2016-08-02 CITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING AUGUST 2 2016
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
3. Local Business Report
4. Presentation of proposed amendments to the Southlake Zoning Ordinance No.
480, as amended related to stream buffer requirements and utilization of
permeable pavement.
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5. Presentation on proposed amendments to the Southlake 2030 Mobility Plan.
6. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held under these exceptions at the end of the Regular Session or at
any time during the meetina that a need arises for the City Council to
seek advice from the city attorney as to the posted subject matter of
this Citv Council meetin .
1. Section 551.071: Consultation,with city attorney
a. Seek advice of the city attorney regarding appeals to the
Board of Adjustment and Tree Board concerning
interpretation of the Zoning Ordinance, as amended, and the
Tree Preservation Ordinance, as amended.
City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 2,2016
Page 2 of 8
b. Seek advice of the city attorney regarding legal issues with
Dove Road infrastructure improvements.
C. Seek advice of the city attorney regarding an agreement with
adjacent landowners that would facilitate roadway
improvements on FM 1709 in the area of Southlake
Marketplace.
d. Seek advice of the city attorney regarding pending litigation:
City of Southlake v. Ashwin J. Babaria, et. al.; Cause No.
2011-006149-3; eminent domain action regarding property
located at 1470 North Kimball Avenue, Southlake, Texas.
e. Seek advice of the city attorney regarding settlement
negotiations with Gerald C. Graham and Barbara Jo Graham
related to the Non-Exclusive Utility, Drainage, and Wall
Easement Agreement in Settlement of Condemnation.
2. Section 551.072: Deliberations re-gardina real Propertya
a. Discuss temporary construction easement appraisal for real
property located at 249 West Highland impacting the North
White Chapel Boulevard widening project.
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3. Section 551.074: Deliberation reaardina personnel matters
a. Deliberate the appointment of city board and commission
members.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Strategic Priority Update: Back-to-School Mobility and Safety
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the June 21, 2016 regular City Council meeting and
from the July 6, 2016 City Council Summer Retreat.
City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 2, 2016
Page 3 of 8
B. Approve Ordinance No. 1158, 1St Reading, to approve an ordinance to
dedicate a permanent municipal utility easement on City-owned property
Lots 8-11, Block 3R of the Cimmarron Acres Addition. (If approved, the
public hearing will be held August 16, 2016.)
C. Approve Ordinance No. 1160, 1st Reading, Abandoning a portion of a
permanent waterline easement as recorded in Volume 12954, Page 233
of the Deed Records of Tarrant County, Texas, situated in the U.P. Martin
Survey, Abstract No. 1015 and the James B. Martin Survey, Abstract No.
1134, City of Southlake, Tarrant County, Texas; and being part of Lot 2R,
Block 1, (Kirkwood Boulevard) of Sabre Group Campus, an addition to the
City of Southlake according to the plat recorded in Cabinet A, Page 12216
of the Official Records of Tarrant County, Texas; and being part of Lot
1R1R1, Block 1, of Sabre Group Campus, an addition to the City of
Southlake according to the plat recorded in Instrument No. D215221562 of
said Official Public Records. (If approved, the public hearing will be held
August 16, 2016.)
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D. Approve a contract with Aetna to provide employee health insurance E
benefits for Plan Year October 1, 2016 to September 30, 2017.
E. Approve a contract renewal with United Healthcare to provide employee
dental insurance benefits for Plan Year October 1, 2016 to September 30,
2017.
F. Approve a contract with Unum to provide employee long term disability,
life insurance, and accidental death and dismemberment insurance for
Plan Year October 1, 2016 to September 30, 2017.
G. Consider proposal to adopt a tax increase and set public hearing on the
tax rate for the August 16, 2016 and September 6, 2016 regular City
Council meetings.
Tabled Items:
H. ZA16-047, Site Plan for The Marq Southlake Champions Club on property
described as Tract 3C and portions of Tracts 3C1 and 3C1A, L.G. Hall
Survey, Abstract No. 686, City of Southlake, Tarrant County, Texas and
located at 315, 275, and 285 Shady Oaks Drive, Southlake,
Texas. Current Zoning: "CS" Community Service District. (The applicant
has requested to table this item until the August 16, 2016 City Council l
meeting.)
City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 2,2016
Page 4 of 8
I. ZA16-030, Site Plan for Hotel Indigo Carillon on property described
as a portion of Tract 3A1, Larkin H. Chivers Survey, Abstract No. 300, City
of Southlake, Tarrant County, Texas and located between the 200 and
400 Block of East State Highway 114, being approximately 1,100 feet east
of the northeast corner of East State Highway 114 and North White
Chapel Boulevard, Southlake, Texas. Current Zoning: "ECZ" Employment
Center Zoning District. Requested Zoning: "ECZ" Employment Center
Zoning District. SPIN #3. (The applicant has requested to table this item to
the August 16, 2016 City Council meeting. This item will be considered
with the 2nd Reading of Ordinance No. 480-5648, (ZA 16-029), Zoning
Change and Development Plan for Carillon Corporate District.)
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J. Ordinance No. 480-718, (ZA16-027),1St Reading, Zoning Change and Site
Plan for State Highway 114 & Blessed Way Mixed Use Senior Housing on
property described as Tract 2C, Richard Eads Survey, Abstract No. 481
and Tracts 5E, 5C1 and 5D1, Thomas Mahan Survey, Abstract No. 1049,
City of Southlake, Tarrant County, Texas and located at 1680, 1700, 1730
and 1750 East State Highway 114, Southlake, Texas. Current Zoning:
"AG" Agricultural District. Requested Zoning: "S-P-1" Detailed Site Plan
District. SPIN #4. (The applicant has requested to table this item to the
August 16, 2016 City Council meeting. If approved at 1st reading on
August 16, 2016, the public hearing will be held on the September 6, 2016 r
City Council meeting.)
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REGULAR AGENDA:
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5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m. This is the
public's opportunity to address the City Council about non-agenda items. During
this proceeding, the City Council will not discuss, consider or take action on any
item presented. We respectfully ask that anyone stepping forward to speak
during Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Resolution No. 16-028, Approving the resolution of the Community
Enhancement and Development Corporation authorizing the issuance of
the Community Enhancement and Development Corporation Sales Tax
Revenue Bonds, Series 2016.
B. Ordinance No. 480-701a, ZA16-045 , 2"d Reading, Zoning Chane and
( ) g g g
Development Plan for Matthews Court on property described as portions
of Tracts 3D, 3D2 and 3, Obediah W. Knight Survey, Abstract No. 899,
City of Southlake, Tarrant County, Texas, generally located south of Zena
Rucker Road approximately 1,000 feet east of Byron Nelson Parkway and
addressed as 851 and 841 East Southlake Boulevard and 650 South
City of Southlake values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 2,2016
Page 6 of 8
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Carroll Avenue, Southlake, Texas. Current Zoning: "R-PUD" Residential
Planned Unit Development. Requested Zoning: "R-PUD" Residential
Planned Unit Development. SPIN #9. PUBLIC HEARING '
C. ZA16-046, Preliminary Plat for Matthews Court on property described as
portions of Tracts 3D, 3132 and 3, Obediah W. Knight Survey, Abstract No.
899, City of Southlake, Tarrant County, Texas, generally located south of
Zena Rucker Road approximately 1,000 feet east of Byron Nelson
Parkway and addressed as 851 and 841 East Southlake Boulevard and
650 South Carroll Avenue, Southlake, Texas. Current Zoning: "R-PUD"
Residential Planned Unit Development. Requested Zoning: "R-PUD" j
Residential Planned Unit Development. SPIN #9.
7. Ordinances, first readings, and related items:
A. Ordinance No. 480-564B, (ZA16-029), 1st Reading, Zoning Change and
Development Plan for Carillon Corporate District on property described as
Tracts 3132 and 3B and a portion of Tract 3A1, Larkin H. Chivers Survey,
Abstract No. 300, City of Southlake, Tarrant County, Texas and located j
between the 200 and 400 Block of East State Highway 114, being
approximately 1,100 feet east of the northeast corner of East State
Highway 114 and North White Chapel Boulevard, Southlake, Texas.
Current Zoning: "ECZ" Employment Center Zoning District. Requested
Zoning: "ECZ" Employment Center Zoning District. SPIN #3. (If approved,
the public hearing will be held August 16, 2016,)
B. Ordinance No. 480-712, (ZA15-152), 1st Reading, Zoning Change and
Development Plan for Stone Trail Estates on property described as Tracts
5A, 5C1, 5B, 5A3, and 5A2, Jesse G. Allen Survey, Abstract No. 18, City
of Southlake, Tarrant County, Texas and Lots 3R, 513 and 5A (5A and 5B
being portions of Lot 5), Brock Addition, an addition to the City of
Southlake, Tarrant County, Texas and located at 2607, 2621, 2631, 2641,
and 2651 West Southlake Boulevard and 250, 400 and 410 Brock Drive,
Southlake, Texas. Current Zoning: "AG" Agricultural District and "SF-1A"
Single Family Residential District. Requested Zoning: "R-PUD" Residential
Planned Unit Development District. SPIN #11. (The applicant has
requested to table this item to the September 6, 2016 City Council
meeting. If approved at 1St Reading on September 6, 2016, the public
hearing will be held on the September 20, 2096 City Council meeting.)
8. Resolutions:
A. Resolution No. 16-040, Appoint a member to the Planning and Zoning
Commission to fill an unexpired term.
City of Southlake values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 2,2016
Page 6 of 8
9. Other items for consideration: (There are no items on this agenda.)
10. Other items for discussion: (There are no items on this agenda.)
11. Meeting adjourned.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, July 29, 2016 by 6:00 p.m.,
pursuant to the Texas Government
' t fCade, Chapter 551.
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Lori Payne, TRM a
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City Secretary
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If you plan to attend this pL�8#r., •and have a disability that requires special
needs, please advise the City Secretary's Office 48 hours in advance at 897-748-8096
and reasonable accommodations will be made to assist you.
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City of Southlake values:
Integrity♦ Innovation Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 2,2016
Page 7 of 8
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council
under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas
clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. Pending Public Information Act requests.
2. Texas Attorney General litigation defending the constitutionality of the Texas
Open Meetings Act.
3. Legal issues regarding the Barnett Shale gas extraction and transportation.
4. Legal issues related to property located at 3100, 3110, and 3112 East Southlake
Boulevard.
5. City of Southlake v. Ashwin J. Babaria, et. al.; Cause No. 2011-006149-3;
eminent domain action regarding property located at 1470 North Kimball Avenue,
Southlake, Texas.
6. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15-CV-00335-A.
7. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15-
CV-00874-0.
8. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City
of Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
9. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation re-gardinq prospective gift or donation. The City Council
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may conduct a closed meeting to deliberate a negotiated contract for a prospective gift
or donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security
personnel or devices.
City of Southlake values:
Integrity♦ Innovation Accountability♦ Commitment to Excellence 4 Teamwork
City of Southlake
City Council meeting agenda
August 2,2016
Page 8 of 8
Section 551.087: Deliberation re-garding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in
or near the city and which the City is conducting economic development negotiations; or
to deliberate the offer of a financial or other incentive to a business prospect as
described above.
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly
of an explosive weapon, the location of a material that may be used in a chemical,
biological or radioactive weapon, or unpublished information pertaining to vaccines or
devices to detect biological agents or toxins; 4) that relates to details of the encryption
codes or security keys for a public communication system; 5) that relates to a terrorism-
related report to an agency of the United States; 6) that relates to technical details of
particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to
information regarding security measures or security systems intended to protect public
and private property from an act of terrorism. The Texas Disaster Act specifically
requires that a tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding i eline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when
those plans or discussions contain such sensitive information.
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City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork