Item 4D CITY OF Item 4D
SOUTHLAKE
MEMORANDUM
(October 18, 2016)
To: Shana Yelverton, City Manager
From: Rob Cohen, Director of Public Works
Subject: Approve annual purchasing agreement with Manning Concrete
Sawing through an Inter-local Agreement (ILA) with the City of
Grapevine in an amount not to exceed $975,000
Action
Requested: Approve annual purchasing agreement with Manning Concrete
Sawing through an Inter-local Agreement (ILA) with the City of
Grapevine in an amount not to exceed $975,000.
Background
Information: The City's Public Works Department requires the services of a
concrete contractor for the repair of, and the placement of, new
concrete pavement, curb and gutter, sidewalk, and other concrete
structures throughout the year in order to maintain City streets and
drainage infrastructure in good condition.
In 2012, the City of Grapevine solicited bids for concrete services
and after reviewing the bids, awarded Grapevine contract 378-2012
to Manning Concrete Sawing with four additional annual renewal
options. In 2016, the City of Grapevine renewed the final year of the
contract through 2017. Chapter 271 of the Texas Local
Government Code permits governmental entities to enter into ILA to
piggyback on contracts which have met the statutory bidding
requirements.
The City of Southlake wishes to award its annual purchasing
agreement to Manning Concrete Sawing through its ILA with the
City of Grapevine. City staff compared current pricing for concrete
to Manning's. Recent City pricing obtained through the bidding
process for the Torian Lift Station CIP project ranged from $85 to
$177 per square yard for the removal and replacement of concrete
to the City's standard of 6-inch thickness. North Texas Contracting
was awarded the Torian contract at a concrete price of $100 per
square yard. Manning Concrete Sawing's pricing for typical removal
and replacement of 6-inch thick concrete is $9.53 per square foot or
$85.77 per square yard.
City of Southlake Values:
Integrity Innovation♦Accountability♦Commitment to Excellence ♦Teamwork
Item 41)
In addition to a better price per square yard, utilizing the ILA locks
in the unit pricing for the year. Additionally, Manning Concrete
Sawing's pricing is all inclusive; it includes excavation, haul off, and
the addition of cement treated base (CTB) for sub-grade repairs
and rebar. Other vendors' charge for these items individually.
The City's Streets Division is historically the largest consumer of
these services and utilized Manning Concrete Sawing most recently
for the reconstruction of several Southlake Town Square sidewalks
including sidewalks in front of Mi Cocina and alongside Coach; for
the construction of a new sidewalk segment along E. Continental
Blvd. at Breezeway for pedestrian connectivity to Old Union
Elementary School; and for the Shady Oaks roadway
reconstruction project for the installation of concrete ribbon curb. A
detailed three year history of projects and expenditures is provided
for review in Attachment B.
Financial
Considerations: The State of Texas and the City of Southlake purchasing
requirements have been met by purchasing this service through an
ILA with the City of Grapevine.
Funding for projects under this contract is provided in the annual
operating budget for Public Works Operations and the FY 2017
CIP. In FY 2014, the City spent $981,868, in FY 2015, the City
spent 804,159, and in FY 2016 to date, the City has spent
$581,182 with Manning Concrete Sawing. Please refer to
Attachment B for a detailed history of projects and expenditures.
Strategic Link: The approval of the agreement links to the City's strategy map
relative to focus areas of Infrastructure and Partnerships &
Volunteerism. The specific corporate objectives that are met by
these services are to collaborate with select partners to implement
service solutions, and to provide and maintain high quality public
assets.
Citizen Input/
Board Review: N/A
Legal Review: This agreement conforms with the previous ILA that have been
reviewed by the City attorney.
Alternatives: The City Council may approve or deny this annual purchase
agreement.
Supporting
Documents: Attachment A: Renewal letter for April 3, 2016 - April 2, 2017
Item 4D
Attachment B: Three year history of projects and expenditures with
Manning Concrete Sawing.
Attachment C: Inter-local government agreement for purchasing
Staff
Recommendation: Approve annual purchasing agreement with Manning Concrete
Sawing through an Inter-local Agreement (ILA) with the City of
Grapevine in an amount not to exceed $975,000.
Staff Contact: Rob Cohen, Director of Public Works
Cristina McMurray, M.P.A, C.P.M, Deputy Director/Operations
Attachment A
1VfU .
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Renewal Notification
Manning Concrete Sawing
Attention: Henry Manning
9536 Santa Monica
Fort Worth, Texas 76116
March 16, 2016
Re:CONTRACT RENEi AL LETTER
City of Grapevine Contract with;renewals: #378-2012
Contract Title: Concrete Curb, Gutter and Ffatwork Services
Renewal Options: Final optional renewal
Renewal period: April 3, 2016 through April 2,2017
Renewal Purchase Order: 20783(Alf invoices must have this P.O. listed)
Mr. Manning:
The City of Grapevine wishes to exercise the final renewal option for contract
RFB 376-2012 with Manning Concrete Sawing for Concrete Curb, Gutter and
FWwork Services based on your renewal conformation under the same Terms
and Conditions for the contract renewal period. The above referenced contract
with R.O. 20397 will expire on April 2,2016,
Blease sign this Contract Renewal letter and return to Lance Wright at
fv t_ ht@grapevinetexas.gav or fax 817-410-3066 within five business days of
this notification. All invoices must reference the current Purchase Order 20783
for Concrete Curb, Gutter and Flatwork Services.
Please return this renewal letter and a current Insurance Certificate if required for
your contract. The City appreciates your excellent service and commitment to
our needs on this contract and we look forward to continuing this successful
business relationship.
Please contact me with any questions.
Sincere)
nce Wright
Purchasing Coordinator
l'urchasing (817)410-33361;Fax (817)410-3066
Office Addres:i: 501 Shady Brook Drive,Room##108,Grappvine,Texas 76051
Page 1 of 2
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ACCEPTANCE
Bate:� [
Signed:
Printed name;
Al!taehrnent: Renewal Purchaserd
� er
Purchasing (817) 41.0-3336;Fax(8I7)410-3066
Office Address: 501 Shady Brook Drive,Room 4108,Grapevine,Texas 76051
Page 2 of 2
Attachment B City Council Item 4D
Project and Expenditure History FY 2014 - 2016 October 18, 2016
Subject: Approve annual purchasing agreement with Manning Concrete Sawing through an Inter-local agreement with the City
of Grapevine in an amount not to exceed $975,000
FY 2016
10/1/2015 -09/30/2016
# Discre tion Items amount Invoice Invoice date
1 Headwall 1788 KingSWood $ 5,651.10 $ 5,651.10 9/20/2016
2 Quail Run Flume PO#21601299 $ 2,207.25 $ 2,207.25 9/20/2016
3 Pavement/Sidewalk Replacement 801 PO#21601237 $ 3,387.66 8/26/2016
4 Mission, San Miguel,Alamo, San Juan $ 14,485.60 $ 17,873.26 8/31/2016
5 1252 Main, 1420 Civic $ 4,718.61 8/11/2016
6 Continental &Breezeway $ 19,122.30 $ 28,891.41 8/16/2016
7 Breezeway Wall $ 5,050.50 8/17/2016
g Chimney Works PO#216011 10 $ 44,457.45 $ 44,457.45 8/12/2016
9 Shady Oaks Sidewalk $ 2,599.20 8/4/2016
10 587 Shady Oaks Drive Approach $ 2,648.70 $ 5,247.90 8/8/2016
11 Replace the mailbox due to wat PO#21601163 $ 1,092.50 $ 1,092.50 8/1/2016
772North BoundShady Oaks $ 36,591.47 $ 36,591.47 7/15/2016
771
13 a y a s $ 4,771.01 $ 4,771.01 7/19/2016
14 Shady Oaks Concrete Removal $ 37,128.57 $ 37,128.57 7/7/2016
15 121 Brazos, 1302 Pecos, 1400 Pecos Removal and Dis $ 3,942.42 6/27/2016
16 Replace Drive Approach 721 S W PO#21601051 $ 9,750.40 $ 13,692.82 6/21/2016
17 143b Eagle bend Ct Pavement RE PO#21601022 $ 8,319.69 $ 8,319.69 6/10/2016
18 Curb/Gutter @ 700 Helmsley, 4020 Flamingo $ 779.40 $ 779.40 5/12/2016
19 Sidewalk @ 101 Bob-o-Link and @ Peytonville $ 1,143.00 5/9/2016
20 Chesapeake Lane & Powhatan Ct $ 5,698.94 $ 6,841.94 5/10/2016
21Pavement Replacement for Manhole PO#21600886 $ 3,853.60 $ 3,853.60 4/26/2016
22 Kirkwood Dr/RemovalDisposal us $ 44,511.88 $ 44,511.88 4/19/2016
23 Sidewalk @ Main &State St $ 8,710.42 3/23/2016
24 Dartmouth Wall $ 2,538.90 $ 44,204.06 4/11/2016
25 TW King $ 32,954.74 4/13/2016
26 Byron Nelson &Continental $ 11,975.04 $ 63,875.84 3/1/2016
27 Village Green &Cresson $ 51,900.80 3/18/2016
28 Brookshire $ 7,576.35 $ 7,576.35 2/24/2016
29 Ashmore Retaining Wall PO#21600627 $ 28,665.00 2/26/2016
$ 30,548.52
30 Sewer Main Pavement Repair/605 True Love Trl PO#21600696 $ 1,883.52 2/26/2016
31 6"removal &disposal 500 sf plus-drainage flume Ardmore $ 38,528.00 2/8/2016
$ 55,577.17
32 6"removal &disposal 500 sf plus-flume 1203 & 1205 Ardmore $ 17,049.17 2/10/2016
33 Headwall @ 1350 Ten Bar Trail $ 2,500.00 12/7/2015
34 Concrete Work @ 1350 Ten Bar Trail $ 1,310.40 $ 3,810.40 12/14/2015
35 Vertical Retaining Wall @ 3360 Southlake Park $ 1,501.50 12/8/2015
36 Flume on Cross Timbers PO#21600428 $ 20,601.00 $ 22,102.50 12/9/2015
37 Federal Way&Grand Ave $ 11,531.30 11/25/2015
38 Wall on Pipe/Ridge Crest $ 2,100.00 $ 13,631.30 11/30/2015
39 Cambridge Crossing $ 819.00 11/16/2015
40 Federal Way&State St $ 18,809.70 $ 19,628.70 11/16/2015
41 Cambridge Crossing and Brighton Ct $ 2,589.84 10/26/2015
42 Concrete Work @ 908 San Saba $ 9,101.15 $ 11,690.99 10/28/2015
43 Concrete Work @ 903 San Saba $ 4,708.80 10/13/2015
44 Concrete Work @ State &Federal St $ 13,724.40 $ 52,275.72 10/13/2015
45 IState Street Concrete Work $ 33,842.52 10/13/2015
Total for FY 2016 $ 586,832.80 $ 586,832.80
Public Works Department
Attachment B City Council Item 4D
Project and Expenditure History FY 2014 -2016 October 18, 2016
FY 2015
10/1/2014-09/30/2015
# Discreption Items amount Invoice Invoice date
1 8"W/Removal &Disposal - $ 4,484.76 $ 4,484.76 9/3/2015
2 Sidewalk Westmont&Edgemont $ 7,989.12 8/20/2015
3 Nolen &Silicon Street Repair $ 9,463.44 8/20/2015
4 Repair irrigation @ Westmont $ 2,087.50 $ 19,915.06 8/24/2015
5 Bermuda Grass for Westmont $ 375.00 8/24/2015
6 1 bU Bentrail Concrete Work $ 3,514.35 $ 3,514.35 8/14/2015
7 Mustang Ct East Bound $ 21,202.44 7/30/2015
8 Mustang Ct East Bound Lane $ 1,601.32 $ 34,988.08 7/30/2015
9 N Carroll St Sidewalk $ 12,184.32 8/5/2015
10Removal Disposal o $ 4,647.73 $ 4,647.73 7/27/2015
11 1 N9&WatertoodRemoval isposa $ 1,854.09 $ 1,854.09 7/16/2015
12 Watermere $ 3,401.70 5/29/2015
13 S White Chapel Removal and Disposal $ 55,889.29 $ 59,290.99 7/11/2015
14 Wall For emergency Sign $ 546.00 6/15/2015
15 209 Clairden Ranch PO#21500868 $ 8,672.30 6/24/2015
16 163 Jellico $ 3,441.10 $ 14,938.73 6/29/2015
17 Oak Pointe Ln/Ridgecrest Dr $ 905.93 6/30/2015
18 Victoria Ln, Hartly Ct $ 1,373.40 7/1/2015
19 7 ea er ane $ 2,824.95 $ 2,824.95 6/23/2015
20 Central & 1709 $ 6,910.96 6/6/2015
21 1650 Creekside Retaining Wall $ 1,134.00 6/6/2015
22 1200 to 1206 Strathmore $ 19,769.50 $ 30,035.85 6/9/2015
23 Carroll &Continental $ 2,221.39 6/9/2015
24 ree si e $ 3,730.20 $ 3,730.20 6/3/2015
25 Sewer, Street, and Water bervice PUIF21 bUU8 $ 6,639.84 $ 6,639.84 5/22/2015
26 Creekside Reconstruction $ 5,993.80 5/5/2015
27 Brazos&Westmont PO#21500945 $ 3,580.36 $ 9,574.16 5/20/2015
28 Sewer, Street, and Water Service PO#21500876 $ 19,936.76 5/13/2015
29 Street Repair 1101, 1103 Brazos $ 762.40 $ 20,699.16 5/13/2015
30 UreewKway Bend/Nettleton Ur PU#21 bU0803 $ 27,875.25 $ 27,875.25 4/7/2015
31 Fire Station @ Carroll Concrete Work PO#21500451 $ 3,102.50 3/29/2015
32 True Love Trail/Install French Drain $ 933.20 $ 4,035.70 4/2/2015
33 Vertical Retaining Wall @ Truelove I rail $ 2,484.30 $ 2,484.30 3/11/2015
34 1 ruelove I rain Lane E Side $ 54,695.42 $ 54,695.42 2/19/2015
35 North Boundas i e of I ruelove I rail $ 115,940.00 $ 115,940.00 2/12/2015
36 1 ruelove I rai s Lane W Side, Drive Approaches, Lead $ 60,468.06 $ 60,468.06 2/5/2015
37 I ruelove I rail $ 104,720.00 $ 104,720.00 1/30/2015
38 ume on Heytonville&Corporate PU V 2lbUU549 $ 5,630.94 $ 5,630.94 1/20/2015
39 N Carrolli ewa ns a ipe Tor Urive Approach $ 11,355.96 1/7/2015
40 N Carrollsidewalk $ 6,958.00 $ 18,313.96 1/13/2015
41 Carroll &Federalay Installation of Brickavers $ 6,516.80 $ 6,516.80 1/6/2015
42 Installation of Brickavers arroDove $ 32,734.24 $ 32,734.24 12/15/2014
43 Delmar North on Carroll Ave $ 26,184.08 $ 26,184.08 12/18/2014
44 Penninsula Lift Station PO#21500474 $ 6,232.62 12/15/2014
45 Drainage Flume Install at Dove PO#21500489 $ 1,922.76 $ 11,131.08 12/16/2014
46 1061 Southcrest CT/Vertical Retaining Wall $ 2,975.70 12/16/2014
47 303 Shadybrook $ 12,865.50 12/9/24
48 Street failure Water break Shadybrook PO#21500435 $ 14,913.33 $ 27'778.83 0112/9/2014
49 Peytonville&Red Wing Side walk Street Repair $ 17,703.08 12/3/2014
50 Brentwood&White Chapel Sidewalk $ 820.80 $ 18,523.88 12/2/2014
51
Sidewalk e onvi e& 1709 $ 31,888.08 $ 31,888.08 11/25/2014
52 S Carrolla Paloma Concrete Retaining Wall $ 8,872.50 $ 8,872.50 11/13/2014
53Park rest Dr/Concrete Drive Approach $ 29,226.90 $ 29,226.90 9/30/2014
Total for FY 2015 $ 804,157.97 $ 804,157.97
Public Works Department
Attachment B City Council Item 4D
Project and Expenditure History FY 2014-2016 October 18,2016
FY 2014
10/1/2013-09/30/2014
# Discreption Items amount Invoice Invoice date
1 DPS Office Curb/Gutter Removal $ 9,348.33 9/17/2014
2 Sidewalk n White Chapel&Brentwood Ct $ 15,321.60 $ 26,826.63 9/25/2014
3 White Chapel Vertical Retaining Wall $ 2,156.70 9/29/2014
4 Federal Way&Carroll Install Brick Pavers $ 28,401.10 8/29/2014
5 Vertical Retaining Wall 2425 Ridge Crest $ 2,047.50 $ 30,448.60 9/9/2014
6 Brazos and Llano Ct $ 7,411.61 8/21/2014
7 Concrete Work/Timber Lake Ct,Timber Lake Way $ 7,509.64 $ 14,921.25 8/26/2014
ghigh veritcal retaining wall-2575 Ridge Crest $ 1,856.40 $ 1,856.40 8/11/2014
9 4"with removal and disposall-500 sf.6"curb&18"gutter $ 12,266.51 8/6/2014
1"Thick,3-4'high verticle Retaining Wall-Ridgecrest& $ 15,979.31
10 Dominion $ 3,712.80 8/6/2014
w removal and disposal - sf,install brick pavers, cur
11 &18"gutter-Ridgecrest Dr $ 84,003.84 $ 84,003.84 7/23/2014
6"removal&disposal 1-500 sf,6"curb&18"gutter,E Cimarron,
12 W 609 Overland,716 Overland,Cimarron $ 6,532.16 $ 73,585.24 5/9/2014
13 6"removal and disposal 500 sf plus-615 Dominion $ 67,053.08 6/25/2014
6"removal&disposal 1-500 sf,6"curb&18"gutter-1719
14 Mesquite Rd $ 6,516.53 5/28/2014
15 6"removal and disposal 500 sf plus-Mission,Alamo,San Saba $ 67,186.50 $ 107,098.17 6/13/2014
16 6"removal and disposal 500 sf plus-805 Heathergleen Ct. $ 26,379.04 6/16/2014
1"thick,3-4'high verticle Retaining Wall-Carlisle La.Vino
17 Rosso $ 7,016.10 6/18/2014
removal disposal sf plus-Street repair Mission&San
18 Saba $ 96,824.80 $ 96,824.80 6/6/2014
19 removal disposal - s -1300 Westmont Ct. $ 1,824.66 $ 1,824.66 5/29/2014
20 1"3-4'High veritcal retaining wall-Ridgecrest wall sidewalk $ 2,511.60 5/27/2014
21 6"removal and disposal 500 sf plus,333,345,407 Pearson Ln. $ 11,340.70 $ 16,792.48 5/27/2014
6"removal&disposal 1-500 sf,6"curb&18"gutter-725
22 Overland Tr $ 2,940.18 5/28/2014
6"curb&18"gutter,6"&8"removal and disposal 500sf-E
23 Cimarron,S Cumberland,W Overland $ 41,782.74 5/1/2014
24 4"no removal 500 sf plus install pipe 18"Ridgecrest $ 8,477.76 $ 52,212.94 5/16/2014
25 6"no removal for 1-500 sf-419 Pearson Lane $ 1,952.44 5/19/2014
26 6"removal&disposal 1-500 sf-Lourdes&Fontaine Dr. $ 4,394.88 $ 7,428.96 5/9/2014
27 8"removal and disposal 500sf plus Pearson Rd $ 3,034.085/14/2014
6"removal and disposal 1-500sf 6"curb&18"gutter-E Overland
28 Tr $ 7,195.92 $ 8,395.92 5/6/2014
29 Install 200'french drain E Overland Tr $ 1,200.00 5/6/2014
removaldisposals cur an gutter. Cimarron
30 Trl,E Cimarron Trl,S Cumberland Trl. $ 30,846.67 $ 30,846.67 4/25/2014
removal disposal, cur gutter-Vista TrI,E Overland
31 Trl,N Cimmaron Trl,W Cumberland Trl $ 34,623.68 $ 34,623.68 4/11/2014
32 6"removal&disposal 500 sf plus-304&306 Timberlake Dr. $ 36,610.56 3/10/2014
33 6"removal&disposal 500 sf Plus-210 Timberlake Way $ 38,680.80 $ 75,291.36 3/10/2014
34 removal sf plus-Byron Nelson&Zena Rucker $ 1,500.00 2/20/2014
35 8"removal 500 sf plus-Byron Nelson&Zena Rucker-balance $ 727.68 $ 3,763.27 2/20/2014
4"removal&disposal 1-500 sf 6"curb&18"gutter,8"concrete
36 removal 1-500sf-Shady Oaks $ 1,535.59 2/20/2014
37 6"removal&disposal 500 sf,6"curb&18"gutter-205 Miron
$ 38,370.02 $ 38,370.02 2/4/2014
38 removal disposal s -Greenbriar street repair $ 4,667.12 $ 4,667.12 1/25/2014
39 6"removal&disposal 500sf 6"curb and 18"gutter-Greenbrair $ 26,942.55 $ 42,881.55 1/21/2014
40 8"1-2'High veneer rock vertical retaining wall-Diamond $ 15,939.00 1/21/2014
41 removal and disposals pus Diamond @ 1709 $ 31,313.10 $ 31,313.10 1/8/2014
42 6"removal and disposal 500 sf-Greenbriar $ 56,595.64 $ 79,104.96 1/3/2014
43 6"removal and disposal 500 sf-Greenbriar&Greenwood $ 22,509.32 1/8/2014
44 removal and disposals -Kleberg go brezos $ 21,782.92 $ 21,782.92 12/20/2013
45 1"3-4'High veritcal retaining wall-Kingswood $ 1,794.00 12/16/2013
46 1"3-4'High veritcal retaining wall-1709&Diamond $ 858.00 $ 44,438.16 12/16/2013
47 6"removal&disposal 500 sf-Oak Hills $ 41,786.16 12/13/2013
48 removal disposal s -1316 Pecos $ 7,164.12 $ 7,164.12 11/13/2013
49 Install flumes-Woodbury&Chesaspeake $ 3,384.70 11/13/2013
50 1"3-4'high veritcal retaining wall-Kingswood $ 1,794.00 $ 6,348.70 11/11/2013
51 1"3-4'high veritcal retaining wall-Peytonville $ 1,170.00 11/11/2013
52 removal and disposals -207 KillDeer $ 23,073.04 1 $ 23,073.04 1 10/10/2013
Total for FY 2014 $ 981,867.87 $ 981,867.87
Public Works Department
Attachment C
The City of Grapevine, Texas (Grapevine TX Purchasing)
Supplier Response
Bid Information Contact Information Ship to Information
Bid Creator Bob Smeby Purchasing Address 501 Shady Brook Drive Address 501 Shady Brook Lane
Agent Suite 108
Email Grapevine,TX 76051 Grapevine,TX 76051
bsmeby@grapevinetexas.gov Contact Bob Smeby Contact
Phone (817)410-3335 Purchasing Agent
Fax (817)410-3066 Purchasing Department
Department Building
Bid Number RFB 378-2012 Addendum 1 Building Service Center
Title Concrete Curb, Gutter and 108 Floor/Room
Flatwork Annual Contract Floor/Room Telephone
Bid Type Request for Bid Telephone (817)410-3335 Fax
Issue Date 02/16/2012 Fax (817)410-3066 Email
Close Date 3/15/2012 2:00:00 PM CST Email
Need by Date bsmeby@grapevinetexas.gov
Supplier Information
Company Manning Concrete Sawing
Address 9536 Santa Monica
Fort Worth, TX 76116
Contact
Department
Building
Floor/Room
Telephone 1 (817)991-9483
Fax 1 (817)991-9483
Email
Submitted 3/11/2012 12:29:24 PM CST
Total $490.68
Signature
Supplier Notes
Bid Notes
The City of Grapevine is soliciting sealed bids for establishing an annual fixed price contract with four one year optional
renewals for Concrete Curb, Gutter and Flatwork Construction.
Bid Activities
Bid Messages
Please review the following and respond where necessary
RFB 378-2012 Addendum 1 -Page 1 of 7
# Name Note Response
1 nterlocal Clause INTERLOCAL AGREEMENT CLAUSE: Yes
Several Governmental entities around the City of
Grapevine participate in interlocal agreements with the
City of Grapevine.
Should the governmental entities elect to participate in this
contract,would you, (the vendor)agree that all terms,
conditions,specifications,and pricing would apply?
If yes,the following will apply:
Governmental Entities utilizing internal Government
contracts with the City of Grapevine will be eligible, but not
obligated,to purchase materials/services under the
contract(s)awarded under as a result of this solicitation.
All purchases by Governmental Entities other than the City
of Grapevine will be billed directly to that Governmental
Entity and paid by the Governmental Entity. City of
Grapevine will not be responsible for another
Governmental Entity's debt.Each Governmental Entity will
order materials or services as needed.
2 Bid Cerification Digital Signature BIDDERS CERTIFICATION: 1,the undersigned, by Henry F. Manning
digitally signing,agree that I have read and understand all
of the terms and conditions,specifications,and
requirements contained on each page of this Invitation to
Bid.I also understand that if this proposal is accepted by
The City of Grapevine that all of the terms and conditions,
specifications, and requirements submitted in my proposal
and any additions, changes,or deletions made during
negotiations will be made a part of this proposal under a
binding contract between my company and the City of
Grapevine, Texas. I also certify that this proposal is made
without previous understanding,agreement,or connection
with any person,firm,or corporation making a proposal for
the same materials,and is in all fair and without collusion
or fraud.
By entering your name in the field provided,you are
accepting the terms of this bid.You agree that your typed
name will serve as your electronic digital signature.
RP8 378-2012 Addendum 1 - Page 2 of 7
Al WE
T h i s`�
Renewal Notification
Manning Concrete Sawing
Attention: Henry Manning
9536 Santa Monica
Fort Worth, Texas 76116
March 24, 2015
Re: CONTRACT RENEWAL LETTER
City of Grapevine Contract with Renewals: #378-2012
Contract Title: Concrete Curb, Gutter and Flatwork Services
Renewal Options: Third of four, one-year optional renewals
Renewal period: April 3, 2015 through April 2, 2016
Renewal Purchase Order: 20397 (All invoices must have this P.O. listed)
Mr. Manning:
The City of Grapevine wishes to exercise the third renewal option for contract
RFB 378-2012 with Manning Concrete Sawing for Concrete Curb, Gutter and
Flatwork Services based on your renewal conformation under the same Terms
and Conditions for the contract renewal period. The above referenced contract
with P.O. 20041 will expire on April 2, 2015.
Please sign this Contract Renewal letter and return to Lance Wright at
1wri-ght(c)-grapevinetexas.gov or fax 817-410-3066 within five business days of
this notification. All invoices must reference the current Purchase Order 20397
for Concrete Curb, Gutter and Flatwork Services.
Please return this renewal letter and a current Insurance Certificate if required for
your contract. The City appreciates your excellent service and commitment to
our needs on this contract and we look forward to continuing this successful
business relationship.
Please contact me with any questions.
Sincerel
Lance Wright
Purchasing Coordinator
Parehasing (817) 410-3336; Fax (817) 410-3066
Office Address: 501 Shady Brook Drive, Room#108, Grapevine, Texas 76051
Page 1 of 2
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Mar 24 1504:22p p,2
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ACCEPTANCE
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Date., -5 -9 -
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Signed: A' Ct.-
Printed name: -ell A.N. ti
Attachment: Rerevval Purchase Order
(817 410-3336; .I.,',,,x
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Page 2 of 2
Annual Contract
Sale of Goods
This agreement made between the City of Grapevine, 200 S. Main St., Grapevine, Tarrant
County, Texas, in this agreement referred to as buyer, and Manning Concrete., P.O. Box
123566, Fort Worth, Tarrant County, Texas, in this agreement referred to as seller and acting as
PRIMARY supplier of the product and/or services.
SECTION ONE: DESCRIPTION OF OF SERVICES TO BE RENDERED:
The goods provided under this agreement are described as concrete flat work services as listed
in the pricing schedule attached to blanket purchase order 17973 and under the specifications
listed in Invitation to Bid 340-2010 as issued on May 27, 2010 and approved by the City of
Grapevine, Texas City Council on July 20, 2010. The seller shall provide all labor, material and
services necessary at a high standard to provide these goods and as agreed to by the Buyer
and Seller.
SECTION TWO: TERM OF CONTRACT
The contract term shall begin on July 20, 2010 and end on July 19, 2011.
SECTION THREE: OPTION TO RENEW
After completion of the initial contract period, the Buyer will have the right and option to extend
the term of the agreement for four additional one (1) year periods upon the same terms and
conditions. This contract is for the initial contract period. The Seller shall have the right to decline
any option to renew. Should the Seller decline to renew any renewal option, the Buyer shall have
the right to offer the iternt's awarded to the next lowest bidder meeting all of the bid specifications
or to re-bid the awarded item/s.
SECTION FOUR: OPTION TO TERMINATE AGREEMENT
The buyer and seller will have the right and option to terminate the agreement for any reason
upon thirty (30) days written notice. Should the seller default on any of the terms of this
agreement or not be able to deliver goods within the delivery lead time offered in Invitation to bid
340-2010, the Buyer shall have the right to cancel the agreement immediately and purchase the
item/s from the best available source.
SECTION FIVE: BLANKET ORDER FOR THE SALE OF GOODS
Buyer shall order fron- the items described and listed in the pricing schedule attached to blanket
purchase order 17973 on a non-exclusive, "as needed", basis. Orders placed by the Buyer will
be done so utilizing contract release authorizations by the requesting department.
City of Grapevine A Future with a Past Page 1
Annual Contract for Sale of Goods
SECTION SIX: ANNUAL PRICING AGREEMENT
This agreement will contain a fixed pricing structure for the term of the agreement. All pricing
shall remain firm during each contract or renewal period. If allowed by the terms of the original
Invitation to Bid, a price re-determination may be considered at the end of each renewal period.
Any price adjustment requests must be accompanied by written support for the increase
requested and must be approved in writing by the buyer. If a price re-determination was not
allowed under the original solicitation, then all pricing must remain firm during the original
contract period and any renewal period. It is understood that quantities listed in the original
solicitation or any subsequent documents issued as an attachment to this contract are
estimates and are NOT a commitment to buy any specific quantity.
SECTION SEVEN: SELLERS OBLIGATIONS
The seller shall fully and timely provide all deliverables ordered on an as needed basis and as
described in the pricing attachment to this agreement and in the sellers offer in strict accordance
with the terms, covenants, and conditions of invitation to bid number 340-2010 that shall be a
part of this contract. Deliverables shall be made in accordance with all applicable Federal, State,
and local laws, rules, and regulations.
SECTION EIGHT: SELLER TO PACKAGE DELIVERABLES
The seller shall package deliverables in accordance with good commercial practice and shall
inciude a packing list showing the description of each item, the quantity and unit price.
SECTION NINE: TITLE& RISK OF LOSS
Title to and risk of loss of the deliverables shall pass to the Buyer only when the Buyer actually
receives and accepts the deliverables.
SECTION TEN: DELIVERY TERMS AND TRANSPORTATION CHARGES
Deliverables shall be shipped F.O.B. point of delivery and within the delivery lead times offered
in Invitation to bid 340-2010. The Seller's price shall be deemed to include all de4ivery and
transportation charges. The Buyer shall have the right to designate what method of
transportation shall be used to ship the deliverables. The place of delivery shall be as specified
by the requesting department.
SECTION ELEVEN: RIGHT OF INSPECTION AND REJECTION
The Buyer expressly reserves all rights under law, including, but not limited to the Uniform
Commercial Code, to inspect the deliverables at delivery before accepting them, and to reject
defective or non-conforming deliverables.
City of Grapevine A Future with a Past Page 2
Annual Contract for Sale of Goods
SECTION TWELVE: INVOICES
The Seller shall submit separate invoices in duplicate on each purchase order or purchase
release after each delivery. If partial shipments or deliveries are authorized by the Buyer, a
separate invoice must be sent for each shipment or delivery made. Invoices shall indicate the
purchase order or purchase release number and the supply agreement number if applicable.
Invoices shall be itemized and transportation charges, if any, shall be listed separately. A copy of
the bill of lading and the freight waybill, when applicable, shall be attached to the invoice. Unless
otherwise instructed in writing, the Buyer may rely on the remittance address specified on the
Seller's invoice. Federal excise taxes, State taxes, or City sales taxes must not be included in
the invoiced amount. The Buyer will furnish a tax exemption certificate upon request.
SECTION THIRTEEN: PAYMENT ON RECEIPT
Buyer shall make payment for the goods at the time when, and at the place where, the goods
are received by buyer. All proper invoices received by the Buyer will be paid within 30 days of
the Buyer's receipt of the deliverables or of the invoice, whichever is later. If payment is not
timely made, interest shall accrue on the unpaid balance at the lesser of one percent per month
or the maximum lawful rate; except, if payment is not timely made for a reason for which the
Buyer may withhold payment hereunder, interest shall not accrue until ten days after the
grounds for withholding payment have been resolved. If partial shipments or deliveries are
authorized by the Buyer, the Seller will be paid for the partial shipment or delivery, as stated
above, provided that the invoice matches the shipment or delivery. The Buyer may withhold or
set off the entire payment or part of any payment otherwise due the Seller to such extent as may
be necessary on account of: i. delivery of defective or non-conforming deliverables by the Seller;
ii. third party claims, which are not covered by the insurance which the Seller is required to
provide, are filed or reasonable evidence indicating probable filing of such claims; iii. failure of
the Seller to pay Subcontractors, or for labor, materials or equipment; iv. damage to the property
of the Buyer or the Buyer's agents, employees or contractors, which is not covered by insurance
required to be provided by the Seller; v. reasonable evidence that the Seller's obligations will not
be completed within the time specified in the Contract, and that the unpaid balance would not be
adequate to cover actual or liquidated damages for the anticipated delay; vi. failure of the Seller
to submit proper invoices with all required attachments and supporting documentation; or vii.
failure of the Seller to comply with any material provision of the Contract Documents. The
Buyer's payment obligations are payable only and solely from funds appropriated and available
for the purpose of this purchase. The absence of appropriated or other lawfully available funds
shall render the Contract null and void to the extent funds are not appropriated or available and
any deliverables delivered but unpaid shall be returned to the Seller.
SECTION FOURTEEN: RISK OF LOSS
The risk of loss from any casualty to the goods, regardless of the cause, shall be the
responsibility of the seller until the goods have been accepted by the buyer.
SECTION FIFTEEN: WARRANTY OF NO ENCUMBRANCES
Seller warrants that the goods are now free, and that at the time of delivery shall be free from
any security interest or other lien or encumbrance.
City of Grapevine A Future with a Past Page 3
Annual Contract for Sale of Goads
SECTION SIXTEEN: WARRANTY OF PRICE
The Seller warrants the prices quoted to the buyer are no higher than the Seller's current prices
on orders by others for like deliverables under similar terms of purchase. The Seller certifies that
all prices have been arrived at independently without consultation, communication, or agreement
for the purpose of restricting competition, as to any matter relating to such fees with any other
firm or with any competitor. In addition to any other remedy available, the Buyer may deduct
from any amounts owed to the Buyer, or otherwise recover, any amounts paid for items in
excess of the Seller's current prices on orders by others for like deliverables under similar terms
of purchase.
SECTION SEVENTEEN: WARRANTY OF DELIVERABLES
The Seller warrants and represents that all deliverables sold the Buyer under the Contract shall
be free from defects in design, workmanship or manufacture, and conform in all material
respects to the specifications, drawings, and descriptions in the Solicitation, to any samples
furnished by the Seller, to the terms, covenants and conditions of the Contract, and to all
applicable State, Federal or local laws, rules, and regulations, and industry codes and
standards. Unless otherwise stated in the contract, the deliverables shall be new and not used or
reconditioned.
The Seller may not limit, exclude or disclaim the foregoing warranty or any warranty implied by
law; and any attempt to do so shall be without force or effect. Unless otherwise specified in the
Contract or in the solicitation, which has been made a part hereof, the warranty period shall be
at least one year from the date of acceptance of the deliverables or from the date of acceptance
of any replacement deliverables. If during the warranty period, one or more of the above
warranties are breached, the Seller shall promptly upon receipt of demand either repair the non-
conforming deliverables, or replace the non-conforming deliverables with fully conforming
deliverables, at the Buyer's option and at no additional cost to the Buyer. All costs incidental to
such repair or replacement, including but not limited to, any packaging and shipping costs, shall
be borne exclusively by the Seller. The Buyer shall endeavor to give the Seller written notice of
the breach of warranty within thirty (30) days of discovery of the breach of warranty, but failure to
give timely notice shall not impair the Buyer's rights. If the Seller is unable or unwilling to repair
or replace defective or non-conforming deliverables as required by the Buyer, then in addition to
any other available remedy, the Buyer may purchase conforming deliverables from other
sources. In such event, the Seller shall pay to the Buyer upon demand the increased cost, if any,
incurred by the Buyer to procure such deliverables from another source. If the Seller is not the
manufacturer, and the deliverables are covered by a separate manufacturer's warranty, the
Seller shall transfer and assign such manufacturer's warranty to the Buyer. If for any reason the
manufacturer's warranty cannot be fully transferred to the Buyer, the Seller shall assist and
cooperate with the Buyer to the fullest extent to enforce such manufacturer's warranty for the
benefit of the Buyer.
SECTION EIGHTEEN: WARRANTY OF TITLE
Seller warrants that at the time of signing this agreement, seller neither knows nor has reason to
know of the existence of any outstanding title or claim of title hostile to the rights of seller in the
goods.
City of Grapevine A Future with a Past Page 4
Annual Contract for Sale of Goods
SECTION NINETEEN: RIGHT OF INSPECTION
Buyer shall have the right to inspect the goods on arrival and, within 10 business days after
delivery, buyer must give notice to seller of any claim for damages on account of condition,
quality or grade of the goods, and buyer must specify the basis of the claim of buyer in detail.
The failure of buyer to comply with these conditions shall constitute irrevocable acceptance of
the goods by buyer.
SECTION TWENTY: DEFAULT
The Seller shall be in default under the Contract if the Seller (a) fails to fully, timely and faithfully
perform any of its material obligations under the Contract, (b) fails to provide adequate
assurance of performance under the contract, or (c) becomes insolvent or seeks relief under the
bankruptcy laws of the United States.
SECTION TWENTY-ONE: FRAUD
Fraudulent statements by the Seller during the contract term shall be grounds for the termination
of the Contract for cause by the Buyer and may result in legal action.
SECTION TWENTY-TWO: INDEMNIFICATION
For the consideration included in the proposal price, Seller shall pay, indemnify, and save
harmless, the City; its agents, guests, consultants, invitees, and employees, from all suits,
actions, claims, demands, losses, expenses, including attorney's fees, costs, and judgments of
every kind and description to which the City, its agents, guests, consultants, invitees, or
employees may be subjected to by reason of injury to persons or death or property damage,
resulting from or growing out of any act of commission; omission, negligence, or fault of the
contractor and his subcontractors. their agents or employees, committed in connection with this
contract, contractor's performance hereof, or of any work performed hereunder.
Seller and his subcontractors shall indemnify and save harmless the City, its agents, or
employees and consultants from and against all claims, demands, actions, suits, damages,
losses, expenses, costs including attorney's fees, and judgments of every kind and description
arising from, based upon, or growing out of the violation of any Federal, state, county, or city
law, bylaw, ordinance or regulation by the contractor, its agents, trainees, invitees, servants, and
employees.
SECTION TWENTY-THREE: WAIVER OF SUBROGATION
The Seller and his subcontractors shall require their insurance carrier, with respect to all
insurance policies, to waive all rights of subrogation against the City of Grapevine, Texas, its
commissioners, partners, officials, directors, officers, agents. and employees and against all
other contractors and subcontractors.
City of Grapevine A Future with a Past Page 5
Annual Contract for Sale of Goods
SECTION TWENTY-FOUR: NOTICES
Unless otherwise specified, all notices, requests, or other communications required or
appropriate to be given under the Contract shall be in writing and shall be deemed delivered
three business days after postmarked if sent by U.S. Postal Service Certified or Registered Mail,
Return Receipt Requested. Notices delivered by other means shall be deemed delivered upon
receipt by the addressee. Routine communications may be made by first class mail, fax, or other
commercially accepted means. Notices to the Seller shall be sent to the address specified in the
Seller's Offer, or at such other address as a party may notify the other in writing. Notices to the
Buyer shall be addressed to the City of Grapevine at 501 Shady Brook, Room 108, Grapevine,
Texas 76051 and marked to the attention of the Purchasing Division.
SECTION TWENTY-FIVE: JURISDICTION AND VENUE
The Contract is made under and shall be governed by the laws of the State of Texas, including,
when applicable, the Uniform Commercial Code as adopted in Texas, V.T.C.A., Bus. & Comm.
Code, Chapter 1, excluding any rule or principle that would refer to and apply the substantive
law of another state or jurisdiction. All issues arising from this Contract shall be resolved in the
courts of Tarrant County, Texas and the parties agree to submit to the exclusive personal
jurisdiction of such courts. The foregoing, however, shall not be construed or interpreted to limit
or restrict the right or ability of the Buyer to seek and secure injunctive relief from any competent
authority as contemplated herein.
SECTION TWENTY-SIX: MATERIAL SAFETY DATA SHEETS (MSDS SHEETS)
All deliverables shall include a Material Safety Data Sheet (MSDS) for each toxic or hazardous
substance or mixture containing such substance. Deliverables received that does not have an
accompanying Material Safety Data Sheet (MSDS) sheet shall be refused by the buyer. The
seller agrees to deliver all containers properly labeled. Failure to submit a Material Safety Data
Sheet (MSDS) sheet and/or label on each container will place the seller in non-compliance under
the contract and may be cause to cancel the contract.
SECTION TWENTY-SEVEN: INVALIDITY
The invalidity, illegality. or unenforceability of any provision of the Contract shall in no way affect
the validity or enforceability of any other portion or provision of the Contract. Any void provision
shall be deemed severed from the Contract and the balance of the Contract shall be construed
and enforced as if the Contract did not contain the particular portion or provision held to be void.
The parties further agree to reform the Contract to replace any stricken provision with a valid
provision that comes as close as possible to the intent of the stricken provision. The provisions
of this section shall not prevent this entire Contract from being void should a provision which is
the essence of the Contract be determined to be void.
City of Grapevine A Future with a Past Page 6
Annual Contract for Sale of Goods
SECTION TWENTY-EIGHT: DISCLOSURE OF CERTAIN RELATIONSHIPS
The seller agrees to disclose any relationships with any City Elected Official, City Officer or City
Staff Member in accordance with H.B. 914 of the 791h Texas Legislature that requires a vendor
that wishes to conduct business or be considered for business with the City of Grapevine, Texas
to file a conflict of interest questionnaire. The Disclosure Act applies to all persons or businesses
who conduct business with the City, including those who submit bids on city contracts, make
purchases of surplus city property, or participate in any other purchase or sales transactions with
a city. Pursuant to the requirements of Section 176.002(a) of the Texas Local Government
Code, vendors or respondents who meet the following criteria must fill out a conflict of interest
questionnaire no later than the 7'h day after the person begins contract discussions or
negotiations' with the City or submits to the City 'an application, response to a request for
proposals or bids, correspondence, or another writing related to a potential agreement with the
City:
A vendor or respondent that- (1) contracts or seeks to contract for the sale or purchase of
property, goods, or services with a local governmental entity; or 2) is an agent of a person
described in Subdivision (1) in the person's business with a local governmental entity.' Any
person who meets the criteria, as for enforcement to ensure the veracity of the vendors, the
statute makes it a Class C Misdemeanor to violate the vendor disclosure provisions."
The forms required to comply with the above Government Code are available on the Ethics
Commission website at http://www.ethics.state.tx.us/forms/CIS.pdf
SECTION TWENTY-NINE: DOCUMENTS INCLUDED WITH THIS CONTRACT
The following documents shall be made a part of and will be included with this contract:
• Blanket Purchase order 17973 with attached pricing schedule
City of Grapevine A Future with a Past Page 7
Annual Contract for Sale of Goods
The City of Grapevine, Texas (Grapevine TX Purchasing)
Supplier Response
Bid Information Contact Information Ship to Information
Bid Creator Bob Smeby Purchasing Address 501 Shady Brook Drive Address 501 Shady Brook Lane
Agent Suite 108
Email Grapevine,TX 76051 Grapevine,TX 76051
bsmeby@grapevinetexas.gov Contact Bob Smeby Contact
Phone (817)410-3335 Purchasing Agent
Fax (817)410-3066 Purchasing Department
Department Building
Bid Number RFB 378-2012 Addendum 1 Building Service Center
Title Concrete Curb, Gutter and 108 Floor/Room
Flatwork Annual Contract Floor/Room Telephone
Bid Type Request for Bid Telephone (817)410-3335 Fax
Issue Date 02/16/2012 Fax (817)410-3066 Email
Close Date 3/15/2012 2:00:00 PM CST Email
Need by Date bsmeby@grapevinetexas.gov
Supplier Information
Company Manning Concrete Sawing
Address 9536 Santa Monica
Fort Worth, TX 76116
Contact
Department
Building
Floor/Room
Telephone 1 (817)991-9483
Fax 1 (817)991-9483
Email
Submitted 3/11/2012 12:29:24 PM CST
Total $490.68
Signature
Supplier Notes
Bid Notes
The City of Grapevine is soliciting sealed bids for establishing an annual fixed price contract with four one year optional
renewals for Concrete Curb, Gutter and Flatwork Construction.
Bid Activities
Bid Messages
Please review the following and respond where necessary
RFB 378-2012 Addendum 1 -Page 1 of 7
# Name Note Response
1 nterlocal Clause INTERLOCAL AGREEMENT CLAUSE: Yes
Several Governmental entities around the City of
Grapevine participate in interlocal agreements with the
City of Grapevine.
Should the governmental entities elect to participate in this
contract,would you, (the vendor)agree that all terms,
conditions,specifications,and pricing would apply?
If yes,the following will apply:
Governmental Entities utilizing internal Government
contracts with the City of Grapevine will be eligible, but not
obligated,to purchase materials/services under the
contract(s)awarded under as a result of this solicitation.
All purchases by Governmental Entities other than the City
of Grapevine will be billed directly to that Governmental
Entity and paid by the Governmental Entity. City of
Grapevine will not be responsible for another
Governmental Entity's debt.Each Governmental Entity will
order materials or services as needed.
2 Bid Cerification Digital Signature BIDDERS CERTIFICATION: 1,the undersigned, by Henry F. Manning
digitally signing,agree that I have read and understand all
of the terms and conditions,specifications,and
requirements contained on each page of this Invitation to
Bid.I also understand that if this proposal is accepted by
The City of Grapevine that all of the terms and conditions,
specifications, and requirements submitted in my proposal
and any additions, changes,or deletions made during
negotiations will be made a part of this proposal under a
binding contract between my company and the City of
Grapevine, Texas. I also certify that this proposal is made
without previous understanding,agreement,or connection
with any person,firm,or corporation making a proposal for
the same materials,and is in all fair and without collusion
or fraud.
By entering your name in the field provided,you are
accepting the terms of this bid.You agree that your typed
name will serve as your electronic digital signature.
RP8 378-2012 Addendum 1 - Page 2 of 7
IN WITNESS WHEREOF, the parties of these presents have executed this agreement in the year
and date first written above.
SELLER:
�7 940t___P�_)
Signature Company Name
Typed/Printed Name Company Address
Company Title City State Zip
THE STATE OF TEXAS§
Seller Acknowledgment
COUNTY OF TARRANT§
BEFORE ME, the undersigned authority. a Notary Public in and for the State of Texas, on this day
personally �i / ,� I appeared
—T Ult F AlAtN known to me to be
the person and officer whose name is subscribed to the foregoing instrument, and a knowledged
to me that he/she executed same ford as the act of o``, Aj'xt11C -t ,-�-a Texas
corporation, and ast thereof, and for the purposes and
consideration therein expressed.
GIVEN UNDER MY HAND AND SEAL OF OFFICE on t the ��`day of 2010.
Notary Public In and For The State of Texas
Notary's Printed Name
My Commission Expires:
City of Grapevine A Future with a Past Page 8
Annual Contract for Sale of Goods
BUYER:
By /�—, City of Grapevine
Signature Company Name
Bruno Rumbelow 200 S. Main St.
Typed/Printed Name Company Address
City Manager Grapevine, Texas 76051
Company Title City State Zip
THE STATE OF TEXAS§
Buyer Acknowledgement
COUNTY OF TARRANT§
BEFORE ME, the undersigned autl�'ity, a,Nota y Public in and for the State of Texas, on this day
personally appeared Q77 LlIQ-oytM 2 out, known to me to be a person and officer
whose name is subscribed to the foregoing instrument, and acknowledged to me that he/she
execute ame for aQjd the act of the City of Grapevine, Texas, a Texas municipal corporation,
and as lit t"Gj )�q Q4 , thereof, and for the purposes and consideration therein
expressed.
GIVEN UNDER MY HAND AND SEAL OF OFFICE on this the ay u 2010.
Notary Public In and For The State of Texas
xF�e(� S. RIVERA
* + NOTARY PUBLIC ( V e��vl
STATE OF TEXAS
COMMISSION EXPIRES 8-8-13 Notary's Printed Name �/
My Commission Expires: l�
City of Grapevine A Future with a Past Page 9
Annual Contract for Sale of Goods