2016-08-04 Parks Board Joint CC, SPDC Meeting CITY OF
SOUTHLAKE
TEXAS
CITY COUNCIL, SOUTHLAKE PARKS DEVELOPMENT CORPORATION,
AND PARKS AND RECREATION BOARD
JOINT MEETING
AUGUST 4, 2016
LOCATION; The Marq Southlake
285 Shady Oaks Drive
Southlake, Texas 76092
TIME: 5:30 p.m. — 8:00 p.m.
1. Dinner.
2. Call to order the joint meeting. I
3. Discussion: Southlake Parks Development Corporation Financial Update
4. Discussion: Southlake Parks, Recreation, Open Space, and Community Facilities Master
Plan Update
s
5. Discussion: Capital Improvement Project priorities (FY 2016 - FY 2020)
6. Discussion: The Marq Southlake
I
7. Joint meeting adjourned.
CERTIFICATE
hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, July 29, 2016, by 6:00 p.m.,
pursuant to the Texas Government Code, Chapter 551.
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Lori Payne, TRVIC w 16
City Secretarym
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If you plan to attend this p�ftpc mg0j0,q�nd have a disability that requires special needs, please
advise the City Secretary's `'d1��V18 hours in advance at 817-748-8016 and reasonable
accommodations will be made to assist you.
City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork
� CITY OF
SOUTH LAKE
TEXAS
JOINT CITY COUNCIL, SOUTHLAKE PARKS DEVELOPMENT CORPORATION,
AND PARKS AND RECREATION BOARD MEETING MINUTES: AUGUST 4, 2016
LOCATION: The Marq Southlake
285 Shady Oaks Drive
Southlake, Texas 76092
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Randy Williamson,
Deputy Mayor Pro Tern Shawn McCaskill, and Councilmembers John Huffman and
Shahid Shafi.
CITY COUNCIL ABSENT: Gary Fawks and Chad Patton.
SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEMBERS PRESENT:
President Randy Williamson, Secretary Sherry Berman, and members John Huffman,
Shawn McCaskill, Tamara McMillan, and Tina Wasserman.
SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEMBERS ABSENT: Vice-
President Gary Fawks.
PARKS AND RECREATION BOARD MEMBERS PRESENT: Chair Tina Wasserman,
Vice-Chair Frances Scharli, and members Mitch Hill, Lori Palmer, and Paul Venesky.
PARKS AND RECREATION BOARD MEMBERS ABSENT: Miguel Salinas and Mike
Pazera.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben
Thatcher, Assistant City Manager Alison Ortowski, Assistant to the City Manager Daniel
Cortez, Deputy Director of Communication Pilar Schank, Chief Financial Officer Sharen
Jackson, Director of Community Services Chris Tribble, Deputy Director of Community
Services Candice Edmondson, Deputy Director of Community Services Kate Meacham,
Construction Manager Peter Kao, Senior Director of Planning and Development
Services Ken Baker, Director of Human Resources Stacey Black, Police Chief James
Brandon, Fire Chief Mike Starr, Director of Public Works Rob Cohen, and City Secretary
Lori Payne
AGENDA:
1. DINNER
JOINT CITY COUNCIL, SPDC, AND PARKS BOARD MEETING MINUTES, AUGUST 4, 2016
Page 1 of 3
Prior to the start of the meeting, Council and board members ate dinner in the Club
Lounge beginning at 5:30 p.m.
2. CALL TO ORDER
Following dinner, the joint meeting was called to order in the Legacy Meeting Rooms by
Mayor Hill at 6:15 p.m.
City Manager Shana Yelverton welcomed everyone, made opening comments, and
introduced the first discussion item.
3. DISCUSSION: SOUTHLAKE PARKS DEVELOPMENT CORPORATION
FINANCIAL UPDATE
Chief Financial Officer Sharen Jackson gave a general overview along with capital costs
and operational expenses. Mrs. Jackson was available to answer questions from the
Council and Boards.
4. DISCUSSION: SOUTHLAKE PARKS, RECREATION, OPEN SPACE, AND
COMMUNITY FACILITIES MASTER PLAN
Senior Director of Planning and Development Services Ken Baker presented an update
on the Southlake Parks, Recreation, Open Space, and Community Facilities Master
Plan. Director Baker was available to answer questions from the Council and Boards.
5. DISCUSSION: CAPITAL IMPROVEMENT PROJECT PRIORITIES (FY 2016 -
FY 2020)
Director of Community Services Chris Tribble introduced and discussed the Capital
Improvement Project priorities for FY 2016 — FY 2020. Director Tribble was available to
answer questions from the Council and Boards.
6. DISCUSSION: THE MARQ SOUTHLAKE
Assistant City Manager Ben Thatcher and Director of Community Services Chris Tribble
gave a status report on The Marq Southlake. Mr. Thatcher and Director Tribble were
available to answer questions from the Council and Boards.
7. MEETING ADJOURNED
Mayor Hill adjourned the joint meeting at 8:37 p.m.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
JOINT CITY COUNCIL, SPDC, AND PARKS BOARD MEETING MINUTES, AUGUST 4, 2016
Page 2 of 3
(i/ 04.14. 4\.<1
Laura Hill
Mayor
ATTEST:
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Lori Payne, TRM
City Secretary o• * ?
JOINT CITY COUNCIL, SPDC, AND PARKS BOARD MEETING MINUTES, AUGUST 4, 2016
Page 3 of 3
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CITY OF
ow I SOUTH LAKE
JOINT SOUTHLAKE PARKS DEVELOPMENT CORPORATION AND PARKS AND
RECREATION BOARD MEETING MINUTES: AUGUST 4, 2016
LOCATION: The Marq Southlake, 285 Shady Oaks Drive, Southlake, Texas 76092
SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEMBERS PRESENT:
President Randy Williamson, Secretary Sherry Berman, and members John Huffman,
Shawn McCaskill, Tamara McMillan, and Tina Wasserman.
SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEMBERS ABSENT: Vice-
President Gary Fawks.
PARKS AND RECREATION BOARD MEMBERS PRESENT: Chair Tina Wasserman,
Vice-Chair Frances Scharli, and members Mitch Hill and Lori Palmer.
PARKS AND RECREATION BOARD MEMBERS ABSENT: Miguel Salinas, Mike
Pazera, and Paul Venesky.
STAFF PRESENT: Director of Community Services Chris Tribble, Deputy Director of
Community Services Candice Edmondson, Deputy Director of Community Services
Kate Meacham, Chief Financial Officer Sharen Jackson, Construction Manager Peter
Kao, and City Secretary Lori Payne.
1. CALL TO ORDER
President Williamson on behalf of himself and Chair Wasserman called the joint
meeting of the Southlake Parks Development Corporation and Parks and Recreation
Board to order at 9:21 p.m.
2. CONSENT:
2A. APPROVAL OF THE MINUTES FROM THE DECEMBER 1, 2015 SOUTHLAKE
PARKS DEVELOPMENT CORPORATION MEETING (SPDC ACTION).
APPROVED
A motion was made to approve the minutes from the December 1, 2015 Southlake
Parks Development Corporation meeting.
Motion: Huffman
Second: McCaskill
Ayes: Berman, Huffman, McCaskill, McMillan, Wasserman, Williamson
Approved: 6-0
3. PUBLIC FORUM
Southlake Parks Development Corporation and Parks and Recreation Board
Joint Meeting Minutes —August 4, 2016
Page 1 of 4
President Williamson opened the public forum. There being no one wishing to speak,
President Williamson closed the public forum.
4. CONSIDER:
4A. RECOMMENDATION ON PROPOSED FY 2017 SPDC OPERATING BUDGET.
PUBLIC HEARING (SPDC ACTION).
APPROVED
Director of Community Services Chris Tribble presented this item and answered
questions from the Boards. Chief Financial Officer Sharen Jackson also answered
questions from the Boards.
The Boards discussed various aspects of the SPDC Operating Budget and CIP such as.
elimination of the Wifi line item; the pollinator garden at the Bob Jones Nature Center
and Preserve; elimination of Safety Town Park, removal of the sand volleyball courts in
Phase 3 of Bicentennial Park; enclosing two to three tennis courts at the Southlake
Tennis Center; and advancing additional parking and lighting at Liberty Park at
Sheltonwood as soon as possible
President Williamson opened the public hearing. There being no one wishing to speak,
President Williamson closed the public hearing.
A motion was made by the Southlake Parks Development Corporation to approve the
recommendation on proposed FY 2017 SPDC Operating Budget noting the deletion of
the line item for Parks System Wifi Implementation in the amount of$50,000.
Motion: McCaskill
Second: Huffman
Ayes: Berman, Huffman, McCaskill, McMillan, Wasserman, Williamson
Approved: 6-0
4B. RECOMMENDATION ON PROPOSED FY 2017-2021 SPDC CAPITAL
IMPROVEMENT PROGRAM AND FY 2017 SPDC CAPITAL BUDGET. PUBLIC
HEARING (PARK BOARD AND SPDC ACTION)
APPROVED
Director of Community Services Chris Tribble presented this item and answered
questions from the Boards. Chief Financial Officer Sharen Jackson also answered
questions from the Boards.
President Williamson opened the public hearing for the Parks and Recreation Board.
There being no one wishing to speak, President Williamson closed the public hearing.
Chair Wasserman called for a motion from the Parks and Recreation Board on Item 4B.
Southlake Parks Development Corporation and Parks and Recreation Board
Joint Meeting Minutes—August 4, 2016
Page 2 of 4
A motion was made by the Parks and Recreation Board to approve the
recommendation on proposed FY 2017-2021 SPDC Capital Improvement Program and
FY 2017 SPDC Capital Budget as presented with the following amendments:
• Removing the sand volleyball courts from Bicentennial Park, Phase 3;
• Directing staff to begin the process to enclose two to three (with a preference of
three) tennis courts at Southlake Tennis Center;
• Removing Safety Town Park from the Capital Improvement Program; and,
• Directing staff to review options to advance additional parking and lighting at
Liberty Park at Sheltonwood as soon as possible.
Motion: Scharli it
Second: Hill ,/6i, t tLt.Q)."
Ayes: Bern, Hill, Scharli, Wasserman
Approved: 4-
President Williamson called for a motion from the Southlake Parks Development
Corporation on Item 4B.
President Williamson opened the public hearing for SPDC. There being no one wishing
to speak, President Williamson closed the public hearing.
A motion was made by the Southlake Parks Development Corporation to approve the
recommendation on proposed FY 2017-2021 SPDC Capital Improvement Program and
FY 2017 SPDC Capital Budget as presented noting the following:
• Removing the sand volleyball courts from Bicentennial Park, Phase 3;
• Directing staff to begin the process to enclose two to three (with a preference of
three) tennis courts at Southlake Tennis Center;
• Removing Safety Town Park from the Capital Improvement Program; and,
• Directing staff to plan for and advance additional parking and lighting at Liberty
Park at Sheltonwood as soon as possible
Motion: McCaskill
Second: Huffman
Ayes: Berman, Huffman, McCaskill, McMillan, Wasserman, Williamson
Approved 6-0
5. MEETING ADJOURNED
(On behalf of both boards) President Williamson adjourned the meeting at 9:21 p.m.
Southlake Parks Development Corporation and Parks and Recreation Board
Joint Meeting Minutes —August 4, 2016
Page 3 of 4
///4
Randy Williamson
Southlake Parks Development
Corporation
President
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ATTEST: ® Le ''r.
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Lori Payne 4T-11---
Southlake Parks Development Corp'oxatio .,, i� eii
City Secretary `',dldi/flifii6\
Tinlirrrasserman
Parks and Recreation Board
Chair
ATTEST:
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Chris Tribble
Parks and Recreation Board Liaison
Director of Community Services
Southlake Parks Development Corporation and Parks and Recreation Board
Joint Meeting Minutes —August 4, 2016
Page 4 of 4