Item SB3 - Minutes13 CITY OF
SOUTHLAI,E
TEXAS
REGULAR PLANNING & ZONING COMMISSION MEETING SEPTEMBER 8, 2016
LOCATION: 1400 Main Street, Southlake, Texas
Work Session - Executive Conference Room, Suite 268 of Town Hall
or City Council Chambers of Town Hall
Regular Session - City Council Chambers of Town Hall
COMMISSIONERS PRESENT: Michael Forman, Michael Springer, Daniel Kubiak, Kate
Smith, and Craig Rothmeier
STAFF PRESENT: Senior Director of Planning & Development Services, Ken Baker;
Deputy Director of Planning & Development Services, Dennis Killough; Civil Engineer,
Om Chhetri; Planner I, Patty Moos; Planner I, Lorrie Fletcher; and Acting Commission
Secretary, Erica Wilson.
WORK SESSION:
1. CALL TO ORDER
Chairman Forman called the work session to order at 5:52 p.m.
2. RECAP OF CITY COUNCIL'S ACTION AND DISCUSSION OF PLANNING &
ZONING COMMISSION / SIGN BOARD AGENDA ITEMS.
3. ADJOURNMENT
Chairman Forman adjourned the work session at 6:17 p.m.
REGULARSESSION:
1. CALL TO ORDER
Chairman Forman called the regular session to order at 6:30 p.m.
2. EXECUTIVE SESSION
No Executive Session held.
3. APPROVAL OF THE MINUTES
A motion was made to approve the minutes from the August 18, 2016 meeting.
Motion: Kubiak
Second: Springer
Ayes: Rothmeier, Springer, Kubiak, and Forman
Nays: None
Abstain: Smith
Planning & Zoning Commission Meeting Minutes — September 8, 2016
Page 1 of 7
Approved: 4-0-1
4. ADMINISTRATIVE COMMENTS
Deputy Director Dennis Killough announced an event to "Meet the Mayor" on
September 29, 2016, from 5:30 - 7:00 P.M. at Williams & Sonoma in Town
Square.
X61 Ll ]4LlIr_w4LlIBY3
5. ZA16-051, ZONING CHANGE AND CONCEPT/SITE PLAN FOR WHITE
CHAPEL VILLAGE ON PROPERTY DESCRIBED AS TRACTS 3A2, 3A2B
AND 3D, LARKIN H. CHIVERS SURVEY, ABSTRACT NO. A300, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS, LOTS 1A, 2A AND 3A, BLOCK 1,
CHIVERS ADDITION, ORIGINALLY PLATTED AS TRACTS 1, 2 AND 3,
BLOCK 1, CHIVERS ADDITION, AN ADDITION TO THE CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS, IN THE LARKIN H. CHIVERS
SURVEY, ABSTRACT NO. 300, AND LOTS 1 AND A PORTION OF LOT 2R,
BLOCK A80, PECK ADDITION, AN ADDITION TO THE CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1313, 1325,
1350 AND 1375 N. WHITE CHAPEL AVE., AND 101, 201, 301 AND 319 E.
STATE HIGHWAY 114, SOUTHLAKE, TEXAS. CURRENT ZONING: "AG"
AGRICULTURAL DISTRICT, "C-3" GENERAL COMMERCIAL DISTRICT,
"CS" COMMUNITY SERVICE DISTRICT AND "SF -1A" SINGLE FAMILY
RESIDENTIAL DISTRICT. PROPOSED ZONING: "S -P-2" GENERALIZED
SITE PLAN DISTRICT. SPIN NEIGHBORHOOD # 7. The applicant has
requested to table this item to the October 6, 2016 Regular Planning and
Zoning Commission Meeting.
6. ZA16-052, PRELIMINARY PLAT FOR WHITE CHAPEL VILLAGE ON
PROPERTY DESCRIBED AS TRACTS 3A2, 3A2B AND 3D, LARKIN H.
CHIVERS SURVEY, ABSTRACT NO. A300, CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS, LOTS 1A, 2A AND 3A, BLOCK 1, CHIVERS
ADDITION, ORIGINALLY PLATTED AS TRACTS 1, 2 AND 3, BLOCK 1,
CHIVERS ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS, IN THE LARKIN H. CHIVERS SURVEY,
ABSTRACT NO. 300, AND LOTS 1 AND 2R, BLOCK A80, PECK ADDITION,
AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS
AND LOCATED AT 1313, 1325, 1350 AND 1375 N. WHITE CHAPEL AVE.,
AND 101, 201, 301 AND 319 E. STATE HIGHWAY 114, SOUTHLAKE, TEXAS.
CURRENT ZONING: "AG" AGRICULTURAL DISTRICT, "C-3" GENERAL
COMMERCIAL DISTRICT, "CS" COMMUNITY SERVICE DISTRICT AND "SF -
1A" SINGLE FAMILY RESIDENTIAL DISTRICT. PROPOSED ZONING: "S -P-
2" GENERALIZED SITE PLAN DISTRICT AND "SF -1A" SINGLE FAMILY
RESIDENTIAL DISTRICT SPIN NEIGHBORHOOD # 7. The applicant has
requested to table this item to the October 6, 2016 Regular Planning and
Zoning Commission Meeting.
Planning & Zoning Commission Meeting Minutes - September 8, 2016
Page 2 of 7
A motion was made to approve the Consent Agenda tabling Items 5 and 6 to October 6,
2016.
Motion: Kubiak
Second: Smith
Ayes: Rothmeier, Smith, Springer, Kubiak, and Forman
Nays: None
Abstain: None
Approved: 5-0-0
a *elu wnwTe] =1 z 1 oI_1q
7. ZA16-062, PLAT REVISION FOR LOTS 10-R-1 AND 10-R-2, BLOCK A,
LAKEWOOD RIDGE ADDITION ON PROPERTY DESCRIBED AS LOT 10-R,
BLOCK A, LAKEWOOD RIDGE ADDITION, AN ADDITION TO THE CITY OF
SOUTHLAKE, DENTON COUNTY, TEXAS, AND LOCATED AT 198 SAM BASS
RIDGE RD., SOUTHLAKE, TEXAS. CURRENT ZONING: "SF -1A" SINGLE
FAMILY RESIDENTIAL DISTRICT. SPIN NEIGHBORHOOD #1.
Lorrie Fletcher, Planner I, presented ZA16-062.
Applicant, Gerry Curtis, 1107 E 1St Street, Ft. Worth, opened for questions and
commented on the requested variances.
The Commission discussed the variances and offered some alternatives regarding the
proposed lot configuration.
Chairman Forman opened the public hearing:
Mitch Hagee, 225 Sam Bass Ridge Road, Southlake, Tx — spoke in opposition.
Stated concerns regarding the land being sold to homes and property where the
traffic will increase. He stated there is no room for sidewalks but if homes and
traffic increase, there would be safety concerns regarding the children at play. An
additional concern is Mr. Hagee stated that the owner talked to him about being
interested in purchasing the property that is east of the subject property and the
assumption is that multiple homes would be built.
Chairman Forman closed the public hearing.
Clarification was stated regarding further subdivision, land use and re -zoning.
The Commission continued to discuss the sidewalk requirement; an escrow was
suggested.
The applicant requested to modify the variance requests by excluding the pan -handle
configuration on the northern portion and offered to escrow funds for sidewalk.
Planning & Zoning Commission Meeting Minutes — September 8, 2016
Page 3 of 7
A discussion was held regarding the opposition that had been filed and the legal
application for super -majority approval.
A motion was made to approve ZA16-062 subject to the Staff Report dated September
2, 2016 and Plat Review Summary No. 2, dated September 2, 2016; specifically
granting the two variances requested within the application. However, with respect to
the first variance requested, related to perpendicular lot lines we would note and include
on that the applicant's request to exclude the panhandle portion of the line at the
northern end of lot 10-R-1, and continue to extend the lines straight north. And, with
respect to the second variance requested, grant that variance, however, at the request
of the applicant, the commission would ask that it be subject to the appropriate amount
of funds escrowed with the City related to the cost of construction of the subject
sidewalk.
Motion: Kubiak
Second: Smith
Ayes: Rothmeier, Smith, Springer, Kubiak
Nays: Forman
Abstain: None
Approved: 4-1-0
8. RESOLUTION NO. 16-043, ZA16-064, SPECIFIC USE PERMIT FOR
ELECTRIC VEHICLE CHARGING SPACES ON PROPERTY DESCRIBED AS
LOT 7R, BLOCK 3R2R, SOUTHLAKE TOWN SQUARE ADDITION, AN
ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND
LOCATED AT 351 STATE STREET, SOUTHLAKE, TEXAS. CURRENT
ZONING: "DT" DOWNTOWN DISTRICT. SPIN NEIGHBORHOOD #8.
Patty Moos, Planner I, presented ZA16-064.
Applicant City of Southlake — Om Chhetri opened for questions.
The question was posed why it needed to be indoors. Om stated it was because of the
proximity of the electric service.
Chairman Forman opened the public hearing.
No one came forward to speak.
Chairman Forman closed the public hearing.
A motion was made to approve Resolution No. 16-043, ZA16-064, as presented and
subject to the Staff Report dated September 2, 2016 and Staff Review Summary No. 2,
dated September 2, 2016.
Motion: Kubiak
Second: Smith
Planning & Zoning Commission Meeting Minutes — September 8, 2016
Page 4 of 7
Ayes: Rothmeier, Smith, Springer, Kubiak, and Forman
Nays: None
Abstain: None
Approved: 5-0-0
9. ZA16-067, SITE PLAN FOR APRICOT LANE SOUTHLAKE ON PROPERTY
DESCRIBED AS LOT 1, BLOCK 2R1, SOUTHLAKE TOWN SQUARE, PHASE
I, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS
AND LOCATED AT 218 STATE STREET, SOUTHLAKE, TEXAS. CURRENT
ZONING: "DT" DOWNTOWN DISTRICT. SPIN NEIGHBORHOOD #8.
Patty Moos, Planner I, presented ZA16-067.
Applicant David Morris, 3400 Brushcreek Drive, Weatherford, opened for questions and
talked about the materials and colors proposed.
Discussion was held regarding the materials and colors proposed. It was recommended
that the applicant provide photos of other store locations in order to get a better idea of
what the colors will look like.
Chairman Forman opened the public hearing.
Brandon Brown, 129 James, Aledo (with the applicant) answered the questions
regarding the brick.
Chairman Forman closed the public hearing.
A motion was made to approve ZA16-067, subject to the Staff Report dated September
2, 2016; however, noting the following change at the request of the applicant that the
existing fagade will remain unchanged from its current condition; however, the existing
door will be replaced by a wooden door that was shown in the staff report.
Motion: Kubiak
Second: Smith
Ayes: Rothmeier, Smith, Springer, Kubiak, and Forman
Nays: None
Abstain: None
Approved: 5-0-0
10. RESOLUTION NO. 16-042, ZA16-068, SPECIFIC USE PERMIT FOR
ELECTRIC VEHICLE CHARGING SPACES ON PROPERTY DESCRIBED AS
LOT 1, BLOCK 1, SOLANA ADDITION, AN ADDITION TO THE CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 500 W. DOVE
ROAD, SOUTHLAKE, TEXAS. CURRENT ZONING: "NR -PUD" NOW
RESIDENTIAL PLANNED UNIT DEVELOPMENT DISTRICT. SPIN
NEIGHBORHOOD #1.
Patty Moos, Planner I, presented ZA16-068.
Planning & Zoning Commission Meeting Minutes — September 8, 2016
Page 5 of 7
Applicant Kathy Zibilich, 8144 Walnut Hill, Dallas, came forward to present and discuss
the proposal.
Discussion was held regarding the proposed duel handicapped and EVC space.
The applicant proposed an optional landscape plan.
Chairman Forman opened the public hearing:
Doug Harsy, 2804 Tyler Street, Southlake, Tx — spoke on behalf of Kirkwood
Hollow HOA. Stated concerns regarding screening of the EVC spaces. He talked
about how the City will see an increase of these charging spaces. He suggested
a time limit on the permit.
Chairman Forman closed the public hearing.
The applicant answered additional questions. The Commission discussed the
impracticality of having the applicant install landscaping.
A motion was made to approve Resolution No. 16-042, ZA16-068, as presented;
subject to the Staff Report dated September 2, 2016; also subject to the Specific Use
Permit Review Summary No. 2 dated September 2, 2016; also subject to the applicant's
willingness to display an alternative landscape plan at City Council that provides
additional landscape screening along the W. Dove Road entrance to the property
relative to the electric vehicle charging stations; also subject to the applicant's
willingness to paint the parking bollards from a bright yellow color to some type of
neutral, grey or white - blended color; also allowing the applicant the option to sign and
allocate the four electric vehicle charging spaces as needed relative to total handicap
space designations.
Motion: Kubiak
Second: Springer
Ayes: Rothmeier, Smith, Springer, Kubiak, and Forman
Nays: None
Abstain: None
Approved: 5-0-0
11. ZA16-072, SITE PLAN FOR LAUREN JAMES ON PROPERTY DESCRIBED
AS LOT 1, BLOCK 2R1, SOUTHLAKE TOWN SQUARE - PHASE I, AN
ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TX AND
LOCATED AT 1252 MAIN STREET, SPACE # 244, SOUTHLAKE, TX.
CURRENT ZONING: "DT" DOWNTOWN DISTRICT. SPIN NEIGHBORHOOD
#8.
Lorrie Fletcher, Planner I, presented ZA16-072.
A question was posed regarding the existing awnings in place on the adjacent Sweet &
Sassy store. Deputy Director Dennis Killough explained the non -conforming condition.
Planning & Zoning Commission Meeting Minutes — September 8, 2016
Page 6 of 7
Applicant, Amber Matas, Parker Clark Consulting, project manager, opened for
questions and discussed the signature pink color variance.
The Commission discussed the proposal.
Chairman Forman opened the public hearing.
No one came forward to speak.
Chairman Forman closed the public hearing.
A motion was made to approve ZA16-072, subject to the Staff Report dated September
2, 2016 and approving the variance to color standards.
Motion: Kubiak
Second: Smith
Ayes: Rothmeier, Smith, Springer, Kubiak, and Forman
Nays: None
Abstain: None
Approved: 5-0-0
12. MEETING ADJOURNED AT 8:39 P.M.
ATTEST:
Erica Wilson
Acting Commission Secretary
Michael Forman
Chairman
Planning & Zoning Commission Meeting Minutes — September 8, 2016
Page 7 of 7