Item 6K 7 SOUTHLAKE
Item 6K
MEMORANDUM
August 30, 2016
TO: Shana Yelverton, City Manager
FROM: Sharen Jackson, Chief Financial Officer
SUBJECT: Approval of amended Fiscal Year 2016 Southlake Crime Control and
Prevention District Operating Budget and adoption of Fiscal Year 2017
Operating Budget
Action Requested: Approval of amended Fiscal Year 2016 Southlake Crime Control and
Prevention District Operating Budget and adoption of Fiscal Year 2017
Operating Budget.
Background
Information: Your packet contains the operating budget adopted by the Crime Control
and Prevention District Board of Directors on August 3, 2016. The
proposed operating budget provides for the continuation of the SRO
funding and Town Square security initiative. New request for FY 2017
include the following:
• Motorola radio upgrade $ 341,100
(Beginning in 2019, Motorola will no
longer provide maintenance or repair of
existing portable radios and older patrol
unit radios.)
• DPS Headquarters water sealing $ 189,442
(The project is needed in order to seal
the pre-cast stone on the exterior of the
DPS HQ facility. The work is necessary
to restore the color of the stone and
prevent moisture damage in the future.)
• Traffic Speed Detection trailer
$ 11,270
(Traffic mobility has remained a top
concern for citizens in the City over the
past two citizen surveys. An additional
traffic trailer is necessary to meet the
increased demand for data to make
informed decisions and guide mobility
initiatives.)
• Upgrade Watchguard police body cameras $ 9,535
(The upgrade of our current body camera
system would allow for greater
documentation of police interaction with
citizens and the gathering of evidence.
Total funding requested for FY 2017 CCPD operating fund for operations
is $1,328,329 and transfers out of $2,117,920 for CCPD final debt
service requirement ($2,045,100) and indirect charges ($72,820).
Financial
Considerations: The proposed operating budget includes projected sales tax and interest
income of $1,820,500. $1,328,329 for operating expenditures, transfers
out of$2,117,920.
Strategic Link: Cl: Achieve the highest standards of safety and security.
B2: Collaborate with select partners to implement service solutions.
B6: Optimize the use of technology.
F2: Invest to provide and maintain high quality public assets.
Citizen Input/
Board Review: A Public Hearing is scheduled for September 6, 2016.
Legal Review: None required.
Alternatives: Approve or reject the budget submitted
Supporting
Documents: CCPD Fund Summary-Operating Budget
Staff
Recommendation: Approval of the amended FY 2016 and adoption of the proposed FY
2017 operating budget.
SOUTHLAKE CRIME CONTROL
AND PREVENTION DISTRICT - OPERATING FUND
FY2017 Proposed Budget 08:14 PM
October 1,2016 through September 30,2017 07/27/16
$Increase/ $Increase/
2015 2016 2016 (Decrease) %Increase/ 2017
%Increase/
Actual Adopted Amended Adopted -Decrease Proposed
Adopted
-Decrease
REVENUES
Sales Tax $7,335,505 $1,667,500 $1,800,000 $132,500 7.9% $1,820,000 $152,500 9.1%
Miscellaneous Income 0 0 0 $0 0.0% $0 ($0) 0.0%
Interest Income $1,417 500 500 -K 0.0% 500 Ko 0.0%
Total Revenues $7,336,922 $1,668,000 $1,800,500 $132,500 7.9% $1,820,500 $152,500 9.1%
EXPENDITURES
Personnel $544,511 $556,702 $560,376 $3,674 0.7% $653,638 $96,936 17.4%
Operations $68,261 $300,358 $294,443 (5,915) -2.0% $322,322 21,964 7.3%
Capital $33,551 $60,000 $60,000 0 0.0% $352,369 292.369 487.3%
Total Expenditures $646,323 $917,060 $914,819 ($2,241) -0.2% $1,328,329 $411,269 44.8%
Net Revenues $6,690,599 $750,940 $885,681 $134,741 $492,171 ($258,769)
Transfers In-SPDC $0 $0 $0 $0
Transfers Out-General Fund/Debt servi (4,281,600) (2,656,620) (2,656,620) (2,117,920)
Transfers Out-Crime Control Project Fu 0 (1.200.000) (1.200.000) 0
Total Other Sources(Uses) (4,281,600) (3,856,620) (3,856,620) (2,117,920)
Beginning Fund Balance $4,968,169 $7,377,168 $7,377,168 $4,406,229
Ending Fund Balance $7.377.168 $4.271.488 $4.406.229 $2.780.480
(Reference to Section 363.203,Local Government Code,Annual Budget Proposal.)
1. Outstanding obligations of the District are the repayment of Certificates of Obligations issued in April 2013 in the amount of$2,005,000
with a FY 2017 debt service payment of$2,045,100. The certificates of obligations will be paid off in FY 2017.
2. There is$4,406,229 in the Operating Fund and$2,477,752 in the Capital Projects Fund estimated to be on hand as of the beginning of FY 2017
3. An estimated$1,820,000 is expected to be received by the District during FY2017 in sales tax revenues.
4. Total revenue is estimated at$1,820,500 consisting of sales tax and interest income.
5. Total money requested to fund programs is$1,328,329 for personnel,equipment and security initiatives.
6.Total transfers of$2,117,920 requested for repayment of outstanding debt obligation and indirect charge.
7. The sales tax rate is.125%.
8. There is$4,406,229 in the Operating Fund estimated to be on hand as of the end of FY2016
9. Total revenues available to cover the proposed budget are$1,820,500.