Item 4D CITY OF
SOUTH LAKE
MEMORANDUM
October 4, 2016
To: Shana Yelverton, City Manager
From: Sharen Jackson, Chief Financial Officer
Timothy Slifka, Purchasing Manager
Subject: Item 4D Approve the Purchase of Replacement Vehicle from East
Texas Mack in the amount of$141,500
Action
Requested: Approve the purchase of replacement vehicle from East Texas
Mack for Public Works Streets in the amount of$141,500.
Background
Information: Per the Southlake Vehicle Replacement Policy this vehicle is
scheduled or recommended for replacement. State of Texas and
City of Southlake bidding requirements have been met by utilizing
The Interlocal Purchasing System (TIPS) cooperative purchasing
contract.
Department Unit # Vehicle Type Cost
Unit# 837 2017 Mack GU713 Dump $141,500
Truck
The City's Vehicle Replacement Committee met in May 2016 to
review and discuss vehicles scheduled for replacement per the
Policy and to review available options. The committee evaluated
individual vehicle condition, repair history, age, mileage and usage
before recommending replacement.
Financial
Considerations: The request will be funded through the FY 2017 Vehicle
Replacement Fund.
Strategic Link: C1 —Achieve the highest standards of safety and security.
B2 — Collaborate with select partners to implement service
solutions.
F2 — Invest to provide and maintain high quality public assets.
Citizen Input/
Board Review: None
Legal Review: None
Alternatives: Deny and retain the old vehicle. This will lead to increased vehicle
maintenance cost.
Supporting
Documents: TIPS Pricing Worksheet.
Staff
Recommendation: Approve the purchase of these vehicles from East Texas Mack
A
IIV9ACII+C, CHASSIS SPECIFICATIONS SUMMARY July 28, 2016
2017 MACK GU713 DUMP. . . . . . . . OnlOff Hwy
STRAIGHT TRUCK WITH TRAILER
Engine MACK MPO-4150 Transmission TMD12AFO•HD
415HP Clutch CLS4313-0 MERITORISACHS, SINGLE
Front Axle 14,600#FXL14.6 Rear Axle 40,000#SB38 Ratio 3.98
Suspension 14,600# Suspension 40,000#SSB38
Tires Front: 12824.5 Wheels 24.5x8.25 ALUMINUM DISC
Rear: 11824.5 24.5x8.25 STEEL DISC(10 HOLE)
Ratings GVW: 54,600# Fuel Tanks LH: 88gal
GCW:80,000#
Fifth Wheel Sleeper
PRICING SUMMARY
Total Price
""SELLING PRICE (ExcludingTaxes/FeestTrade)""* $141,033.68
Surcharge $750.40
Net FRET or Canadian GST Taxes $0.00
Tire Tax Credit (Municipal Only) ($283.68)
Sales/Usage Taxes $0.00
LicenselTitle/Etc.
Misc Fees
Trade $0.00
""ACQUISTION COST(include Trade if appiles)"* $141,500,00
Less Down Payment
BALANCE DUE Per Unit $14700,80
PRICE (Total Order) $141,500,08
BALANCE DUE(Total Order) $941,580,00
Total quantity: 1 Estimated Total Weight: 17,804# Reference#: AHQN0087178
X x
Prepared For: Customer Signature Date Presented By: Dealer Signature Date
CITY OF SQUTHLAKE,TEXAS MATT MILLER
1400 MAIN STREET,SUITE 440 East Texas MaCk Truck Sales LLC
SQUTHLAKE,TX 76092 903-647-0.548
Phone:817-748-8312 Longview,Texas 75606
Fax:817-748-8048 M )441-8505
MATT.M IL L ER @FAST-T E XAS-MACK,CCf v1