Item 4M CITY OF
SOUTHLAKE
MEMORANDUM
September 12th 2016
To: Shana Yelverton, City Manager
From: Michael Starr, Fire Chief
Subject: Item 4M, State Homeland Security Grant
Action
Requested: Approve Resolution No. 16-045, approving grant award
3033901 through the State Homeland Security Program.
Background
Information: The purpose of this item is to seek City Council approval of
Resolution No. 16-045 to accept grant award 3033901 in the
amount of$2,845.00 from the State Homeland Security
Program. The grant will be managed by our Emergency
Management Coordinator and continues a tradition of
identifying and acquiring alternative funding mechanisms.
The grant provides an alternative funding mechanism to
acquire additional equipment and supplies for our public
safety volunteers which might otherwise be unattainable.
This grant is specifically for the Citizen Corps Program which
covers all of our public safety volunteers including Mounted
Patrol, Citizens on Patrol, Volunteers in Police Service, Fire
Rehab, and Community Emergency Response Team
members.
Last year Southlake received over $4,000 through this grant
program which allowed us to buy new safety vests, a tactical
control system, and 26 new walkie talkies for our volunteers
to use while in service to the City of Southlake. These items
not only made it easier for our public safety volunteers to
complete their assignments; in many cases it increased their
safety and security. This year we anticipate we will receive
$2,845.00 from this grant program which we will use to
purchase a credentialing system.
Financial
Considerations: The State Homeland Security Program grant is a
reimbursement grant and it requires monitoring and
oversight from the City of Southlake to ensure we receive all
of our eligible reimbursements. The reimbursements will be
coordinated by our Emergency Management Coordinator
who has a strong performance history managing grants. The
grant award is valued at $2,845.00.
Financial Impact: There is not a financial impact to the City of Southlake with
this grant since we will be reimbursed for our purchases.
Citizen Input: Indirect feedback was garnered from the public safety
volunteer coordinators in Police, Fire and Emergency
Management. A consensus was reached that all DPS
volunteer programs would benefit from a credentialing
system.
Legal Review: The grant process is overseen by the Office of the Governor
and requires quarterly reporting by City staff.
Alternatives: The alternative is to not accept the funding from the State
Homeland Security System and not acquire the credentialing
system.
Supporting
Documents: Resolution No. 16-045
Staff
Recommendation: Approval of Resolution No. 16-045, approving grant award
3033901 through the State Homeland Security Program.
CITY OF SOUTH LAKE, TEXAS
RESOLUTION No. 16-045
A RESOLUTION OF THE CITY OF SOUTHLAKE APPROVING GRANT
AWARD 3033901 THROUGH THE STATE HOMELAND SECURITY
PROGRAM
WHEREAS, The City of Southlake finds it in the best interest of the citizens of
Southlake that the City of Southlake Volunteer Management Project be operated for
the 2016 Homeland Security Grant performance period; and
WHEREAS, Southlake agrees that in the event of loss or misuse of the Office of
the Governor funds, Southlake assures that the funds will be returned to the Office of
the Governor in full; and
WHEREAS, Southlake designates our Emergency Management Coordinator as
the grantee's authorized official. The authorized official is given the power to apply
for, accept, reject, alter or terminate the grant on behalf of the applicant agency.
NOW THEREFORE, BE IT RESOLVED that Southlake approves submission of
the grant application for the City of Southlake Volunteer Management Project to the
Office of the Governor.
Signed by:
Passed and Approved this (Day) of (Month), (Year)
Grant Number: 3033901
OOG Sample Resolution Page 1 of 1