Item 4E CITY OF
SOUTH LAKE
MEMORANDUM
October 4, 2016
To: Shana Yelverton, City Manager
From: Sharen Jackson, Chief Financial Officer
Timothy Slifka, Purchasing Manager
Subject: Item 4E Approve the Purchase of Replacement Ambulance from
Sterling McCall Ford in the amount of$245,025
Action
Requested: Approve the purchase of replacement ambulance from Sterling
McCall Ford for Fire Services in the amount of$245,025.
Background
Information: Per the Southlake Vehicle Replacement Policy this ambulance is
scheduled for replacement. State of Texas and City of Southlake
bidding requirements have been met by utilizing the Houston-
Galveston Area Council (HGAC) cooperative purchasing contract.
Department Unit # I Vehicle Type I Cost
Unit# 311 2017 Ford F450 Ambulance 1 $245,025
The City's Vehicle Replacement Committee met in May 2016 to
review and discuss vehicles scheduled for replacement per the
Policy and to review available options. The committee evaluated
individual vehicle condition, repair history, age, mileage and usage
before recommending replacement.
Financial
Considerations: The request will be funded through the Vehicle Replacement
Fund.
Strategic Link: C1 —Achieve the highest standards of safety and security.
B2 — Collaborate with select partners to implement service
solutions.
F2 — Invest to provide and maintain high quality public assets.
Citizen Input/
Board Review: None
Legal Review: None
Alternatives: Deny and retain the old vehicle. This will lead to increased vehicle
maintenance cost.
Supporting
Documents: HGAC Pricing Worksheets.
Staff
Recommendation: Approve the purchase of this vehicle from Sterling McCall Ford
HUCBuy CONTRACT PRICING WORKSHEET Contract AM10-16 Date 09/09/16
For MOTOR VEHICLES Only No.: Prepared:
This Worksheet is prepared by Contractor and given to End User. If a PO is issued,both the PO and the
Worksheet MUSTTherefore please type or print legibly.Therefore please type or print legibly.
Buying Southlake Firc Department Contractor: Sterling McCall Ford 10574D HGAC
Agency:
Peors Clif Altom Prepared
� Pablo Cantu
Phone: 817-944-7044 Phone: (281)588-5007
Fax: N/A Fax: (281)588-5150
Email: caltom@ci.southlake.tx.us Email: pcantuCsterlingnrccallford.com
Proct
code: B D09 Description: Type 114'on Ford F-450 Diesel DRW Cab/Chassis,Gen Pwrd Mod
A.Product Item Base Unit Price Per Contractor's H-GAC Contract: $187,500.00
B.Published Options-Itemize below-Attach additional sheet(s)if necessary-Include Option Code in description if applicable.
(Note:Published Options are options which were submitted and priced in Contractor's bid.)
Description Cost Description Cost
1085 Chassis//Suspension//LiquidSpring suspension syst $10,000.00
1061 Chassis//Heat shielding//Heat shielding $1,500.00
1073 Chassis//Paint// Regular Chassis has half color pain $4,200.00
1238 Module//Paint//14'Module paint scheme// Module $3,000.00
1183 Module//Exterior//Striping and lettering//Pricing/ $3,500.00
1210 Module//Lighting//(2)Whelen Pioneer Plus dual pa $2,700.00
1264 Module//Windows//Smart Tint for glass window on $1,150.00
1265 Module//Windows//Smart Tint for glass windows o $1,800.00
1010 General//All products listed in the current Stryker/ $25,918.00
1201 Module//Floor//install Stryker PowerLoad system $2,100.00
Subtotal From Additional sheet(s): $0.00
Subtotal B: $55,868.00
C.Unpublished Options-Itemize below/attach additional sheet(s)if necessary.
(Note:Unpublished options are items which were not submitted and priced in Contractor's bid.)
Description Cost Description Cost
Subtotal From Additional Sheet(s): $0.00
Subtotal Q $0.00
Check:Total cost of Unpublished Options(C)cannot exceed-25%of the total of the Base For this transaction the percentage is: 0%
Unit Price plus Published Options(A+B).
D.Total Cost Before Any Applicable Trade-In/Other Allowances/Discounts(A+B+C)
Quantity ordered 1 I X Subtotal of A+B+C- $243,368.00 = Subtotal D: $243,368.00
E.H-GAC Order Processing Charge(Amount Per Current Policy) Subtotal E. $1,000.00
F.Trade-Ins/Special Discounts/Other Allowances/Freight/Installation/Miscellaneous Charges
Description Cost Description Cost
Alumitrum wheels $657.00
Subtotal F: $657.00
Delivery Date: G.Total Purchase Price(D+E+F): $245,025.00
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