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Item 4DM CITY OF SOUTH LAKE MEMORANDUM (June 14, 2016) To: Shana Yelverton, City Manager From: Greg Hendricks, Director of Information Technology Subject: Consent agenda item 4D —Approve telecom and internet expenses for One Source Communications services in the amount of$68,400 Action Requested: Approve in-budget expenses of $68,400 for One Source Communications telecom and internet services. This is required for single-vendor spending in excess of$50,000. Background Information: One Source Communications is the City's primary telephone and internet service provider providing redundant telephone services to Town Hall connecting all other locations to telecom services. Alternate service is provisioned to DPS HQ for independent fax services and support for the EOC. Redundant internet connections are provided for improved availability and a separate internet for Library and unsecured internal and Public WiFi traffic. Financial Considerations: Working with One Source Communications we have upgraded internet services to enhance our expanding DPS mobile access requirements as well as increasing capacity for public access and project to be within our target FY 2016 budget of$68,400 expected expenditure. Strategic Link: 136 — "Optimize use of technology" — enables highly available, critical connectivity and communications services to the City. 134 — "Provide high quality customer service through sustainable business practices" — enables IT support for flexible, employee and citizen access to crucial services. Citizen Input/ Board Review: Not Applicable Legal Review: Not Applicable Alternatives: 1) Approve as proposed. 2) Reject — cancel or reduce services and critically inhibit the ability to support and perform City operations. Supporting Documents: One Source Agreements are in Laserfiche. Honorable Mayor and City Council Page 2 of 2 Staff Recommendation: Approve item as proposed Attachments: