Item 4A2CITY OF
SOUTHLAKE
TEXAS
CITY COUNCIL SUMMER RETREAT: JULY 6, 2016
LOCATION: The Marq Southlake
285 Shady Oaks Drive
Southlake, Texas 76092
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Randy Williamson, and
Councilmembers Gary Fawks, John Huffman, Chad Patton, and Shahid Shafi (left the
meeting at 8:48 p.m.).
CITY COUNCIL ABSENT: Deputy Mayor Pro Tem Shawn McCaskill.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben
Thatcher, Assistant City Manager Alison Ortowski, Deputy Director of Communication
Pilar Schank, Chief Financial Officer Sharen Jackson, Deputy Director of Finance
Sharon Guess, Director of Community Services Chris Tribble, Deputy Director of
Community Services Kate Meacham, Deputy Director of Community Services Candice
Edmondson, Assistant Police Chief Ashleigh Douglas, Fire Chief Mike Starr, Director of
Human Resources Stacey Black, Director of Information Technology Greg Hendricks,
Senior Director of Planning and Development Services Ken Baker, Director of Public
Works Rob Cohen, City Attorney E. Allen Taylor (left the meeting at 6:10 p.m.), and City
Secretary Lori Payne.
WORK SESSION:
1. CALL TO ORDER
The Summer Retreat was called to order by Mayor Laura Hill at 5:32 p.m.
2A. EXECUTIVE SESSION
Mayor Hill announced that City Council would be going into Executive Session pursuant
to the Texas Government Code, Section 551.072, deliberation regarding real property.
City Council adjourned for Executive Session at 5:32 p.m. Executive Session began at
5:32 p.m. and concluded at 6:10 p.m.
2B. RECONVENE
Mayor Hill reconvened the meeting at 6:10 p.m. Mayor Hill asked if any action was
necessary from Executive Session. There was no action necessary as a result of
Executive Session.
CITY COUNCIL SUMMER RETREAT MEETING MINUTES, JULY 6, 2016
Page 1 of 3
Mayor Hill called for a short break at 6:10 p.m. so Councilmembers could eat dinner.
3. DINNER
Mayor Hill reconvened the meeting at 6:39 p.m.
City Manager Shana Yelverton made opening comments and presented the order of
events for the workshop.
4. DISCUSSION: IMPROVING THE CAPACITY OF INTERSECTIONS
Assistant City Manager Ben Thatcher and Director of Public Works Rob Cohen
presented Council with an overview of a proposed study to determine how to improve
the capacity of Southlake intersections for enhanced mobility. Mr. Thatcher and Mr.
Cohen discussed recent citizen survey scores regarding mobility and traffic and
proposed analyzing key congested intersections during peak hours to observe sight
distance constraints, intersection operations and geometry, excessive queuing, and
crosswalk locations as well as answered Council's questions.
5. DISCUSSION: FINANCING TOWN SQUARE PUBLIC SPACE MAINTENANCE
Chief Financial Officer Sharen Jackson presented Council with information on current
expenditures and led a discussion regarding possible financial alternatives. Council
discussed funding alternatives with staff members.
6. DISCUSSION: THE MARQ: OPERATIONS AND CONSTRUCTION
CONSIDERATIONS
Assistant City Manager Ben Thatcher and Director of Community Services Chris Tribble
presented this item to the Council and answered questions. Mr. Thatcher and Mr.
Tribble reviewed the current construction environment and its impact on the cost for
planned improvements for Phase 2 at The Marq. Options were presented to Council for
discussion.
Consultant Chris Squadra of Peak Program Value answered Council's questions as the
City's third party project controls manager regarding current construction environment
and associated cost considerations on Phase 2.
Chief Financial Officer Sharen Jackson presented funding options for increased costs.
Mayor Hill called for a break at 8:35 p.m. and reconvened the meeting at 8:48 p.m.
CITY COUNCIL SUMMER RETREAT MEETING MINUTES, JULY 6, 2016
Page 2 of 3
7. DISCUSSION: ATTRACTING AND RETAINING TALENT IN OUR MARKET
Director of Human Resources Stacey Black presented Council with the results of the
City's 2016 Market Pay Study as well as other key compensation and benefit
considerations. Ms. Black discussed the compensation system philosophy, purpose and
objective as well as the system strategy. She also presented Council with information
on health insurance, the City's retirement program — Texas Municipal Retirement
System, and FMLA Leave.
8. STRATEGIC FOCUS DISCUSSION:
SAFETY & SECURITY
MOBILITY
INFRASTRUCTURE
QUALITY DEVELOPMENT
PARTNERSHIPS & VOLUNTEERISM
PERFORMANCE MANAGEMENT & SERVICE DELIVERY
CITY VALUES
City Manager Shana Yelverton informed Council this agenda item allows the opportunity
to discuss topics in the City's focus areas.
Staff responded to Council's questions on the following: water usage, rates, and
installation of new water meters with technology capabilities; possible small group
meeting with Carroll Independent School District School Board members; and tennis
center funding and enhancements.
9. ADJOURN MEETING
Mayor Hill adjourned the meeting at 9:53 p.m.
Laura Hill
Mayor
ATTEST:
Lori Payne
City Secretary
CITY COUNCIL SUMMER RETREAT MEETING MINUTES, JULY 6, 2016
Page 3 of 3