2016-06-14 SAC Minutes CITY OF
& SOUTHLAKE
Senior Advisory Commission Meeting:
June 14, 2016
LOCATION: Senior Activity Center
The Marq Southlake — Legends Hall —Traditions III
285 Shady Oaks Drive
Southlake, Texas
Members Present: Chairman Beverly Blake, Vice Chair Jean Boland, Secretary Marge
Kyle; SAC members Bernice McCauley, Barbara Pappy, Esther Spickler, Jim Miller (Alt 1),
and MaryLee Alford (Alt 2)
Commission Members Absent: None
Staff Members Present: Deputy Director of Community Services Kate Meacham and
Senior Services Coordinator Soheila Phelps
Guests: Brighton Greene, CARS liaison; Mary King, Executive Director, Metroport Meals
On Wheels; Charlie Boyd (former SAC Chairman); Lou Braun (former SAC member)
1. CALL TO ORDER
Chairman Blake called the meeting of the Senior Advisory Commission to order at
1:00 p.m.
Public Forum was considered next out of the regular agenda order.
2. PRESENTATIONS
2A. RECOGNITION OF FORMER SENIOR ADVISORY COMMISSION CHAIR
CHARLIE BOYD
The Senior Advisory Commission and staff presented a plaque to former Senior
Advisory Commission Chair Charlie Boyd in appreciation for his decade of service on
the Commission and many contributions in support of Southlake seniors. Mr. Boyd
resigned from the Senior Advisory Commission and his positon as chairman,
effective May 10, 2016, due to a recent move out of Southlake. City Council
appointed Mr. Boyd to the Senior Advisory Commission on October 10, 2006. He
served as Vice Chair August 12, 2014 — November 10, 2015, and then as Chairman
until his recent resignation.
Chairman Blake called a recess to the meeting for a brief break to enjoy cake presented in
honor of Mr. Boyd.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence • Teamwork
Senior Advisory Commission
Minutes of the June 14,2016
Page 2 of 6
Chairman Blake reconvened the meeting.
3. PUBLIC FORUM — Chairman Blake opened public forum. There being no one to
speak, public forum was closed.
4. REPORTS
4A. METROPORT MEALS ON WHEELS
MMOW Executive Director Mary King presented the April MMOW Report and
responded to questions. MMOW provided a total of 353 meals in April, which was up
about 16 meals over April 2015. During the first six months of 2016, MMOW served
slightly 50% less than the number served for the full year in 2015 for the congregate
meals. Home delivered meals have been provided to ten Southlake residents this
year to date. Last year the average cost for meals, congregate and home delivered,
was $6.43; this year's the cost is $7.60.
A motion was made, seconded, and unanimously approved to accept the monthly
MMOW Report.
4B. CALL A RIDE SOUTHLAKE
CARS board representative Brighton Greene summarized the ridership information in
the April 2016 CARS Report and responded to questions from the Commission.
Ridership is up with 188 one-way trips in April 2016 compared to 148 one-way trips in
April 2015. Year-to-date CARS has provided 563 one-way trips compared to 416
one-way trips for the same time frame in 2015. A breakdown of the requested trip
destinations was provided. Several new riders were added during the month.
Mayor Laura Hill presented a proclamation to recognize CARS volunteers at the
annual CARS Drivers Appreciation Dinner held May 12, 2016 at Johnny B's in
Southlake.
A motion was made, seconded, and unanimously approved to accept the monthly
CARS Report.
4C. SOUTHLAKE SENIOR FUNDING, INC.
Southlake Senior Funding, Inc. representative Bernice McCauley reported on the
SSFI meeting and the culmination of the SSFI membership drive. $200 in gift
certificates were given out as membership incentives. SSFI has committed to
sponsor $15 for each person for the July I Fly adventure and $5 for the Nasher field
trip in August. Ms. McCauley was available to answer questions.
City of Southlake Values:
Integrity ♦ Innovation • Accountability ♦ Commitment to Excellence • Teamwork
Senior Advisory Commission
Minutes of the June 14,2016
Page 3 of 6
A motion was made, seconded, and unanimously approved to accept the monthly
Southlake Senior Funding, Inc. Report.
4D. CITY MANAGER'S OFFICE
There was no City Manager's Report in the absence of Assistant to the City Manager
Daniel Cortez.
4E. COMMUNITY SERVICES
Deputy Director Kate Meacham presented the Community Services Report that
included announcements of the creation of an informational binder on the Senior
Advisory Commission that is available in the Dick McCauley Library for public review;
the installation of the Senior Memorial Wall plaque; and highlights of the May Senior
Center Membership Report. Ms. Meacham responded to questions from the
Commission regarding the order of the names on the memorial plaque, membership
counts and membership process, and the shades that have been ordered for the
Center.
A motion was made, seconded, and unanimously approved to accept the monthly
Community Services Report.
4F. SENIOR SERVICES COORDINATOR
Senior Services Coordinator Soheila Phelps reported a pool rack has been obtained
for the Center; the addition of a tentative monthly technology class; and the
availability of the July/August Senior Calendar. Field trips, events and seminars have
been very well attended and results of the recent satisfaction survey are positive.
Sign in for exercise classes and Monday's Bridge is available at the class, in addition
to sign up in the Senior Lounge. Signs for each of the meeting rooms will be installed
to aid Legends Hall patrons to find their classes and programs. Ms. Phelps
responded to questions from the Commission. Staff will report to the Commission in
August or September about the feedback on the new sign-in arrangement.
5. CONSENT AGENDA Consent Agenda items are considered to be routine by the
Commission and are enacted with one motion.
5A. APPROVAL OF THE MINUTES FROM THE MAY 10, 2016 REGULAR SENIOR
ADVISORY COMMISSION MEETING.
There were no changes to the May 10, 2016 meeting minutes.
APPROVED
A motion was made to accept the minutes of the meeting as printed.
City of Southlake Values:
Integrity ♦ Innovation ♦Accountability ♦ Commitment to Excellence • Teamwork
Senior Advisory Commission
Minutes of the June 14,2016
Page 4 of 6
Motion: Spickler
Second: Boland
Ayes: Blake, Boland, Kyle, McCauley, Miller (Alt#1), Pappy, Spickler
Nays: None
Abstention None
Vote: 7-0
Motion Carried.
6. CONSIDER
6A. ELECTION OF CHAIRMAN FOR SENIOR ADVISORY COMMISSION
The Commission considered the election of a chairman to fill the unexpired term of
the chairman position, left by the resignation of Chair Charlie Boyd on May 10, 2016.
APPROVED
A motion was made to elect Beverly Blake to the chair position.
Motion: Boland
Second: Pappy
Ayes: Blake, Boland, Kyle, McCauley, Miller (Alt#1), Pappy, Spickler
Nays: None
Abstention None
Vote: 7-0
Motion Carried.
6B. ELECTION OF VICE CHAIRMAN FOR SENIOR ADVISORY COMMISSION (if
necessary)
The Commission considered the election of a vice-chairman to fill the unexpired term
of the vice chairman position, left by the election of Vice Chair Beverly Blake to the
Chair position in the above agenda item. Nominations were made for MaryLee Alford,
Jean Boland and Bernice McCauley for the Vice Chair position. Ms. McCauley
removed her name from the nominations.
APPROVED
A motion was made to elect, by a show of hands, either MaryLee Alford or Jean
Boland for the vice chair position.
Motion: Blake
Second: None
In favor of MaryLee Alford: Blake, Miller (Alt#1)
In favor of Jean Boland: Boland, McCauley, Pappy, Spickler, Kyle
City of Southlake Values:
Integrity ♦ Innovation • Accountability ♦ Commitment to Excellence • Teamwork
Senior Advisory Commission
Minutes of the June 14,2016
Page 5 of 6
Abstention None
Vote: 2-5 in favor of Jean Boland
6C. RECOMMENDATION ON FISCAL YEAR 2017 SENIOR SERVICES GENERAL
FUND BUDGET
Staff requested this item be Tabled to the next meeting in August.
The Senior Advisory Commission did not make a motion or vote on the Tabled
action.
7. DISCUSSION
7A. SENIOR SERVICES SURVEY
Deputy Director Kate Meacham shared results from the May 16-May 27 survey of
active users of Legends Hall, current senior programming and staff, and responded
to questions from the Commission. Ms. Meacham explained the NPS (Net Promotor
Score) score rationale. 71% of participants of the survey were "active promotors" of
the services being provided at the facility, which is very good. SAC members
received a copy of the survey results. The details of the results were explained. The
survey will be continuously followed up on by staff and members have opportunities
to provide feedback any time.
A motion was made, seconded, and unanimously approved to accept the Senior
Services Survey Report.
8. ADJOURNMENT
APPROVED
A motion was made to adjourn the SAC meeting at 2:16 p.m.
Motion: Boland
Second: Pappy
Ayes: Blake, Boland, Kyle, McCauley, Miller (Alt#1), Pappy, Spickler
Nays: None
Abstention None
Vote: 7-0
Motion Carried.
,� , •
Bev- ly Blake, hair Kate Meacham, = • ty Director
Community Servi. -
City of Southlake Values:
Integrity ♦ Innovation • Accountability ♦ Commitment to Excellence • Teamwork
Senior Advisory Commission
Minutes of the June 14,2016
Page 6 of 6
Note* Six (6) of the seven (7) regular Senior Advisory Commission members were
present to vote. Place 3 of the Senior Advisory Commission was vacant effective May 10,
2016. In the absence of Senior Advisory Commission member Place 3, Senior Advisory
Commission Alternate #1, Jim Miller, participated. Alternate #1 Jim Miller and Alternate
#2 MaryLee Alford may not vote on an agenda item unless they are sitting in for an
absent/vacant Senior Advisory Commission member
A digital recording of this meeting is available upon request from the Office of City Secretary.
City of Southlake Values:
Integrity ♦ Innovation • Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
U
SOTHLAKE Senior Advisory Commission Sign-in Sheet
June 14, 2016 @ 1pm
Senior Activity Center—The Marq Southlake —Traditions III
285 Shady Oaks Dr. - Southlake, TX
Jean Boland (Place 1)
7
Bernice McCauley (Place 2) ���o,
VACANT (Place 3), Chair
Barbara Pappy (Place 4) • �. �� 2
Esther Spickler (Place 5) dto
,
Beverly Blake (Place 6), V-Chair . Mir A
Margie Kyle (Place 7), Secretary
Jim Miller (Alt 1)
MaryLee Alford (Alt 2) / dr/.�.�/ /.
.4
STAFF
Chris Tribble I
APIINIAmb Kate Meacham , ��k eJA
Soheila s Phel _. - _
P
1111
Daniel Cortez
GUESTS (PLEASE PRINT)
Brighton Greene (CARS)
Erik Phelps (CARS)
Mary King (MMOW) /4'
f r