Item 4A1CITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES: JUNE 21, 2016
LOCATION: 1400 Main Street, Southlake, Texas 76092
City Council Chambers
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Randy Williamson,
Deputy Mayor Pro Tem Shawn McCaskill, and Councilmembers Gary Fawks, John
Huffman, Chad Patton, and Shahid Shafi.
CITY COUNCIL ABSENT: None.
STAFF PRESENT: Assistant City Manager Ben Thatcher, Assistant City Manager
Alison Ortowski, Deputy Director of Communication Pilar Schank, Chief Financial
Officer Sharen Jackson, Director of Economic Development and Tourism Shannon
Hamons, Director of Community Services Chris Tribble, Deputy Director of Community
Services Kate Meacham, Deputy Director of Community Services Candice Edmondson,
City Librarian Cynthia Pfledderer, Community Services Communication and Marketing
Manager Vicky Schiber, Community Services Office Assistant Jenni Lanier, Assistant
Police Chief Ashleigh Douglas, School Resource Officer Diron Hill, Deputy Fire
Chief/Fire Marshal Kelly Clements, Director of Human Resources Stacey Black, Director
of Information Technology Greg Hendricks, Senior Director of Planning and
Development Services Ken Baker, Director of Public Works Rob Cohen, Deputy
Director of Public Works/City Engineer Kyle Hogue, Civil Engineer Steve Anderson, City
Attorney Drew Larkin, and City Secretary Lori Payne.
WORK SESSION:
1. CALL TO ORDER
The Work Session was called to order by Mayor Hill at 5:30 p.m.
2. INVOCATION
Clayton Reed gave the invocation.
Mayor Hill, the City Councilmembers, and Pastor Reed all expressed condolences for
the recent loss of CISD student Elise Cerami.
3. SOUTHLAKE CHAMBER OF COMMERCE UPDATE
REGULAR CITY COUNCIL MEETING MINUTES, JUNE 21, 2016
Page 1 of 18
Mayor Hill introduced Southlake Chamber of Commerce Board Chairman Ian MacLean.
Mr. MacLean gave a brief update on Chamber activities.
Mayor Hill led the pledge of allegiance to the United States and Texas Flags.
4. SOUTHLAKE SISTER CITIES DELEGATION REPORT
City Librarian Cynthia Pfledderer presented information about a recent student
delegation trip to Wuzhong District, China and introduced students Peter Mountford, Ty
Ponzo, and Anna Ponzo who traveled with her and discussed their experiences on the
trip.
School Resource Officer Diron Hill presented information about a recent student
delegation trip to Tome, Japan and introduced students Ben Brown and Abigail Sng
who traveled with him and discussed their experiences on the trip.
5. PROCLAMATION FOR SOUTHLAKE SISTER CITIES
Mayor Hill presented a proclamation in recognition of Southlake Sister Cities for their 25
year partnership with City of Southlake and Southlake Sister Cities and in recognition of
the 60th anniversary of Southlake Sister Cities International and declared July 15th as
Sister Cities International Day. After presentation of the proclamation, Mayor Hill
presented a surprise award to resident Kiko Ekstrom in celebration of her dedicated
service to Southlake Sister Cities and the City of Southlake for over 25 years.
6. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE
TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR
SESSION.
Mayor Hill reviewed the consent agenda items.
REGULAR SESSION:
1. CALL TO ORDER
The Regular Session of the City Council was called to order by Mayor Hill at 6:31 p.m.
2A. EXECUTIVE SESSION
Mayor Hill announced that City Council would be going into Executive Session pursuant
to the Texas Government Code, Section 551.071, consultation with city attorney, and
Section 551.074, deliberation regarding personnel matters. City Council adjourned for
Executive Session at 6:31 p.m. Executive Session began at 6:40 p.m. and concluded at
7:40 p.m.
REGULAR CITY COUNCIL MEETING MINUTES, JUNE 21, 2016
Page 2 of 18
2B. RECONVENE
Mayor Hill reconvened the meeting at 7:45 p.m. Mayor Hill asked if any action was
necessary from Executive Session. There was no action necessary as a result of
Executive Session.
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Mayor Hill briefly announced upcoming meetings and events.
3B. CITY MANAGER'S REPORT
3131. 2016 STARS & STRIPES
Assistant City Manager Alison Ortowski introduced Deputy Director of Community
Services Candice Edmondson who presented scheduling information and details on the
upcoming 2016 Stars & Stripes event.
REGULAR AGENDA:
4. CONSENT AGENDA Consent Agenda items are considered to be routine by the
City Council and are enacted with one motion. Mayor Hill read the Consent
Agenda items into the record.
4A. APPROVE MINUTES FROM THE JUNE 7, 2016 REGULAR CITY COUNCIL
MEETING.
4B. AUTHORIZE CITY MANAGER TO EXECUTE A CONTRACT WITH DURABLE
SPECIALTIES, INC. FOR THE INSTALLATION OF A TEMPORARY TRAFFIC
SIGNAL AT NORTH WHITE CHAPEL BOULEVARD AND ASCOT
DRIVE/DRAGON DRIVE IN AN AMOUNT NOT TO EXCEED $250,000.
Director of Public Works Rob Cohen answered questions of Council on this item.
After a brief discussion, Council removed this item from the consent agenda and voted
on it separately.
4C. APPROVE TELECOM EXPENSES FOR VERIZON WIRELESS SERVICES IN
THE AMOUNT OF $129,000.
4D. APPROVE TELECOM/INTERNET EXPENSES FOR ONESOURCE
COMMUNICATIONS SERVICES IN THE AMOUNT OF $68,400.
4E. APPROVE TOSHIBA COPIER SERVICES EXPENSES IN THE AMOUNT OF
$96,000.
REGULAR CITY COUNCIL MEETING MINUTES, JUNE 21, 2016
Page 3 of 18
4F. APPROVE THE POLICY FOR THE PROVISION OF ATHLETIC FACILITIES.
4G. APPROVE FACILITIES UTILIZATION AGREEMENT WITH SOUTHLAKE
GIRLS SOFTBALL ASSOCIATION.
4H. APPROVE FACILITIES UTILIZATION AGREEMENT WITH DRAGON YOUTH
FOOTBALL ASSOCIATION.
41. APPROVE THE ABSENCES FOR MICHAEL FORMAN FROM THE MAY 5,
2016 AND MAY 19, 2016 PLANNING AND ZONING COMMISSION
MEETINGS.
4J. APPROVE RESOLUTION NO. 16-029, A RESOLUTION OF THE CITY OF
SOUTHLAKE, TEXAS, APPROVING THE TERMS AND CONDITIONS OF A
PROGRAM TO PROMOTE ECONOMIC DEVELOPMENT AND STIMULATE
BUSINESS AND COMMERCIAL ACTIVITY IN THE CITY; AUTHORIZING THE
MAYOR TO EXECUTE AN AMENDED AND RESTATED AGREEMENT WITH
SRH HOSPITALITY SOUTHLAKE INVESTMENTS, LLC, A TEXAS LIMITED
LIABILITY CORPORATION, FOR SUCH PURPOSES; AND PROVIDING AN
EFFECTIVE DATE.
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS, APPROVING THE
TERMS AND CONDITIONS OF A PROGRAM TO PROMOTE ECONOMIC
DEVELOPMENT AND STIMULATE BUSINESS AND COMMERCIAL ACTIVITY
IN THE CITY; AUTHORIZING THE MAYOR TO EXECUTE AN AMENDED AND
RESTATED AGREEMENT WITH SRH HOSPITALITY SOUTHLAKE
INVESTMENTS, LLC, A TEXAS LIMITED LIABILITY CORPORATION, FOR
SUCH PURPOSES; AND PROVIDING AN EFFECTIVE DATE.
4K. APPROVE SV16-009, VARIANCE TO SIGN ORDINANCE NO. 704-H
REGULATIONS FOR FIDELIS REALTY PARTNERS LOCATED AT 500 WEST
STATE HIGHWAY 114, SOUTHLAKE, TEXAS.
TABLED ITEMS:
4L. ZA16-047, SITE PLAN FOR THE MARQ SOUTHLAKE CHAMPIONS CLUB ON
PROPERTY DESCRIBED AS TRACT 3C AND PORTIONS OF TRACTS 3C1
AND 3C1A, L.G. HALL SURVEY, ABSTRACT NO. 686, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 315, 275,
AND 285 SHADY OAKS DRIVE, SOUTHLAKE, TEXAS. CURRENT ZONING:
"CS" COMMUNITY SERVICE DISTRICT. (THE APPLICANT HAS
REQUESTED TO TABLE THIS ITEM UNTIL THE AUGUST 16, 2016 CITY
COUNCIL MEETING.)
REGULAR CITY COUNCIL MEETING MINUTES, JUNE 21, 2016
Page 4 of 18
4M. ORDINANCE NO. 480-564B, (ZA16-029), 1ST READING, ZONING CHANGE
AND DEVELOPMENT PLAN FOR CARILLON CORPORATE DISTRICT ON
PROPERTY DESCRIBED AS TRACTS 3132 AND 3B AND A PORTION OF
TRACT 3A1, LARKIN H. CHIVERS SURVEY, ABSTRACT NO. 300, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED BETWEEN THE
200 AND 400 BLOCK OF EAST STATE HIGHWAY 114, BEING
APPROXIMATELY 1,100 FEET EAST OF THE NORTHEAST CORNER OF
EAST STATE HIGHWAY 114 AND NORTH WHITE CHAPEL BOULEVARD,
SOUTHLAKE, TEXAS. CURRENT ZONING: "ECT' EMPLOYMENT CENTER
ZONING DISTRICT. REQUESTED ZONING: "ECT' EMPLOYMENT CENTER
ZONING DISTRICT. SPIN #3. (THE APPLICANT HAS REQUESTED TO
TABLE THIS ITEM TO THE AUGUST 2, 2016 CITY COUNCIL MEETING. IF
APPROVED ON AUGUST 2, 2016, THE PUBLIC HEARING WILL BE HELD AT
THE AUGUST 16, 2016 CITY COUNCIL MEETING.)
4N. ZA16-030, SITE PLAN FOR HOTEL INDIGO CARILLON ON PROPERTY
DESCRIBED AS A PORTION OF TRACT 3A1, LARKIN H. CHIVERS SURVEY,
ABSTRACT NO. 300, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS
AND LOCATED BETWEEN THE 200 AND 400 BLOCK OF EAST STATE
HIGHWAY 114, BEING APPROXIMATELY 1,100 FEET EAST OF THE
NORTHEAST CORNER OF EAST STATE HIGHWAY 114 AND NORTH WHITE
CHAPEL BOULEVARD, SOUTHLAKE, TEXAS. CURRENT ZONING: "ECT'
EMPLOYMENT CENTER ZONING DISTRICT. REQUESTED ZONING: "ECT'
EMPLOYMENT CENTER ZONING DISTRICT. SPIN #3. (THE APPLICANT
HAS REQUESTED TO TABLE THIS ITEM TO THE AUGUST 16, 2016 CITY
COUNCIL MEETING.)
40. ORDINANCE NO. 480-718, (ZA16-027), 1ST READING, ZONING CHANGE
AND SITE PLAN FOR STATE HIGHWAY 114 AND BLESSED WAY MIXED
USE SENIOR HOUSING ON PROPERTY DESCRIBED AS TRACT 2C,
RICHARD EADS SURVEY, ABSTRACT NO. 481 AND TRACTS 5E, 5C1 AND
5D1, THOMAS MAHAN SURVEY, ABSTRACT NO. 1049, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1680, 1700,
1730 AND 1750, EAST STATE HIGHWAY 114, SOUTHLAKE, TEXAS.
CURRENT ZONING: "AG" AGRICULTURAL DISTRICT. REQUESTED
ZONING: "S -P-1" DETAILED SITE PLAN DISTRICT. SPIN #4. (THIS ITEM
WAS TABLED AT THE JUNE 7, 2016 CITY COUNCIL MEETING TO THE
AUGUST 2, 2016 CITY COUNCIL MEETING. IF THE 1ST READING IS
APPROVED AT THE AUGUST 2, 2016 CITY COUNCIL MEETING, THE
PUBLIC HEARING WILL BE HELD AT THE AUGUST 16, 2016 CITY COUNCIL
MEETING.)
4P. ORDINANCE NO. 480-712, (ZA15-152), 1ST READING, ZONING CHANGE
AND DEVELOPMENT PLAN FOR STONE TRAIL ESTATES ON PROPERTY
DESCRIBED AS TRACTS 5A, 5C1, 513, 5A3, AND 5A2, JESSE G. ALLEN
REGULAR CITY COUNCIL MEETING MINUTES, JUNE 21, 2016
Page 5 of 18
SURVEY, ABSTRACT NO. 18, CITY OF SOUTHLAKE, TARRANT COUNTY,
TEXAS AND LOTS 3R, 513 AND 5A, (5A AND 5B BEING PORTIONS OF LOT
5) BROCK ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS AND LOCATED AT 2607, 2621, 2631, 2641, AND
2651 WEST SOUTHLAKE BOULEVARD AND 250, 400 AND 410 BROCK
DRIVE, SOUTHLAKE, TEXAS. CURRENT ZONING: "AG" AGRICULTURAL
DISTRICT AND "SF -1A" SINGLE FAMILY RESIDENTIAL DISTRICT.
REQUESTED ZONING: "R -PUD" RESIDENTIAL PLANNED UNIT
DEVELOPMENT DISTRICT. SPIN #11. (THIS ITEM WAS TABLED AT THE
JUNE 7, 2016 CITY COUNCIL MEETING TO THE AUGUST 2, 2016 CITY
COUNCIL MEETING. IF THE 1ST READING IS APPROVED AT THE AUGUST
2, 2016 CITY COUNCIL MEETING, THE PUBLIC HEARING WILL BE HELD
AT THE AUGUST 16, 2016 CITY COUNCIL MEETING.)
4Q. RESOLUTION NO. 16-030, (ZA16-043), SPECIFIC USE PERMIT FOR A
COMMERCIAL SCHOOL, INCLUDING TRADE SCHOOL ON PROPERTY
DESCRIBED AS LOT 3R, BLOCK B, HART INDUSTRIAL PARK, AN
ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS,
LOCATED AT 1603 HART STREET. CURRENT ZONING: "I-1" LIGHT
INDUSTRIAL DISTRICT. SPIN #8. PUBLIC HEARING (THIS ITEM WAS
WITHDRAWN BY THE APPLICANT ON JUNE 16, 2016.)
8C. RESOLUTION NO. 16-026, AMENDING THE FEE SCHEDULE.
Item 8C was moved to the consent agenda for approval.
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows..
A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS, AMENDING
RESOLUTIONS NO. 99-57; PROVIDING THAT THIS RESOLUTION SHALL BE
CUMULATIVE OF ALL PROVISIONS OF RESOLUTION NO. 97-59-194-46, NO.
94-61, NO. 95-05, NO. 95-34, NO. 95-50, NO. 96-57, NO. 97-50, NO. 97-59, NO.
99-07; NO. 01-149; NO. 06-016; NO. 08-013, NO. 09-058, NO. 10-052; NO. 11-
046; NO. 11-050; 12-044; 13-035; 14-014; 14-042; 15-029; 15-047 AND
PROVIDING AN EFFECTIVE DATE.
APPROVED
A motion was made to approve the consent agenda noting the following:
Removing Item 4B and voting on it separately;
Approving Item 4K for the sign variance for Fidelis Realty Partners for a period
two years however limiting the approval to one sign rather than two signs;
Tabling Items 4L -4Q as noted; and,
Including the approval of Item 8C on the consent agenda.
REGULAR CITY COUNCIL MEETING MINUTES, JUNE 21, 2016
Page 6 of 18
Motion:
Williamson
Second:
McCaskill
Ayes:
Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson
Approved:
7-0
4B. AUTHORIZE CITY MANAGER TO EXECUTE A CONTRACT WITH DURABLE
SPECIALTIES, INC. FOR THE INSTALLATION OF A TEMPORARY TRAFFIC
SIGNAL AT NORTH WHITE CHAPEL BOULEVARD AND ASCOT
DRIVE/DRAGON DRIVE IN AN AMOUNT NOT TO EXCEED $250,000.
APPROVED
Director of Public Works Rob Cohen answered questions of Council on this item.
A motion was made to approve the authorization of the City Manager to execute a
contract with Durable Specialties, Inc. for the installation of a temporary traffic signal at
North White Chapel Boulevard and Ascot Drive/Dragon Drive in an amount not to
exceed $250,000.
Motion:
Williamson
Second:
McCaskill
Ayes:
Fawks, Huffman, McCaskill, Patton, Shafi, Williamson
Nays:
Hill
Approved:
6-1
5. PUBLIC FORUM
Mayor Hill opened the public forum. There being no one wishing to speak, Mayor Hill
closed the public forum.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. ZA15-141, SITE PLAN FOR ABIDING GRACE CHURCH ON PROPERTY
BEING DESCRIBED AS LOT 3R, BLOCK 1 OF THE CHIVERS PARK
ADDITION AND TRACT 4H OF THE ABSOLOM H. CHIVERS SURVEY
ABSTRACT NO. 299, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS
AND LOCATED AT 1000 THROUGH 1060 EAST HIGHLAND STREET,
SOUTHLAKE, TEXAS. CURRENT ZONING: "CS" COMMUNITY SERVICE
DISTRICT. SPIN #3. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented this item
and answered questions from Council.
REGULAR CITY COUNCIL MEETING MINUTES, JUNE 21, 2016
Page 7 of 18
Applicant Clay Christy with ClayMoore Engineering and Pastor Nick Billardello
presented this item and answered Council's questions.
Mayor Hill opened the public hearing and asked for anyone wishing to speak on the
item to come forward. There being no one wishing to speak, Mayor Hill closed the public
hearing.
A motion was made to approve ZA15-141, Site Plan for Abiding Grace Church subject
to Staff Report dated June 14, 2016 and Site Plan Review Summary No. 4 dated June
9, 2016 and granting the following variance requests:
Stacking Depth: The applicant is seeking a variance to the Driveway Ordinance
No. 634 for the driveway stacking depth, the required stacking depth is 75 -feet
and the requested variance is to allow an approximately 33 -foot stacking depth
for Driveway #1 (west), an approximately 35 -foot stacking depth for Driveway #2
(middle), and an approximately 26 -foot stacking depth on existing Driveway #3
(east);
Driveway Spacing: The applicant is requesting a variance to the driveway
centerline spacing. The required driveway spacing on East Highland Street
(future East Kirkwood Boulevard) is 250 -feet. The variance request is to allow a
245 -foot driveway spacing between Driveways #1 (west) and #2 (middle), an
approximately 136 -foot driveway spacing between Driveways #2 (middle) and #3
(east), and an approximately 46 -foot driveway spacing between Driveway #3
(east) to the driveway of the approved adjacent Kirkwood Crossing development
to the east; and,
Tree Preservation: The applicant is requesting a variance to the Tree
Preservation Ordinance. There is approximately 47% of existing tree cover on
the site and 50% of the tree cover is required to be preserved. The Tree
Conservation Plans shows 45% is to be preserved. Noting the south bufferyard
plantings will be installed with the Phase 1 construction of the parking lot
expansion and the sidewalk along Highland will be installed with the Phase 2
construction of the building.
Also, noting the parking spaces along the eastern boundary will be removed prior
to the issuance of any Certificates of Occupancy for Phase 2.
Motion:
Williamson
Second:
McCaskill
Ayes:
Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson
Approved:
7-0
6B. RESOLUTION NO. 16-012, (ZA16-020), SPECIFIC USE PERMIT FOR A
TEMPORARY SALES FACILITY ON PROPERTY DESCRIBED AS LOT 1R,
BLOCK 20, CARILLON PHASE 1A, AN ADDITION TO THE CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1845
REGULAR CITY COUNCIL MEETING MINUTES, JUNE 21, 2016
Page 8 of 18
RIVIERA LANE, SOUTHLAKE, TEXAS. CURRENT ZONING: "ECZ"
EMPLOYMENT CENTER ZONING DISTRICT. SPIN #3. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented items 6B
and 6C simultaneously and answered questions from Council.
Applicant Denise McCormick with Hines presented items 6B and 6C simultaneously and
answered Council's questions.
Mayor Hill opened the public hearing and asked for anyone wishing to speak on the
item to come forward. There being no one wishing to speak, Mayor Hill closed the public
hearing.
A motion was made to approve Resolution No. 16-012, (ZA16-020), Specific Use Permit
for a Temporary Sales Facility on property described as Lot 1 R, Block 20, Carillon
Phase 1A subject to Staff Report dated June 14, 2016 granting the following variance
requests:
The existing temporary sales facility is approximately 90 -feet from the first
occupied residence to the south and does not meet the distance criteria; a
minimum of 200 -feet is required;
The existing facility does not have the required landscaping (one five -gallon
shrub per four linear feet) on the south side, there is an existing model home
which is approximately 10 -feet from that side of the facility, and there is also a
masonry wall and open space area on the north side which blocks view from any
required landscaping to the north side of the facility;
Noting the SUP is approved until June 30, 2018; and,
Noting the temporary sales facility will be removed if and when the applicant
closes on all lots.
Motion:
Williamson
Second:
McCaskill
Ayes:
Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson
Approved:
7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS, GRANTING A SPECIFIC USE PERMIT FOR TEMPORARY
CONSTRUCTION AND/OR SALES FACILITY ON PROPERTY DESCRIBED AS
LOT 1 R, BLOCK 20, CARILLON PHASE 1A, CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS; AND LOCATED AT 1845 RIVIERA LANE, SOUTHLAKE,
TEXAS, MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A", AND
REGULAR CITY COUNCIL MEETING MINUTES, JUNE 21, 2016
Page 9 of 18
AS DEPICTED ON THE APPROVED PLAN ATTACHED HERETO AND
INCORPORATED HEREIN AS EXHIBIT "B" AND PROVIDING AN EFFECTIVE
DATE.
6C. MSP16-002, MASTER SIGN PLAN FOR CARILLON TEMPORARY
DEVELOPMENT DIRECTIONAL SIGNAGE GENERALLY LOCATED AT THE
NORTHEAST CORNER OF EAST STATE HIGHWAY 114 AND NORTH WHITE
CHAPEL BOULEVARD, SOUTHLAKE, TEXAS.
APPROVED
Senior Director of Planning and Development Services Ken Baker presented items 6B
and 6C simultaneously and answered questions from Council.
Applicant Denise McCormick with Hines presented items 6B and 6C simultaneously and
answered Council's questions.
A motion was made to approve MSP16-002, Master Sign Plan for Carillon Temporary
Development Directional Signage subject to Staff Report dated June 14, 2016, and
noting that the Master Sign Plan as presented this evening will expire on June 21, 2018.
Motion:
Williamson
Second:
McCaskill
Ayes:
Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson
Approved:
7-0
6D. ORDINANCE NO. 480-661A, (ZA16-034), 2nd READING, ZONING CHANGE
AND SITE PLAN FOR CHRIST OUR KING CHURCH ON PROPERTY BEING
DESCRIBED AS LOT 5, MEADOW OAKS SUBDIVISION, AN ADDITION TO
THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT
595 SOUTH KIMBALL AVENUE, SOUTHLAKE, TEXAS. CURRENT ZONING:
"S -P-1" DETAILED SITE PLAN DISTRICT. REQUESTED ZONING: "S -P-1"
DETAILED SITE PLAN DISTRICT. SPIN #8. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented this item
and answered questions from Council.
Applicant's representative, Jimmy Fechter with Adams Engineering, presented this item
and answered Council's questions.
Mayor Hill opened the public hearing and asked for anyone wishing to speak on the
item to come forward. There being no one wishing to speak, Mayor Hill closed the public
hearing.
REGULAR CITY COUNCIL MEETING MINUTES, JUNE 21, 2016
Page 10 of 18
A motion was made to approve Ordinance No. 480-661a, (ZA16-034), 2nd Reading,
Zoning Change and Site Plan for Christ Our King Church subject to Staff Report dated
June 14, 2016 and Site Plan Summary No. 3, dated June 14, 2016, subject to the
following:
Noting approval in the reduction of the bufferyard plantings in the north
bufferyard and elimination of the required bufferyard plantings in the south and
east bufferyards as represented in the landscape plan presented evening;
Approval to allow for the screening of the mechanical units and transformer on
the west side of the building to be achieved through vegetation as illustrated on
Attachment C., Page 13 of the Staff Report;
Accepting the SP -1 regulations as provided in Attachment C, Page 6 of the Staff
Report; and,
Noting that all interior and bufferyard landscaping as represented on the
landscape plan will be provided prior to the issuance of a certificate of
occupancy.
Motion:
Williamson
Second:
McCaskill
Ayes:
Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson
Approved:
7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE,
TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS
OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING DESCRIBED AS
LOT 5, MEADOW OAKS SUBDIVISION, AN ADDITION TO THE CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS, BEING APPROXIMATELY 4.0
ACRES, AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A"
FROM "SF -1A" SINGLE-FAMILY RESIDENTIAL DISTRICT TO "S -P-1"
DETAILED SITE PLAN DISTRICT AS DEPICTED ON THE APPROVED SITE
PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B",
SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS
ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING
ALL OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT
THE PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE
ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT
THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR
VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR
PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN
EFFECTIVE DATE.
REGULAR CITY COUNCIL MEETING MINUTES, JUNE 21, 2016
Page 11 of 18
6E. RESOLUTION NO. 16-031, (ZA16-041), SPECIFIC USE PERMIT FOR A MASS
GATHERING EVENT ON PROPERTY DESCRIBED AS LOT 1, BLOCK 1 AND
LOT 2, BLOCK 1, KIMBALL OAKS, AN ADDITION TO THE CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS, LOCATED AT 2201 THROUGH
2261 EAST SOUTHLAKE BOULEVARD. CURRENT ZONING: "S -P-1"
DETAILED SITE PLAN DISTRICT. SPIN #8. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented this item
and answered questions from Council.
Applicant Robert Hardisty, 1002 Pine Meadow Court, Southlake, Texas presented this
item and answered Council's questions.
Mayor Hill opened the public hearing and asked for anyone wishing to speak on the
item to come forward. There being no one wishing to speak, Mayor Hill closed the public
hearing.
A motion was made to approve Resolution No. 16-031, (ZA16-041), Specific Use Permit
for a mass gathering event subject to Staff Report dated June 14, 2016, subject to the
following:
The event will adhere to all conditions presented this evening and accepting the
P&Z Commission's recommendation that the applicant provide a handicap
accessible porta potty -type bathroom facility; and,
Noting approving the SUP to allow a car show from 11:00 a.m. to 3:00 p.m. on
September 24, 2016 and to allow a 7:00 a.m. to 7:00 p.m. start and end to allow
for show set up and breakdown.
Motion:
Williamson
Second:
McCaskill
Ayes:
Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson
Approved:
7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS, GRANTING A SPECIFIC USE PERMIT TO ALLOW A MASS
GATHERING EVENT FOR SOUTHLAKE CAR SHOW LOCATED ON
PROPERTY DESCRIBED AS LOT 1, BLOCK 1 AND LOT 2, BLOCK 1,
KIMBALL OAKS, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS; AND LOCATED AT 2201 THROUGH 2261 E SOUTHLAKE
BOULEVARD, SOUTHLAKE, TEXAS, MORE FULLY AND COMPLETELY
DESCRIBED IN EXHIBIT "A", AND AS DEPICTED ON THE APPROVED SITE
REGULAR CITY COUNCIL MEETING MINUTES, JUNE 21, 2016
Page 12 of 18
PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B"
AND PROVIDING AN EFFECTIVE DATE.
6F. THIS ITEM WAS INTENTIONALLY LEFT BLANK.
6G. ORDINANCE NO. 1110-A, 2nd READING, ADOPT ORDINANCE TO
REAUTHORIZE THE CITY OF SOUTHLAKE SIGN BOARD. PUBLIC
HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker was present but no
presentation was required by Council.
Mayor Hill opened the public hearing and asked for anyone wishing to speak on the
item to come forward. There being no one wishing to speak, Mayor Hill closed the public
hearing.
A motion was made to approve Ordinance No. 1110-A, 2nd Reading, Adopt ordinance to
reauthorize the City of Southlake Sign Board subject to Staff report dated June 14,
2016.
Motion:
Williamson
Second:
McCaskill
Ayes:
Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson
Approved:
7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
AN ORDINANCE AMENDING SECTION 15.5-1(g) OF CHAPTER 15.5,
ARTICLE I, OF THE CODE OF ORDINANCES OF THE CITY OF SOUTHLAKE,
TEXAS, RELATING TO THE SIGN BOARD; PROVIDING THAT THE SIGN
BOARD SHALL CONTINUE TO EXIST UNTIL DISSOLVED BY THE CITY
COUNCIL; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF
ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A
SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
6H. ORDINANCE NO. 1159, 2nd READING, APPROVE AN ORDINANCE OF THE
CITY OF SOUTHLAKE, TEXAS PROVIDING FOR A RESIDENTIAL
HOMESTEAD PROPERTY TAX EXEMPTION. PUBLIC HEARING
APPROVED
Chief Financial Officer Sharen Jackson presented this item and answered questions
from Council.
REGULAR CITY COUNCIL MEETING MINUTES, JUNE 21, 2016
Page 13 of 18
Mayor Hill opened the public hearing and asked for anyone wishing to speak on the
item to come forward. There being no one wishing to speak, Mayor Hill closed the public
hearing.
A motion was made to approve Ordinance No. 1159, 2nd Reading, Approve an
ordinance of the City of Southlake, Texas providing for a residential homestead property
tax exemption specifically for FY 2017 to increase an existing 12% homestead property
tax exemption to 16% to complement the current over -65 exemption and disabled
exemption as well as the over -65 tax freeze.
Motion:
Williamson
Second:
McCaskill
Ayes:
Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson
Approved:
7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
AN ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS, PROVIDING FOR A
RESIDENTIAL HOMESTEAD PROPERTY TAX EXEMPTION; PROVIDING
THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PUBLICATION
CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS:
7A. ORDINANCE NO. 480-701A, (ZA16-045), 1St READING, ZONING CHANGE
AND DEVELOPMENT PLAN FOR MATTHEWS COURT ON PROPERTY
DESCRIBED AS PORTIONS OF TRACTS 3D, 3132 AND 3, OBEDIAH W.
KNIGHT SURVEY, ABSTRACT NO. 899, CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS, GENERALLY LOCATED SOUTH OF ZENA RUCKER
ROAD APPROXIMATELY 1,000 FEET EAST OF BYRON NELSON PARKWAY
AND ADDRESSED AS 851 AND 841 EAST SOUTHLAKE BOULEVARD AND
650 SOUTH CARROLL AVENUE, SOUTHLAKE, TEXAS. CURRENT ZONING:
"R -PUD" RESIDENTIAL PLANNED UNIT DEVELOPMENT. PROPOSED
ZONING: "R -PUD" RESIDENTIAL PLANNED UNIT DEVELOPMENT. SPIN #9.
(IF APPROVED, THE PUBLIC HEARING WILL BE HELD ON AUGUST 2,
2016.)
APPROVED
Senior Director of Planning and Development Services Ken Baker presented this item
and answered questions from Council.
Applicant Tom Mathews presented this item and answered Council's questions.
REGULAR CITY COUNCIL MEETING MINUTES, JUNE 21, 2016
Page 14 of 18
A motion was made to approve Ordinance No. 480-701a, (ZA16-045), 1St Reading,
Zoning Change and Development Plan for Matthews Court subject to Staff Report dated
June 14, 2016 and Development Plan Review Summary No. 2, dated June 3, 2016,
noting approval of the development plan as presented and shown on Attachment C,
Page 1 of the Staff Report which indicates a gated private street and acceptance of the
development regulations as provided in Attachment C, Page 10 of the Staff Report and
providing staff can modify the sidewalk location on eastern portion of the site as needed
to ensure connectivity.
Motion:
Williamson
Second:
McCaskill
Ayes:
McCaskill, Patton, Shafi, Williamson
Nays:
Fawks, Hill, Huffman
Approved:
4-3
Mayor Hill called for a short break at 9:39 p.m. and reconvened the meeting at 9:52 p.m.
Mayor Hill stated that Council would consider Item 9A next.
9A. MSP16-003, MASTER SIGN PLAN FOR GRANITE PLACE LOCATED AT 550
RESERVE STREET, SOUTHLAKE, TEXAS.
APPROVED
Senior Director of Planning and Development Services Ken Baker presented this item
and answered questions from Council.
Applicant David Cunningham, 1701 Grass Court, Southlake, Texas presented this item
and answered Council's questions.
A motion was made to approve MSP16-003, Master Sign Plan for Granite Place located
at 550 Reserve Street subject to the following:
Staff Report dated June 14, 2016;
Noting that all signage will adhere to the signage criteria provided by the
applicant and provided on Attachment `C' of the Staff Report, however,
striking the second bullet point under Item 4.A relating to corporate colors and
logo design and instead noting that any colors for signage must comply with
Zoning Ordinance No. 480, Section 33.21, but also noting that the applicant
can come directly back to City Council with an expedited review and waived
applications fees so the City Council can consider variances as it relates to
modifications to the Master Sign Plan to accept additional colors; and,
Also noting Council's approval of one tenant per monument sign panel with a
maximum of four tenants per monument sign.
REGULAR CITY COUNCIL MEETING MINUTES, JUNE 21, 2016
Page 15 of 18
Motion:
Williamson
Second:
McCaskill
Ayes:
Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson
Approved:
7-0
8. RESOLUTIONS:
8A. RESOLUTION NO. 16-032, APPOINTING CITY COUNCIL
REPRESENTATIVES TO FULFILL VACANCIES ON THE AUDIT COMMITTEE,
SOUTHLAKE PARKS DEVELOPMENT CORPORATION (SPDC), AND TAX
INCREMENT REINVESTMENT ZONE (TIRZ) NO. 1.
APPROVED
Mayor Hill presented item opened discussion from Council.
A motion was made to approve Resolution No. 16-032, Appointing City Council
representatives to fulfill vacancies on the Audit Committee, Southlake Parks
Development Corporation (SPDC), and Tax Increment Reinvestment Zone (TIRZ) No. 1
as shown below:
Audit Committee
Shawn McCaskill no term expiration
Southlake Parks Development Corporation
Gary Fawks term expires June 2018
John Huffman term expires June 2018
Tax Increment Reinvestment Zone (TIRZ) No. 1
Shahid Shafi term expires June 2018
Chad Patton term expires June 2018
John Huffman term expires June 2018
Gary Fawks term expires June 2018
Motion:
Williamson
Second:
McCaskill
Ayes:
Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson
Approved:
7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS, APPOINTING CITY COUNCIL REPRESENTATIVES TO FULFILL
VACANCIES ON VARIOUS BOARDS AND PROVIDING AN EFFECTIVE DATE.
REGULAR CITY COUNCIL MEETING MINUTES, JUNE 21, 2016
Page 16 of 18
8B. RESOLUTION NO. 16-033, APPOINTING MEMBERS TO VARIOUS
POSITIONS ON THE BUILDING BOARD OF APPEALS, PARKS AND
RECREATION BOARD, PLANNING AND ZONING COMMISSION,
SOUTHLAKE PARKS DEVELOPMENT CORPORATION, AND ZONING
BOARD OF ADJUSTMENT.
/_1 »:Te1y14 ]
Mayor Hill presented item opened discussion from Council.
A motion was made to approve Resolution No. 16-033, Appointing members to various
positions on the Building Board of Appeals, Parks and Recreation Board, Planning and
Zoning Commission, Southlake Parks Development Corporation, and Zoning Board of
Adjustment as shown below:
Buildinq Board of Appeals
David Carpenter
Place 2
June 2018
Gina Phalen
Place 4
June 2018
Paul Veneskv
Alternate No. 1
June 2018
Llovd Summv
Alternate No. 2
June 2017
Parks and Recreation Board
Lori Palmer
Place 4
June 2018
Mitch Hill
Place 5
June 2018
Mike Pazera
Place 6
June 2018
Paul Veneskv
Place 7
June 2018
Planninq and Zoninq Commission
Kate Smith
n/a
June 2018
D. Todd Parrish
n/a
June 2018
Michael Forman
n/a
June 2018
Daniel Kubiak
n/a
June 2018
Craiq Rothmeier
n/a
June 2017
Southlake Parks Development Corporation
Tina Wasserman Parks and Recreation Board Representative June 2018
Zoninq Board of Adiustment
Gina Phalen Alternate No. 3 June 2017
Mike Pazera Alternate No. 4 June 2018
Motion: Williamson
Second: McCaskill
Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson
Approved: 7-0
REGULAR CITY COUNCIL MEETING MINUTES, JUNE 21, 2016
Page 17 of 18
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS, APPOINTING MEMBERS TO VARIOUS POSITIONS ON THE
BUILDING BOARD OF APPEALS, PARKS AND RECREATION BOARD,
PLANNING AND ZONING COMMISSION, SOUTHLAKE PARKS
DEVELOPMENT CORPORATION, AND ZONING BOARD OF ADJUSTMENT,
PROVIDING AN EFFECTIVE DATE.
8C. RESOLUTION NO. 16-026, AMENDING THE FEE SCHEDULE.
APPROVED
Item 8C was moved to the consent agenda for approval.
9. OTHER ITEMS FOR CONSIDERATION:
9A. MSP16-003, MASTER SIGN PLAN FOR GRANITE PLACE LOCATED AT 550
RESERVE STREET, SOUTHLAKE, TEXAS.
APPROVED
Item 9A was approved earlier in the meeting.
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. MEETING ADJOURNED.
Mayor Hill adjourned the meeting at 10:19 p.m.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
Laura Hill
Mayor
ATTEST:
Lori Payne, TRMC
City Secretary
REGULAR CITY COUNCIL MEETING MINUTES, JUNE 21, 2016
Page 18 of 18