Item 4F CITY OF
SOUTH LAKE
MEMORANDUM
October 4, 2016
To: Shana Yelverton, City Manager
From: Sharen Jackson, Chief Financial Officer
Timothy Slifka, Purchasing Manager
Subject: Item 4F Approve the Purchase of Equipment Installation Services for
Police Services Vehicles from Professional Safety Systems in the
amount of$21,295
Action
Requested: Approve the purchase of equipment installation services for Police
Services replacement vehicles from Professional Safety Systems
in the amount of$21,295.
Background
Information: Per the Southlake Vehicle Replacement Policy the requested
vehicles are scheduled for replacement. State of Texas and City
of Southlake bidding requirements have been met by utilizing an
interlocal cooperative purchasing agreement with the City of North
Richland Hills.
Department Unit # Vehicle Type Cost
Unit# 218, 219, 220, Equipment Installation $21,295
268, 295, 296, 297, 299 Services for Police Units
The City's Vehicle Replacement Committee met in May 2016 to
review and discuss vehicles scheduled for replacement per the
Policy and to review available options. The committee evaluated
individual vehicle condition, repair history, age, mileage and usage
before recommending replacement.
Financial
Considerations: The request will be funded through the FY 2017 Vehicle
Replacement Fund.
Strategic Link: C1 —Achieve the highest standards of safety and security.
B2 — Collaborate with select partners to implement service
solutions.
F2 — Invest to provide and maintain high quality public assets.
Citizen Input/
Board Review: None
Legal Review: None
Alternatives: Deny and retain the old vehicles. This will lead to increased
vehicle maintenance cost.
Supporting
Documents: Quote from Professional Safety Systems
Staff
Recommendation: Approve the purchase of equipment installation services for
replacement vehicles for Police Services from Professional Safety
Systems.
Af
Professional Safety Systems
7235 BAKER BLVD RICHLAND HILLS TEXAS 76180
817-595-3432 VOICE 817-590-0650 FAX
Quotation
Customer City of Southlake - 2017 Tahoe Build Outs
Attention Tim Slifka
Address
Telephone
Email
Qty Description Unit Price Extension
7 Labor to Install Emergency Equipment on 7 Chevy Utility Patrol 1695 00 11,865 00
Units Full Builds. Equipment Su lied by Southlake.
7 Defender Blue C, Power Management System, Top Hat Timer, 350 00 2450 00
Solenoid and Vehicle Prep for delivery
1 Labor to Install Emergency Equipment on Chevy Slick Top Unit, 1695 00 1695 00
lus customer supplied Video, Radar and Radio.
1 Defender Blue C, Power Management System, Top Hat Timer, 350 00 350 00
Solenoid and Vehicle Prep for Deliver
5 Labor to Strip All Emergency Equipment on Retired Units 483 00 2415 00
3 Labor to do partial strip on 3 units for SRO 400 00 1200 00
4 Labor to Remove Graphics only from 4 units 180 00 720 00
4 Labor to remove Wrap in addition to the Graphics 150 00 600 00
Labor BASED ON PSS CONTRACT WITH NRH . Good through
December 31, 2016
WARRANTY: Lifetime on labor Other
Equipment carries manufacturers warranty.
Quotation Good For 90 Days TOTAL 21,295 00
Prepared By: Ramon Goheen Date: September 27, 2016