Item 4B CITY OF
SOUTHLAKE
MEMORANDUM
October 4, 2016
To: Shana Yelverton, City Manager
From: Sharen Jackson, Chief Financial Officer
Timothy Slifka, Purchasing Manager
Subject: Item 4B Approve the Purchase of Replacement Vehicles and Equipment
from Caldwell Country Chevrolet in the amount of$364,626
Action
Requested: Approve the purchase of 8 replacement vehicles and equipment from
Caldwell Country Chevrolet for Police Services in the amount of
$364,626.
Background
Information: Per the Southlake Vehicle Replacement Policy the requested
vehicles are scheduled for replacement. State of Texas and City of
Southlake bidding requirements have been met by utilizing BuyBoard
Cooperative Purchasing.
Department Unit# Vehicle Type Cost
Unit# 218, 219, 220, 2017 Chevrolet Tahoe $277,715
268, 295, 296, 297, 299 Police Service Vehicle
All Units Outfitting Equipment Items $86,911
The City's Vehicle Replacement Committee met in May 2016 to
review and discuss vehicles scheduled for replacement per the Policy
and to review available options. The committee evaluated individual
vehicle condition, repair history, age, mileage and usage before
recommending replacement. Local vendor pricing has been reviewed
and purchasing these vehicles through the BuyBoard Cooperative
saved the City $11,000.
Financial
Considerations: The request will be funded through the FY 2017 Vehicle Replacement
Fund.
Strategic Link: C1 —Achieve the highest standards of safety and security.
B2 —Collaborate with select partners to implement service solutions.
F2— Invest to provide and maintain high quality public assets.
Citizen Input/
Board Review: None
Legal Review: None
Alternatives: Deny and retain the old vehicles. This will lead to increased vehicle
maintenance cost.
Supporting
Documents: BuyBoard contract pricing worksheets.
Staff
Recommendation: Approve the purchase of these vehicles and equipment from Caldwell
Country Chevrolet.
QUOTE# 001-ADMIN CONTRACT PRICING WORKSHEET
End User: CITY OF SOUTHLAKE Contractor: CALDWELL COUNTRY CHEV
Contact Name: TIM SLIFKA CALDWELL COUNTRY CHEVROLET
Email: TSLIFKA@CI.SOUTHLAKE.TX.US Prepared By: Averyt Knapp
Phone #: 817-748-8312 Email:
aknapp@caldwellcountry.com
Fax #: 817-748-8010 Phone #: 800-299-7283 or 979-
567-6116
Location City & State: SOUTHLAKE Fax #: 979-567-0853
Date Prepared: AUGUST 1, 2016 Address: P. O. Box 27,
Caldwell, TX 77836
Contract: BUY BOARD #430-13 Tax ID # 14-1856872
Product Description: 2017 CHEVROLET TAHOE PPV 4X4 CK15706
A Base Price & Options: $36,690
B Published Options
Code Description Cost Code Description Cost
LH SPOTLIGHT, 4X4 INCL
PPV, DUAL BATTERIES,
LOCKING
DIFFERENTIAL,
HORN/SIREN CIRCUIT
WIRING, CLOTH
BUCKET/VINYL REAR
BENCH
CALDWELL COUNTRY CHEVROLET
PO BOX 27
CALDWELL,TEXAS 77836
Subtotal B
C Unpublished Options
Code Description Cost Description Cost
INCL
Subtotal C
D Other Price Adjustments (Installation, Delivery, Etc...)
INCL
Subtotal D
E Unit Cost Before Fee & Non-Equipment Charges(A+B+C+D) $36,690
Quantity Ordered 1
X
$36,690
Subtotal E
F Non-Equipment Charges (Trade-In, Warranty, Etc...)
BUY BOARD -
G. Color of Vehicle: BLACK
H. Total Purchase Price (E+F) $36,690
Estimated Delivery Q4-2016 (PRICING
Date: VALID THROUGH
OCTOBER 31)
QUOTE# 001A CONTRACT PRICING WORKSHEET
End User: CITY OF SOUTHLAKE Contractor: CALDWELL COUNTRY CHEV
Contact Name: TIM SLIFKA CALDWELL COUNTRY CHEVROLET
Email: TSLIFKA@CI.SOUTHLAKE.TX.US Prepared By: Averyt Knapp
Phone #: 817-748-8312 Email:
aknapp@caldwellcountry.com
Fax #: 817-748-8010 Phone #: 800-299-7283 or 979-
567-6116
Location City & State: SOUTHLAKE Fax #: 979-567-0853
Date Prepared: AUGUST 31, 2016 Address: P. O. Box 27,
Caldwell, TX 77836
Contract: BUY BOARD #430-13 Tax ID # 14-1856872
Product Description: 2017 CHEVROLET TAHOE PPV 4X2 CC15706
A Base Price & Options: $34,445
B Published Options
Code Description Cost Code Description Cost
LH SPOTLIGHT, 4X2 INCL
PPV, DUAL BATTERIES,
LOCKING
DIFFERENTIAL, CLOTH
BUCKET FRONT/VINYL
REAR BENCH, FULL
RUBBER FLOOR,
TRAILER HITCH, REAR
VISION CAMERA,
CONTENT THEFT ALARM
DISABLE, DAYTIME
RUNNING LIGHT DELETE
CALDWELL COUNTRY CHEVROLET
PO BOX 27
CALDWELL,TEXAS 77836
Subtotal B
C Unpublished Options
Code Description Cost Description Cost
INCL
Subtotal C
D Other Price Adjustments (Installation, Delivery, Etc...)
INCL
Subtotal D
E Unit Cost Before Fee & Non-Equipment Charges(A+B+C+D) $34,445
Quantity Ordered 6
X
Subtotal E $206,670
F Non-Equipment Charges (Trade-In, Warranty, Etc...)
BUY BOARD $400
G. Color of Vehicle: BLACK
H. Total Purchase Price (E+F) 1 $207,070
Estimated Delivery Q4-2016 (PRICING
Date: VALID THROUGH
OCTOBER 31)
QUOTE# 001B CONTRACT PRICING WORKSHEET
End User: CITY OF SOUTHLAKE Contractor: CALDWELL COUNTRY CHEV
Contact Name: TIM SLIFKA CALDWELL COUNTRY CHEVROLET
Email: TSLIFKA@CI.SOUTHLAKE.TX.US Prepared By: Averyt Knapp
Phone #: 817-748-8312 Email:
aknapp@caldwellcountry.com
Fax #: 817-748-8010 Phone #: 800-299-7283 or 979-
567-6116
Location City & State: SOUTHLAKE Fax #: 979-567-0853
Date Prepared: AUGUST 31, 2016 Address: P. O. Box 27,
Caldwell, TX 77836
Contract: BUY BOARD #430-13 Tax ID # 14-1856872
Product Description: 2017 CHEVROLET TAHOE PPV 4X2 CC15706
A Base Price & Options: $33,955
B Published Options
Code Description Cost Code Description Cost
(NO SPOTLIGHT) , 4X2 INCL
PPV, DUAL BATTERIES,
LOCKING
DIFFERENTIAL, CLOTH
BUCKET FRONT/VINYL
REAR BENCH, FULL
RUBBER FLOOR,
TRAILER HITCH, REAR
VISION CAMERA,
CONTENT THEFT ALARM
DISABLE, DAYTIME
RUNNING LIGHT DELETE
CALDWELL COUNTRY CHEVROLET
PO BOX 27
CALDWELL,TEXAS 77836
Subtotal B
C Unpublished Options
Code Description Cost Description Cost
INCL
Subtotal C
D Other Price Adjustments (Installation, Delivery, Etc...)
INCL
Subtotal D
E Unit Cost Before Fee & Non-Equipment Charges(A+B+C+D) $33,955
Quantity Ordered 1
X
Subtotal E $33,955
F Non-Equipment Charges (Trade-In, Warranty, Etc...)
BUY BOARD (INCL W/QUOTE 001A) INCL
G. Color of Vehicle: BLACK
H. Total Purchase Price (E+F) 1 $33,955
Estimated Delivery Q4-2016 (PRICING
Date: VALID THROUGH
OCTOBER 31)
CAP FLEET QUOTE
U P F I T T E R S
4715 S General Bruce Drive
Temple,TX 76502 Date 8/24/2016
254-773-1959-O Quote# CAPQ12539
254-773-1245-F
Name/Address
CITY OF SOUTHLAKE Job .
1400 MAIN ST STE 440 Project
SOUTHLAKE,TX 76092
Employee N... Wayne Jacobs
Part# Qty Description Unit Price Total
C-HDM-204 1 POLE ONLY,TELESCOPING DEVICE,MOUNTING BASE, HEAVY 133.09 133.09
DUTY MOUNT,SIDE MOUNT,8.5"HIGH,WITH SHORT H
C-MD-102 1 SWING ARM WITH MOTION ADAPTER 247.98 247.98
CG-X 1 CHRGGRD,UNV,CNTRLMDL 74.25 74.25
C-ADP-110 1 C-MD-102 TO C-UMM BRACKET ASSEMBLY 16.11 16.11
C-UMM-101 1 UNIVERSAL MONITOR MOUNT ASSEMBLY 54.34 54.34
UT-201 1 Universal tablet mount 153.75 153.75
C-3329-UNV 1 Keyboard mounting plate for Multi devices 122.07 122.07
CCSRN3 1 CENCOM SAPPHIRE SIREN SYSTEM 650.00 650.00
SA315P 1 SA315P SPEAKER BLACK PLASTIC 168.00 168.00
SAK55 1 SA-315 MT KIT SUBURBAN/TAHOE PASS 21.60 21.60
VTX609J 2 VERTEX SUPER-LED SPLIT RED/BLU 68.00 136.00
VTX609B 2 VERTEX BLUE 68.00 136.00
VTX609R 2 VERTEX RED 68.00 136.00
DP4RCCB 2 DOMINATOR PLUS 4-LINZ6 R/W/W/B 357.28 714.56
DBKT4 2 DOMINATOR ANGLE MOUNT BRKT 12.60 25.20
VMCT15RB 1 ION-V MIRROR-BEAM TAHOE A 316.40 316.40
M4J 4 M4 LED FLASHER B/R 123.76 495.04
IDTRAY8 1 8 Lamp Tray,Choose 8 DUOT" Lightheads and Vehicle Specific 840.42 840.42
Shroud and Mount
IEDJ 8 One DUO+T"' Lighthead,No Charge When Ordered with IDTRAY, 0.00 0.00
Red/Blue
IE45UR8 1 Chevy Tahoe/Suburban,2015,Upper Rear Housing for Six or Eight 0.00 0.00
Modules,No Charge When Ordered with Inner Edge®Tray
WIONSMJ 4 NFPA SURFACE MT ION LT RED/BLU 98.56 394.24
I3JC 2 TRIO ION R/B W/WHT OVERRIDE 128.24 256.48
IONBKTI 1 ION LICENSE PLATE BKT HORIZ 17.64 17.64
60CREGCS 2 12V WHT/RED 6"COMPARTMENT LT 112.00 224.00
OSROOSCR 2 OVAL STEADY LED LT RED CHROME 14.84 29.68
SSFPOSI6 1 SOLID STATE HEADLIGHT FLASHER 54.00 54.00
IW45UFX 1 DUO INNER EDGE XLP 12LTTAHOE 970.48 970.48
Buyboard Contract#432-13
Quote valid thru November 1,2016
IONSV3R 2 ION V-SERIES SURFACE MT RED 148.40 296.80
IONSV313 2 ION V-SERIES SURFACE MT BLU 148.40 296.80
This quote is good for 30 days from date of quote. Total
INSTALLATION
WARRANTY
rr
TEMPLE LOCATION ]k * ak HOUSTON LOCATION
4715 S GENERAL BRUCE DRIVE 6015 N SHEPHERD DRIVE
TEMPLE,TX 76502 HOUSTON,TX 77018
254-773-1959 WWW.CAP F LE ETU P F ITTE RS.CO M 832-203-5658
Page 1
CAP FLEET QUOTE
U P F I T T E R S
4715 S General Bruce Drive
Temple,TX 76502 Date 8/24/2016
254-773-1959-O Quote# CAPQ12539
254-773-1245-F
Name/Address
CITY OF SOUTHLAKE Job .
1400 MAIN ST STE 440 Project
SOUTHLAKE,TX 76092
Employee N... Wayne Jacobs
Part# Qty Description Unit Price Total
CC-F-TMC-79 1 STANDARD WIDTH TAHOE CONSOLE 380.00 380.00
AC-SIDEARM-6 2 6"SIDE-MOUNT ARM REST 67.50 135.00
L3-APISET 3 DC OUTLET PLUG W/BLACK CAP 10.50 31.50
CHB-2 1 Double Cupholder-Black 24.92 24.92
P5714T15A 1 Polycarbonate Center Slider Window with Expanded Metal Insert 505.50 505.50
135705T15 1 7 Gauge Steel Wire,Cargo Barrier with Filler Panels(for use w/ 332.25 332.25
side curtain airbags in Police Package only)
G5000UT 1 GUNRACK,UNIVERSAL MOUNT 237.00 237.00
DS-PAN-111-2 1 Docking station:Panasonic Toughbook 30/31,2 high gain antenna 720.02 720.02
C-MD-102 1 Swing arm with motion adapter 231.45 231.45
C-HDM-204 1 8.5" Heavy Duty Telescoping Pole,side mount,short handle 133.09 133.09
LPS-104 1 Havis docking power supply for CF-31&DS-PAN-110 161.12 161.12
This quote is good for 30 days from date of quote. INSTALLATION Total $9,872,78
WARRANTY
rr
TEMPLE LOCATION ]k * ak HOUSTON LOCATION
4715 S GENERAL BRUCE DRIVE 6015 N SHEPHERD DRIVE
TEMPLE,TX 76502 HOUSTON,TX 77018
254-773-1959 WWW.CAP F LE ETU P F ITTE RS.CO M 832-203-5658
Page 2
Z
17- CAP FLEET QUOTE
U P F I T T E R S
4715 S General Bruce Drive
Temple,TX 76502 Date 8/24/2016
254-773-1959-0 Quote# CAPQ12540
254-773-1245-F
Name/Address
CITY OF SOUTHLAKE Job
1400 MAIN ST STE 440 Project
SOUTH LAKE,TX 76092
Employee N... Wayne Jacobs
Part# Qty Description Unit Price Total
1138DEDE 7 LIBERTY II DUO WC 48"D/E/D/E with Cen Com and Speaker 2,249.00 15,743.00
IJ795HT 7 LIBERTY 2 EMITTER PREWIRE W/TD 63.53 444.71
795H 7 GTT 795H LED EMITTER 1,026.00 7,182.00
IJ8ENDX 14 LIBERTY 1148"SMOKE END DOME 10.50 147.00
IJCNTX 14 LIBERTY2 48/54"SMOKE CTR DOME 110.00 1,540.00
P570OT15A 7 PASSENGER 1/2 SLIDING POLY WINDOW 2015 TAHOE 456.00 3,192.00
RP57T15 7 6RECESSED PANEL TAHOE 2015 68.00 476.00
SP57BS15 7 LOWER EXT PANEL BS TAH 2015 56.00 392.00
GVPM5715D-K 7 Vertical Partition Mount Dual Weapon Tri-Lock Gunrack 342.23 2,395.61
W/Straight Key
C-HDM-204 7 POLE ONLY,TELESCOPING DEVICE,MOUNTING BASE,HEAVY 111.79 782.53
DUTY MOUNT,SIDE MOUNT,8.5" HIGH,WITH SHORT H
C-MD-102 7 SWING ARM WITH MOTION ADAPTER 208.29 1,458.03
CG-X 7 CHRGGRD,UNV,CNTRLMDL 62.37 436.59
C-ADP-110 7 13.53C-MD-102 TO C-UMM BRACKET ASSEMBLY 16.11 112.77
C-UMM-101 7 UNIVERSAL MONITOR MOUNT ASSEMBLY 45.64 319.48
UT-201 7 Universal tablet mount 129.15 904.05
C-3329-UNV 7 Keyboard mounting plate for Multi devices 102.53 717.71
VTX609J 14 VERTEX SUPER-LED SPLIT RED/BLU 62.00 868.00
VTX609B 14 VERTEX BLUE 62.00 868.00
VTX609R 14 VERTEX RED 62.00 868.00
DP833020 7 DOMINATOR PLUS 8-LINZ 3R 3B 2W 586.85 4,107.95
DP4RCCB 14 DOMINATOR PLUS 4-LINZ6 R/W/W/B 315.73 4,420.22
DBKT4 21 DOMINATOR ANGLE MOUNT BRKT 11.64 244.44
VMCT15RB 7 ION-V MIRROR-BEAM TAHOE JJ 279.98 1,959.86
M4J 14 M4 LED FLASHER B/R 113.49 1,588.86
IDTRAY8 7 8 Lamp Tray,Choose 8 DUO'"Lightheads and Vehicle Specific 716.83 5,017.81
Shroud and Mount
IEDJ 56 One DUO+'"Lighthead,No Charge When Ordered with IDTRAY, 0.00 0.00
Red/Blue
IE45UR8 7 Chevy Tahoe/Suburban,2015,Upper Rear Housing for Six or Eight 0.00 0.00
Modules,No Charge When Ordered with Inner Edge"Tray
WIONSMJ 14 NFPA SURFACE MT ION LT RED/BLU 87.30 1,222.20
13J 14 TRIO ION R/B W/WHT OVERRIDE 113.49 1,588.86
IONBKTI 14 ION LICENSE PLATE BKT HORIZ 15.76 220.64
This quote is good for 30 days from date of quote. Total
INSTALLATION
WARRANTY
I o I
VEHICLE 10.8
TEMPLE LOCATION * * * HOUSTON LOCATION
4715 S GENERAL BRUCE DRIVE 6015 N SHEPHERD DRIVE
TEMPLE,TX 76502 HOUSTON,TX 77018
254-773-1959 WWW.CAPFLEETUPFITTERS.COM 832-203-5658
Pagel
Z
17- CAP FLEET QUOTE
U P F I T T E R S
4715 S General Bruce Drive
Temple,TX 76502 Date 8/24/2016
254-773-1959-0 Quote# CAPQ12540
254-773-1245-F
Name/Address
CITY OF SOUTHLAKE Job
1400 MAIN ST STE 440 Project
SOUTH LAKE,TX 76092
Employee N... Wayne Jacobs
Part# Qty Description Unit Price Total
60CREGCS 14 122.4012V WHT/RED 6"COMPARTMENT LT 98.94 1,385.16
OSROOSCR 21 OVAL STEADY LED LT RED CHROME 14.06 295.26
SSFPOSI6 7 SOLID STATE HEADLIGHT FLASHER 51.89 363.23
SHIP SHIPPING&HANDLING 1,600.00 1,600.00
Buyboard Contract#432-13
Quote valid thru November 1,2016
CC-F-TMC-79 7 STANDARD WIDTH TAHOE CONSOLE 380.00 2,660.00
AC-SIDEARM-6 14 6"SIDE-MOUNT ARM REST 67.50 945.00
L3-APISET 21 DC OUTLET PLUG W/BLACK CAP 10.50 220.50
CHB-2 7 Double Cupholder-Black 24.92 174.44
PB57T15HD 7 Pro-Gard HD Push Bumper for Tahoe 270.75 1,895.25
475-0973 7 Replacement Bio Seat System,GM/CHEVY Tahoe 15+ 826.00 5,782.00
B5705T15 7 7 Gauge Steel Wire,Cargo Barrier with Filler Panels(for use w/ 332.25 2,325.75
side curtain airbags in Police Package only)
TIONJ 2 ION T-SERIES LIGHT BLUE/RED 87.30 174.60
This quote is good for 30 days from date of quote. INSTALLATION Total $77,039.51
WARRANTY
I o I
VEHICLE 10 8
TEMPLE LOCATION * * * HOUSTON LOCATION
4715 S GENERAL BRUCE DRIVE 6015 N SHEPHERD DRIVE
TEMPLE,TX 76502 HOUSTON,TX 77018
254-773-1959 WWW.CAPFLEETUPFITTERS.COM 832-203-5658
Page 2