2016-08-16CITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
3. Honors and Recognitions:
AUGUST 16. 2016
A. Recognition of outgoing board and commission members
4. Fiscal Year 2017 Proposed Budget — Strategic Investments and Capital
Improvements Program
5. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately followina the work session
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held. under these exceptions, at the end of the Reaular Session or at
anv time durina the meetina that a need arises for the Citv Council to
seek advice from the city attornev as to the costed subiect matter of
this Citv Council meeting.
1. Section 551.071: Consultation with citv attornev
a. Seek advice of the city attorney regarding legal issues with
Dove Road infrastructure improvements.
b. Seek advice of the city attorney regarding indirect charge
usage.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 16, 2016
Page 2 of 9
2. Section 551.074: Deliberation reaardina personnel matters
a. Deliberate the appointment of city board and commission
members.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. West Nile Virus/Zika Update
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the August 2, 2016 regular City Council meeting
and from the August 4, 2016 City Council, Southlake Parks Development
Corporation, and Parks and Recreation Board joint meeting.
B. Approve the Community Events Participation Agreement with the
Southlake Chamber of Commerce for the 2016 Oktoberfest event.
C. Approve Sign Ordinance No. 704-I, 1St Reading, Amendment to the City of
Southlake Sign Ordinance No. 704-H. (If approved, the public hearing will
be held on September 6, 2016.)
D. Approve Ordinance No. 480-439C, (ZA16-044), 1St Reading, Zoning
Change and Concept/Site Plan for Texas Digestive Disease Consultants
Ambulatory Surgery Center on property described as Lot 4R, Block 5
Cornerstone Business Park, an addition to the City of Southlake, Tarrant
County, Texas, and located at 515 South Nolen Drive, Southlake, Texas.
Current Zoning: "S -P-2" Generalized Site Plan District. Requested
Zoning: "S -P-2" Generalized Site Plan District. SPIN #8. (If approved, the
public hearing will be held on September 6, 2016.)
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 16, 2016
Page 3 of 9
E. Approve Ordinance No. 480-719, (ZA16-055), 1St Reading, Zoning
Change and Concept Plan for 289 Pine Drive on property described as
Tract 2A, Obediah W. Knight Survey, Abstract No. 899, City of Southlake,
Tarrant County, Texas, and located at 289 Pine Drive, Southlake, Texas.
Current Zoning: "AG' Agricultural District. Requested Zoning: "SF -1A"
Single Family Residential District. SPIN #9. (If approved, the public
hearing will be held on September 6, 2016.)
F. Approve Ordinance No. 1075a, (CP16-004), 1St Reading, Amendment to
the City of Southlake Mobility Master Plan, an element of the Southlake
2030 Comprehensive Plan. (If approved, the public hearing will be held on
September 6, 2016.)
G. Approve MSP16-005, Master Sign Plan for Gateway Church located at
700 Blessed Way, Southlake, Texas.
H. Deny ZA15-153, Preliminary Plat for Stone Trail Estates, on
property described as Tracts 5A, 5C1, 513, 5A3, and 5A2, Jesse G. Allen
Survey, Abstract No. 18, City of Southlake, Tarrant County, Texas and
Lots 3R, 5B and 5A (5A and 513 being portions of Lot 5) Brock Addition, an
addition to the City of Southlake, Tarrant County, Texas and located at
2607, 2621, 2631, 2641, and 2651 West Southlake Boulevard and 250,
400 and 410 Brock Drive, Southlake, Texas. SPIN #11.
TABLED ITEMS:
Table Resolution No. 16-037, (ZA16-049), Specific Use Permit Specific
Use Permit for a Residential Above Ground Cistern on property described
asLot 7, Block 3 Harbor Oaks Subdivision, an addition to the City of
Southlake, Tarrant County, Texas and located at 1065 Harbor Haven,
Southlake, Texas. Current Zoning: "SF -1A" Single Family Residential
District. SPIN #2. PUBLIC HEARING (This item has been tabled to the
September 6, 2016 City Council meeting.)
J. Table Resolution No. 16-036, (ZA16-053), Specific Use Permit Specific
Use Permit for Temporary Sales Facility in Highland Oaks on property
described as Lot 3, Block 2, Highland Oaks Addition, an addition to the
City of Southlake, Tarrant County, Texas and located at 1205 Rothschild
Boulevard, Southlake, Texas. Current Zoning: "R -PUD" Residential
Planned Unit Development District. SPIN V. PUBLIC HEARING (This
item has been tabled to the September 6, 2016 City Council meeting.)
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 16, 2016
Page 4 of 9
K. Table Ordinance No. 480-474A, (ZA16-026), 1St Reading, Zoning Change
and Site Plan for River Oaks Park office building on property described as
Lot 7, Block 1, River Oaks Addition, an addition to the City of Southlake,
Tarrant County, Texas, and located at 121 River Oaks Drive, Southlake,
Texas. Current Zoning: "S -P-2" Generalized Site Plan District. Requested
Zoning: "S -P-2" Generalized Site Plan District. SPIN #11. (This item has
been tabled to the September 6, 2016 City Council meeting. If approved at
that meeting, a public hearing will be held on September 20, 2016.)
L. Table Ordinance No. 480-564B, (ZA16-029), 2"d Reading, Zoning Change
and Development Plan for Carillon Corporate District on property
described as Tracts 3132 and 3B and a portion of Tract 3A1, Larkin H.
Chivers Survey, Abstract No. 300, City of Southlake, Tarrant County,
Texas and located between the 200 and 400 Block of East State Highway
114, being approximately 1,100 feet east of the northeast corner of East
State Highway 114 and North White Chapel Boulevard, Southlake, Texas.
Current Zoning: "ECZ" Employment Center Zoning District. Requested
Zoning: "ECZ" Employment Center Zoning District. SPIN #3. PUBLIC
HEARING (The applicant has requested to table this item to the
September 6, 2016 City Council meeting.)
M. Table ZA16-030, Site Plan for Hotel Indigo Carillon on property described
as a portion of Tract 3A1, Larkin H. Chivers Survey, Abstract No. 300, City
of Southlake, Tarrant County, Texas and located between the 200 and
400 Block of East State Highway 114, being approximately 1,100 feet east
of the northeast corner of East State Highway 114 and North White
Chapel Boulevard, Southlake, Texas. Current Zoning: "ECZ" Employment
Center Zoning District. Requested Zoning: "ECZ" Employment Center
Zoning District. SPIN #3. PUBLIC HEARING (The applicant has requested
to table this item to the September 6, 2016 City Council meeting.)
N. Table ZA16-031, Preliminary Plat or Lots 1 and 2, Block 1, Carillon - Hotel
Indigo on property described as portions of Tracts 3A5, 3A3, 3A and 3A1,
Larkin H. Chivers Survey, Abstract No. 300, City of Southlake, Tarrant
County, Texas and located between the 200 and 400 block of E. State
Hwy. 114, being approximately 1,100 feet east of the northeast corner of
East State Highway 114 and North White Chapel Boulevard, Southlake,
Texas. Current Zoning: "ECZ" Employment Center Zoning District.
Requested Zoning: "ECZ" Employment Center Zoning District. SPIN #3.
(The applicant has requested to table this item to the September 6, 2016
City Council meeting.)
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 16, 2016
Page 5 of 9
O. Table Resolution No. 16-035, (ZA16-054), Specific Use Permit for a
Residential Solar Energy System on property being described as Lot 8,
Block 4, Chimney Hill, an addition to the City of Southlake, Tarrant
County, Texas and located at 1407 Northridge Drive. Current Zoning: "SF -
20A" Single Family Residential District. SPIN #10. PUBLIC HEARING
(The applicant has requested to table this item to the September 6, 2016
City Council meeting.)
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m. This is the
public's opportunity to address the City Council about non -agenda items. During
this proceeding, the City Council will not discuss, consider or take action on any
item presented. We respectfully ask that anyone stepping forward to speak
during Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A - D. These items were intentionally left blank.
E. Resolution No. 16-039, (ZA16-059), Specific Use Permit for a Mass
Gathering for Southlake Carroll Dragons Homecoming Parade on property
described as Grand Avenue District and Phase I, Southlake Town Square,
City of Southlake, Tarrant County, Texas; and generally located between
North Carroll Avenue, East Southlake Boulevard, and State Highway 114,
Southlake, Texas. Current Zoning: "DT" Downtown District. SPIN #8.
PUBLIC HEARING
F. ZA16-047, Site Plan for The Marq Southlake Champions Club on property
described as Tract 3C and portions of Tracts 3C1 and 3C1A, L.G. Hall
Survey, Abstract No. 686, City of Southlake, Tarrant County, Texas and
located at 315, 275, and 285 Shady Oaks Drive, Southlake,
Texas. Current Zoning: "CS" Community Service District. PUBLIC
HEARING
G. ZA16-056, Site Plan for the Southlake Tennis Center on property
described as Tract 1CO3 and portions of Tracts 1CO2 and 1B, L.G. Hall
Survey, Abstract No. 686, and Lot 2R2, L.G. Hall No. 686 Addition, City of
Southlake, Tarrant County, Texas and located at 450 West Southlake
Boulevard, Southlake, Texas. Current Zoning: "CS" Community Service
District. SPIN V. PUBLIC HEARING
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August16,2016
Page 6 of 9
H. Ordinance No. 1160, 2nd Reading, Adopt ordinance to abandon a portion
of a permanent waterline easement as recorded in Volume 12954, Page
233 of the Deed Records of Tarrant County, Texas, situated in the U.P.
Martin Survey, Abstract No. 1015 and the James B. Martin Survey,
Abstract No. 1134, City of Southlake, Tarrant County, Texas; and being
part of Lot 2R, Block 1, (Kirkwood Boulevard) of Sabre Group Campus, an
addition to the City of Southlake according to the plat recorded in Cabinet
A, Page 12216 of the Official Records of Tarrant County, Texas; and
being part of Lot 1R1R1, Block 1, of Sabre Group Campus, an addition to
the City of Southlake according to the plat recorded in Instrument No.
D215221562 of said Official Public Records. PUBLIC HEARING
I. Ordinance No. 1158, 2nd Reading, Adopt ordinance to dedicate permanent
municipal utility easement on City -owned property Lots 8-11, Block 3R of
the Cimmarron Acres Addition. PUBLIC HEARING
J. Consider a proposal to adopt a tax increase. PUBLIC HEARING
7. Ordinances, first readings, and related items:
A. Ordinance No. 480-718, (ZA16-027), 1st Reading, Zoning Change and Site
Plan for State Highway 114 & Blessed Way Mixed Use Senior Housing on
property described as Tract 2C, Richard Eads Survey, Abstract No. 481
and Tracts 5E, 5C1 and 5D1, Thomas Mahan Survey, Abstract No. 1049,
City of Southlake, Tarrant County, Texas and located at 1680, 1700, 1730
and 1750 East State Highway 114, Southlake, Texas. Current Zoning:
"AG" Agricultural District. Requested Zoning: "S -P-1" Detailed Site Plan
District. SPIN #4. (If approved, the public hearing will be held on
September 6, 2016.)
8. Resolutions:
A. Resolution No. 16-041, Appoint members to the Zoning Board of
Adjustment to fill vacancies and to name a Chairman and Vice Chairman.
9. Other items for consideration:
A. SV16-010, Variance to Sign Ordinance No. 704-H regulations for
Victoria's Secret located at 119 Grand Avenue, Southlake, Texas.
10. Other items for discussion: (There are no items on this agenda.)
11. Meeting adjourned.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 16, 2016
Page 7 of 9
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, August 12, 2016 by 6:00 p.m.,
pursuant to the Texas Government Code, Chapter 551.
(// 9{� v V 1Y�`�ll9ia v�' pQIBBB
Lori Payne, T C
City Secretary
If you plan to attend thik'>d ubTi� q ing and have a disability that requires special
needs, please advise the 6?P'3e�Kiary's Office 48 hours in advance at 817-748-8016
and reasonable accommodations will be made to assist you.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 16, 2016
Page 8 of 9
EXECUTIVE SESSION
Section 551.071: Consultation with attornev. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council
under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas
clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. Pending Public Information Act requests.
2. Texas Attorney General litigation defending the constitutionality of the Texas
Open Meetings Act.
3. Legal issues regarding the Barnett Shale gas extraction and transportation.
4. Legal issues related to property located at 3100, 3110, and 3112 East Southlake
Boulevard.
5. City of Southlake v. Ashwin J. Babaria, et. al.; Cause No. 2011-006149-3;
eminent domain action regarding property located at 1470 North Kimball Avenue,
Southlake, Texas.
6. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15 -CV -00335-A.
7. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15 -
CV -00874-0.
8. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City
of Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
9. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
Section 551.072: Deliberation reaardina real orooerty. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation reaardina orosoective sift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift
or donation to the City.
Section 551.074: Deliberation reaardina personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation reaardina securitv devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security
personnel or devices.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 16, 2016
Page 9 of 9
Section 551.087: Deliberation reaardina economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in
or near the city and which the City is conducting economic development negotiations; or
to deliberate the offer of a financial or other incentive to a business prospect as
described above.
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly
of an explosive weapon, the location of a material that may be used in a chemical,
biological or radioactive weapon, or unpublished information pertaining to vaccines or
devices to detect biological agents or toxins; 4) that relates to details of the encryption
codes or security keys for a public communication system; 5) that relates to a terrorism -
related report to an agency of the United States; 6) that relates to technical details of
particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to
information regarding security measures or security systems intended to protect public
and private property from an act of terrorism. The Texas Disaster Act specifically
requires that a tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetinas to discuss emeraencv manaaement plans
reaardina pipeline safetv. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when
those plans or discussions contain such sensitive information.
City of South/ake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork