Item 6A and 6B 2035 Corridor Committee Meeting Report CITY OF JO®
SOUTHLAKE �Q®
TEXAS
v)2035
Southlake 2035 Corridor Planning Committee Meeting Report - DRAFT
Meeting 4 — May 10, 2016
MEETING
LOCATION:
The Marq Southlake (Legacy Meeting Room) — Bicentennial Park
285 Shady Oaks Drive
Southlake, Texas, 76092
IN
ATTENDANCE:
• City Council Members: Gary Fawks
• Planning & Zoning Commission Members: Michael Springer, Chris
Greer
• Park Board Member: Frances Scharli
• City Staff: Ken Baker, Dennis Killough, Rob Cohen, Shannon Hamons,
Jerod Potts
AGENDA
ITEMS:
1. Call to Order
2. Review and make recommendations on the proposed five (5) story (120
rooms) Hotel Indigo located on approximately 3.65 acres in the Carillon
Corporate District. The property is located between the 200 and 400 block
of E. State Highway (SH) 114 approximately 1,100 feet east of the
northeast corner of SH 114 and N. White Chapel Boulevard.
3. Adjournment.
MEETING
OVERVIEW:
On May 10, 2016 the Southlake 2035 Corridor Planning Committee held
their fourth meeting. The Committee was sent a packet of materials prior
to the meeting that were to be discussed during the session. A meeting
agenda was posted and the meeting time was advertised on the City's
website. The following meeting report focuses on discussion points made
during the meeting by members of the Committee, public and City staff.
This report is neither verbatim nor does it represent official meeting
minutes; rather it serves to inform elected and appointed officials, City
staff, and the public of the issues and questions raised by the Committee,
City staff, and any attendees of the meeting. Interested parties are
strongly encouraged to follow development cases through the process.
Please visit CityofSouthlake.com/Planning for more information.
CITY OF JO®
SOUTHLAKE �Q®
TEXAS
v)2035
ITEM #3 DISCUSSION — Hotel Indigo:
• Staff made presentation to the Committee
• Questions for staff following presentation
Q: Why do they want to remove the access point?
A: Driveway spacing
Q: As part of the rezoning are they removing the other hotel location from the
site or will it remain?
A: It will remain an option
• Ron Smith, representing the project, made a presentation to the Committee. The
following includes comments by the presenter:
o Great boutique hotel in the French renaissance style of architecture
o Carillon zoning manual was taken very seriously, think it is important to have
that strong presence to influence what is around us
o Not allowed to have driveway on 114 because we are passed the safe point
o Carillon master plan worked out regulations with TXDOT allowing curb-cuts
on 114. Several hundred feet to the east and to the west of us
o Going to build the road so people can exit the freeway and safely turn into the
hotel
o Did a parking study, showed the parking provided is more than what is
needed. By adding additional parking able to save trees between us and
residential
o Area covered in Post Oaks and Oaks. In lieu of the residences looking at the
back of the hotel, leave natural beauty. The problem is if you do a lot of work
around Post Oaks they don't live
o Hotel will front on SH 114. Office (?) may have another entrance in the future
o Extending Carillon Ct.
o May add sidewalks, trails for a gazebo area
o Think hotel will spur additional development in the area. Have people
interested in adjacent pieces of land. Ideal site for retail or restaurant
o Trying to preserve trees on north and east side
o Think it is acceptable not to have drive on 114 access road
o All trees on Carillon zoning book initially showed no trees to be preserved
o Not a chain hotel. Hotel Indigo is a boutique brand with custom interior design
with what is needed for Southlake. Other hotel brands strict about room size,
color, furniture; more freedom with Hotel Indigo
o Client that is developing just opened Indigo Hotel in EI Paso
o Hotel is in the French style; it is a 5 story building
Southlake 2035 Corridor Planning Committee Item#2—Hotel Indigo
Meeting#4—May 10, 2016 Page 1
o Putting rooms in the Mansard Roof. Will have huge roof wells in the middle of
the roof to hide equipment
o Not going to ask for PTAC or VTAC grills on the outside of the building
o Will have a porte cochere drive up with covered patio on the back side
o Site plan shows outdoor amenity spaces with outdoor ballroom (?) partially
covered by a balcony that serves the floor above it (?)
o Have been working on this project for more than 6 months
o Will have landscape berm between us and 114
• Questions for the presenter
Q: Eating facilities?
A: Have a great bar in the lobby. Will have hotel service where we can have
room service in the morning. Great place for people in the neighborhood
to have coffee in the morning. Not trying to compete with restaurant. The
bar is more the heart of the lobby
Q: Can you talk more about the roof? What will it look like when people get up
there?
A: The French style - will have a very vertical roof surface. Roof wells you
won't even know they are there.
RESPONSE BY COMMITTEE:
Q: What is it going to look like?
A: No one can get on the roof.
Q: All ground parking?
A: All ground parking. Very large site for this size hotel
Q: Typically valet parking or self-park?
A: Self park, or valet for events... Planning to have limestone veneer on first
floor and stucco above
Q: Do you have more of a concept plan for the landscape?
A: The front is going to be planted with trees. Shrubbing the parking to meet
the ordinance. Not trying to build a four or five (?) feet berm
RESPONSE BY COMMITTEE:
Like to see trees saved
Q: What concerns did you hear from the neighbors in SPIN?
A: Leaving trees. Site plan shown had an additional 50 parking spots, did not
show the dog park or more trees. Still parking a lot more than is traditional
for a building of this size
Q: How many rooms?
A: 118-121
Southlake 2035 Corridor Planning Committee Item #2 —Hotel Indigo
Meeting#4—May 10, 2016 Page 2
Q: How many parking places?
A: 1 .2 per room (145 spaces)
Q: Could you drill down more into the optional dog park? What are you
committing to as you go through this project?
A: If we don't show the option in this process we will have to go back through
this process. Going to look at how big, grades. The size of the fenced area
is subject to change. Hotel will allow you to bring your dog - think having
the park will be a plus. Same with the gazebo and walking trails; want to
have the option but don't want to obligate ourselves
RESPONSE BY COMMITTEE:
Q: Is your initial plan to leave it natural?
A: Initial plan is to trim existing trees, do high landscaping along 114 and the
hotel and more minimal natural in the back. Planting all those trees along
the road. New trees to be planted. Landscaper needs to assess what we
can do. Can't do a lot of earthwork and expect the trees to live.
RESPONSE BY COMMITTEE:
Not sure City Council will embrace something that vague. May be good to
get a better idea of what you will commit to doing. Will there be trails?
Gazebo?
RESPONSE BY APPLICANT:
Trail - yes. Gazebo- maybe
Q: Can you talk through the landscape lighting plans - how do you envision
lighting the building? If the park is put in place would there be lighting in
the trees?
A: Anticipate uplit light from ground lights. 25 foot led poles at 100 ft. intervals
to get light patterns to what we need. IHG has a minimum of 40
footcandles at the entrance. Gazebo would have power so it could be lit,
and have fans. Will leave natural landscaping on the north side
Q: Have you thought about a water feature, fountain, in that park area?
A: If you do the dog park you do the dog fountain and they are freeze
protected. Other than outdoor space off meeting room there isn't a lot of
outdoor space
RESPONSE BY COMMITTEE:
It might be worth considering it. People like water. Think it might be a draw
when people are driving by 114 if in a park area there was a decorative
fountain feature that was lit up
Q: If it is not going to be a dog park what is it going to be?
A: A natural preserve area with sidewalk so neighborhood people can come
to the hotel
Q: Does park system connect
A: It all connects
Southlake 2035 Corridor Planning Committee Item #2 —Hotel Indigo
Meeting#4—May 10, 2016 Page 3
Q: What will you be doing for the areas that do not have trees now? Is it going
to be finished at all?
A: will not leave it as just dirt. If you do a dog park you have to put in the right
kind of turf. If we don't do a dog park it will be turf.
Q: Forecasts between leisure travel vs. business? Destination type or favored
to business type users?
A: More business type
Q: If there is a belief there may be a second hotel how do you feel about this?
A: Wanted to let market dictate this. If this corridor continues to grow there
might be demand for another hotel at some point in the future. This area
continues to grow, think it would be prudent to still keep the opportunity for
that other site (not said by applicant - said by Jeff Kennemer)
Q: Did the dog park idea come out of what the people of Carillon wanted?
A: Carillon people seemed more interested in the bar and coffee served in the
morning. Concerned with parking.
Q: Is this project required to dedicate park land?
A: Dedicated acreage; this would be a private park.
Q: How similar will this be to the Hotel Indigo in Athens, Georgia?
A: All kind of individual.
Q: When do you go to PZ?
A: Next week
Q: You don't know the color?
A: Think limestone, there are variations to limestone
• Comments by the Committee
o Think it would be good to focus on that park - could capture revenue you
might be missing
RESPONSE BY APPLICANT:
Want to focus on ballroom inside. This is the direction we are headed. If we
can't have the option we will take it all.
o Only have one dog park (in town?). Worry about dog parks because of the
noise.
o The trees in the park area are big trees
o Closest option to The Marq for people have weddings, etc.
RESPONSE BY COMMITTEE:
Not trying to compete with the Hilton
Southlake 2035 Corridor Planning Committee Item #2 —Hotel Indigo
Meeting#4—May 10, 2016 Page 4
o Would like a spa somewhere
o Samples of building materials are always appreciated. Will drill down to how
you are going to light it. Might look for more detail.
o Let us have as much detail on the landscape as you can
o CAD drawings with vegetation and landscape, superimposed on the site so
we can see conceptually
RESPONSE BY APPLICANT
Very much the first thing that is coming to the site
o Would like to see more detail of concept in landscape
• Comments by the Public
o Trying to understand what the product is trying to deliver. Would like to see
the dog park area as more of an extension of the property. Gazebo and dog
park don't seem to go hand in hand
• QUESTIONS FOR JEFF KENNEMER:
Q: Doing away with deck and structure parking
Southlake 2035 Corridor Planning Committee Item #2 —Hotel Indigo
Meeting#4—May 10, 2016 Page 5
STAFF PRESENTATION SHOWN TO COMMITTEE:
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SOUTHLAKE
Hotel Indigo
Owner. Hines Southlake Land LP
Applicant: Jacobs Engineering
Requests: 1) Zoning Change and Development Plan for Carillon
Corporate District
2) Site Plan for Hotel Indigo
3) Preliminary Plat for Hotel Indigo site and off-site
commonaccess easement
Location: Southwest cornerof Can lion Courtand Riviera Lane
Southlake 2035 Corridor Planning Committee Item#2—Hotel Indigo
Meeting#4—May 10, 2016 Page 6
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Hotel Indigo Details
• Five (5) stories with 88,000 — 91 ,000 sq. ft. gross floor area
• 119 - 121 guestrooms - 300 sq, ft. minimum
• Full service restaurant and bar - 2,200 sq. ft.
• Ballroom and meeting rooms - 3,000 — 4.000 sq" ft.
• Fitness center - 750 sq" ft"
• Full service kitchen, on-site laundry, office spaces and
support services
• Central XC with screened roof mounted mechanical
equipment
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