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Item 4D CITY OF SOUTH LAKE MEMORANDUM October 4, 2016 To: Shana Yelverton, City Manager From: Sharen Jackson, Chief Financial Officer Timothy Slifka, Purchasing Manager Subject: Item 4D Approve the Purchase of Replacement Vehicle from East Texas Mack in the amount of$141,500 Action Requested: Approve the purchase of replacement vehicle from East Texas Mack for Public Works Streets in the amount of$141,500. Background Information: Per the Southlake Vehicle Replacement Policy this vehicle is scheduled or recommended for replacement. State of Texas and City of Southlake bidding requirements have been met by utilizing The Interlocal Purchasing System (TIPS) cooperative purchasing contract. Department Unit # Vehicle Type Cost Unit# 837 2017 Mack GU713 Dump $141,500 Truck The City's Vehicle Replacement Committee met in May 2016 to review and discuss vehicles scheduled for replacement per the Policy and to review available options. The committee evaluated individual vehicle condition, repair history, age, mileage and usage before recommending replacement. Financial Considerations: The request will be funded through the FY 2017 Vehicle Replacement Fund. Strategic Link: C1 —Achieve the highest standards of safety and security. B2 — Collaborate with select partners to implement service solutions. F2 — Invest to provide and maintain high quality public assets. Citizen Input/ Board Review: None Legal Review: None Alternatives: Deny and retain the old vehicle. This will lead to increased vehicle maintenance cost. Supporting Documents: TIPS Pricing Worksheet. Staff Recommendation: Approve the purchase of these vehicles from East Texas Mack A IIV9ACII+C, CHASSIS SPECIFICATIONS SUMMARY July 28, 2016 2017 MACK GU713 DUMP. . . . . . . . OnlOff Hwy STRAIGHT TRUCK WITH TRAILER Engine MACK MPO-4150 Transmission TMD12AFO•HD 415HP Clutch CLS4313-0 MERITORISACHS, SINGLE Front Axle 14,600#FXL14.6 Rear Axle 40,000#SB38 Ratio 3.98 Suspension 14,600# Suspension 40,000#SSB38 Tires Front: 12824.5 Wheels 24.5x8.25 ALUMINUM DISC Rear: 11824.5 24.5x8.25 STEEL DISC(10 HOLE) Ratings GVW: 54,600# Fuel Tanks LH: 88gal GCW:80,000# Fifth Wheel Sleeper PRICING SUMMARY Total Price ""SELLING PRICE (ExcludingTaxes/FeestTrade)""* $141,033.68 Surcharge $750.40 Net FRET or Canadian GST Taxes $0.00 Tire Tax Credit (Municipal Only) ($283.68) Sales/Usage Taxes $0.00 LicenselTitle/Etc. Misc Fees Trade $0.00 ""ACQUISTION COST(include Trade if appiles)"* $141,500,00 Less Down Payment BALANCE DUE Per Unit $14700,80 PRICE (Total Order) $141,500,08 BALANCE DUE(Total Order) $941,580,00 Total quantity: 1 Estimated Total Weight: 17,804# Reference#: AHQN0087178 X x Prepared For: Customer Signature Date Presented By: Dealer Signature Date CITY OF SQUTHLAKE,TEXAS MATT MILLER 1400 MAIN STREET,SUITE 440 East Texas MaCk Truck Sales LLC SQUTHLAKE,TX 76092 903-647-0.548 Phone:817-748-8312 Longview,Texas 75606 Fax:817-748-8048 M )441-8505 MATT.M IL L ER @FAST-T E XAS-MACK,CCf v1