high-definition cameras for $86,250.
Background
Information: The City of Southlake's Town Square wireless camera
network utilizing legacy equipment that is no longer
supported began having substantial issues in 2015. We
were able to implement an interim solution decommissioning
the legacy network components and stabilize the network.
This interim solution, however, has only the capacity to
support the existing standard definition cameras deployed.
With demand increasing for high-definition video, this new
network will be needed to support the increased capacity
requirements and allow us to expand immediately with 20
new 180 degree cameras. We will also use this platform to
extend our surveillance network to North and Bob Jones
parks.
Financial
Considerations: Total expenditure of $86,250 (network components $46,879,
20 180 degree high definition cameras $39,371) which is
within the FY 2017 budget (Technology Fund).
Strategic Link: B4 — "Provide High Quality Customer Service" — enables IT
to provide quick response and resolution for Accela system
issues as well as upgrades, future enhancements & bug
fixes
B6 — "Optimize Use of Technology" — enables the IT
department to maintain supportable systems and services
Citizen Input/
Board Review: Not Applicable
Legal Review: Not Applicable
Alternatives: 1) Approve as proposed.
2) Reject —We will not be able to increase capacity with our
current surveillance network. Replacement cameras will
Honorable Mayor and City Council
Page 2 of 2
need to match the current definition of failed equipment and
will not improve visibility.
Supporting
Documents: Town Hall Camera Backhaul.docx
Staff
Recommendation: Approve item as proposed
Town Hall Camera Backhaul.docx
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