2016-06-21CITY OF
SOUTHLAKiE
TEXAS
REGULAR CITY COUNCIL MEETING JUNE 21, 2016
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
3. Southlake Chamber of Commerce Update
4. Southlake Sister Cities Delegation Report
5. Proclamation for Southlake Sister Cities
6. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
Section 551.071: Consultation with citv attornev
a. Seek advice of the city attorney regarding appeals to the
Board of Adjustment and Tree Board concerning
interpretation of the Zoning Ordinance, as amended, and the
Tree Preservation Ordinance, as amended.
b. Seek advice of the city attorney regarding legal issues with
Dove Road infrastructure improvements.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
June 21, 2016
Page 2 of 8
2.
a. Deliberate the appointment of city board and com
members.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. 2016 Stars & Stripes
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the June 7, 2016 regular City Council meeting.
B. Authorize City Manager to execute a contract with Durable Specialties,
Inc. for the installation of a temporary traffic signal at North White Chapel
Boulevard and Ascot Drive/Dragon Drive in an amount not to exceed
$250,000.
C. Approve telecom expenses for Verizon Wireless services in the amount of
$129,000.
D. Approve telecom/internet expenses for OneSource Communications
services in the amount of $68,400.
E. Approve Toshiba copier services expenses in the amount of $96,000.
F. Approve the policy for the provision of athletic facilities.
G. Approve Facilities Utilization Agreement with Southlake Girls Softball
Association.
H. Approve Facilities Utilization Agreement with Dragon Youth Football
Association.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
June 21, 2016
Page 3 of 8
I. Approve the absences for Michael Forman from the May 5, 2016 and May
19, 2016 Planning and Zoning Commission meetings.
J. Approve Resolution No. 16-029, A resolution of the City of Southlake,
Texas, approving the terms and conditions of a program to promote
economic development and stimulate business and commercial activity in
the City; authorizing the Mayor to execute an amended and restated
agreement with SRH Hospitality Southlake Investments, LLC, a Texas
limited liability corporation, for such purposes; and providing an effective
date.
K. Approve SV16-009, Variance to Sign Ordinance No. 704-H regulations for
Fidelis Realty Partners located at 500 West State Highway 114,
Southlake, Texas.
Tabled Items:
L. ZA16-047, Site Plan for The Marq Southlake Champions Club on property
described as Tract 3C and portions of Tracts 3C1 and 3C1A, L.G. Hall
Survey, Abstract No. 686, City of Southlake, Tarrant County, Texas and
located at 315, 275, and 285 Shady Oaks Drive, Southlake,
Texas. Current Zoning: "CS" Community Service District. (The applicant
has requested to table this item until the August 16, 2016 City Council
meeting.)
M. Ordinance No. 480-564B, (ZA16-029), 15f Reading, Zoning Change and
Development Plan for Carillon Corporate District on property described as
Tracts 3132 and 3B and a portion of Tract 3A1, Larkin H. Chivers Survey,
Abstract No. 300, City of Southlake, Tarrant County, Texas and located
between the 200 and 400 Block of East State Highway 114, being
approximately 1,100 feet east of the northeast corner of East State
Highway 114 and North White Chapel Boulevard, Southlake, Texas.
Current Zoning: "ECZ" Employment Center Zoning District. Requested
Zoning: "ECZ" Employment Center Zoning District. SPIN #3. (The
applicant has requested to table this item to the August 2, 2016 City
Council meeting. If approved on August 2, 2016, the public hearing will be
held at the August 16, 2016 City Council meeting.)
N. ZA16-030, Site Plan for Hotel Indigo Carillon on property described
as a portion of Tract 3A1, Larkin H. Chivers Survey, Abstract No. 300, City
of Southlake, Tarrant County, Texas and located between the 200 and
400 Block of East State Highway 114, being approximately 1,100 feet east
of the northeast corner of East State Highway 114 and North White
Chapel Boulevard, Southlake, Texas. Current Zoning: "ECZ" Employment
Center Zoning District. Requested Zoning: "ECZ" Employment Center
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
June 21, 2016
Page 4 of 8
Zoning District. SPIN #3. (The applicant has requested to table this item to
the August 16, 2016 City Council meeting.)
0. Ordinance No. 480-718, (ZA16-027), 1St Reading, Zoning Change and Site
Plan for State Highway 114 and Blessed Way Mixed Use Senior Housing
on property described as Tract 2C, Richard Eads Survey, Abstract No.
481 and Tracts 5E, 5C1 and 5D1, Thomas Mahan Survey, Abstract No.
1049, City of Southlake, Tarrant County, Texas and located at 1680, 1700,
1730 and 1750, East State Highway 114, Southlake, Texas. Current
Zoning: "AG" Agricultural District. Requested Zoning: "S -P-1" Detailed Site
Plan District. SPIN #4. (This item was tabled at the June 7, 2016 City
Council meeting to the August 2, 2016 City Council meeting. If the 1St
Reading is approved at the August 2, 2016 City Council meeting, the
public hearing will be held at the August 16, 2016 City Council meeting.)
P. Ordinance No. 480-712, (ZA15-152), 1St Reading, Zoning Change and
Development Plan for Stone Trail Estates on property described as Tracts
5A, 5C1, 56, 5A3, and 5A2, Jesse G. Allen Survey, Abstract No. 18, City
of Southlake, Tarrant County, Texas and Lots 3R, 5B and 5A, (5A and 5B
being portions of Lot 5) Brock Addition, an addition to the City of
Southlake, Tarrant County, Texas and located at 2607, 2621, 2631, 2641,
and 2651 West Southlake Boulevard and 250, 400 and 410 Brock Drive,
Southlake, Texas. Current Zoning: "AG" Agricultural District and "SFAK
Single Family Residential District. Requested Zoning: "R -PUD" Residential
Planned Unit Development District. SPIN #11. (This item was tabled at the
June 7, 2016 City Council meeting to the August 2, 2016 City Council
meeting. If the 1St Reading is approved at the August 2, 2016 City Council
meeting, the public hearing will be held at the August 16, 2016 City
Council meeting.)
Q. Resolution No. 16-030, (ZA16-043), Specific Use Permit for a commercial
school, including trade school on property described as Lot 3R, Block B,
Hart Industrial Park, an addition to the City of Southlake, Tarrant County,
Texas, located at 1603 Hart Street. Current Zoning: 1-1" Light Industrial
District. SPIN #8. PUBLIC HEARING (This item was withdrawn by the
applicant on June 16, 2016.)
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m. This is the
public's opportunity to address the City Council about non -agenda items. During
this proceeding, the City Council will not discuss, consider or take action on any
item presented. We respectfully ask that anyone stepping forward to speak
during Public Forum to please limit remarks to three minutes or less.)
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
June 21, 2016
Page 5 of 8
6. Ordinances, second readings, public hearings, and related items:
A. ZA15-141, Site Plan for Abiding Grace Church on property being
described as Lot 3R, Block 1 of the Chivers Park Addition and Tract 4H of
the Absolom H. Chivers Survey Abstract No. 299, City of Southlake,
Tarrant County, Texas and located at 1000 through 1060 East Highland
Street, Southlake, Texas. Current Zoning: "CS" Community Service
District. SPIN #3. PUBLIC HEARING
B. Resolution No. 16-012, (ZA16-020), Specific Use Permit for a Temporary
Sales Facility on property described as Lot 1R, Block 20, Carillon Phase
1A, an addition to the City of Southlake, Tarrant County, Texas and
located at 1845 Riviera Lane, Southlake, Texas. Current Zoning: "ECZ"
Employment Center Zoning District. SPIN #3. PUBLIC HEARING
C. MSP16-002, Master Sign Plan for Carillon Temporary Development
Directional Signage generally located at the northeast corner of East State
Highway 114 and North White Chapel Boulevard, Southlake, Texas.
D. Ordinance No. 480-661a, (ZA16-034), 2nd Reading, Zoning Change and
Site Plan for Christ Our King Church on property being described as Lot 5,
Meadow Oaks Subdivision, an addition to the City of Southlake, Tarrant
County, Texas and located at 595 South Kimball Avenue, Southlake,
Texas. Current Zoning: "S -P-1" Detailed Site Plan District. Requested
Zoning: "S -P-1" Detailed Site Plan District. SPIN #8. PUBLIC HEARING
E. Resolution No. 16-031, (ZA16-041), Specific Use Permit for a mass
gathering event on property described as Lot 1, Block 1 and Lot 2, Block
1, Kimball Oaks, an addition to the City of Southlake, Tarrant County,
Texas, located at 2201 through 2261 East Southlake Boulevard. Current
Zoning: "S -P-1" Detailed Site Plan District. SPIN #8. PUBLIC HEARING
F. This item was intentionally left blank.
G. Ordinance No. 1110-A, 2nd Reading, Adopt ordinance to reauthorize the
City of Southlake Sign Board. PUBLIC HEARING
H. Ordinance No. 1159, 2nd Reading, Approve an ordinance of the City of
Southlake, Texas providing for a residential homestead property tax
exemption. PUBLIC HEARING
7. Ordinances, first readings, and related items:
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
June 21, 2016
Page 6 of 8
A. Ordinance No. 480-701a, (ZA16-045), Vt Reading, Zoning Change and
Development Plan for Matthews Court on property described as portions
of Tracts 3D, 3D2 and 3, Obediah W. Knight Survey, Abstract No. 899,
City of Southlake, Tarrant County, Texas, generally located south of Zena
Rucker Road approximately 1,000 feet east of Byron Nelson Parkway and
addressed as 851 and 841 East Southlake Boulevard and 650 South
Carroll Avenue, Southlake, Texas. Current Zoning: "R -PUD" Residential
Planned Unit Development. Proposed Zoning: "R -PUD" Residential
Planned Unit Development. SPIN #9. (If approved, the public hearing will
be held on August 2, 2016.)
8. Resolutions:
A. Resolution No. 16-032, Appointing City Council representatives to fulfill
vacancies on the Audit Committee, Southlake Parks Development
Corporation (SPDC), and Tax Increment Reinvestment Zone (TIRZ) No. 1.
B. Resolution No. 16-033, Appointing members to various positions on the
Building Board of Appeals, Parks and Recreation Board, Planning and
Zoning Commission, Southlake Parks Development Corporation, and
Zoning Board of Adjustment.
C. Resolution No. 16-026, Amending the fee schedule.
9. Other items for consideration:
A. MSP16-003, Master Sign Plan for Granite Place located at 550 Reserve
Street, Southlake, Texas.
10. Other items for discussion: (There are no items on this agenda.)
11. Meeting adjourned.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, June 17, 2016 by 6:00 p.m.,
pursuant to the Texas GoverrWemt,Qpde, Chapter 551.
Lori Payne, TRW ' t: W
City Secretary ° •°•.
If you plan to attend thi9,,pub �1 `l;i�egfing and have a disability that requires special
needs, please advise the Cfy,6aewI)Sry's Office 48 hours in advance at 817-748-8016
and reasonable accommodations will be made to assist you.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
June 21, 2016
Page 7 of 8
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council
under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas
clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. Pending Public Information Act requests.
2. Texas Attorney General litigation defending the constitutionality of the Texas
Open Meetings Act.
3. Legal issues regarding the Barnett Shale gas extraction and transportation.
4. Legal issues related to property located at 3100, 3110, and 3112 East Southlake
Boulevard.
5. City of Southlake v. Ashwin J. Babaria, et. al.; Cause No. 2011-006149-3;
eminent domain action regarding property located at 1470 North Kimball Avenue,
Southlake, Texas.
6. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15 -CV -00335-A.
7. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15 -
CV -00874-0.
8. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City
of Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
9. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift
or donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security
personnel or devices.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
June 21, 2016
Page 8 of 8
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in
or near the city and which the City is conducting economic development negotiations; or
to deliberate the offer of a financial or other incentive to a business prospect as
described above.
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly
of an explosive weapon, the location of a material that may be used in a chemical,
biological or radioactive weapon, or unpublished information pertaining to vaccines or
devices to detect biological agents or toxins; 4) that relates to details of the encryption
codes or security keys for a public communication system; 5) that relates to a terrorism -
related report to an agency of the United States; 6) that relates to technical details of
particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to
information regarding security measures or security systems intended to protect public
and private property from an act of terrorism. The Texas Disaster Act specifically
requires that a tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when
those plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork