AgendaCITY OF
SOUTHLAKI✓
TEXAS
REGULAR CITY COUNCIL MEETING OCTOBER 4. 2016
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
3. Southlake Chamber of Commerce Update
4. Honors and Recognitions:
A. Proclamation for National 4H Week
5. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately followina the work session
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held. under these exceptions. at the end of the Reaular Session or at
anv time durina the meetina that a need arises for the Citv Council to
seek advice from the citv attornev as to the posted subject matter of
this Citv Council meeting.
1. Section 551.071: Consultation with city attornev
a. Seek advice of the city attorney regarding legal issues
associated with tree removal at 2060 East Continental
Boulevard.
b. Seek advice of the city attorney regarding updated case law
on the Religious Land Use and Institutionalized Persons
Act (RLUIPA) as it relates to cities.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 4, 2016
Page 2 of 8
C. Seek advice of the city attorney regarding legal issues with
Dove Road infrastructure improvements.
2. Section 551.072: Deliberation reaardina real orooertv
a. Discuss the potential purchase or lease of real property for
city facilities and projects.
3. Section 551.087: Deliberation reaardina economic
development neaotiations
a. Discuss the terms and conditions of an economic
development incentives program - Project No. 2014-03.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. November 8 Election Update
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the September 20, 2016 regular City Council
meeting.
B. Approve the purchase of replacement vehicles and equipment from
Caldwell Country Chevrolet in the amount of $364,626.
C. Approve the purchase of replacement vehicles from Silsbee Ford in the
amount of $146,513.
D. Approve the purchase of replacement vehicles from East Texas Mack in
the amount of $141,500.
E. Approve the purchase of replacement ambulance from Sterling McCall
Ford in the amount of $245,025.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 4, 2016
Page 3 of 8
F. Approve the purchase of equipment installation services for police
services vehicles from Professional Safety Systems in the amount of
$21,295.
G. Approve annual city fuel purchasing from Martin Eagle Oil through the use
of a Cooperative Purchasing Agreement with National IPA and City of Fort
Worth in an amount not to exceed $377,482.
H. Approve an extension of the expiration date and modifications of Case
ZA16-037, Resolution No. 16-022, being the Specific Use Permit for
Temporary Construction Facilities for TD Ameritrade on property
described as Lot 1R1R1, Block 1, Sabre Group Campus Addition, an
addition to the City of Southlake, Tarrant County, Texas and located at
1051 (also addressed as 1801) West Kirkwood Boulevard, Southlake,
Texas. Current Zoning: "NR -PUD" Non -Residential Planned Unit
Development District. SPIN #1.
Approve TRER16-0128 Tree Conservation Plan and Tree Removal Permit
for TD Ameritrade on property described as Lot 1R1R1, Block 1, Sabre
Group Campus Addition, an addition to the City of Southlake, Tarrant
County, Texas and located at 1051 (also addressed as 1801) West
Kirkwood Boulevard, Southlake, Texas. Current Zoning: "NR -PUD" Non -
Residential Planned Unit Development District. SPIN #1.
J. Approve the absence of Planning and Zoning Commissioner Chris Greer
from the September 8th and 22nd meetings.
TABLED ITEMS:
K. Table Ordinance No. 480-474A, (ZA16-026), 15Y Reading, Zoning Change
and Site Plan for River Oaks Park office building on property described as
Lot 7, Block 1, River Oaks Addition, an addition to the City of Southlake,
Tarrant County, Texas, and located at 121 River Oaks Drive, Southlake,
Texas. Current Zoning: "S -P-2" Generalized Site Plan District. Requested
Zoning: "S -P-2" Generalized Site Plan District. SPIN #11. (The applicant
has requested to table this item to the October 18, 2016 City Council
meeting.)
L. Ordinance No. 480-643C, (ZA16-058), 2nd Reading, Zoning Change and
Site Plan for Park Village Landscape Plan on property described as Lot 1,
Block 1 and Lot 1, Block 2, Park Village, an addition to the City of
Southlake, Tarrant County, Texas, and located at 1035 East Southlake
Boulevard and 300 South Carroll Avenue, Southlake, Texas. Current
Zoning: "S -P-1" Detailed Site Plan District. Requested Zoning: "S -P-1"
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 4, 2016
Page 4 of 8
Detailed Site Plan District. SPIN #9. (The applicant has requested to table
this item to the October 18, 2016 City Council meeting.)
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m. This is the
public's opportunity to address the City Council about non -agenda items. During
this proceeding, the City Council will not discuss, consider or take action on any
item presented. We respectfully ask that anyone stepping forward to speak
during Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 480-564B, (ZA16-029), 2"d Reading, Zoning Change and
Development Plan for Carillon Corporate District on property described as
Tracts 3B2 and 3B and a portion of Tract 3A1, Larkin H. Chivers Survey,
Abstract No. 300, City of Southlake, Tarrant County, Texas and located
between the 200 and 400 Block of East State Highway 114, being
approximately 1,100 feet east of the northeast corner of East State
Highway 114 and North White Chapel Boulevard, Southlake, Texas.
Current Zoning: "ECZ" Employment Center Zoning District. Requested
Zoning: "ECZ" Employment Center Zoning District. SPIN #3. PUBLIC
HEARING
B. ZA16-030, Site Plan for Hotel Indigo Carillon on property described as a
portion of Tract 3A1, Larkin H. Chivers Survey, Abstract No. 300, City of
Southlake, Tarrant County, Texas and located between the 200 and 400
Block of East State Highway 114, being approximately 1,100 feet east of
the northeast corner of East State Highway 114 and North White Chapel
Boulevard, Southlake, Texas. Current Zoning: "ECZ" Employment Center
Zoning District. Requested Zoning: "ECZ" Employment Center Zoning
District. SPIN #3. PUBLIC HEARING
C. ZA16-031, Preliminary Plat or Lots 1 and 2, Block 1, Carillon - Hotel Indigo
on property described as portions of Tracts 3A5, 3A3, 3A and 3A1, Larkin
H. Chivers Survey, Abstract No. 300, City of Southlake, Tarrant County,
Texas and located between the 200 and 400 Block of East State Highway
114, being approximately 1,100 feet east of the northeast corner of East
State Highway 114 and North White Chapel Boulevard, Southlake, Texas.
Current Zoning: "ECZ" Employment Center Zoning District. Requested
Zoning: "ECZ" Employment Center Zoning District. SPIN #3.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 4, 2016
Page 5 of 8
D. Ordinance No. 480-564C, 2nd Reading, (ZA16-071), the City of Southlake
is proposing a Zoning Change and Development Plan for Carillon, Plaza
District on property described as Tracts 1, 3A04, 3A04A, 3A05 and
portions of Tracts, 3A, 3A01, and 3A03, Larkin H. Chivers Survey,
Abstract No. 300, City of Southlake, Tarrant County, Texas and generally
located at the northeast intersection of East State Highway 114 and North
White Chapel Boulevard and bounded by East State Highway 114 on the
south, North White Chapel Boulevard on the west, East Kirkwood
Boulevard on the north and Riviera Lane on the east, Southlake, Texas.
Current Zoning: "ECZ" Employment Center Zoning District. Requested
Zoning: "ECZ" Employment Center Zoning District. SPIN #3. PUBLIC
HEARING
E. ZA16-066, Site Plan for a medical office building on property described as
Lot 2R, Block 1, Chivers Park, an addition to the City of Southlake, Tarrant
County, Texas and located at 1210 North Carroll Avenue, Southlake,
Texas. Current Zoning: "O-1" Office District. SPIN #3. PUBLIC HEARING
This item was intentionally left blank.
G. Ordinance No. 1164, 2nd Reading, Adopting the 2017 Standards of Care
for the recreation programs for elementary school age children operated
by the Community Services Department. PUBLIC HEARING
H. Sign Ordinance No. 704-I, 2"d Reading, Amendment to the City of
Southlake Sign Ordinance No. 704-H. PUBLIC HEARING
Ordinance No. 1161, (CP16-005), 2nd Reading, Adopting the City of
Southlake Economic Development Master Plan an element of the
Southlake 2035 Comprehensive Plan. PUBLIC HEARING
7. Ordinances, first readings, and related items:
A. Ordinance No. 480-VVVV, 1't Reading, Amendment to the City of
Southlake Comprehensive Zoning Ordinance No. 480, as amended, to
add development regulations for the buffering of natural areas along
streams, to add regulations regarding the use of permeable pavement and
to include miscellaneous corrections. (If approved, the public hearing will
be held on October 20, 2016.)
Resolutions: (There are no items on this agenda.)
Other items for consideration:
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 4, 2016
Page 6 of 8
A. MSP16-004, Master Sign Plan for Starbucks located at 2155 West
Southlake Boulevard, Southlake, Texas.
B. SV16-014, Variance to the Sign Variance No. 704, as amended for Lo-
Lo's Chicken and Waffles located at 1201 East State Highway 114, Suite
100, Southlake, Texas.
10. Other items for discussion: (Then: are no items on this agenda.)
11. Meeting adjourned.
CERTIFICATE
hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, September 30, 2016 by 6:00 p.m.,
pursuant to the Texas Government Code, Chapter 551.
oG®"tiMIA
dc��
p e
Lori Payne, TP6AC w
City Secretary 15
If you plan to attend this°pgblit*rMpe?ing and have a disability that requires special
needs, please advise the City Secretary's Office 48 hours in advance at 817-748-8016
and reasonable accommodations will be made to assist you.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 4, 2016
Page 7 of 8
EXECUTIVE SESSION
Section 551.071: Consultation with attornev. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council
under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas
clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. Pending Public Information Act requests.
2. Texas Attorney General litigation defending the constitutionality of the Texas
Open Meetings Act.
3. Legal issues regarding the Barnett Shale gas extraction and transportation.
4. Legal issues related to property located at 3100, 3110, and 3112 East Southlake
Boulevard.
5. City of Southlake v. Ashwin J. Babaria, et. al.; Cause No. 2011-006149-3;
eminent domain action regarding property located at 1470 North Kimball Avenue,
Southlake, Texas.
6. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15 -CV -00335-A.
7. Constance Wesffall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15 -
CV -00874-0.
8. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City
of Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
9. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
Section 551.072: Deliberation reaardina real orooertv. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation reaardina orosoective sift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift
or donation to the City.
Section 551.074: Deliberation reaardina personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation reaardina securitv devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security
personnel or devices.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 4, 2016
Page 8 of 8
Section 551.087: Deliberation reaardina economic development neaotiations. The City
Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in
or near the city and which the City is conducting economic development negotiations; or
to deliberate the offer of a financial or other incentive to a business prospect as
described above.
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly
of an explosive weapon, the location of a material that may be used in a chemical,
biological or radioactive weapon, or unpublished information pertaining to vaccines or
devices to detect biological agents or toxins; 4) that relates to details of the encryption
codes or security keys for a public communication system; 5) that relates to a terrorism -
related report to an agency of the United States; 6) that relates to technical details of
particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to
information regarding security measures or security systems intended to protect public
and private property from an act of terrorism. The Texas Disaster Act specifically
requires that a tape recording of the closed meeting be made.
Section 418.1061d1 & (e): Local meetinas to discuss emeraencv management plans
reaardina pipeline safetv. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when
those plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork