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Item 4A1CITY OF SOUTHLAKE TEXAS REGULAR CITY COUNCIL MEETING MINUTES: JUNE 21, 2016 LOCATION: 1400 Main Street, Southlake, Texas 76092 City Council Chambers CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Randy Williamson, Deputy Mayor Pro Tem Shawn McCaskill, and Councilmembers Gary Fawks, John Huffman, Chad Patton, and Shahid Shafi. CITY COUNCIL ABSENT: None. STAFF PRESENT: Assistant City Manager Ben Thatcher, Assistant City Manager Alison Ortowski, Deputy Director of Communication Pilar Schank, Chief Financial Officer Sharen Jackson, Director of Economic Development and Tourism Shannon Hamons, Director of Community Services Chris Tribble, Deputy Director of Community Services Kate Meacham, Deputy Director of Community Services Candice Edmondson, City Librarian Cynthia Pfledderer, Community Services Communication and Marketing Manager Vicky Schiber, Community Services Office Assistant Jenni Lanier, Assistant Police Chief Ashleigh Douglas, School Resource Officer Diron Hill, Deputy Fire Chief/Fire Marshal Kelly Clements, Director of Human Resources Stacey Black, Director of Information Technology Greg Hendricks, Senior Director of Planning and Development Services Ken Baker, Director of Public Works Rob Cohen, Deputy Director of Public Works/City Engineer Kyle Hogue, Civil Engineer Steve Anderson, City Attorney Drew Larkin, and City Secretary Lori Payne. WORK SESSION: 1. CALL TO ORDER The Work Session was called to order by Mayor Hill at 5:30 p.m. 2. INVOCATION Clayton Reed gave the invocation. Mayor Hill, the City Councilmembers, and Pastor Reed all expressed condolences for the recent loss of CISD student Elise Cerami. 3. SOUTHLAKE CHAMBER OF COMMERCE UPDATE REGULAR CITY COUNCIL MEETING MINUTES, JUNE 21, 2016 Page 1 of 18 Mayor Hill introduced Southlake Chamber of Commerce Board Chairman Ian MacLean. Mr. MacLean gave a brief update on Chamber activities. Mayor Hill led the pledge of allegiance to the United States and Texas Flags. 4. SOUTHLAKE SISTER CITIES DELEGATION REPORT City Librarian Cynthia Pfledderer presented information about a recent student delegation trip to Wuzhong District, China and introduced students Peter Mountford, Ty Ponzo, and Anna Ponzo who traveled with her and discussed their experiences on the trip. School Resource Officer Diron Hill presented information about a recent student delegation trip to Tome, Japan and introduced students Ben Brown and Abigail Sng who traveled with him and discussed their experiences on the trip. 5. PROCLAMATION FOR SOUTHLAKE SISTER CITIES Mayor Hill presented a proclamation in recognition of Southlake Sister Cities for their 25 year partnership with City of Southlake and Southlake Sister Cities and in recognition of the 60th anniversary of Southlake Sister Cities International and declared July 15th as Sister Cities International Day. After presentation of the proclamation, Mayor Hill presented a surprise award to resident Kiko Ekstrom in celebration of her dedicated service to Southlake Sister Cities and the City of Southlake for over 25 years. 6. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION. Mayor Hill reviewed the consent agenda items. REGULAR SESSION: 1. CALL TO ORDER The Regular Session of the City Council was called to order by Mayor Hill at 6:31 p.m. 2A. EXECUTIVE SESSION Mayor Hill announced that City Council would be going into Executive Session pursuant to the Texas Government Code, Section 551.071, consultation with city attorney, and Section 551.074, deliberation regarding personnel matters. City Council adjourned for Executive Session at 6:31 p.m. Executive Session began at 6:40 p.m. and concluded at 7:40 p.m. REGULAR CITY COUNCIL MEETING MINUTES, JUNE 21, 2016 Page 2 of 18 2B. RECONVENE Mayor Hill reconvened the meeting at 7:45 p.m. Mayor Hill asked if any action was necessary from Executive Session. There was no action necessary as a result of Executive Session. ►Ti l_1 tel Z4&2 N 4 26] :4 0 Mayor Hill briefly announced upcoming meetings and events. 3B. CITY MANAGER'S REPORT 3131. 2016 STARS & STRIPES Assistant City Manager Alison Ortowski introduced Deputy Director of Community Services Candice Edmondson who presented scheduling information and details on the upcoming 2016 Stars & Stripes event. REGULAR AGENDA: 4. CONSENT AGENDA Consent Agenda items are considered to be routine by the City Council and are enacted with one motion. Mayor Hill read the Consent Agenda items into the record. 4A. APPROVE MINUTES FROM THE JUNE 7, 2016 REGULAR CITY COUNCIL MEETING. 4B. AUTHORIZE CITY MANAGER TO EXECUTE A CONTRACT WITH DURABLE SPECIALTIES, INC. FOR THE INSTALLATION OF A TEMPORARY TRAFFIC SIGNAL AT NORTH WHITE CHAPEL BOULEVARD AND ASCOT DRIVE/DRAGON DRIVE IN AN AMOUNT NOT TO EXCEED $250,000. Director of Public Works Rob Cohen answered questions of Council on this item. After a brief discussion, Council removed this item from the consent agenda and voted on it separately. 4C. APPROVE TELECOM EXPENSES FOR VERIZON WIRELESS SERVICES IN THE AMOUNT OF $129,000. 4D. APPROVE TELECOM/INTERNET EXPENSES FOR ONESOURCE COMMUNICATIONS SERVICES IN THE AMOUNT OF $68,400. 4E. APPROVE TOSHIBA COPIER SERVICES EXPENSES IN THE AMOUNT OF $96,000. REGULAR CITY COUNCIL MEETING MINUTES, JUNE 21, 2016 Page 3 of 18 4F. APPROVE THE POLICY FOR THE PROVISION OF ATHLETIC FACILITIES. 4G. APPROVE FACILITIES UTILIZATION AGREEMENT WITH SOUTHLAKE GIRLS SOFTBALL ASSOCIATION. 4H. APPROVE FACILITIES UTILIZATION AGREEMENT WITH DRAGON YOUTH FOOTBALL ASSOCIATION. 41. APPROVE THE ABSENCES FOR MICHAEL FORMAN FROM THE MAY 5, 2016 AND MAY 19, 2016 PLANNING AND ZONING COMMISSION MEETINGS. 4J. APPROVE RESOLUTION NO. 16-029, A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS, APPROVING THE TERMS AND CONDITIONS OF A PROGRAM TO PROMOTE ECONOMIC DEVELOPMENT AND STIMULATE BUSINESS AND COMMERCIAL ACTIVITY IN THE CITY; AUTHORIZING THE MAYOR TO EXECUTE AN AMENDED AND RESTATED AGREEMENT WITH SRH HOSPITALITY SOUTHLAKE INVESTMENTS, LLC, A TEXAS LIMITED LIABILITY CORPORATION, FOR SUCH PURPOSES; AND PROVIDING AN EFFECTIVE DATE. In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS, APPROVING THE TERMS AND CONDITIONS OF A PROGRAM TO PROMOTE ECONOMIC DEVELOPMENT AND STIMULATE BUSINESS AND COMMERCIAL ACTIVITY IN THE CITY; AUTHORIZING THE MAYOR TO EXECUTE AN AMENDED AND RESTATED AGREEMENT WITH SRH HOSPITALITY SOUTHLAKE INVESTMENTS, LLC, A TEXAS LIMITED LIABILITY CORPORATION, FOR SUCH PURPOSES; AND PROVIDING AN EFFECTIVE DATE. 4K. APPROVE SV16-009, VARIANCE TO SIGN ORDINANCE NO. 704-H REGULATIONS FOR FIDELIS REALTY PARTNERS LOCATED AT 500 WEST STATE HIGHWAY 114, SOUTHLAKE, TEXAS. TABLED ITEMS: 4L. ZA16-047, SITE PLAN FOR THE MARQ SOUTHLAKE CHAMPIONS CLUB ON PROPERTY DESCRIBED AS TRACT 3C AND PORTIONS OF TRACTS 3C1 AND 3C1A, L.G. HALL SURVEY, ABSTRACT NO. 686, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 315, 275, AND 285 SHADY OAKS DRIVE, SOUTHLAKE, TEXAS. CURRENT ZONING: "CS" COMMUNITY SERVICE DISTRICT. (THE APPLICANT HAS REQUESTED TO TABLE THIS ITEM UNTIL THE AUGUST 16, 2016 CITY COUNCIL MEETING.) REGULAR CITY COUNCIL MEETING MINUTES, JUNE 21, 2016 Page 4 of 18 4M. ORDINANCE NO. 480-564B, (ZA16-029), 1ST READING, ZONING CHANGE AND DEVELOPMENT PLAN FOR CARILLON CORPORATE DISTRICT ON PROPERTY DESCRIBED AS TRACTS 3132 AND 3B AND A PORTION OF TRACT 3A1, LARKIN H. CHIVERS SURVEY, ABSTRACT NO. 300, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED BETWEEN THE 200 AND 400 BLOCK OF EAST STATE HIGHWAY 114, BEING APPROXIMATELY 1,100 FEET EAST OF THE NORTHEAST CORNER OF EAST STATE HIGHWAY 114 AND NORTH WHITE CHAPEL BOULEVARD, SOUTHLAKE, TEXAS. CURRENT ZONING: "ECT' EMPLOYMENT CENTER ZONING DISTRICT. REQUESTED ZONING: "ECT' EMPLOYMENT CENTER ZONING DISTRICT. SPIN #3. (THE APPLICANT HAS REQUESTED TO TABLE THIS ITEM TO THE AUGUST 2, 2016 CITY COUNCIL MEETING. IF APPROVED ON AUGUST 2, 2016, THE PUBLIC HEARING WILL BE HELD AT THE AUGUST 16, 2016 CITY COUNCIL MEETING.) 4N. ZA16-030, SITE PLAN FOR HOTEL INDIGO CARILLON ON PROPERTY DESCRIBED AS A PORTION OF TRACT 3A1, LARKIN H. CHIVERS SURVEY, ABSTRACT NO. 300, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED BETWEEN THE 200 AND 400 BLOCK OF EAST STATE HIGHWAY 114, BEING APPROXIMATELY 1,100 FEET EAST OF THE NORTHEAST CORNER OF EAST STATE HIGHWAY 114 AND NORTH WHITE CHAPEL BOULEVARD, SOUTHLAKE, TEXAS. CURRENT ZONING: "ECT' EMPLOYMENT CENTER ZONING DISTRICT. REQUESTED ZONING: "ECT' EMPLOYMENT CENTER ZONING DISTRICT. SPIN #3. (THE APPLICANT HAS REQUESTED TO TABLE THIS ITEM TO THE AUGUST 16, 2016 CITY COUNCIL MEETING.) 40. ORDINANCE NO. 480-718, (ZA16-027), 1ST READING, ZONING CHANGE AND SITE PLAN FOR STATE HIGHWAY 114 AND BLESSED WAY MIXED USE SENIOR HOUSING ON PROPERTY DESCRIBED AS TRACT 2C, RICHARD EADS SURVEY, ABSTRACT NO. 481 AND TRACTS 5E, 5C1 AND 5D1, THOMAS MAHAN SURVEY, ABSTRACT NO. 1049, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1680, 1700, 1730 AND 1750, EAST STATE HIGHWAY 114, SOUTHLAKE, TEXAS. CURRENT ZONING: "AG" AGRICULTURAL DISTRICT. REQUESTED ZONING: "S -P-1" DETAILED SITE PLAN DISTRICT. SPIN #4. (THIS ITEM WAS TABLED AT THE JUNE 7, 2016 CITY COUNCIL MEETING TO THE AUGUST 2, 2016 CITY COUNCIL MEETING. IF THE 1ST READING IS APPROVED AT THE AUGUST 2, 2016 CITY COUNCIL MEETING, THE PUBLIC HEARING WILL BE HELD AT THE AUGUST 16, 2016 CITY COUNCIL MEETING.) 4P. ORDINANCE NO. 480-712, (ZA15-152), 1ST READING, ZONING CHANGE AND DEVELOPMENT PLAN FOR STONE TRAIL ESTATES ON PROPERTY DESCRIBED AS TRACTS 5A, 5C1, 513, 5A3, AND 5A2, JESSE G. ALLEN REGULAR CITY COUNCIL MEETING MINUTES, JUNE 21, 2016 Page 5 of 18 SURVEY, ABSTRACT NO. 18, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOTS 3R, 513 AND 5A, (5A AND 5B BEING PORTIONS OF LOT 5) BROCK ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 2607, 2621, 2631, 2641, AND 2651 WEST SOUTHLAKE BOULEVARD AND 250, 400 AND 410 BROCK DRIVE, SOUTHLAKE, TEXAS. CURRENT ZONING: "AG" AGRICULTURAL DISTRICT AND "SF -1A" SINGLE FAMILY RESIDENTIAL DISTRICT. REQUESTED ZONING: "R -PUD" RESIDENTIAL PLANNED UNIT DEVELOPMENT DISTRICT. SPIN #11. (THIS ITEM WAS TABLED AT THE JUNE 7, 2016 CITY COUNCIL MEETING TO THE AUGUST 2, 2016 CITY COUNCIL MEETING. IF THE 1ST READING IS APPROVED AT THE AUGUST 2, 2016 CITY COUNCIL MEETING, THE PUBLIC HEARING WILL BE HELD AT THE AUGUST 16, 2016 CITY COUNCIL MEETING.) 4Q. RESOLUTION NO. 16-030, (ZA16-043), SPECIFIC USE PERMIT FOR A COMMERCIAL SCHOOL, INCLUDING TRADE SCHOOL ON PROPERTY DESCRIBED AS LOT 3R, BLOCK B, HART INDUSTRIAL PARK, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, LOCATED AT 1603 HART STREET. CURRENT ZONING: "I-1" LIGHT INDUSTRIAL DISTRICT. SPIN #8. PUBLIC HEARING (THIS ITEM WAS WITHDRAWN BY THE APPLICANT ON JUNE 16, 2016.) 8C. RESOLUTION NO. 16-026, AMENDING THE FEE SCHEDULE. Item 8C was moved to the consent agenda for approval. In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows.. A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS, AMENDING RESOLUTIONS NO. 99-57; PROVIDING THAT THIS RESOLUTION SHALL BE CUMULATIVE OF ALL PROVISIONS OF RESOLUTION NO. 97-59-194-46, NO. 94-61, NO. 95-05, NO. 95-34, NO. 95-50, NO. 96-57, NO. 97-50, NO. 97-59, NO. 99-07; NO. 01-149; NO. 06-016; NO. 08-013, NO. 09-058, NO. 10-052; NO. 11- 046; NO. 11-050; 12-044; 13-035; 14-014; 14-042; 15-029; 15-047 AND PROVIDING AN EFFECTIVE DATE. APPROVED A motion was made to approve the consent agenda noting the following: Removing Item 4B and voting on it separately; Approving Item 4K for the sign variance for Fidelis Realty Partners for a period two years however limiting the approval to one sign rather than two signs; Tabling Items 4L -4Q as noted; and, Including the approval of Item 8C on the consent agenda. REGULAR CITY COUNCIL MEETING MINUTES, JUNE 21, 2016 Page 6 of 18 Motion: Williamson Second: McCaskill Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson Approved: 7-0 4B. AUTHORIZE CITY MANAGER TO EXECUTE A CONTRACT WITH DURABLE SPECIALTIES, INC. FOR THE INSTALLATION OF A TEMPORARY TRAFFIC SIGNAL AT NORTH WHITE CHAPEL BOULEVARD AND ASCOT DRIVE/DRAGON DRIVE IN AN AMOUNT NOT TO EXCEED $250,000. APPROVED Director of Public Works Rob Cohen answered questions of Council on this item. A motion was made to approve the authorization of the City Manager to execute a contract with Durable Specialties, Inc. for the installation of a temporary traffic signal at North White Chapel Boulevard and Ascot Drive/Dragon Drive in an amount not to exceed $250,000. Motion: Williamson Second: McCaskill Ayes: Fawks, Huffman, McCaskill, Patton, Shafi, Williamson Nays: Hill Approved: 6-1 5. PUBLIC FORUM Mayor Hill opened the public forum. There being no one wishing to speak, Mayor Hill closed the public forum. 6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED ITEMS: 6A. ZA15-141, SITE PLAN FOR ABIDING GRACE CHURCH ON PROPERTY BEING DESCRIBED AS LOT 3R, BLOCK 1 OF THE CHIVERS PARK ADDITION AND TRACT 4H OF THE ABSOLOM H. CHIVERS SURVEY ABSTRACT NO. 299, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1000 THROUGH 1060 EAST HIGHLAND STREET, SOUTHLAKE, TEXAS. CURRENT ZONING: "CS" COMMUNITY SERVICE DISTRICT. SPIN #3. PUBLIC HEARING APPROVED Senior Director of Planning and Development Services Ken Baker presented this item and answered questions from Council. REGULAR CITY COUNCIL MEETING MINUTES, JUNE 21, 2016 Page 7 of 18 Applicant Clay Christy with ClayMoore Engineering and Pastor Nick Billardello presented this item and answered Council's questions. Mayor Hill opened the public hearing and asked for anyone wishing to speak on the item to come forward. There being no one wishing to speak, Mayor Hill closed the public hearing. A motion was made to approve ZA15-141, Site Plan for Abiding Grace Church subject to Staff Report dated June 14, 2016 and Site Plan Review Summary No. 4 dated June 9, 2016 and granting the following variance requests: Stacking Depth: The applicant is seeking a variance to the Driveway Ordinance No. 634 for the driveway stacking depth, the required stacking depth is 75 -feet and the requested variance is to allow an approximately 33 -foot stacking depth for Driveway #1 (west), an approximately 35 -foot stacking depth for Driveway #2 (middle), and an approximately 26 -foot stacking depth on existing Driveway #3 (east); Driveway Spacing: The applicant is requesting a variance to the driveway centerline spacing. The required driveway spacing on East Highland Street (future East Kirkwood Boulevard) is 250 -feet. The variance request is to allow a 245 -foot driveway spacing between Driveways #1 (west) and #2 (middle), an approximately 136 -foot driveway spacing between Driveways #2 (middle) and #3 (east), and an approximately 46 -foot driveway spacing between Driveway #3 (east) to the driveway of the approved adjacent Kirkwood Crossing development to the east; and, Tree Preservation: The applicant is requesting a variance to the Tree Preservation Ordinance. There is approximately 47% of existing tree cover on the site and 50% of the tree cover is required to be preserved. The Tree Conservation Plans shows 45% is to be preserved. Noting the south bufferyard plantings will be installed with the Phase 1 construction of the parking lot expansion and the sidewalk along Highland will be installed with the Phase 2 construction of the building. Also, noting the parking spaces along the eastern boundary will be removed prior to the issuance of any Certificates of Occupancy for Phase 2. Motion: Williamson Second: McCaskill Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson Approved: 7-0 6B. RESOLUTION NO. 16-012, (ZA16-020), SPECIFIC USE PERMIT FOR A TEMPORARY SALES FACILITY ON PROPERTY DESCRIBED AS LOT 1R, BLOCK 20, CARILLON PHASE 1A, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1845 REGULAR CITY COUNCIL MEETING MINUTES, JUNE 21, 2016 Page 8 of 18 RIVIERA LANE, SOUTHLAKE, TEXAS. CURRENT ZONING: "ECZ" EMPLOYMENT CENTER ZONING DISTRICT. SPIN #3. PUBLIC HEARING APPROVED Senior Director of Planning and Development Services Ken Baker presented items 6B and 6C simultaneously and answered questions from Council. Applicant Denise McCormick with Hines presented items 6B and 6C simultaneously and answered Council's questions. Mayor Hill opened the public hearing and asked for anyone wishing to speak on the item to come forward. There being no one wishing to speak, Mayor Hill closed the public hearing. A motion was made to approve Resolution No. 16-012, (ZA16-020), Specific Use Permit for a Temporary Sales Facility on property described as Lot 1 R, Block 20, Carillon Phase 1A subject to Staff Report dated June 14, 2016 granting the following variance requests: The existing temporary sales facility is approximately 90 -feet from the first occupied residence to the south and does not meet the distance criteria; a minimum of 200 -feet is required; The existing facility does not have the required landscaping (one five -gallon shrub per four linear feet) on the south side, there is an existing model home which is approximately 10 -feet from that side of the facility, and there is also a masonry wall and open space area on the north side which blocks view from any required landscaping to the north side of the facility; Noting the SUP is approved until June 30, 2018; and, Noting the temporary sales facility will be removed if and when the applicant closes on all lots. Motion: Williamson Second: McCaskill Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson Approved: 7-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR TEMPORARY CONSTRUCTION AND/OR SALES FACILITY ON PROPERTY DESCRIBED AS LOT 1 R, BLOCK 20, CARILLON PHASE 1A, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS; AND LOCATED AT 1845 RIVIERA LANE, SOUTHLAKE, TEXAS, MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A", AND REGULAR CITY COUNCIL MEETING MINUTES, JUNE 21, 2016 Page 9 of 18 AS DEPICTED ON THE APPROVED PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B" AND PROVIDING AN EFFECTIVE DATE. 6C. MSP16-002, MASTER SIGN PLAN FOR CARILLON TEMPORARY DEVELOPMENT DIRECTIONAL SIGNAGE GENERALLY LOCATED AT THE NORTHEAST CORNER OF EAST STATE HIGHWAY 114 AND NORTH WHITE CHAPEL BOULEVARD, SOUTHLAKE, TEXAS. APPROVED Senior Director of Planning and Development Services Ken Baker presented items 6B and 6C simultaneously and answered questions from Council. Applicant Denise McCormick with Hines presented items 6B and 6C simultaneously and answered Council's questions. A motion was made to approve MSP16-002, Master Sign Plan for Carillon Temporary Development Directional Signage subject to Staff Report dated June 14, 2016, and noting that the Master Sign Plan as presented this evening will expire on June 21, 2018. Motion: Williamson Second: McCaskill Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson Approved: 7-0 6D. ORDINANCE NO. 480-661A, (ZA16-034), 2nd READING, ZONING CHANGE AND SITE PLAN FOR CHRIST OUR KING CHURCH ON PROPERTY BEING DESCRIBED AS LOT 5, MEADOW OAKS SUBDIVISION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 595 SOUTH KIMBALL AVENUE, SOUTHLAKE, TEXAS. CURRENT ZONING: "S -P-1" DETAILED SITE PLAN DISTRICT. REQUESTED ZONING: "S -P-1" DETAILED SITE PLAN DISTRICT. SPIN #8. PUBLIC HEARING APPROVED Senior Director of Planning and Development Services Ken Baker presented this item and answered questions from Council. Applicant's representative, Jimmy Fechter with Adams Engineering, presented this item and answered Council's questions. Mayor Hill opened the public hearing and asked for anyone wishing to speak on the item to come forward. There being no one wishing to speak, Mayor Hill closed the public hearing. REGULAR CITY COUNCIL MEETING MINUTES, JUNE 21, 2016 Page 10 of 18 A motion was made to approve Ordinance No. 480-661a, (ZA16-034), 2nd Reading, Zoning Change and Site Plan for Christ Our King Church subject to Staff Report dated June 14, 2016 and Site Plan Summary No. 3, dated June 14, 2016, subject to the following: Noting approval in the reduction of the bufferyard plantings in the north bufferyard and elimination of the required bufferyard plantings in the south and east bufferyards as represented in the landscape plan presented evening; Approval to allow for the screening of the mechanical units and transformer on the west side of the building to be achieved through vegetation as illustrated on Attachment C., Page 13 of the Staff Report; Accepting the SP -1 regulations as provided in Attachment C, Page 6 of the Staff Report; and, Noting that all interior and bufferyard landscaping as represented on the landscape plan will be provided prior to the issuance of a certificate of occupancy. Motion: Williamson Second: McCaskill Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson Approved: 7-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING DESCRIBED AS LOT 5, MEADOW OAKS SUBDIVISION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, BEING APPROXIMATELY 4.0 ACRES, AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "SF -1A" SINGLE-FAMILY RESIDENTIAL DISTRICT TO "S -P-1" DETAILED SITE PLAN DISTRICT AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B", SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. REGULAR CITY COUNCIL MEETING MINUTES, JUNE 21, 2016 Page 11 of 18 6E. RESOLUTION NO. 16-031, (ZA16-041), SPECIFIC USE PERMIT FOR A MASS GATHERING EVENT ON PROPERTY DESCRIBED AS LOT 1, BLOCK 1 AND LOT 2, BLOCK 1, KIMBALL OAKS, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, LOCATED AT 2201 THROUGH 2261 EAST SOUTHLAKE BOULEVARD. CURRENT ZONING: "S -P-1" DETAILED SITE PLAN DISTRICT. SPIN #8. PUBLIC HEARING APPROVED Senior Director of Planning and Development Services Ken Baker presented this item and answered questions from Council. Applicant Robert Hardisty, 1002 Pine Meadow Court, Southlake, Texas presented this item and answered Council's questions. Mayor Hill opened the public hearing and asked for anyone wishing to speak on the item to come forward. There being no one wishing to speak, Mayor Hill closed the public hearing. A motion was made to approve Resolution No. 16-031, (ZA16-041), Specific Use Permit for a mass gathering event subject to Staff Report dated June 14, 2016, subject to the following: The event will adhere to all conditions presented this evening and accepting the P&Z Commission's recommendation that the applicant provide a handicap accessible porta potty -type bathroom facility; and, Noting approving the SUP to allow a car show from 11:00 a.m. to 3:00 p.m. on September 24, 2016 and to allow a 7:00 a.m. to 7:00 p.m. start and end to allow for show set up and breakdown. Motion: Williamson Second: McCaskill Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson Approved: 7-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT TO ALLOW A MASS GATHERING EVENT FOR SOUTHLAKE CAR SHOW LOCATED ON PROPERTY DESCRIBED AS LOT 1, BLOCK 1 AND LOT 2, BLOCK 1, KIMBALL OAKS, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS; AND LOCATED AT 2201 THROUGH 2261 E SOUTHLAKE BOULEVARD, SOUTHLAKE, TEXAS, MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A", AND AS DEPICTED ON THE APPROVED SITE REGULAR CITY COUNCIL MEETING MINUTES, JUNE 21, 2016 Page 12 of 18 PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B" AND PROVIDING AN EFFECTIVE DATE. 6F. THIS ITEM WAS INTENTIONALLY LEFT BLANK. 6G. ORDINANCE NO. 1110-A, 2nd READING, ADOPT ORDINANCE TO REAUTHORIZE THE CITY OF SOUTHLAKE SIGN BOARD. PUBLIC HEARING APPROVED Senior Director of Planning and Development Services Ken Baker was present but no presentation was required by Council. Mayor Hill opened the public hearing and asked for anyone wishing to speak on the item to come forward. There being no one wishing to speak, Mayor Hill closed the public hearing. A motion was made to approve Ordinance No. 1110-A, 2nd Reading, Adopt ordinance to reauthorize the City of Southlake Sign Board subject to Staff report dated June 14, 2016. Motion: Williamson Second: McCaskill Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson Approved: 7-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: AN ORDINANCE AMENDING SECTION 15.5-1(g) OF CHAPTER 15.5, ARTICLE I, OF THE CODE OF ORDINANCES OF THE CITY OF SOUTHLAKE, TEXAS, RELATING TO THE SIGN BOARD; PROVIDING THAT THE SIGN BOARD SHALL CONTINUE TO EXIST UNTIL DISSOLVED BY THE CITY COUNCIL; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE. 6H. ORDINANCE NO. 1159, 2nd READING, APPROVE AN ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS PROVIDING FOR A RESIDENTIAL HOMESTEAD PROPERTY TAX EXEMPTION. PUBLIC HEARING APPROVED Chief Financial Officer Sharen Jackson presented this item and answered questions from Council. REGULAR CITY COUNCIL MEETING MINUTES, JUNE 21, 2016 Page 13 of 18 Mayor Hill opened the public hearing and asked for anyone wishing to speak on the item to come forward. There being no one wishing to speak, Mayor Hill closed the public hearing. A motion was made to approve Ordinance No. 1159, 2nd Reading, Approve an ordinance of the City of Southlake, Texas providing for a residential homestead property tax exemption specifically for FY 2017 to increase an existing 12% homestead property tax exemption to 16% to complement the current over -65 exemption and disabled exemption as well as the over -65 tax freeze. Motion: Williamson Second: McCaskill Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson Approved: 7-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: AN ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS, PROVIDING FOR A RESIDENTIAL HOMESTEAD PROPERTY TAX EXEMPTION; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PUBLICATION CLAUSE; AND PROVIDING AN EFFECTIVE DATE. 7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: 7A. ORDINANCE NO. 480-701A, (ZA16-045), 1St READING, ZONING CHANGE AND DEVELOPMENT PLAN FOR MATTHEWS COURT ON PROPERTY DESCRIBED AS PORTIONS OF TRACTS 3D, 3132 AND 3, OBEDIAH W. KNIGHT SURVEY, ABSTRACT NO. 899, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, GENERALLY LOCATED SOUTH OF ZENA RUCKER ROAD APPROXIMATELY 1,000 FEET EAST OF BYRON NELSON PARKWAY AND ADDRESSED AS 851 AND 841 EAST SOUTHLAKE BOULEVARD AND 650 SOUTH CARROLL AVENUE, SOUTHLAKE, TEXAS. CURRENT ZONING: "R -PUD" RESIDENTIAL PLANNED UNIT DEVELOPMENT. PROPOSED ZONING: "R -PUD" RESIDENTIAL PLANNED UNIT DEVELOPMENT. SPIN #9. (IF APPROVED, THE PUBLIC HEARING WILL BE HELD ON AUGUST 2, 2016.) APPROVED Senior Director of Planning and Development Services Ken Baker presented this item and answered questions from Council. Applicant Tom Mathews presented this item and answered Council's questions. REGULAR CITY COUNCIL MEETING MINUTES, JUNE 21, 2016 Page 14 of 18 A motion was made to approve Ordinance No. 480-701a, (ZA16-045), 1St Reading, Zoning Change and Development Plan for Matthews Court subject to Staff Report dated June 14, 2016 and Development Plan Review Summary No. 2, dated June 3, 2016, noting approval of the development plan as presented and shown on Attachment C, Page 1 of the Staff Report which indicates a gated private street and acceptance of the development regulations as provided in Attachment C, Page 10 of the Staff Report and providing staff can modify the sidewalk location on eastern portion of the site as needed to ensure connectivity. Motion: Williamson Second: McCaskill Ayes: McCaskill, Patton, Shafi, Williamson Nays: Fawks, Hill, Huffman Approved: 4-3 Mayor Hill called for a short break at 9:39 p.m. and reconvened the meeting at 9:52 p.m. Mayor Hill stated that Council would consider Item 9A next. 9A. MSP16-003, MASTER SIGN PLAN FOR GRANITE PLACE LOCATED AT 550 RESERVE STREET, SOUTHLAKE, TEXAS. APPROVED Senior Director of Planning and Development Services Ken Baker presented this item and answered questions from Council. Applicant David Cunningham, 1701 Grass Court, Southlake, Texas presented this item and answered Council's questions. A motion was made to approve MSP16-003, Master Sign Plan for Granite Place located at 550 Reserve Street subject to the following: Staff Report dated June 14, 2016; Noting that all signage will adhere to the signage criteria provided by the applicant and provided on Attachment `C' of the Staff Report, however, striking the second bullet point under Item 4.A relating to corporate colors and logo design and instead noting that any colors for signage must comply with Zoning Ordinance No. 480, Section 33.21, but also noting that the applicant can come directly back to City Council with an expedited review and waived applications fees so the City Council can consider variances as it relates to modifications to the Master Sign Plan to accept additional colors; and, Also noting Council's approval of one tenant per monument sign panel with a maximum of four tenants per monument sign. REGULAR CITY COUNCIL MEETING MINUTES, JUNE 21, 2016 Page 15 of 18 Motion: Williamson Second: McCaskill Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson Approved: 7-0 8. RESOLUTIONS: 8A. RESOLUTION NO. 16-032, APPOINTING CITY COUNCIL REPRESENTATIVES TO FULFILL VACANCIES ON THE AUDIT COMMITTEE, SOUTHLAKE PARKS DEVELOPMENT CORPORATION (SPDC), AND TAX INCREMENT REINVESTMENT ZONE (TIRZ) NO. 1. APPROVED Mayor Hill presented item opened discussion from Council. A motion was made to approve Resolution No. 16-032, Appointing City Council representatives to fulfill vacancies on the Audit Committee, Southlake Parks Development Corporation (SPDC), and Tax Increment Reinvestment Zone (TIRZ) No. 1 as shown below: Audit Committee Shawn McCaskill no term expiration Southlake Parks Development Corporation Gary Fawks term expires June 2018 John Huffman term expires June 2018 Tax Increment Reinvestment Zone (TIRZ) No. 1 Shahid Shafi term expires June 2018 Chad Patton term expires June 2018 John Huffman term expires June 2018 Gary Fawks term expires June 2018 Motion: Williamson Second: McCaskill Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson Approved: 7-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, APPOINTING CITY COUNCIL REPRESENTATIVES TO FULFILL VACANCIES ON VARIOUS BOARDS AND PROVIDING AN EFFECTIVE DATE. REGULAR CITY COUNCIL MEETING MINUTES, JUNE 21, 2016 Page 16 of 18 8B. RESOLUTION NO. 16-033, APPOINTING MEMBERS TO VARIOUS POSITIONS ON THE BUILDING BOARD OF APPEALS, PARKS AND RECREATION BOARD, PLANNING AND ZONING COMMISSION, SOUTHLAKE PARKS DEVELOPMENT CORPORATION, AND ZONING BOARD OF ADJUSTMENT. /_1 »:Te1y14 ] Mayor Hill presented item opened discussion from Council. A motion was made to approve Resolution No. 16-033, Appointing members to various positions on the Building Board of Appeals, Parks and Recreation Board, Planning and Zoning Commission, Southlake Parks Development Corporation, and Zoning Board of Adjustment as shown below: Buildinq Board of Appeals David Carpenter Place 2 June 2018 Gina Phalen Place 4 June 2018 Paul Veneskv Alternate No. 1 June 2018 Llovd Summv Alternate No. 2 June 2017 Parks and Recreation Board Lori Palmer Place 4 June 2018 Mitch Hill Place 5 June 2018 Mike Pazera Place 6 June 2018 Paul Veneskv Place 7 June 2018 Planninq and Zoninq Commission Kate Smith n/a June 2018 D. Todd Parrish n/a June 2018 Michael Forman n/a June 2018 Daniel Kubiak n/a June 2018 Craiq Rothmeier n/a June 2017 Southlake Parks Development Corporation Tina Wasserman Parks and Recreation Board Representative June 2018 Zoninq Board of Adiustment Gina Phalen Alternate No. 3 June 2017 Mike Pazera Alternate No. 4 June 2018 Motion: Williamson Second: McCaskill Ayes: Fawks, Hill, Huffman, McCaskill, Patton, Shafi, Williamson Approved: 7-0 REGULAR CITY COUNCIL MEETING MINUTES, JUNE 21, 2016 Page 17 of 18 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, APPOINTING MEMBERS TO VARIOUS POSITIONS ON THE BUILDING BOARD OF APPEALS, PARKS AND RECREATION BOARD, PLANNING AND ZONING COMMISSION, SOUTHLAKE PARKS DEVELOPMENT CORPORATION, AND ZONING BOARD OF ADJUSTMENT, PROVIDING AN EFFECTIVE DATE. 8C. RESOLUTION NO. 16-026, AMENDING THE FEE SCHEDULE. APPROVED Item 8C was moved to the consent agenda for approval. 9. OTHER ITEMS FOR CONSIDERATION: 9A. MSP16-003, MASTER SIGN PLAN FOR GRANITE PLACE LOCATED AT 550 RESERVE STREET, SOUTHLAKE, TEXAS. APPROVED Item 9A was approved earlier in the meeting. 10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS AGENDA.) 11. MEETING ADJOURNED. Mayor Hill adjourned the meeting at 10:19 p.m. *An audio recording of this meeting will be permanently retained in the City Secretary's Office. Laura Hill Mayor ATTEST: Lori Payne, TRMC City Secretary REGULAR CITY COUNCIL MEETING MINUTES, JUNE 21, 2016 Page 18 of 18