2016-09-20CITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
3.
12
5.
91
FM 1938 Road Construction Project Update
Honors and Recognitions:
SEPTEMBER 20, 2016
A. Proclamation for the Southlake Boom 10U Volleyball Team
B. Proclamation for Pulmonary Fibrosis Awareness Month
Future of Southlake Library focus group
Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
1. Call to order.
2.
A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held, under these exceptions, at the end of the Regular Session or at
anv time durina the meetina that a need arises for the Citv Council to
seek advice from the citv attornev as to the costed subiect matter of
this Citv Council meetina.
1. Section 551.071: Consultation with citv attornev
a. Seek advice of the city attorney regarding legal issues
associated with tree removal at 2060 East Continental
Boulevard.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
September 20, 2016
Page 2 of 9
2. Section 551.087: Deliberation reaardina economic
development negotiations
a. Discuss the terms and conditions of an economic
development incentives program - Project No. 2014-03.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Upcoming Fall Programs
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the August 31, 2016 City Council, Planning and
Zoning Commission, and Community Enhancement and Development
Corporation joint meeting and from the September 6, 2016 regular City
Council meeting.
B. Approve contract renewal with Eagle AVL for audiovisual services at City
special events in an amount not to exceed $100,234.
C. Approve Ordinance No. 1164, 15f Reading, Adopting the 2017 Standards
of Care for the recreation programs for elementary school age children
operated by the Community Services Department. (If approved, the public
hearing will be held October 4, 2016.)
D. Approve a Facilities Utilization Agreement with Southlake Carroll Lacrosse
Association (SCLA).
E. Approve a Facilities Utilization Agreement with Grapevine Southlake
Soccer Association (GSSA)
F. Approve a Facilities Utilization Agreement with Southlake Baseball
Association (SBA).
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
September 20, 2016
Page 3 of 9
G. Approve a Facilities Utilization Agreement with Miracle League of
Southlake (MLS).
H. Approve a Community Services Agreement with Grapevine Relief and
Community Exchange for a period beginning October 1, 2016 and ending
September 30, 2019.
Approve a Community Services Agreement with SafeHaven of Tarrant
County for a period beginning October 1, 2016 and ending September 30,
2019.
J. Approve a Community Services Agreement with Southlake Community
Band for a period beginning October 1, 2016 and ending September 30,
2019.
K. Approve a Community Services Agreement with Metroport Meals On
Wheels for a period beginning October 1, 2016 and ending September 30,
2019.
L. Approve a Community Services Agreement with Call A Ride Southlake,
Inc. for a period beginning October 1, 2016 and ending September 30,
2019.
M. Approve Resolution No. 16-045, Accepting grant award 3033901 through
the State Homeland Security Program.
N. Approve Resolution No. 16-046, Annual review of investment policy and
investment strategies.
O. This item was intentionally left blank.
P. Award contract to Lewis Concrete Restoration for sanitary sewer manhole
and wet well rehabilitation in an amount not to exceed $150,000 for a 12
month period.
Q. Approve Commercial Developer Agreement (CDA) with PS LPT
Properties Investors for Public Storage-Southlake at Mustang Business
Park, Lot 1, Block 2, a 3.061 acre development located on the southwest
corner of Southwestern Street and Mustang Drive.
R. Approve a Plat Extension per Subdivision Ordinance No. 483, as
amended, Section 4.01(1)(3) for Case No. ZA14-124, Plat Revision for Lot
1R, Block A, Ravenaux Village, on property described as Lot 1, Block A,
Ravenaux Village, an addition to the City of Southlake, Tarrant County,
Texas and Tract 6J, Thomas M. Hood Survey, Abstract No. 706, City of
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
September 20, 2016
Page 4 of 9
Southlake, Tarrant County, Texas and located at 200 Countryside Court
and 245 West State Highway 114, Southlake, Texas. Current Zoning: "S-
P -2" Generalized Site Plan District. SPIN #5.
S. Approve contract with Ed's Electric Service for electrical services within
the Southlake parks and recreation system.
TABLED ITEMS:
T. Table Ordinance No. 1161, (CP16-005), 2nd Reading, Adopting the City of
Southlake Economic Development Master Plan an element of the
Southlake 2035 Comprehensive Plan. PUBLIC HEARING (This item has
been tabled to the October 4, 2016 City Council meeting.)
U. Table Sign Ordinance No. 704-I, 2nd Reading, Amendment to the City of
Southlake Sign Ordinance No. 704-H. PUBLIC HEARING (This item has
been tabled to the October 4, 2016 City Council meeting.)
V. Table Ordinance No. 480-VVVV, 15t Reading, Amendment to the City of
Southlake Comprehensive Zoning Ordinance No. 480, as amended, to
add development regulations for the buffering of natural areas along
streams, to add regulations regarding the use of permeable pavement and
to include miscellaneous corrections. (This item has been tabled to the
October 4, 2016 City Council meeting.)
W. Table Ordinance No. 480-474A, (ZA16-026), 15t Reading, Zoning Change
and Site Plan for River Oaks Park office building on property described as
Lot 7, Block 1, River Oaks Addition, an addition to the City of Southlake,
Tarrant County, Texas, and located at 121 River Oaks Drive, Southlake,
Texas. Current Zoning: "S -P-2" Generalized Site Plan District. Requested
Zoning: "S -P-2" Generalized Site Plan District. SPIN #11. (The applicant
has requested to table this item to the October 4, 2016 City Council
meeting.)
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m. This is the
public's opportunity to address the City Council about non -agenda items. During
this proceeding, the City Council will not discuss, consider or take action on any
item presented. We respectfully ask that anyone stepping forward to speak
during Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
September 20, 2016
Page 6 of 9
A. Ordinance No. 480-564B, (ZA16-029), 2"d Reading, Zoning Change and
Development Plan for Carillon Corporate District on property described as
Tracts 3132 and 3B and a portion of Tract 3A1, Larkin H. Chivers Survey,
Abstract No. 300, City of Southlake, Tarrant County, Texas and located
between the 200 and 400 Block of East State Highway 114, being
approximately 1,100 feet east of the northeast corner of East State
Highway 114 and North White Chapel Boulevard, Southlake, Texas.
Current Zoning: "ECZ" Employment Center Zoning District. Requested
Zoning: "ECZ" Employment Center Zoning District. SPIN #3. PUBLIC
HEARING
B. ZA16-030, Site Plan for Hotel Indigo Carillon on property described as a
portion of Tract 3A1, Larkin H. Chivers Survey, Abstract No. 300, City of
Southlake, Tarrant County, Texas and located between the 200 and 400
Block of East State Highway 114, being approximately 1,100 feet east of
the northeast corner of East State Highway 114 and North White Chapel
Boulevard, Southlake, Texas. Current Zoning: "ECZ" Employment Center
Zoning District. Requested Zoning: "ECZ" Employment Center Zoning
District. SPIN #3. PUBLIC HEARING
C. ZA16-031, Preliminary Plat or Lots 1 and 2, Block 1, Carillon - Hotel Indigo
on property described as portions of Tracts 3A5, 3A3, 3A and 3A1, Larkin
H. Chivers Survey, Abstract No. 300, City of Southlake, Tarrant County,
Texas and located between the 200 and 400 Block of East State Highway
114, being approximately 1,100 feet east of the northeast corner of East
State Highway 114 and North White Chapel Boulevard, Southlake, Texas.
Current Zoning: "ECZ" Employment Center Zoning District. Requested
Zoning: "ECZ" Employment Center Zoning District. SPIN #3.
D. Ordinance No. 480-564C, 2nd Reading, (ZA16-071), the City of Southlake
is proposing a Zoning Change and Development Plan for Carillon, Plaza
District on property described as Tracts 1, 3A04, 3A04A, 3A05 and
portions of Tracts, 3A, 3A01, and 3A03, Larkin H. Chivers Survey,
Abstract No. 300, City of Southlake, Tarrant County, Texas and generally
located at the northeast intersection of East State Highway 114 and North
White Chapel Boulevard and bounded by East State Highway 114 on the
south, North White Chapel Boulevard on the west, East Kirkwood
Boulevard on the north and Riviera Lane on the east, Southlake, Texas.
Current Zoning: "ECZ" Employment Center Zoning District. Requested
Zoning: "ECZ" Employment Center Zoning District. SPIN #3. PUBLIC
HEARING
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
September 20, 2016
Page 6 of 9
E. ZA16-072, Site Plan for Lauren James on property described as Lot 1,
Block 2R1, Southlake Town Square Addition, Phase I an addition to the
City of Southlake, Tarrant County, Texas and located at 1252 Main Street,
Space #244, Southlake, Texas. Current Zoning: "DT Downtown District.
SPIN #8. PUBLIC HEARING
F. ZA16-067, Site Plan for Apricot Lane Southlake on property described as
Lot 1, Block 2R1, Southlake Town Square, Phase I, an addition to the City
of Southlake, Tarrant County, Texas and located at 218 State Street,
Southlake, Texas. Current Zoning: "DT" Downtown District. SPIN #8.
PUBLIC HEARING
G. Resolution No. 16-043, (ZA16-064), Specific Use Permit for an Electric
Vehicle Charging Spaces on property described as Lot 7R, Block 3R2R,
Southlake Town Square Addition, City of Southlake, Tarrant County,
Texas and located at 351 State Street, Southlake, Texas. Current Zoning:
"DT Downtown District. SPIN #8. PUBLIC HEARING
H. Resolution No. 16-042, (ZA16-068), Specific Use Permit for Electric
Vehicle Charging Spaces on property described as Lot 1, Block 1, Solana
Addition, City of Southlake, Tarrant County, Texas and located at 500
West Dove Road, Southlake, Texas. Current Zoning: "NR -PUD" Non -
Residential Planned Unit Development District. SPIN #1. PUBLIC
HEARING
Ordinance No. 1163, 2nd Reading, Tax Levy Ordinance. PUBLIC
HEARING
J. Ordinance No. 1162, 2nd Reading, Approving and adopting the Annual
Budget for Fiscal Year 2017 and approving the revised budget figures for
Fiscal Year 2016 and multi-year capital improvement program. PUBLIC
HEARING
7. Ordinances, first readings, and related items:
A. This item was intentionally left blank.
B. Ordinance No. 480-643C, (ZA16-058), 1St Reading, Zoning Change and
Site Plan for Park Village Landscape Plan on property described as Lot 1,
Block 1 and Lot 1, Block 2, Park Village, an addition to the City of
Southlake, Tarrant County, Texas, and located at 1035 East Southlake
Boulevard and 300 South Carroll Avenue, Southlake, Texas. Current
Zoning: "S -P-1" Detailed Site Plan District. Requested Zoning: "S -P-1"
Detailed Site Plan District. SPIN #9. (If approved, the public hearing will be
held October 4, 2016.)
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
September 20, 2016
Page 7 of 9
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration:
A. MSP16-004, Master Sign Plan for Starbucks located at 2155 West
Southlake Boulevard, Southlake, Texas.
B. SV16-013, Variance to the Master Sign Plan for Park Village and Sign
Ordinance No. 704, as amended for The Pretty Kitty located at 1161 East
Southlake Boulevard, Suite 270, Southlake, Texas.
C. ZA16-062, Plat Revision for Lots 10-R-1 and 10-R-2, Block A, Lakewood
Ridge Addition on property described as Lot 10-R, Block A, Lakewood
Ridge Addition, an addition to the City of Southlake, Denton County,
Texas, and located at 198 Sam Bass Ridge Road, Southlake, Texas.
Current Zoning: "SF -1A" Single Family Residential District. SPIN #1.
10. Other items for discussion: (There are no items on this agenda.)
11. Meeting adjourned.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, September 16, 2016 by 6:00 p.m.,
pursuant to the Texas Go e{ °E de, Cha
p X . �qd@.�� _ 9 ter 551. p
•:
Lori Payne, TR_ (0i C u °®
City Secretary `., •..,°°..°°°` ,.'
p°j°•asap �� � 0°°,°`
If you plan to attend this puRc meeting and have a disability that requires special
needs, please advise the City Secretary's Office 48 hours in advance at 817-748-8016
and reasonable accommodations will be made to assist you.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
September 20, 2016
Page 8 of 9
EXECUTIVE SESSION
Section 551.071: Consultation with attornev. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council
under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas
clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. Pending Public Information Act requests.
2. Texas Attorney General litigation defending the constitutionality of the Texas
Open Meetings Act.
3. Legal issues regarding the Barnett Shale gas extraction and transportation.
4. Legal issues related to property located at 3100, 3110, and 3112 East Southlake
Boulevard.
5. City of Southlake v. Ashwin J. Babaria, et. al.; Cause No. 2011-006149-3;
eminent domain action regarding property located at 1470 North Kimball Avenue,
Southlake, Texas.
6. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15 -CV -00335-A.
7. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15 -
CV -00874-0.
8. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City
of Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
9. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
Section 551.072: Deliberation reaardina real orooertv. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation reaardina prospective aift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift
or donation to the City.
Section 551.074: Deliberation reaardina personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation reaardina securitv devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security
personnel or devices.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
September 20, 2016
Page 9 of 9
Section 551.087: Deliberation reaardina economic development neaotiations. The City
Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in
or near the city and which the City is conducting economic development negotiations; or
to deliberate the offer of a financial or other incentive to a business prospect as
described above.
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly
of an explosive weapon, the location of a material that may be used in a chemical,
biological or radioactive weapon, or unpublished information pertaining to vaccines or
devices to detect biological agents or toxins; 4) that relates to details of the encryption
codes or security keys for a public communication system; 5) that relates to a terrorism -
related report to an agency of the United States; 6) that relates to technical details of
particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to
information regarding security measures or security systems intended to protect public
and private property from an act of terrorism. The Texas Disaster Act specifically
requires that a tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetinas to discuss emeraencv manaaement plans
reaardina pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when
those plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork