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Item 6E 13 CITY OF SOUTHLAKE Department of Planning & Development Services STAFF REPORT June 7, 2016 CASE NO: ZA16-041 PROJECT: Specific Use Permit for Southlake Car Show EXECUTIVE SUMMARY: Connor's Car Show, represented by Ty Genteman, is requesting approval of a specific use permit to allow for a mass gathering event at Kimball Oaks shopping center, 2201-2261 E. Southlake Boulevard, Southlake, Texas. SPIN Neighborhood # 8. DETAILS: Connor's Car Show, represented by Ty Genteman, is requesting approval of a specific use permit to allow for a mass gathering event for Southlake Car Show. The following is an overview of the applicant's request: • Event scheduled for Saturday, September 24, 2016 (11:00 am to 3:00 pm). • Request is only for the date above and not for annual or future events. • Free to public, $20 entry fee for cars, trucks and motorcycles goes to Memory Lane Car Shows and Connor's Foundation (more information can be found in Attachment C). • On-site security and traffic control. • Applicant is anticipating approximately 150 vehicles in the show. • The show will occupy approximately 200 existing parking spaces, leaving approximately 460 spaces in Kimball Oaks for public parking. • Three (3) temporary signs approximately 17 x 22 inches. A narrative from the applicant, additional information, proposed signs, and the event site plan can be found under Attachment `C' of this report. The applicant is requesting three (3) signs placed at the entrances to Kimball Oaks and at the corner of E Southlake Blvd and S Kimball Avenue. ACTION NEEDED: 1) Conduct a Public Hearing 2) Consider Approval of Specific Use Permit Request ATTACHMENTS: (A) Background Information (B) Vicinity Map (C) Support Information —Link to PowerPoint Presentation (D) Surrounding Property Owners Map & Responses (E) Resolution No. 16-031 STAFF CONTACT: Ken Baker (817) 748-8067 David Jones (817) 748-8070 Case No. ZA16-041 BACKGROUND INFORMATION PROPERTY OWNER: SPC Kimball Oaks, Ltd. APPLICANT: Ty Genteman, Connor's Foundation (dba Connor's Car Show) PROPERTY SITUATION: 2201-2261 E. Southlake Boulevard LEGAL DESCRIPTION: Lot 1, Block 1 and Lot 2, Block 1, Kimball Oaks LAND USE CATEGORY: Retail Commercial CURRENT ZONING: "S-P-1" Detailed Site Plan District HISTORY: The property was part of the original incorporation of the city in 1956. October 20, 1981, City Council approved a final plat for Lots 1, 2 and 3, Block B, Southlake Business Park. October 18, 1983 City Council approved a replat of the Southlake Business Park, Lot 1, Block C. December 17, 2013 City Council approved a Zoning Change and Site Plan for S-P-1 Detailed Site Plan District under case ZA13-100 and a Preliminary Plat under case ZA13-101. February 20, 2014 City Council approved a Plat Revision for Kimball Oaks Lots 1 and 2, Block 1 under ZA14-002. This is the first car show held at Kimball Oaks so there is no historical information on this event. STAFF COMMENTS: The Planning & Zoning Commission and City Council shall consider the following in determining whether to grant a Specific Use Permit for a mass gathering event according to the Comprehensive Zoning Ordinance No. 480, Section 45.14c, as amended: 1. Whether there is convenient and safe access for the ingress and egress of pedestrians and vehicular traffic; 2. Whether sufficient traffic control personnel is proposed to insure safety to all members of the traveling public, including pedestrians, along all public roadways in the proximity of the mass gathering and/or along which the public is likely to travel to reach the mass gathering areas shall be provided; 3. Whether the mass gathering area is well drained and so arranged to provide sufficient space for persons assembled, vehicles, sanitary facilities, and appurtenant equipment; 4. Whether sufficient illumination will be provided at night to protect the safety of the persons assembled; Case No. Attachment A ZA16-041 Page 1 5. Whether adequate parking areas, including disabled persons' parking spaces, shall be provided for persons arriving by vehicular means. If the promoter proposes to utilize temporary off-site parking, then the promoter the mass gathering event the off-site temporary parking area will not be utilized for purposes other than the mass gathering event; and 6. Whether adequate provisions have been made for food supply, medical assistance, garbage disposal, water supply, parking, sanitation and toilet facilities, vermin control, and safety. The City Council may establish specific conditions depending upon the nature of the proposed event and traffic, health and safety issues according to Ordinance 480, Section 45.14.a, as amended. The applicant is required to obtain all necessary permits regarding qualifying signage. Due to the limited scope of the event no staff review summary has been provided for this proposal. PLANNING AND ZONING COMMISSION ACTION: June 9, 2016, The Planning & Zoning Commission voted 4-0 to recommend approval subject to staff report dated June 3, 2016 and specifically conditioning the approval on the applicant providing a handicap accessible porta potty. WCommunity DevelopmentVEMO12016 Cases1041-SUP-Southlake Car ShoWStaff Report Case No. Attachment A ZA16-041 Page 2 Vicinity Map 2201 - 2261 E Southlake Blvd 2110 9a ^° N n� 2120 250270 Nrn 260 0 N 2140 200 700 0 2120 2130 E BLVD E SOUTHLAKE BLVD 2121 2171 2175 230j 2550 2305 2438 237S 2325 2425 2185 ?g?S cin 0N 2435 2535 22312235 2241 185 2445 2545 S VILLAGE CENTER DR W 2485 00 Q N W J � o Q e 0] H O w � N ZAl 6-041 .4 Specific Use - N Permit �. -F W f w,. 0 325 650 1,300 s Feet Case No. Attachment B ZA16-041 Page 1 Support Information T Date: Apri120,2016 To: City of Southlake Subject: Proposed Southlake Car Show Who it may concern, I just wanted to attach this letter along with my submission for a request far a car show at the Kimball Oaks Shopping Center. Also wanted to give you some idea of how the show is put on and where the money collected goes. We would like to have a car show September 24th,2016 at the Kimball Oaks Shopping Center. The attached map will show you the area that was proposed to us for use for this show from Chuck Keller along with his letter of approval. This show would be put on by Memory Lane Car Shows and Hosted by Connor's Car Shaw. The car show would feature but not limited to classic cars,trucks and motorcycles. These cars would be on display for public viewing and would be entered into the show to be judged for awards at the end of the show. Entry fee would be$20 to enter your car, but free for the public to view. This entry fee would be split with 50%going to Memory Lane Car Shows who would put on this event,and the other 50%going to Connor's Foundation (DBA Connor's Car Show). Memory Lane is a professional car show promoter and have done car shows all over the DFW area for years and can be found on www.memorylanecarshows.com. Connor's Foundation was started three years ago and this year received our 501c3 certification. Connor's Foundation was created to raise awareness about Dawn Syndrome, and to raise monies to dontate to three different organizations. We work throughout the year to collect donations and then in April when we have our major car show in Keller we take everything collected and donate to Down Syndrome Partnership of North Texas,Cook Children's Medical Center and White Bridle Therapy. More info about Connor's Car Show can be found at.www.connorscarshow.com. I will also send you once I receive it a letter from the City of Keller to speak about the show we put on there at the Keller Town Hall. The show hours are flexible however we are looking at 11:00am to 3:00pm. We are projecting 150 classic cars for this first ever event in Southlake. We would have staff there before and Case No. Attachment C ZA16-041 Page 1 after the show to ensure there are people to assist with parking,entry and exit from the show, and any other questions they would have. Cars would enter from Kimball Rd into the proposed site. Traffic control would be managed by no less than four people to ensure we have a flow and do not block any entrance to the site. We think that there will be about 450 parking spots left open not including the parking on the side and rear of the PGA Superstore. We will have a PA System to play music and calling announcements. This would all be played to below the specified volume requirement spelled out in ARTICLE !!!—Noise Nuisances by City of Southlake. We will have a DB Meter to monitor volumes. Power for the event PA System would be provided via a low volume generator not to exceed 2500 watts. We will have at least 4 trash cans located throughout the show to ensure that trash is put in containers. Our team would also ensure that we pick up any remaining trash left behind by participants. We will also have water available and a First Aid kit on site for any minor injuries. Any major injuries we would call 911 for assistance. Additionally we will provide a Handicap Accessible Porta Potty (1 each)for the show for participants to use. We will have several in attendance that are part of the Southlake and Keller Police department in the event that we need any assistance from them. We will brief those in attendance of any potential requirement we might have and need their help. Chuck Keller has already spoke with the PGA Superstore about proposed event and they love the idea and would like to do some marketing and specials surrounding the show. Chuck is going to reach out to the other businesses as well and expects the same reaction. Should you need anything else please let us know. We appreciate your consideration on using this site for our car show. Regards, Ty Genteman Connor's Foundation Phone: 214-437-6201 Email: Connorscarshow@verizon.net Facebook: Connor's Car Show Website: www.connorscarshow.com Case No. Attachment C ZA16-041 Page 2 Event Site Plan 41MIV MAP --r:admeua=Ivo.iFM:-1Mgr�________maw Jsla 1H — B I I CONCEPNAL PARKING ISLANDS ..uwa www rum:. i w .o= 1111111 it lifllllfl11111111fffflf ' SVMMARr cI,ARY RV(F[RVAReS � c � — � �6 <w e �'.n .wa� X � u �uL Burn mox uxeu m x.n rms ws ous rc — &A UR ®Rs1 va'onR[rAp� yPMW o"IS49oc SUulA0. LAN�o ScnPF � I��i",� 1� .sire nnN roR UNeau Dors Ew Iwc txEe cRcoli -- "-�° .� I TJ SITE �.-1>11�M J4L RIC ICO U� SCNEAEE,J� 1.sreaoxeaoMserr coMrwm A P-2� ""�"�"""h sw SaWMIakB.Terre jf E. TN SeIsVldx 6Ntl s 6rewhmx :� y sr•n rm Grill R¢tl ,'J�I.I?mss ll Ra55�R. r' r S Porta Patty 0 Cenes --- + i prey Osed Car 7 i Shaw Entrance Caution cape TrashCans i Castle Car Show Sign Nad;:pa 1 t 1 � Case No. Attachment C ZA16-041 Page 3 Proposed Signage y. Classic CShow ZA16-041 Case No. Attachment C ZA16-041 Page 4 Site Photographs View West to Event Area 1' T Y� Public Parkina x llwEvent AreaIk # r' View East to Event Area Ilp PGA RedrockStore Castle Grille Nails.. -F- i� Event Area a' Public Parking Case No. Attachment C ZA16-041 Page 5 Surrounding Property Owners 2top 2103 IItB 21m 9€P�'F d95V 21v " 17 alta `zlzo 2m 270 U 2. z Poo 200 6 N ' z1m m 21. E SOUTHLAKE BLVD 3131 2t]t 75 2225 4 3m, 229,1Q 295 _ 3 $ 3251 x � 21H 2246 9 �S5 s 5 85 1 3445 ss, 2` 96 K c 3166 � �p 2W671o9 3„]2 � Owner Zoning Address Acreage Response 7CARR, HOWARD E SF1-A 285 5 KIMBALL AVE 2.861 NR ROLL, ISD CS 400 S KIMBALL AVE 35.386NR CK-FIL-A INC C3 2301 E SOUTHLAKE BLVD 1.139 NR 4. GREENWAY-1709 ELEVEN PARTNERS SPI 2175 E SOUTHLAKE BLVD 3.036 NR 5. GREENWAY-1709 ELEVEN PARTNERS B1 2185 E SOUTHLAKE BLVD 8.110 NR 6. INLAND WESTERN SLAKE CORNERS K C3 200 N KIMBALL AVE 16.710 NR 7. KIMBALL GREENS LLC SPI 165 S KIMBALL AVE 1.583 NR 8. MARSHALL DESCENDNTS 2006 TRST C3 101 N KIMBALL AVE 0.923 NR 9. PRIMSLAKE LLC C2 155 S KIMBALL AVE 1.881 NR 10. SPC KIMBALL OAKS LTD SPI 2245 E SOUTHLAKE BLVD 7.345 NR 11. SPC KIMBALL OAKS LTD SPI 2225 E SOUTHLAKE BLVD 6.541 NR 12. STAGLIANO,VINCENT ETAL C3 120 N KIMBALL AVE 0.385 NR 13. Superintendent of Carroll ISD NR 14. Superintendent of Grapevine NR Colleyville ISD 15. Superintendent of Northwest ISD NR 16. Superintendent of Keller ISD NR Responses - F: In Favor O: Opposed To U: Undecided NR: No Response Notices Sent: Fifteen (15) Responses Received: None Case No. Attachment D ZA16-041 Page 1 Notification Response Form Direct questions and mail responses to: ZA16-041 City of Southlake Meeting Date: June 9, 2016 at 6:30 PM Planning& Development Services Notification Response 1400 Main St; Ste 310 Southlake,TX 76092 CARR, HOWARD E Phone: (817)748-8621 6800 WESTCREEK CIR Fax: (817)748-8077 FORT WORTH, TX 76126 5478 PLEASE PROVIDE COMPLETED FORMS VIA MAIL, FAX OR HAND DELIVERY BEFORE THE START OF THE SCHEDULED PUBLIC HEARING. Being the owner(s) of the property so noted above, are hereby in favor of opposed to` undecided about (circle or underline one) the proposed Specific Use Permit referenced above. Space for comments regarding your position: L S u� Signature: - Date: Additional Signature: Date: t Printed Name(s): \(u,&k7p Must be property owner(s)whose na e(s)are panted at top. 616e&i' co a the Planning Department. One form per property. Phone Number (optional): Case No. Attachment D ZA16-041 Page 2 RESOLUTION NO. 16-031 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT TO ALLOW A MASS GATHERING EVENT FOR SOUTHLAKE CAR SHOW LOCATED ON PROPERTY DESCRIBED AS LOT 1, BLOCK 1 AND LOT 2, BLOCK 1, KIMBALL OAKS, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS; AND LOCATED AT 2201 THROUGH 2261 E SOUTHLAKE BOULEVARD, SOUTHLAKE, TEXAS, MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A", AND AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B" AND PROVIDING AN EFFECTIVE DATE. WHEREAS, a Specific Use Permit to allow a mass gathering event has been requested by a person or corporation having a proprietary interest in the property zoned as "S-P-1" Detailed Site Plan District; and, WHEREAS, in accordance with the requirements of Section 45.22 of the City's Comprehensive Zoning Ordinance, the Planning and Zoning Commission and the City Council have given the requisite notices by publication and otherwise, and have afforded the persons interested and situated in the affected area and in the vicinity thereof; and, WHEREAS, the City Council does hereby find and determine that the granting of such Specific Use Permit is in the best interest of the public health, safety, morals and general welfare of the City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: SECTION 1. A Specific Use Permit is hereby granted to allow a mass gathering event, on property within the City Of Southlake, Texas, located at 2201 through 2261 E Southlake Boulevard, location being described as Lot 1 , block 1 and Lot 2, Block 1 , Kimball Oaks, an addition to the City of Southlake, Tarrant County, Texas, more fully and completely described in Exhibit "A", and as depicted on the approved Site Plan attached hereto and incorporated herein as Exhibit "B" Case No. Attachment E ZA16-041 Page 1 and providing an effective date, subject to the provisions contained in the comprehensive zoning ordinance and the restrictions set forth herein. The following specific requirements and conditions shall be applicable to the granting of this Specific Use Permit: Reserved for City Council motion SECTION 2. This resolution shall become effective on the date of approval by the City Council. PASSED AND APPROVED THIS 21St DAY OF June, 2016. CITY OF SOUTHLAKE By: Laura Hill, Mayor ATTEST: Lori Payne, TRMC City Secretary Case No. Attachment E ZA16-041 Page 2 EXHIBIT A Property at 2201 through 2261 E Southlake Boulevard, location being described as Lot 1 , block 1 and Lot 2, Block 1 , Kimball Oaks, an addition to the City of Southlake, Tarrant County, Texas. Case No. Attachment E ZA16-041 Page 3 EXHIBIT B Reserved For Approved SUP Case No. Attachment E ZA16-041 Page 4