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Item 4A lugCITY OF SOUTHLAK.-E TEXAS REGULAR CITY COUNCIL MEETING MINUTES: SEPTEMBER 20, 2016 LOCATION: 1400 Main Street, Southlake, Texas 76092 Council Chambers in Town Hall CITY COUNCIL PRESENT: Mayor Laura Hill, Deputy Mayor Pro Tem Shawn McCaskill, and Councilmembers Gary Fawks, John Huffman, Chad Patton, and Shahid Shafi. CITY COUNCIL ABSENT: Mayor Pro Tem Randy Williamson. STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben Thatcher, Assistant City Manager Alison Ortowski, Deputy Director of Communication Pilar Schank, Assistant to the City Manager Daniel Cortez, Chief Financial Officer Sharen Jackson, Director of Community Services Chris Tribble, Deputy Director of Community Services Candice Edmondson, City Librarian Cynthia Pfledderer, Technical Services Librarian Jennifer Tucker, Police Chief James Brandon, Fire Chief Mike Starr, Director of Human Resources Stacey Black, Director of Information Technology Greg Hendricks, Senior Director of Planning and Development Services Ken Baker, Director of Public Works Rob Cohen, City Engineer/Deputy Director of Public Works Kyle Hogue, Deputy Director of Public Works Operations Cristina McMurray, City Engineer Alex Ayala, City Attorney E. Allen Taylor, and City Secretary Lori Payne. WORK SESSION: 1. CALL TO ORDER The Work Session was called to order by Mayor Hill at 5:30 p.m. 2. INVOCATION Clayton Reed gave the invocation. Mayor Hill led the pledges of allegiance to the United States and Texas Flags. Due to the number of attendees, Mayor Hill took some of the work session items out of order. 4. HONORS AND RECOGNITIONS REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 20, 2016 Page 1 of 18 4A. PROCLAMATION FOR THE SOUTH LAKE BOOM 10U VOLLEYBALL TEAM Mayor Hill recognized the Southlake Boom 10U Youth Volleyball team and presented them with a proclamation in honor of their achievement as Texas Amateur Athletic Federation 10U Volleyball State Champions. The 2016 Texas Amateur Athletic Federation State Youth Volleyball Championships was held June 4-5, 2016, in Stephenville. The Championships consisted of over 2,000 participants and spectators from across the state. The Southlake Boom volleyball team, coached by Christy Roof and Chris Cabianca, brought home the championship trophy in the U10 division. 4B. PROCLAMATION FOR PULMONARY FIBROSIS AWARENESS MONTH Mayor Hill presented a proclamation to Jetta Thompson, a 6t" grade student at Durham Intermediate School, in recognition of Pulmonary Fibrosis Awareness Month. Jetta lost her grandmother three years ago from this disease, and it is her family's mission to raise funds and awareness. 3. FM 1938 ROAD CONSTRUCTION PROJECT UPDATE Brian Barth, District Engineer for the Fort Worth District of the Texas Department of Transportation (TxDOT), gave a brief update to City Council regarding the progress of the FM 1938 Road Construction Project. 6. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION. Mayor Hill reviewed the consent agenda items. Mayor Hill announced that work session Item 5 will be heard and discussed in the executive conference room. She invited the public to join City Council for that discussion in the adjacent room. 5. FUTURE OF SOUTHLAKE LIBRARY FOCUS GROUP Deputy Director of Community Services Candice Edmondson made opening comments and introduced Aaron Babcock and Bill Hidell with Hidell and Associates Architects, Inc. who presented the results of the Library Site Analysis survey and focus group sessions. Mr. Babcock and Mr. Hidell discussed the results as well as guided City Council members through a discussion on current Library programs and services, potential Library enhancements, and the appropriate amount of space for Library services in Southlake. City Council came back into the Council Chambers to call the regular meeting back to order. REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 20, 2016 Page 2 of 18 REGULAR SESSION: 1. CALL TO ORDER The Regular Session of the City Council was called to order by Mayor Hill at 7:14 p.m. 2A. EXECUTIVE SESSION Mayor Hill announced that City Council would be going into Executive Session pursuant to the Texas Government Code, Section 551 .071 , consultation with city attorney, and Section 551.087, deliberation regarding economic development negotiations. City Council adjourned for Executive Session at 7:14 p.m. Executive Session began at 7:22 p.m. and concluded at 8:02 p.m. 2B. RECONVENE Mayor Hill reconvened the meeting at 8:08 p.m. Mayor Hill asked if any action was necessary from Executive Session. There was no action necessary as a result of Executive Session. 3A. MAYOR'S REPORT Mayor Hill briefly announced upcoming meetings and events. 3B. CITY MANAGER'S REPORT City Manager Shana Yelverton introduced Director of Community Services Chris Tribble who presented information on upcoming Fall programs. REGULAR AGENDA: 4. CONSENT AGENDA Consent Agenda items are considered to be routine by the City Council and are enacted with one motion. Mayor Hill read the Consent Agenda items into the record. 4A. APPROVE MINUTES FROM THE AUGUST 31, 2016 CITY COUNCIL, PLANNING AND ZONING COMMISSION, AND COMMUNITY ENHANCEMENT AND DEVELOPMENT CORPORATION JOINT MEETING AND FROM THE SEPTEMBER 6, 2016 REGULAR CITY COUNCIL MEETING. 4B. APPROVE CONTRACT RENEWAL WITH EAGLE AVL FOR AUDIOVISUAL SERVICES AT CITY SPECIAL EVENTS IN AN AMOUNT NOT TO EXCEED $100,234. REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 20, 2016 Page 3 of 18 4C. APPROVE ORDINANCE NO. 1164, 1ST READING, ADOPTING THE 2017 STANDARDS OF CARE FOR THE RECREATION PROGRAMS FOR ELEMENTARY SCHOOL AGE CHILDREN OPERATED BY THE COMMUNITY SERVICES DEPARTMENT. Council recommended that Item 4C will include a statement that children with special needs are included and welcome in those programs and will also include a notation that medications may be administered through inhalers as well as orally. 4D. APPROVE A FACILITIES UTILIZATION AGREEMENT WITH SOUTHLAKE CARROLL LACROSSE ASSOCIATION (SCLA). 4E. APPROVE A FACILITIES UTILIZATION AGREEMENT WITH GRAPEVINE SOUTHLAKE SOCCER ASSOCIATION (GSSA). 4F. APPROVE A FACILITIES UTILIZATION AGREEMENT WITH SOUTHLAKE BASEBALL ASSOCIATION (SBA). 4G. APPROVE A FACILITIES UTILIZATION AGREEMENT WITH MIRACLE LEAGUE OF SOUTHLAKE (MLS). 4H. APPROVE A COMMUNITY SERVICES AGREEMENT WITH GRAPEVINE RELIEF AND COMMUNITY EXCHANGE FOR A PERIOD BEGINNING OCTOBER 1, 2016 AND ENDING SEPTEMBER 30, 2019. 41. APPROVE A COMMUNITY SERVICES AGREEMENT WITH SAFEHAVEN OF TARRANT COUNTY FOR A PERIOD BEGINNING OCTOBER 1, 2016 AND ENDING SEPTEMBER 30, 2019. 4J. APPROVE A COMMUNITY SERVICES AGREEMENT WITH SOUTHLAKE COMMUNITY BAND FOR A PERIOD BEGINNING OCTOBER 1, 2016 AND ENDING SEPTEMBER 30, 2019. 4K. APPROVE A COMMUNITY SERVICES AGREEMENT WITH METROPORT MEALS ON WHEELS FOR A PERIOD BEGINNING OCTOBER 1, 2016 AND ENDING SEPTEMBER 30, 2019. 4L. APPROVE A COMMUNITY SERVICES AGREEMENT WITH CALL A RIDE SOUTHLAKE, INC. FOR A PERIOD BEGINNING OCTOBER 1, 2016 AND ENDING SEPTEMBER 30, 2019. 4M. APPROVE RESOLUTION NO. 16-045, ACCEPTING GRANT AWARD 3033901 THROUGH THE STATE HOMELAND SECURITY PROGRAM. REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 20, 2016 Page 4 of 18 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows.. A RESOLUTION OF THE CITY OF SOUTHLAKE APPROVING GRANT AWARD 3033901 THROUGH THE STATE HOMELAND SECURITY PROGRAM. 4N. APPROVE RESOLUTION NO. 16-046, ANNUAL REVIEW OF INVESTMENT POLICY AND INVESTMENT STRATEGIES. In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows.. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, REVIEW OF INVESTMENT POLICY AND INVESTMENT STRATEGIES. 40. THIS ITEM WAS INTENTIONALLY LEFT BLANK. 4P. AWARD CONTRACT TO LEWIS CONCRETE RESTORATION FOR SANITARY SEWER MANHOLE AND WET WELL REHABILITATION IN AN AMOUNT NOT TO EXCEED $150,000 FOR A 12 MONTH PERIOD. Council agreed that Item 4P will include the scoring matrix included in the staff report. 4Q. APPROVE COMMERCIAL DEVELOPER AGREEMENT (CDA) WITH PS LPT PROPERTIES INVESTORS FOR PUBLIC STORAGE-SOUTH LAKE AT MUSTANG BUSINESS PARK, LOT 1, BLOCK 2, A 3.061 ACRE DEVELOPMENT LOCATED ON THE SOUTHWEST CORNER OF SOUTHWESTERN STREET AND MUSTANG DRIVE. 4R. APPROVE A PLAT EXTENSION PER SUBDIVISION ORDINANCE NO. 483, AS AMENDED, SECTION 4.01(1)(3) FOR CASE NO. ZA14-124, PLAT REVISION FOR LOT 1R, BLOCK A, RAVENAUX VILLAGE, ON PROPERTY DESCRIBED AS LOT 1, BLOCK A, RAVENAUX VILLAGE, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND TRACT 6J, THOMAS M. HOOD SURVEY, ABSTRACT NO. 706, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 200 COUNTRYSIDE COURT AND 245 WEST STATE HIGHWAY 114, SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT. SPIN #5. 4S. APPROVE CONTRACT WITH ED'S ELECTRIC SERVICE FOR ELECTRICAL SERVICES WITHIN THE SOUTHLAKE PARKS AND RECREATION SYSTEM. TABLED ITEMS: REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 20, 2016 Page 5 of 18 4T. TABLE ORDINANCE NO. 1161, (CP16-005), 2ND READING, ADOPTING THE CITY OF SOUTHLAKE ECONOMIC DEVELOPMENT MASTER PLAN AN ELEMENT OF THE SOUTHLAKE 2035 COMPREHENSIVE PLAN. PUBLIC HEARING (THIS ITEM HAS BEEN TABLED TO THE OCTOBER 4, 2016 CITY COUNCIL MEETING.) 4U. TABLE SIGN ORDINANCE NO. 704-I, 2ND READING, AMENDMENT TO THE CITY OF SOUTHLAKE SIGN ORDINANCE NO. 704-H. PUBLIC HEARING (THIS ITEM HAS BEEN TABLED TO THE OCTOBER 4, 2016 CITY COUNCIL MEETING.) 4V. TABLE ORDINANCE NO. 480-VVVV, 1ST READING, AMENDMENT TO THE CITY OF SOUTHLAKE COMPREHENSIVE ZONING ORDINANCE NO. 480, AS AMENDED, TO ADD DEVELOPMENT REGULATIONS FOR THE BUFFERING OF NATURAL AREAS ALONG STREAMS, TO ADD REGULATIONS REGARDING THE USE OF PERMEABLE PAVEMENT AND TO INCLUDE MISCELLANEOUS CORRECTIONS. (THIS ITEM HAS BEEN TABLED TO THE OCTOBER 4, 2016 CITY COUNCIL MEETING.) 4W. TABLE ORDINANCE NO. 480-474A, (ZA16-026), 1ST READING, ZONING CHANGE AND SITE PLAN FOR RIVER OAKS PARK OFFICE BUILDING ON PROPERTY DESCRIBED AS LOT 7, BLOCK 1, RIVER OAKS ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 121 RIVER OAKS DRIVE, SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT. REQUESTED ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT. SPIN #11. (THE APPLICANT HAS REQUESTED TO TABLE THIS ITEM TO THE OCTOBER 4, 2016 CITY COUNCIL MEETING.) 6A. ORDINANCE NO. 480-564B, (ZA16-029), 2ND READING, ZONING CHANGE AND DEVELOPMENT PLAN FOR CARILLON CORPORATE DISTRICT ON PROPERTY DESCRIBED AS TRACTS 3132 AND 3B AND A PORTION OF TRACT 3A1, LARKIN H. CHIVERS SURVEY, ABSTRACT NO. 300, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED BETWEEN THE 200 AND 400 BLOCK OF EAST STATE HIGHWAY 114, BEING APPROXIMATELY 1,100 FEET EAST OF THE NORTHEAST CORNER OF EAST STATE HIGHWAY 114 AND NORTH WHITE CHAPEL BOULEVARD, SOUTHLAKE, TEXAS. CURRENT ZONING: "ECZ" EMPLOYMENT CENTER ZONING DISTRICT. REQUESTED ZONING: "ECZ" EMPLOYMENT CENTER ZONING DISTRICT. SPIN #3. PUBLIC HEARING At the applicant's request, Items 6A, 613, and 6C were added to the consent agenda to table to the October 4, 2016 City Council meeting. REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 20, 2016 Page 6 of 18 6B. ZA16-030, SITE PLAN FOR HOTEL INDIGO CARILLON ON PROPERTY DESCRIBED AS A PORTION OF TRACT 3A1, LARKIN H. CHIVERS SURVEY, ABSTRACT NO. 300, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED BETWEEN THE 200 AND 400 BLOCK OF EAST STATE HIGHWAY 114, BEING APPROXIMATELY 1,100 FEET EAST OF THE NORTHEAST CORNER OF EAST STATE HIGHWAY 114 AND NORTH WHITE CHAPEL BOULEVARD, SOUTHLAKE, TEXAS. CURRENT ZONING: "ECZ" EMPLOYMENT CENTER ZONING DISTRICT. REQUESTED ZONING: "ECZ" EMPLOYMENT CENTER ZONING DISTRICT. SPIN #3. PUBLIC HEARING At the applicant's request, Items 6A, 613, and 6C were added to the consent agenda to table to the October 4, 2016 City Council meeting. 6C. ZA16-031, PRELIMINARY PLAT OR LOTS 1 AND 2, BLOCK 1, CARILLON - HOTEL INDIGO ON PROPERTY DESCRIBED AS PORTIONS OF TRACTS 3A5, 3A3, 3A AND 3A1, LARKIN H. CHIVERS SURVEY, ABSTRACT NO. 300, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED BETWEEN THE 200 AND 400 BLOCK OF E. STATE HWY. 114, BEING APPROXIMATELY 1,100 FEET EAST OF THE NORTHEAST CORNER OF EAST STATE HIGHWAY 114 AND NORTH WHITE CHAPEL BOULEVARD, SOUTHLAKE, TEXAS. CURRENT ZONING: "ECZ" EMPLOYMENT CENTER ZONING DISTRICT. REQUESTED ZONING: "ECZ" EMPLOYMENT CENTER ZONING DISTRICT. SPIN #3. At the applicant's request, Items 6A, 613, and 6C were added to the consent agenda to table to the October 4, 2016 City Council meeting. 6D. ORDINANCE NO. 480-564C, 2ND READING, (ZA16-071), THE CITY OF SOUTHLAKE IS PROPOSING A ZONING CHANGE AND DEVELOPMENT PLAN FOR CARILLON, PLAZA DISTRICT ON PROPERTY DESCRIBED AS TRACTS 1, 3A04, 3A04A, 3A05 AND PORTIONS OF TRACTS, 3A, 3A01, AND 3A03, LARKIN H. CHIVERS SURVEY, ABSTRACT NO. 300, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND GENERALLY LOCATED AT THE NORTHEAST INTERSECTION OF EAST STATE HIGHWAY 114 AND NORTH WHITE CHAPEL BOULEVARD AND BOUNDED BY EAST STATE HIGHWAY 114 ON THE SOUTH, NORTH WHITE CHAPEL BOULEVARD ON THE WEST, EAST KIRKWOOD BOULEVARD ON THE NORTH AND RIVIERA LANE ON THE EAST, SOUTHLAKE, TEXAS. CURRENT ZONING: "ECZ" EMPLOYMENT CENTER ZONING DISTRICT. REQUESTED ZONING: "ECZ" EMPLOYMENT CENTER ZONING DISTRICT. SPIN #3. PUBLIC HEARING Item 6D was added to the consent agenda to table to the October 4, 2016 City Council meeting. APPROVED REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 20, 2016 Page 7 of 18 A motion was made to approve the consent agenda as presented and noting the following: • Item 4C will include a statement that children with special needs are included and welcome in those programs and also noting that medications may be administered through inhalers as well as orally; • Item 4P will include the scoring matrix in the staff report; • Items 4T-4W are tabled as noted to the October 4, 2016 City Council meeting; • Items 6A, 613, and 6C are tabled to the October 4, 2016 City Council meeting at the applicant's request; and, • Item 6D was also tabled to the October 4, 2016 City Council meeting. Motion: McCaskill Second: Huffman Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi Approved: 6-0 5. PUBLIC FORUM Mayor Hill opened the public forum. There being no one wishing to speak, Mayor Hill closed the public forum. 6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED ITEMS: 6A. ORDINANCE NO. 480-564B, (ZA16-029), 2ND READING, ZONING CHANGE AND DEVELOPMENT PLAN FOR CARILLON CORPORATE DISTRICT ON PROPERTY DESCRIBED AS TRACTS 362 AND 3B AND A PORTION OF TRACT 3A1, LARKIN H. CHIVERS SURVEY, ABSTRACT NO. 300, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED BETWEEN THE 200 AND 400 BLOCK OF EAST STATE HIGHWAY 114, BEING APPROXIMATELY 1,100 FEET EAST OF THE NORTHEAST CORNER OF EAST STATE HIGHWAY 114 AND NORTH WHITE CHAPEL BOULEVARD, SOUTHLAKE, TEXAS. CURRENT ZONING: "ECZ" EMPLOYMENT CENTER ZONING DISTRICT. REQUESTED ZONING: "ECZ" EMPLOYMENT CENTER ZONING DISTRICT. SPIN #3. TABLED At the applicant's request, Items 6A, 613, and 6C were added to the consent agenda to table to the October 4, 2016 City Council meeting. 6B. ZA16-030, SITE PLAN FOR HOTEL INDIGO CARILLON ON PROPERTY DESCRIBED AS A PORTION OF TRACT 3A1, LARKIN H. CHIVERS SURVEY, ABSTRACT NO. 300, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED BETWEEN THE 200 AND 400 BLOCK OF EAST STATE REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 20, 2016 Page 8 of 18 HIGHWAY 114, BEING APPROXIMATELY 1,100 FEET EAST OF THE NORTHEAST CORNER OF EAST STATE HIGHWAY 114 AND NORTH WHITE CHAPEL BOULEVARD, SOUTHLAKE, TEXAS. CURRENT ZONING: "ECZ" EMPLOYMENT CENTER ZONING DISTRICT. REQUESTED ZONING: "ECZ" EMPLOYMENT CENTER ZONING DISTRICT. SPIN #3. TABLED At the applicant's request, Items 6A, 613, and 6C were added to the consent agenda to table to the October 4, 2016 City Council meeting. 6C. ZA16-031, PRELIMINARY PLAT OR LOTS 1 AND 2, BLOCK 1, CARILLON - HOTEL INDIGO ON PROPERTY DESCRIBED AS PORTIONS OF TRACTS 3A5, 3A3, 3A AND 3A1, LARKIN H. CHIVERS SURVEY, ABSTRACT NO. 300, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED BETWEEN THE 200 AND 400 BLOCK OF E. STATE HWY. 114, BEING APPROXIMATELY 1,100 FEET EAST OF THE NORTHEAST CORNER OF EAST STATE HIGHWAY 114 AND NORTH WHITE CHAPEL BOULEVARD, SOUTHLAKE, TEXAS. CURRENT ZONING: "ECZ" EMPLOYMENT CENTER ZONING DISTRICT. REQUESTED ZONING: "ECZ" EMPLOYMENT CENTER ZONING DISTRICT. SPIN #3. TABLED At the applicant's request, Items 6A, 613, and 6C were added to the consent agenda to table to the October 4, 2016 City Council meeting. 6D. ORDINANCE NO. 480-564C, 2ND READING, (ZA16-071), THE CITY OF SOUTHLAKE IS PROPOSING A ZONING CHANGE AND DEVELOPMENT PLAN FOR CARILLON, PLAZA DISTRICT ON PROPERTY DESCRIBED AS TRACTS 1, 3A04, 3A04A, 3A05 AND PORTIONS OF TRACTS, 3A, 3A01, AND 3A03, LARKIN H. CHIVERS SURVEY, ABSTRACT NO. 300, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND GENERALLY LOCATED AT THE NORTHEAST INTERSECTION OF EAST STATE HIGHWAY 114 AND NORTH WHITE CHAPEL BOULEVARD AND BOUNDED BY EAST STATE HIGHWAY 114 ON THE SOUTH, NORTH WHITE CHAPEL BOULEVARD ON THE WEST, EAST KIRKWOOD BOULEVARD ON THE NORTH AND RIVIERA LANE ON THE EAST, SOUTHLAKE, TEXAS. CURRENT ZONING: "ECZ" EMPLOYMENT CENTER ZONING DISTRICT. REQUESTED ZONING: "ECZ" EMPLOYMENT CENTER ZONING DISTRICT. SPIN #3. TABLED Item 6D was added to the consent agenda to table to the October 4, 2016 City Council meeting. REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 20, 2016 Page 9of18 6E. ZA16-072, SITE PLAN FOR LAUREN JAMES ON PROPERTY DESCRIBED AS LOT 1, BLOCK 2R1, SOUTHLAKE TOWN SQUARE ADDITION, PHASE I AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1252 MAIN STREET, SPACE #244, SOUTHLAKE, TEXAS. CURRENT ZONING: "DT" DOWNTOWN DISTRICT. SPIN #8. APPROVED Senior Director of Planning and Development Services Ken Baker presented this item and answered questions from Council. The applicant was present but no presentation was required by City Council. A motion was made to approve ZA16-072, Site Plan for Lauren James on property described as Lot 1 , Block 2R1 , Southlake Town Square Addition, Phase I an addition to the City of Southlake, Tarrant County, Texas and located at 1252 Main Street, Space #244, Southlake, Texas subject to Staff Report dated September 13, 2016 and granting a variance to Building Color Standards for a Non-Residential Building is requested. Motion: McCaskill Second: Huffman Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi Approved: 6-0 6F. ZA16-067, SITE PLAN FOR APRICOT LANE SOUTHLAKE ON PROPERTY DESCRIBED AS LOT 1, BLOCK 2R1, SOUTHLAKE TOWN SQUARE, PHASE I, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 218 STATE STREET, SOUTHLAKE, TEXAS. CURRENT ZONING: "DT" DOWNTOWN DISTRICT. SPIN #8. APPROVED Senior Director of Planning and Development Services Ken Baker presented this item and answered questions from Council. Applicant David Morris presented this item and answered Council's questions. David Aire with RPAI also addressed Council's questions. Mayor Hill opened the public hearing and asked for anyone wishing to speak on the item to come forward. There being no one wishing to speak, Mayor Hill closed the public hearing. A motion was made to approve ZA16-067, Site Plan for Apricot Lane Southlake on property described as Lot 1, Block 2R1 , Southlake Town Square, Phase I, an addition to the City of Southlake, Tarrant County, Texas and located at 218 State Street, Southlake, Texas subject to Staff Report dated September 13, 2016 and noting REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 20, 2016 Page 10 of 18 Council's approval of Option #1 — white brick veneer, not painted — and the change of the door to a wooden door. Motion: McCaskill Second: Huffman Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi Approved: 6-0 6G. RESOLUTION NO. 16-043, (ZA16-064), SPECIFIC USE PERMIT FOR AN ELECTRIC VEHICLE CHARGING SPACES ON PROPERTY DESCRIBED AS LOT 7R, BLOCK 3R2R, SOUTHLAKE TOWN SQUARE ADDITION, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 351 STATE STREET, SOUTHLAKE, TEXAS. CURRENT ZONING: "DT" DOWNTOWN DISTRICT. SPIN #8. APPROVED Senior Director of Planning and Development Services Ken Baker presented this item and answered questions from Council. Mayor Hill opened the public hearing and asked for anyone wishing to speak on the item to come forward. There being no one wishing to speak, Mayor Hill closed the public hearing. A motion was made to approve Resolution No. 16-043, (ZA16-064), Specific Use Permit for an Electric Vehicle Charging Spaces on property described as Lot 7R, Block 3R2R, Southlake Town Square Addition, City of Southlake, Tarrant County, Texas and located at 351 State Street, Southlake, Texas subject to Staff Report dated September 13, 2016 and noting the following: • Approving the location of two parking spaces as indicated on the site plan and located in the West Town Square parking garage as electric vehicle charging parking spaces. • Also approving the location of the electric charging station, pavement markings, signage and parking control devices (bollards, curb stops) as presented this evening. Motion: McCaskill Second: Huffman Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi Approved: 6-0 REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 20, 2016 Page 11 of 18 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR ELECTRIC VEHICLE CHARGING SPACES ON COMMMERCIAL PROPERTY WITHIN THE CITY OF SOUTHLAKE, TEXAS, LOCATED AT 351 STATE STREET, BEING DESCRIBED AS LOT 7R, BLOCK 3R2R, SOUTHLAKE TOWN SQUARE ADDITION AS DEPICTED ON THE APPROVED SITE EXHIBIT ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "A" AND PROVIDING AN EFFECTIVE DATE. 6H. RESOLUTION NO. 16-042, (ZA16-068), SPECIFIC USE PERMIT FOR ELECTRIC VEHICLE CHARGING SPACES ON PROPERTY DESCRIBED AS LOT 1, BLOCK 1, SOLANA ADDITION, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 500 WEST DOVE ROAD, SOUTHLAKE, TEXAS. CURRENT ZONING: "NR-PUD" NON-RESIDENTIAL PLANNED UNIT DEVELOPMENT DISTRICT. SPIN #1. APPROVED Senior Director of Planning and Development Services Ken Baker presented this item and answered questions from Council. Applicant Kathy Zibilich of Griffin Harris PLLC, on behalf of Verizon Wireless, presented this item and answered questions from Council. Mayor Hill opened the public hearing and asked for anyone wishing to speak on the item to come forward. Doug Harsy, 2804 Tyler Street, Southlake, Texas voiced some concerns regarding this request. Mayor Hill closed the public hearing. A motion was made to approve Resolution No. 16-042, (ZA16-068), Specific Use Permit for electric vehicle charging spaces on property described as Lot 1 , Block 1 , Solana Addition, City of Southlake, Tarrant County, Texas and located at 500 West Dove Road, Southlake, Texas subject to Staff Report dated September 13, 2016 and noting the following: • Approving four parking spaces as indicated site plan and presented this evening as electric vehicle charging parking spaces; and, • Also approving the location of the two dual electric charging stations, signage and parking control devices as presented this evening and provided as an exhibit in the REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 20, 2016 Page 12 of 18 staff report, specifically requiring the bollards located in front of the charging stations to be painted grey. Motion: McCaskill Second: Huffman Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi Approved: 6-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR ELECTRIC VEHICLE CHARGING SPACES ON COMMMERCIAL PROPERTY WITHIN THE CITY OF SOUTHLAKE, TEXAS, LOCATED AT 500 W. DOVE ROAD, BEING DESCRIBED AS LOT 1 , BLOCK 1 , SOLANA ADDITION AS DEPICTED ON THE APPROVED SITE EXHIBIT ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "A" AND PROVIDING AN EFFECTIVE DATE. 61. ORDINANCE NO. 1163, 2 ND READING, TAX LEVY ORDINANCE. APPROVED Chief Financial Officer Sharen Jackson presented items 61 and 6J simultaneously and answered questions from Council. Mayor Hill opened the public hearing and asked for anyone wishing to speak on the item to come forward. There being no one wishing to speak, Mayor Hill closed the public hearing. A motion was made to approve Ordinance No. 1163, 2nd Reading, Tax Levy Ordinance, approving a tax levy at a tax rate of $0.462 per $100 of a property's taxable value and stating that the property tax rate be increased by the adoption of a tax rate of $0.462, which is effectively a 1 .1% increase in the tax rate. Motion: McCaskill Second: Huffman Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi Approved: 6-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, FIXING AND LEVYING MUNICIPAL AD VALOREM TAXES FOR THE FISCAL YEAR BEGINNING OCTOBER 1 , 2016 AND ENDING SEPTEMBER 30, REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 20, 2016 Page 13 of 18 2017, AND FOR EACH YEAR THEREAFTER UNTIL OTHERWISE PROVIDED, AT THE RATE OF $0.462 PER ONE HUNDRED DOLLARS ($100.00) ASSESSED VALUE ON ALL TAXABLE PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY OF SOUTHLAKE, TEXAS, AS OF JANUARY 1 , 2016, TO PROVIDE REVENUES FOR THE PAYMENT OF CURRENT EXPENSES AND TO PROVIDE AN INTEREST AND SINKING FUND ON ALL OUTSTANDING DEBTS OF THE CITY; DIRECTING THE ASSESSMENT THEREOF; PROVIDING FOR DUE AND DELINQUENT DATES TOGETHER WITH PENALTIES AND INTEREST THEREON; PROVIDING FOR PLACE OF PAYMENT; PROVIDING FOR APPROVAL OF THE TAX ROLLS PRESENTED TO THE CITY COUNCIL; PROVIDING FOR THE REPEAL OF INCONSISTENT ORDINANCES; PROVIDING FOR A SEVERABILITY CLAUSE; AND DECLARING AN EFFECTIVE DATE. 6J. ORDINANCE NO. 1162, 2ND READING, APPROVING AND ADOPTING THE ANNUAL BUDGET FOR FISCAL YEAR 2017 AND APPROVING THE REVISED BUDGET FIGURES FOR FISCAL YEAR 2016 AND MULTI-YEAR CAPITAL IMPROVEMENT PROGRAM. APPROVED Chief Financial Officer Sharen Jackson presented items 61 and 6J simultaneously and answered questions from Council. Mayor Hill opened the public hearing and asked for anyone wishing to speak on the item to come forward. There being no one wishing to speak, Mayor Hill closed the public hearing. A motion was made to approve Ordinance No. 1162, 2nd Reading, approving and adopting the annual budget for Fiscal Year 2017 and approving the revised budget figures for Fiscal Year 2016 and multi-year capital improvement program. Motion: McCaskill Second: Huffman Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi Approved: 6-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, APPROVING REVISED BUDGET FIGURES FOR FISCAL YEAR 2016; APPROVING AND ADOPTING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1 , 2016, AND TERMINATING SEPTEMBER 30, 2017, AND MAKING APPROPRIATIONS FOR EACH DEPARTMENT, PROJECT AND ACCOUNT; REPEALING CONFLICTING ORDINANCES; PROVIDING A REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 20, 2016 Page 14 of 18 SAVINGS AND SEVERABILITY CLAUSE; AND DECLARING AN EFFECTIVE DATE. 7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: 7A. THIS ITEM WAS INTENTIONALLY LEFT BLANK. 7B. ORDINANCE NO. 480-643C, (ZA16-058), 1ST READING, ZONING CHANGE AND SITE PLAN FOR PARK VILLAGE LANDSCAPE PLAN ON PROPERTY DESCRIBED AS LOT 1, BLOCK 1 AND LOT 1, BLOCK 2, PARK VILLAGE, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 1035 EAST SOUTHLAKE BOULEVARD AND 300 SOUTH CARROLL AVENUE, SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P-1" DETAILED SITE PLAN DISTRICT. REQUESTED ZONING: "S-P-1" DETAILED SITE PLAN DISTRICT. SPIN #9. APPROVED Senior Director of Planning and Development Services Ken Baker presented this item and answered questions from Council. Applicant Randy Bennett presented this item and answered questions from Council. Although this item was not a public hearing, Mayor Hill allowed members of the audience who wished to speak, the opportunity to do so. No one from the public wished to speak. A motion was made to approve Ordinance No. 480-643C, (ZA16-058), 1St reading, Zoning Change and Site Plan for Park Village Landscape Plan on property described as Lot 1 , Block 1 , and Lot 1 , Block 2, Park Village, an addition to the City of Southlake, Tarrant County, Texas, and located at 1035 East Southlake Boulevard and 300 South Carroll Avenue, Southlake, Texas subject to the Staff Report dated September 20, 2016 and Revised Site Plan Review Summary No. 2, dated September 20, 2016 and noting the following; approving the landscape plan as presented and noting that at second reading the applicant will provide additional information on the type of tree planters to be utilized including the style, materials, color height, width and possibly a ledge for seating feature, also noting that these 33 Savannah Holly trees will be at least 12' tall at the time of planting and once installed in the planters, they will stand approximately 14' above the existing grade of the sidewalks, also noting that no trees will be removed until the applicant is ready and able to replace those trees with planters. Motion: McCaskill Second: Huffman Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi Approved: 6-0 REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 20, 2016 Page 15 of 18 8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.) 9. OTHER ITEMS FOR CONSIDERATION: 9A. MSP16-004, MASTER SIGN PLAN FOR STARBUCKS LOCATED AT 2155 WEST SOUTH LAKE BOULEVARD, SOUTH LAKE, TEXAS. TABLED Senior Director of Planning and Development Services Ken Baker presented this item and answered questions from Council. Applicant Wayne Rhodes presented this item and answered questions from Council. After discussion, Mr. Rhodes requested to table this item. Although this item was not a public hearing, Mayor Hill allowed members of the audience who wished to speak, the opportunity to do so. No one from the public wished to speak. A motion was made to table MSP16-004, Master Sign Plan for Starbucks located at 2155 West Southlake Boulevard to the October 4, 2016 City Council meeting at the applicant's request. Motion: McCaskill Second: Huffman Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi Approved: 6-0 (to table) 9B. SV16-013, VARIANCE TO THE MASTER SIGN PLAN FOR PARK VILLAGE AND SIGN ORDINANCE NO. 704, AS AMENDED FOR THE PRETTY KITTY LOCATED AT 1161 EAST SOUTHLAKE BOULEVARD, SUITE 270, SOUTHLAKE, TEXAS. DENIED Senior Director of Planning and Development Services Ken Baker presented this item and answered questions from Council. Applicant Hardy Viener presented this item and answered questions from Council. Although this item was not a public hearing, Mayor Hill allowed members of the audience who wished to speak, the opportunity to do so. No one from the public wished to speak. REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 20, 2016 Page 16 of 18 A motion was made to deny SV16-013, variance to the Master Sign Plan for Park Village and Sign Ordinance No. 704, as amended, for The Pretty Kitty located at 1161 East Southlake Boulevard, Suite 270. Motion: McCaskill Second: Huffman Ayes: Fawks, Hill, Huffman, McCaskill, Shafi Nay: Patton Approved: 5-1 (to deny) 9C. ZA16-062, PLAT REVISION FOR LOTS 10-R-1 AND 10-R-2, BLOCK A, LAKEWOOD RIDGE ADDITION ON PROPERTY DESCRIBED AS LOT 10-R, BLOCK A, LAKEWOOD RIDGE ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, DENTON COUNTY, TEXAS, AND LOCATED AT 198 SAM BASS RIDGE ROAD, SOUTHLAKE, TEXAS. CURRENT ZONING: "SF-1A" SINGLE FAMILY RESIDENTIAL DISTRICT. SPIN #1. APPROVED Senior Director of Planning and Development Services Ken Baker presented this item and answered questions from Council. Applicant Gary Curtis presented this item and answered questions from Council. A motion was made to approve ZA16-062, Plat Revision for Lots 10-R-1 and 10-R-2, Block A, Lakewood Ridge Addition on property described as Lot 10-R, Block A, Lakewood Ridge Addition, an addition to the City of Southlake, Denton County, Texas, and located at 198 Sam Bass Ridge Road, Southlake, Texas subject to Staff Report dated September 13, 2016 and subject to Plat Review Summary No. 3 dated September12, 2016 granting the following variance requests: • Subdivision Ordinance No. 483, as amended, Section 8.01 .d states all side lot lines shall be perpendicular to the right of way lines or radial in the case of a cul- de-sac or curvilinear design. The proposed lots do not meet the requirement for perpendicular lot lines. • Subdivision Ordinance No. 483, as amended, Section 5.06.b.2.a states that sidewalks shall be required for all residential subdivisions platted or replatted. A minimum 4-foot sidewalk for the proposed lots along Sam Bass Ridge Road is required with any house construction. Motion: McCaskill Second: Huffman Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi Approved: 6-0 REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 20, 2016 Page 17 of 18 10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS AGENDA.) 11. MEETING ADJOURNED. Mayor Hill adjourned the meeting at 10:21 p.m. *An audio recording of this meeting will be permanently retained in the City Secretary's Office. Laura Hill Mayor ATTEST: Lori Payne, TRMC City Secretary REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 20, 2016 Page 18 of 18