Item 4A lugCITY OF
SOUTHLAK.-E
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES: SEPTEMBER 20, 2016
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Laura Hill, Deputy Mayor Pro Tem Shawn
McCaskill, and Councilmembers Gary Fawks, John Huffman, Chad Patton, and Shahid
Shafi.
CITY COUNCIL ABSENT: Mayor Pro Tem Randy Williamson.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben
Thatcher, Assistant City Manager Alison Ortowski, Deputy Director of Communication
Pilar Schank, Assistant to the City Manager Daniel Cortez, Chief Financial Officer
Sharen Jackson, Director of Community Services Chris Tribble, Deputy Director of
Community Services Candice Edmondson, City Librarian Cynthia Pfledderer, Technical
Services Librarian Jennifer Tucker, Police Chief James Brandon, Fire Chief Mike Starr,
Director of Human Resources Stacey Black, Director of Information Technology Greg
Hendricks, Senior Director of Planning and Development Services Ken Baker, Director
of Public Works Rob Cohen, City Engineer/Deputy Director of Public Works Kyle
Hogue, Deputy Director of Public Works Operations Cristina McMurray, City Engineer
Alex Ayala, City Attorney E. Allen Taylor, and City Secretary Lori Payne.
WORK SESSION:
1. CALL TO ORDER
The Work Session was called to order by Mayor Hill at 5:30 p.m.
2. INVOCATION
Clayton Reed gave the invocation. Mayor Hill led the pledges of allegiance to the United
States and Texas Flags.
Due to the number of attendees, Mayor Hill took some of the work session items out of
order.
4. HONORS AND RECOGNITIONS
REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 20, 2016
Page 1 of 18
4A. PROCLAMATION FOR THE SOUTH LAKE BOOM 10U VOLLEYBALL TEAM
Mayor Hill recognized the Southlake Boom 10U Youth Volleyball team and presented
them with a proclamation in honor of their achievement as Texas Amateur Athletic
Federation 10U Volleyball State Champions. The 2016 Texas Amateur Athletic
Federation State Youth Volleyball Championships was held June 4-5, 2016, in
Stephenville. The Championships consisted of over 2,000 participants and spectators
from across the state. The Southlake Boom volleyball team, coached by Christy Roof
and Chris Cabianca, brought home the championship trophy in the U10 division.
4B. PROCLAMATION FOR PULMONARY FIBROSIS AWARENESS MONTH
Mayor Hill presented a proclamation to Jetta Thompson, a 6t" grade student at Durham
Intermediate School, in recognition of Pulmonary Fibrosis Awareness Month. Jetta lost
her grandmother three years ago from this disease, and it is her family's mission to raise
funds and awareness.
3. FM 1938 ROAD CONSTRUCTION PROJECT UPDATE
Brian Barth, District Engineer for the Fort Worth District of the Texas Department of
Transportation (TxDOT), gave a brief update to City Council regarding the progress of
the FM 1938 Road Construction Project.
6. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE
TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR
SESSION.
Mayor Hill reviewed the consent agenda items.
Mayor Hill announced that work session Item 5 will be heard and discussed in the
executive conference room. She invited the public to join City Council for that discussion
in the adjacent room.
5. FUTURE OF SOUTHLAKE LIBRARY FOCUS GROUP
Deputy Director of Community Services Candice Edmondson made opening comments
and introduced Aaron Babcock and Bill Hidell with Hidell and Associates Architects, Inc.
who presented the results of the Library Site Analysis survey and focus group sessions.
Mr. Babcock and Mr. Hidell discussed the results as well as guided City Council
members through a discussion on current Library programs and services, potential
Library enhancements, and the appropriate amount of space for Library services in
Southlake.
City Council came back into the Council Chambers to call the regular meeting back to
order.
REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 20, 2016
Page 2 of 18
REGULAR SESSION:
1. CALL TO ORDER
The Regular Session of the City Council was called to order by Mayor Hill at 7:14 p.m.
2A. EXECUTIVE SESSION
Mayor Hill announced that City Council would be going into Executive Session pursuant
to the Texas Government Code, Section 551 .071 , consultation with city attorney, and
Section 551.087, deliberation regarding economic development negotiations. City
Council adjourned for Executive Session at 7:14 p.m. Executive Session began at 7:22
p.m. and concluded at 8:02 p.m.
2B. RECONVENE
Mayor Hill reconvened the meeting at 8:08 p.m. Mayor Hill asked if any action was
necessary from Executive Session. There was no action necessary as a result of
Executive Session.
3A. MAYOR'S REPORT
Mayor Hill briefly announced upcoming meetings and events.
3B. CITY MANAGER'S REPORT
City Manager Shana Yelverton introduced Director of Community Services Chris Tribble
who presented information on upcoming Fall programs.
REGULAR AGENDA:
4. CONSENT AGENDA Consent Agenda items are considered to be routine by the
City Council and are enacted with one motion. Mayor Hill read the Consent
Agenda items into the record.
4A. APPROVE MINUTES FROM THE AUGUST 31, 2016 CITY COUNCIL,
PLANNING AND ZONING COMMISSION, AND COMMUNITY ENHANCEMENT
AND DEVELOPMENT CORPORATION JOINT MEETING AND FROM THE
SEPTEMBER 6, 2016 REGULAR CITY COUNCIL MEETING.
4B. APPROVE CONTRACT RENEWAL WITH EAGLE AVL FOR AUDIOVISUAL
SERVICES AT CITY SPECIAL EVENTS IN AN AMOUNT NOT TO EXCEED
$100,234.
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4C. APPROVE ORDINANCE NO. 1164, 1ST READING, ADOPTING THE 2017
STANDARDS OF CARE FOR THE RECREATION PROGRAMS FOR
ELEMENTARY SCHOOL AGE CHILDREN OPERATED BY THE COMMUNITY
SERVICES DEPARTMENT.
Council recommended that Item 4C will include a statement that children with special
needs are included and welcome in those programs and will also include a notation that
medications may be administered through inhalers as well as orally.
4D. APPROVE A FACILITIES UTILIZATION AGREEMENT WITH SOUTHLAKE
CARROLL LACROSSE ASSOCIATION (SCLA).
4E. APPROVE A FACILITIES UTILIZATION AGREEMENT WITH GRAPEVINE
SOUTHLAKE SOCCER ASSOCIATION (GSSA).
4F. APPROVE A FACILITIES UTILIZATION AGREEMENT WITH SOUTHLAKE
BASEBALL ASSOCIATION (SBA).
4G. APPROVE A FACILITIES UTILIZATION AGREEMENT WITH MIRACLE
LEAGUE OF SOUTHLAKE (MLS).
4H. APPROVE A COMMUNITY SERVICES AGREEMENT WITH GRAPEVINE
RELIEF AND COMMUNITY EXCHANGE FOR A PERIOD BEGINNING
OCTOBER 1, 2016 AND ENDING SEPTEMBER 30, 2019.
41. APPROVE A COMMUNITY SERVICES AGREEMENT WITH SAFEHAVEN OF
TARRANT COUNTY FOR A PERIOD BEGINNING OCTOBER 1, 2016 AND
ENDING SEPTEMBER 30, 2019.
4J. APPROVE A COMMUNITY SERVICES AGREEMENT WITH SOUTHLAKE
COMMUNITY BAND FOR A PERIOD BEGINNING OCTOBER 1, 2016 AND
ENDING SEPTEMBER 30, 2019.
4K. APPROVE A COMMUNITY SERVICES AGREEMENT WITH METROPORT
MEALS ON WHEELS FOR A PERIOD BEGINNING OCTOBER 1, 2016 AND
ENDING SEPTEMBER 30, 2019.
4L. APPROVE A COMMUNITY SERVICES AGREEMENT WITH CALL A RIDE
SOUTHLAKE, INC. FOR A PERIOD BEGINNING OCTOBER 1, 2016 AND
ENDING SEPTEMBER 30, 2019.
4M. APPROVE RESOLUTION NO. 16-045, ACCEPTING GRANT AWARD 3033901
THROUGH THE STATE HOMELAND SECURITY PROGRAM.
REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 20, 2016
Page 4 of 18
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows..
A RESOLUTION OF THE CITY OF SOUTHLAKE APPROVING GRANT AWARD
3033901 THROUGH THE STATE HOMELAND SECURITY PROGRAM.
4N. APPROVE RESOLUTION NO. 16-046, ANNUAL REVIEW OF INVESTMENT
POLICY AND INVESTMENT STRATEGIES.
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows..
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS, REVIEW OF INVESTMENT POLICY AND INVESTMENT
STRATEGIES.
40. THIS ITEM WAS INTENTIONALLY LEFT BLANK.
4P. AWARD CONTRACT TO LEWIS CONCRETE RESTORATION FOR
SANITARY SEWER MANHOLE AND WET WELL REHABILITATION IN AN
AMOUNT NOT TO EXCEED $150,000 FOR A 12 MONTH PERIOD.
Council agreed that Item 4P will include the scoring matrix included in the staff report.
4Q. APPROVE COMMERCIAL DEVELOPER AGREEMENT (CDA) WITH PS LPT
PROPERTIES INVESTORS FOR PUBLIC STORAGE-SOUTH LAKE AT
MUSTANG BUSINESS PARK, LOT 1, BLOCK 2, A 3.061 ACRE
DEVELOPMENT LOCATED ON THE SOUTHWEST CORNER OF
SOUTHWESTERN STREET AND MUSTANG DRIVE.
4R. APPROVE A PLAT EXTENSION PER SUBDIVISION ORDINANCE NO. 483,
AS AMENDED, SECTION 4.01(1)(3) FOR CASE NO. ZA14-124, PLAT
REVISION FOR LOT 1R, BLOCK A, RAVENAUX VILLAGE, ON PROPERTY
DESCRIBED AS LOT 1, BLOCK A, RAVENAUX VILLAGE, AN ADDITION TO
THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND TRACT 6J,
THOMAS M. HOOD SURVEY, ABSTRACT NO. 706, CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS AND LOCATED AT 200 COUNTRYSIDE COURT
AND 245 WEST STATE HIGHWAY 114, SOUTHLAKE, TEXAS. CURRENT
ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT. SPIN #5.
4S. APPROVE CONTRACT WITH ED'S ELECTRIC SERVICE FOR ELECTRICAL
SERVICES WITHIN THE SOUTHLAKE PARKS AND RECREATION SYSTEM.
TABLED ITEMS:
REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 20, 2016
Page 5 of 18
4T. TABLE ORDINANCE NO. 1161, (CP16-005), 2ND READING, ADOPTING THE
CITY OF SOUTHLAKE ECONOMIC DEVELOPMENT MASTER PLAN AN
ELEMENT OF THE SOUTHLAKE 2035 COMPREHENSIVE PLAN. PUBLIC
HEARING (THIS ITEM HAS BEEN TABLED TO THE OCTOBER 4, 2016 CITY
COUNCIL MEETING.)
4U. TABLE SIGN ORDINANCE NO. 704-I, 2ND READING, AMENDMENT TO THE
CITY OF SOUTHLAKE SIGN ORDINANCE NO. 704-H. PUBLIC HEARING
(THIS ITEM HAS BEEN TABLED TO THE OCTOBER 4, 2016 CITY COUNCIL
MEETING.)
4V. TABLE ORDINANCE NO. 480-VVVV, 1ST READING, AMENDMENT TO THE
CITY OF SOUTHLAKE COMPREHENSIVE ZONING ORDINANCE NO. 480, AS
AMENDED, TO ADD DEVELOPMENT REGULATIONS FOR THE BUFFERING
OF NATURAL AREAS ALONG STREAMS, TO ADD REGULATIONS
REGARDING THE USE OF PERMEABLE PAVEMENT AND TO INCLUDE
MISCELLANEOUS CORRECTIONS. (THIS ITEM HAS BEEN TABLED TO THE
OCTOBER 4, 2016 CITY COUNCIL MEETING.)
4W. TABLE ORDINANCE NO. 480-474A, (ZA16-026), 1ST READING, ZONING
CHANGE AND SITE PLAN FOR RIVER OAKS PARK OFFICE BUILDING ON
PROPERTY DESCRIBED AS LOT 7, BLOCK 1, RIVER OAKS ADDITION, AN
ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, AND
LOCATED AT 121 RIVER OAKS DRIVE, SOUTHLAKE, TEXAS. CURRENT
ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT. REQUESTED
ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT. SPIN #11. (THE
APPLICANT HAS REQUESTED TO TABLE THIS ITEM TO THE OCTOBER 4,
2016 CITY COUNCIL MEETING.)
6A. ORDINANCE NO. 480-564B, (ZA16-029), 2ND READING, ZONING CHANGE
AND DEVELOPMENT PLAN FOR CARILLON CORPORATE DISTRICT ON
PROPERTY DESCRIBED AS TRACTS 3132 AND 3B AND A PORTION OF
TRACT 3A1, LARKIN H. CHIVERS SURVEY, ABSTRACT NO. 300, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED BETWEEN THE
200 AND 400 BLOCK OF EAST STATE HIGHWAY 114, BEING
APPROXIMATELY 1,100 FEET EAST OF THE NORTHEAST CORNER OF
EAST STATE HIGHWAY 114 AND NORTH WHITE CHAPEL BOULEVARD,
SOUTHLAKE, TEXAS. CURRENT ZONING: "ECZ" EMPLOYMENT CENTER
ZONING DISTRICT. REQUESTED ZONING: "ECZ" EMPLOYMENT CENTER
ZONING DISTRICT. SPIN #3. PUBLIC HEARING
At the applicant's request, Items 6A, 613, and 6C were added to the consent agenda to
table to the October 4, 2016 City Council meeting.
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Page 6 of 18
6B. ZA16-030, SITE PLAN FOR HOTEL INDIGO CARILLON ON PROPERTY
DESCRIBED AS A PORTION OF TRACT 3A1, LARKIN H. CHIVERS SURVEY,
ABSTRACT NO. 300, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS
AND LOCATED BETWEEN THE 200 AND 400 BLOCK OF EAST STATE
HIGHWAY 114, BEING APPROXIMATELY 1,100 FEET EAST OF THE
NORTHEAST CORNER OF EAST STATE HIGHWAY 114 AND NORTH WHITE
CHAPEL BOULEVARD, SOUTHLAKE, TEXAS. CURRENT ZONING: "ECZ"
EMPLOYMENT CENTER ZONING DISTRICT. REQUESTED ZONING: "ECZ"
EMPLOYMENT CENTER ZONING DISTRICT. SPIN #3. PUBLIC HEARING
At the applicant's request, Items 6A, 613, and 6C were added to the consent agenda to
table to the October 4, 2016 City Council meeting.
6C. ZA16-031, PRELIMINARY PLAT OR LOTS 1 AND 2, BLOCK 1, CARILLON -
HOTEL INDIGO ON PROPERTY DESCRIBED AS PORTIONS OF TRACTS
3A5, 3A3, 3A AND 3A1, LARKIN H. CHIVERS SURVEY, ABSTRACT NO. 300,
CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED
BETWEEN THE 200 AND 400 BLOCK OF E. STATE HWY. 114, BEING
APPROXIMATELY 1,100 FEET EAST OF THE NORTHEAST CORNER OF
EAST STATE HIGHWAY 114 AND NORTH WHITE CHAPEL BOULEVARD,
SOUTHLAKE, TEXAS. CURRENT ZONING: "ECZ" EMPLOYMENT CENTER
ZONING DISTRICT. REQUESTED ZONING: "ECZ" EMPLOYMENT CENTER
ZONING DISTRICT. SPIN #3.
At the applicant's request, Items 6A, 613, and 6C were added to the consent agenda to
table to the October 4, 2016 City Council meeting.
6D. ORDINANCE NO. 480-564C, 2ND READING, (ZA16-071), THE CITY OF
SOUTHLAKE IS PROPOSING A ZONING CHANGE AND DEVELOPMENT
PLAN FOR CARILLON, PLAZA DISTRICT ON PROPERTY DESCRIBED AS
TRACTS 1, 3A04, 3A04A, 3A05 AND PORTIONS OF TRACTS, 3A, 3A01, AND
3A03, LARKIN H. CHIVERS SURVEY, ABSTRACT NO. 300, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND GENERALLY LOCATED AT
THE NORTHEAST INTERSECTION OF EAST STATE HIGHWAY 114 AND
NORTH WHITE CHAPEL BOULEVARD AND BOUNDED BY EAST STATE
HIGHWAY 114 ON THE SOUTH, NORTH WHITE CHAPEL BOULEVARD ON
THE WEST, EAST KIRKWOOD BOULEVARD ON THE NORTH AND RIVIERA
LANE ON THE EAST, SOUTHLAKE, TEXAS. CURRENT ZONING: "ECZ"
EMPLOYMENT CENTER ZONING DISTRICT. REQUESTED ZONING: "ECZ"
EMPLOYMENT CENTER ZONING DISTRICT. SPIN #3. PUBLIC HEARING
Item 6D was added to the consent agenda to table to the October 4, 2016 City Council
meeting.
APPROVED
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Page 7 of 18
A motion was made to approve the consent agenda as presented and noting the
following:
• Item 4C will include a statement that children with special needs are included and
welcome in those programs and also noting that medications may be
administered through inhalers as well as orally;
• Item 4P will include the scoring matrix in the staff report;
• Items 4T-4W are tabled as noted to the October 4, 2016 City Council meeting;
• Items 6A, 613, and 6C are tabled to the October 4, 2016 City Council meeting at
the applicant's request; and,
• Item 6D was also tabled to the October 4, 2016 City Council meeting.
Motion: McCaskill
Second: Huffman
Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi
Approved: 6-0
5. PUBLIC FORUM
Mayor Hill opened the public forum. There being no one wishing to speak, Mayor Hill
closed the public forum.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. ORDINANCE NO. 480-564B, (ZA16-029), 2ND READING, ZONING CHANGE
AND DEVELOPMENT PLAN FOR CARILLON CORPORATE DISTRICT ON
PROPERTY DESCRIBED AS TRACTS 362 AND 3B AND A PORTION OF
TRACT 3A1, LARKIN H. CHIVERS SURVEY, ABSTRACT NO. 300, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED BETWEEN THE
200 AND 400 BLOCK OF EAST STATE HIGHWAY 114, BEING
APPROXIMATELY 1,100 FEET EAST OF THE NORTHEAST CORNER OF
EAST STATE HIGHWAY 114 AND NORTH WHITE CHAPEL BOULEVARD,
SOUTHLAKE, TEXAS. CURRENT ZONING: "ECZ" EMPLOYMENT CENTER
ZONING DISTRICT. REQUESTED ZONING: "ECZ" EMPLOYMENT CENTER
ZONING DISTRICT. SPIN #3.
TABLED
At the applicant's request, Items 6A, 613, and 6C were added to the consent agenda to
table to the October 4, 2016 City Council meeting.
6B. ZA16-030, SITE PLAN FOR HOTEL INDIGO CARILLON ON PROPERTY
DESCRIBED AS A PORTION OF TRACT 3A1, LARKIN H. CHIVERS SURVEY,
ABSTRACT NO. 300, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS
AND LOCATED BETWEEN THE 200 AND 400 BLOCK OF EAST STATE
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Page 8 of 18
HIGHWAY 114, BEING APPROXIMATELY 1,100 FEET EAST OF THE
NORTHEAST CORNER OF EAST STATE HIGHWAY 114 AND NORTH WHITE
CHAPEL BOULEVARD, SOUTHLAKE, TEXAS. CURRENT ZONING: "ECZ"
EMPLOYMENT CENTER ZONING DISTRICT. REQUESTED ZONING: "ECZ"
EMPLOYMENT CENTER ZONING DISTRICT. SPIN #3.
TABLED
At the applicant's request, Items 6A, 613, and 6C were added to the consent agenda to
table to the October 4, 2016 City Council meeting.
6C. ZA16-031, PRELIMINARY PLAT OR LOTS 1 AND 2, BLOCK 1, CARILLON -
HOTEL INDIGO ON PROPERTY DESCRIBED AS PORTIONS OF TRACTS
3A5, 3A3, 3A AND 3A1, LARKIN H. CHIVERS SURVEY, ABSTRACT NO. 300,
CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED
BETWEEN THE 200 AND 400 BLOCK OF E. STATE HWY. 114, BEING
APPROXIMATELY 1,100 FEET EAST OF THE NORTHEAST CORNER OF
EAST STATE HIGHWAY 114 AND NORTH WHITE CHAPEL BOULEVARD,
SOUTHLAKE, TEXAS. CURRENT ZONING: "ECZ" EMPLOYMENT CENTER
ZONING DISTRICT. REQUESTED ZONING: "ECZ" EMPLOYMENT CENTER
ZONING DISTRICT. SPIN #3.
TABLED
At the applicant's request, Items 6A, 613, and 6C were added to the consent agenda to
table to the October 4, 2016 City Council meeting.
6D. ORDINANCE NO. 480-564C, 2ND READING, (ZA16-071), THE CITY OF
SOUTHLAKE IS PROPOSING A ZONING CHANGE AND DEVELOPMENT
PLAN FOR CARILLON, PLAZA DISTRICT ON PROPERTY DESCRIBED AS
TRACTS 1, 3A04, 3A04A, 3A05 AND PORTIONS OF TRACTS, 3A, 3A01, AND
3A03, LARKIN H. CHIVERS SURVEY, ABSTRACT NO. 300, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND GENERALLY LOCATED AT
THE NORTHEAST INTERSECTION OF EAST STATE HIGHWAY 114 AND
NORTH WHITE CHAPEL BOULEVARD AND BOUNDED BY EAST STATE
HIGHWAY 114 ON THE SOUTH, NORTH WHITE CHAPEL BOULEVARD ON
THE WEST, EAST KIRKWOOD BOULEVARD ON THE NORTH AND RIVIERA
LANE ON THE EAST, SOUTHLAKE, TEXAS. CURRENT ZONING: "ECZ"
EMPLOYMENT CENTER ZONING DISTRICT. REQUESTED ZONING: "ECZ"
EMPLOYMENT CENTER ZONING DISTRICT. SPIN #3.
TABLED
Item 6D was added to the consent agenda to table to the October 4, 2016 City Council
meeting.
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Page 9of18
6E. ZA16-072, SITE PLAN FOR LAUREN JAMES ON PROPERTY DESCRIBED
AS LOT 1, BLOCK 2R1, SOUTHLAKE TOWN SQUARE ADDITION, PHASE I
AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS
AND LOCATED AT 1252 MAIN STREET, SPACE #244, SOUTHLAKE, TEXAS.
CURRENT ZONING: "DT" DOWNTOWN DISTRICT. SPIN #8.
APPROVED
Senior Director of Planning and Development Services Ken Baker presented this item
and answered questions from Council.
The applicant was present but no presentation was required by City Council.
A motion was made to approve ZA16-072, Site Plan for Lauren James on property
described as Lot 1 , Block 2R1 , Southlake Town Square Addition, Phase I an addition to
the City of Southlake, Tarrant County, Texas and located at 1252 Main Street, Space
#244, Southlake, Texas subject to Staff Report dated September 13, 2016 and granting
a variance to Building Color Standards for a Non-Residential Building is requested.
Motion: McCaskill
Second: Huffman
Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi
Approved: 6-0
6F. ZA16-067, SITE PLAN FOR APRICOT LANE SOUTHLAKE ON PROPERTY
DESCRIBED AS LOT 1, BLOCK 2R1, SOUTHLAKE TOWN SQUARE, PHASE
I, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS
AND LOCATED AT 218 STATE STREET, SOUTHLAKE, TEXAS. CURRENT
ZONING: "DT" DOWNTOWN DISTRICT. SPIN #8.
APPROVED
Senior Director of Planning and Development Services Ken Baker presented this item
and answered questions from Council.
Applicant David Morris presented this item and answered Council's questions. David
Aire with RPAI also addressed Council's questions.
Mayor Hill opened the public hearing and asked for anyone wishing to speak on the
item to come forward. There being no one wishing to speak, Mayor Hill closed the public
hearing.
A motion was made to approve ZA16-067, Site Plan for Apricot Lane Southlake on
property described as Lot 1, Block 2R1 , Southlake Town Square, Phase I, an addition to
the City of Southlake, Tarrant County, Texas and located at 218 State Street,
Southlake, Texas subject to Staff Report dated September 13, 2016 and noting
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Page 10 of 18
Council's approval of Option #1 — white brick veneer, not painted — and the change of
the door to a wooden door.
Motion: McCaskill
Second: Huffman
Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi
Approved: 6-0
6G. RESOLUTION NO. 16-043, (ZA16-064), SPECIFIC USE PERMIT FOR AN
ELECTRIC VEHICLE CHARGING SPACES ON PROPERTY DESCRIBED AS
LOT 7R, BLOCK 3R2R, SOUTHLAKE TOWN SQUARE ADDITION, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 351 STATE
STREET, SOUTHLAKE, TEXAS. CURRENT ZONING: "DT" DOWNTOWN
DISTRICT. SPIN #8.
APPROVED
Senior Director of Planning and Development Services Ken Baker presented this item
and answered questions from Council.
Mayor Hill opened the public hearing and asked for anyone wishing to speak on the
item to come forward. There being no one wishing to speak, Mayor Hill closed the public
hearing.
A motion was made to approve Resolution No. 16-043, (ZA16-064), Specific Use Permit
for an Electric Vehicle Charging Spaces on property described as Lot 7R, Block 3R2R,
Southlake Town Square Addition, City of Southlake, Tarrant County, Texas and located
at 351 State Street, Southlake, Texas subject to Staff Report dated September 13, 2016
and noting the following:
• Approving the location of two parking spaces as indicated on the site plan and
located in the West Town Square parking garage as electric vehicle charging
parking spaces.
• Also approving the location of the electric charging station, pavement markings,
signage and parking control devices (bollards, curb stops) as presented this
evening.
Motion: McCaskill
Second: Huffman
Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi
Approved: 6-0
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Page 11 of 18
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS, GRANTING A SPECIFIC USE PERMIT FOR ELECTRIC VEHICLE
CHARGING SPACES ON COMMMERCIAL PROPERTY WITHIN THE CITY OF
SOUTHLAKE, TEXAS, LOCATED AT 351 STATE STREET, BEING
DESCRIBED AS LOT 7R, BLOCK 3R2R, SOUTHLAKE TOWN SQUARE
ADDITION AS DEPICTED ON THE APPROVED SITE EXHIBIT ATTACHED
HERETO AND INCORPORATED HEREIN AS EXHIBIT "A" AND PROVIDING
AN EFFECTIVE DATE.
6H. RESOLUTION NO. 16-042, (ZA16-068), SPECIFIC USE PERMIT FOR
ELECTRIC VEHICLE CHARGING SPACES ON PROPERTY DESCRIBED AS
LOT 1, BLOCK 1, SOLANA ADDITION, CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS AND LOCATED AT 500 WEST DOVE ROAD, SOUTHLAKE,
TEXAS. CURRENT ZONING: "NR-PUD" NON-RESIDENTIAL PLANNED UNIT
DEVELOPMENT DISTRICT. SPIN #1.
APPROVED
Senior Director of Planning and Development Services Ken Baker presented this item
and answered questions from Council.
Applicant Kathy Zibilich of Griffin Harris PLLC, on behalf of Verizon Wireless, presented
this item and answered questions from Council.
Mayor Hill opened the public hearing and asked for anyone wishing to speak on the
item to come forward.
Doug Harsy, 2804 Tyler Street, Southlake, Texas voiced some concerns regarding this
request.
Mayor Hill closed the public hearing.
A motion was made to approve Resolution No. 16-042, (ZA16-068), Specific Use Permit
for electric vehicle charging spaces on property described as Lot 1 , Block 1 , Solana
Addition, City of Southlake, Tarrant County, Texas and located at 500 West Dove Road,
Southlake, Texas subject to Staff Report dated September 13, 2016 and noting the
following:
• Approving four parking spaces as indicated site plan and presented this evening as
electric vehicle charging parking spaces; and,
• Also approving the location of the two dual electric charging stations, signage and
parking control devices as presented this evening and provided as an exhibit in the
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Page 12 of 18
staff report, specifically requiring the bollards located in front of the charging
stations to be painted grey.
Motion: McCaskill
Second: Huffman
Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi
Approved: 6-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS, GRANTING A SPECIFIC USE PERMIT FOR ELECTRIC VEHICLE
CHARGING SPACES ON COMMMERCIAL PROPERTY WITHIN THE CITY OF
SOUTHLAKE, TEXAS, LOCATED AT 500 W. DOVE ROAD, BEING
DESCRIBED AS LOT 1 , BLOCK 1 , SOLANA ADDITION AS DEPICTED ON THE
APPROVED SITE EXHIBIT ATTACHED HERETO AND INCORPORATED
HEREIN AS EXHIBIT "A" AND PROVIDING AN EFFECTIVE DATE.
61. ORDINANCE NO. 1163, 2 ND READING, TAX LEVY ORDINANCE.
APPROVED
Chief Financial Officer Sharen Jackson presented items 61 and 6J simultaneously and
answered questions from Council.
Mayor Hill opened the public hearing and asked for anyone wishing to speak on the
item to come forward. There being no one wishing to speak, Mayor Hill closed the public
hearing.
A motion was made to approve Ordinance No. 1163, 2nd Reading, Tax Levy Ordinance,
approving a tax levy at a tax rate of $0.462 per $100 of a property's taxable value and
stating that the property tax rate be increased by the adoption of a tax rate of $0.462,
which is effectively a 1 .1% increase in the tax rate.
Motion: McCaskill
Second: Huffman
Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi
Approved: 6-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS, FIXING AND LEVYING MUNICIPAL AD VALOREM TAXES FOR THE
FISCAL YEAR BEGINNING OCTOBER 1 , 2016 AND ENDING SEPTEMBER 30,
REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 20, 2016
Page 13 of 18
2017, AND FOR EACH YEAR THEREAFTER UNTIL OTHERWISE PROVIDED,
AT THE RATE OF $0.462 PER ONE HUNDRED DOLLARS ($100.00)
ASSESSED VALUE ON ALL TAXABLE PROPERTY WITHIN THE
CORPORATE LIMITS OF THE CITY OF SOUTHLAKE, TEXAS, AS OF
JANUARY 1 , 2016, TO PROVIDE REVENUES FOR THE PAYMENT OF
CURRENT EXPENSES AND TO PROVIDE AN INTEREST AND SINKING
FUND ON ALL OUTSTANDING DEBTS OF THE CITY; DIRECTING THE
ASSESSMENT THEREOF; PROVIDING FOR DUE AND DELINQUENT DATES
TOGETHER WITH PENALTIES AND INTEREST THEREON; PROVIDING FOR
PLACE OF PAYMENT; PROVIDING FOR APPROVAL OF THE TAX ROLLS
PRESENTED TO THE CITY COUNCIL; PROVIDING FOR THE REPEAL OF
INCONSISTENT ORDINANCES; PROVIDING FOR A SEVERABILITY CLAUSE;
AND DECLARING AN EFFECTIVE DATE.
6J. ORDINANCE NO. 1162, 2ND READING, APPROVING AND ADOPTING THE
ANNUAL BUDGET FOR FISCAL YEAR 2017 AND APPROVING THE
REVISED BUDGET FIGURES FOR FISCAL YEAR 2016 AND MULTI-YEAR
CAPITAL IMPROVEMENT PROGRAM.
APPROVED
Chief Financial Officer Sharen Jackson presented items 61 and 6J simultaneously and
answered questions from Council.
Mayor Hill opened the public hearing and asked for anyone wishing to speak on the
item to come forward. There being no one wishing to speak, Mayor Hill closed the public
hearing.
A motion was made to approve Ordinance No. 1162, 2nd Reading, approving and
adopting the annual budget for Fiscal Year 2017 and approving the revised budget
figures for Fiscal Year 2016 and multi-year capital improvement program.
Motion: McCaskill
Second: Huffman
Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi
Approved: 6-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS, APPROVING REVISED BUDGET FIGURES FOR FISCAL YEAR 2016;
APPROVING AND ADOPTING THE BUDGET FOR THE FISCAL YEAR
BEGINNING OCTOBER 1 , 2016, AND TERMINATING SEPTEMBER 30, 2017,
AND MAKING APPROPRIATIONS FOR EACH DEPARTMENT, PROJECT AND
ACCOUNT; REPEALING CONFLICTING ORDINANCES; PROVIDING A
REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 20, 2016
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SAVINGS AND SEVERABILITY CLAUSE; AND DECLARING AN EFFECTIVE
DATE.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS:
7A. THIS ITEM WAS INTENTIONALLY LEFT BLANK.
7B. ORDINANCE NO. 480-643C, (ZA16-058), 1ST READING, ZONING CHANGE
AND SITE PLAN FOR PARK VILLAGE LANDSCAPE PLAN ON PROPERTY
DESCRIBED AS LOT 1, BLOCK 1 AND LOT 1, BLOCK 2, PARK VILLAGE,
AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS,
AND LOCATED AT 1035 EAST SOUTHLAKE BOULEVARD AND 300 SOUTH
CARROLL AVENUE, SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P-1"
DETAILED SITE PLAN DISTRICT. REQUESTED ZONING: "S-P-1" DETAILED
SITE PLAN DISTRICT. SPIN #9.
APPROVED
Senior Director of Planning and Development Services Ken Baker presented this item
and answered questions from Council.
Applicant Randy Bennett presented this item and answered questions from Council.
Although this item was not a public hearing, Mayor Hill allowed members of the
audience who wished to speak, the opportunity to do so. No one from the public wished
to speak.
A motion was made to approve Ordinance No. 480-643C, (ZA16-058), 1St reading,
Zoning Change and Site Plan for Park Village Landscape Plan on property described as
Lot 1 , Block 1 , and Lot 1 , Block 2, Park Village, an addition to the City of Southlake,
Tarrant County, Texas, and located at 1035 East Southlake Boulevard and 300 South
Carroll Avenue, Southlake, Texas subject to the Staff Report dated September 20, 2016
and Revised Site Plan Review Summary No. 2, dated September 20, 2016 and noting
the following; approving the landscape plan as presented and noting that at second
reading the applicant will provide additional information on the type of tree planters to be
utilized including the style, materials, color height, width and possibly a ledge for seating
feature, also noting that these 33 Savannah Holly trees will be at least 12' tall at the
time of planting and once installed in the planters, they will stand approximately 14'
above the existing grade of the sidewalks, also noting that no trees will be removed until
the applicant is ready and able to replace those trees with planters.
Motion: McCaskill
Second: Huffman
Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi
Approved: 6-0
REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 20, 2016
Page 15 of 18
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION:
9A. MSP16-004, MASTER SIGN PLAN FOR STARBUCKS LOCATED AT 2155
WEST SOUTH LAKE BOULEVARD, SOUTH LAKE, TEXAS.
TABLED
Senior Director of Planning and Development Services Ken Baker presented this item
and answered questions from Council.
Applicant Wayne Rhodes presented this item and answered questions from Council.
After discussion, Mr. Rhodes requested to table this item.
Although this item was not a public hearing, Mayor Hill allowed members of the
audience who wished to speak, the opportunity to do so. No one from the public wished
to speak.
A motion was made to table MSP16-004, Master Sign Plan for Starbucks located at
2155 West Southlake Boulevard to the October 4, 2016 City Council meeting at the
applicant's request.
Motion: McCaskill
Second: Huffman
Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi
Approved: 6-0 (to table)
9B. SV16-013, VARIANCE TO THE MASTER SIGN PLAN FOR PARK VILLAGE
AND SIGN ORDINANCE NO. 704, AS AMENDED FOR THE PRETTY KITTY
LOCATED AT 1161 EAST SOUTHLAKE BOULEVARD, SUITE 270,
SOUTHLAKE, TEXAS.
DENIED
Senior Director of Planning and Development Services Ken Baker presented this item
and answered questions from Council.
Applicant Hardy Viener presented this item and answered questions from Council.
Although this item was not a public hearing, Mayor Hill allowed members of the
audience who wished to speak, the opportunity to do so. No one from the public wished
to speak.
REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 20, 2016
Page 16 of 18
A motion was made to deny SV16-013, variance to the Master Sign Plan for Park
Village and Sign Ordinance No. 704, as amended, for The Pretty Kitty located at 1161
East Southlake Boulevard, Suite 270.
Motion: McCaskill
Second: Huffman
Ayes: Fawks, Hill, Huffman, McCaskill, Shafi
Nay: Patton
Approved: 5-1 (to deny)
9C. ZA16-062, PLAT REVISION FOR LOTS 10-R-1 AND 10-R-2, BLOCK A,
LAKEWOOD RIDGE ADDITION ON PROPERTY DESCRIBED AS LOT 10-R,
BLOCK A, LAKEWOOD RIDGE ADDITION, AN ADDITION TO THE CITY OF
SOUTHLAKE, DENTON COUNTY, TEXAS, AND LOCATED AT 198 SAM
BASS RIDGE ROAD, SOUTHLAKE, TEXAS. CURRENT ZONING: "SF-1A"
SINGLE FAMILY RESIDENTIAL DISTRICT. SPIN #1.
APPROVED
Senior Director of Planning and Development Services Ken Baker presented this item
and answered questions from Council.
Applicant Gary Curtis presented this item and answered questions from Council.
A motion was made to approve ZA16-062, Plat Revision for Lots 10-R-1 and 10-R-2,
Block A, Lakewood Ridge Addition on property described as Lot 10-R, Block A,
Lakewood Ridge Addition, an addition to the City of Southlake, Denton County, Texas,
and located at 198 Sam Bass Ridge Road, Southlake, Texas subject to Staff Report
dated September 13, 2016 and subject to Plat Review Summary No. 3 dated
September12, 2016 granting the following variance requests:
• Subdivision Ordinance No. 483, as amended, Section 8.01 .d states all side lot
lines shall be perpendicular to the right of way lines or radial in the case of a cul-
de-sac or curvilinear design. The proposed lots do not meet the requirement for
perpendicular lot lines.
• Subdivision Ordinance No. 483, as amended, Section 5.06.b.2.a states that
sidewalks shall be required for all residential subdivisions platted or replatted. A
minimum 4-foot sidewalk for the proposed lots along Sam Bass Ridge Road is
required with any house construction.
Motion: McCaskill
Second: Huffman
Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi
Approved: 6-0
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Page 17 of 18
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. MEETING ADJOURNED.
Mayor Hill adjourned the meeting at 10:21 p.m.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
Laura Hill
Mayor
ATTEST:
Lori Payne, TRMC
City Secretary
REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 20, 2016
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