Item 3 - Minutes
REGULAR PLANNING AND ZONING COMMISSION MEETING MAY 19, 2016
LOCATION:
1400 Main Street, Southlake, Texas
Work Session - Executive Conference Room, Suite 268 of Town Hall
or City Council Chambers of Town Hall
Regular Session - City Council Chambers of Town Hall
COMMISSIONERS PRESENT
: Chairman Parrish, Daniel Kubiak, Chris Greer, and
Michael Springer
STAFF PRESENT:
Deputy Director, Dennis Killough; Principal Planner, Richard Schell;
Planner I, Patty Moos; Civil Engineer, Alex Ayala; Civil Engineer, Steve Anderson and
Commission Secretary, Holly Blake.
WORK SESSION:
Item No. 1 – Call to Order:
Chairman Parrish called the work session to order at 6:10 pm.
Item No. 2 – Recap of City Council’s action and discussion on Planning and Zoning
recommended cases.
Item No. 3– Discussion of all items on tonight’s meeting agenda.
Item No. 4 - Overview of City Council approved Resolution No. 15-007, a
resolution of the City of Southlake, Texas which approved the agreement, terms
and conditions of a 380 agreement with SRH Hospitality Southlake Investment,
LLC (Westin Hotel) to promote economic development and stimulate business
and commercial activity in the City.
Item No. 5 – Adjournment.
Chairman Parrish adjourned the work session at 6:35 pm.
REGULAR SESSION:
Agenda Item No. 1 – Call to Order:
Chairman Parrish called the regular session to order
at 6:42 pm.
Agenda Item No. 2 – Executive Session:
A. Executive Session
: Pursuant to the Open Meetings Act, Chapter 551, Texas
Government Code, Sections 551.071. Refer to posted list attached hereto and
Executive Session may be held, under these exceptions, at the
incorporated herein.
end of the Regular Session or at any time during the meeting that a need arises
for the Planning and Zoning Commission to seek advice from the City Attorney as
to the posted subject matter of this Planning and Zoning Commission meeting.
Section 551.071: Consultation with attorney
B. Reconvene:
Action necessary on items discussed in Executive Session.
Agenda Item No. 3 – Approval of minutes dated May 5, 2016.
Planning and Zoning Commission Meeting Minutes – May 19, 2016
Page 1 of 12
Motion to approve the minutes dated May 5, 2016 as presented.
Motion: Kubiak
Second: Greer
Ayes: Parrish, Kubiak, Springer, Greer
Nays: None
Abstain: None
Approved: 4-0-0
Administrative Comments:
No comments.
REGULAR AGENDA:
Agenda Item No. 7: ZA16-028, Plat Revision for St. Laurence Church
on property
described as Tract 5A04A, Samuel Freeman Survey, Abstract No. 525 and Lot 1R,
Block A, Saint Laurence Episcopal Church Addition, City of Southlake, Tarrant County
Texas, located at 549 and 517 N. Kimball Ave., Southlake, Texas. Current Zoning: "AG"
SPIN Neighborhood #4
Agricultural District and "CS" Community Service District. .
PUBLIC HEARING
Richard Schell, Principal Planner presented Item No. 7, ZA16-028.
Shey Kirkman, 519 N. Kimball Avenue came forward. Mr. Kirkman had no presentation
but was available for questions.
Chairman Parrish opened the public hearing.
Ken Lee, 2209 Cotswold Valley came forward. Mr. Lee is concerned about the
bufferyard and parking along with tree removal.
Chairman Parrish closed the public hearing.
Mr. Kirkman came forward and explained what was worked out with council regarding
the fence, landscaping and parking.
Motion to approve ZA16-028 subject to the staff report and site plan review
summary No. 2 dated May 13, 2016.
Motion: Kubiak
Second: Greer
Ayes: Parrish, Kubiak, Springer, Greer
Nays: None
Abstain: None
Approved: 4-0-0
Planning and Zoning Commission Meeting Minutes –May 19, 2016
Page 2 of 12
Agenda Item No. 5: ZA16-008, Ordinance No. 480-535a, Zoning Change and Site
Plan for KLA School
on property described as Lot 13R, O.W. Knight No. 899, an
addition to the City of Southlake, Tarrant County, Texas, and specifically located at 300
Parkwood Drive, Southlake, Texas. Current Zoning: "S-P-2" Generalized Site Plan
SPIN Neighborhood
District. Requested Zoning: "S-P-2" Generalized Site Plan District.
#9.
PUBLIC HEARING
Richard Schell, Principal Planner presented Item No. 5, ZA16-008.
Commissioner Springer asked if there will be a fence on top of the retaining wall.
Mr. Schell stated that the applicant will have to answer that.
Chairman Parrish confirmed that currently there are no plans in the Master
Thoroughfare Plan to open up the street from the cul-de-sac to the existing
neighborhood.
Dennis Killough stated not at this time.
Doug Galloway, 2560 Technology, Plano and Gary Wood, 2929 Carlisle Street, Dallas
came forward and stated that there will be a fence on top of the retaining wall to answer
Commissioner Springer. Mr. Galloway gave a presentation.
Chairman Parrish questioned the rainbow colored playground covers.
Mr. Galloway stated that color has changed to a more neutral color.
Commissioner Kubiak asked about the anticipated size, number of children, the number
of classes, hours of operation and capacity.
Mr. Wood stated that the hours of operation will be 6:30 a.m. to 6:30 p.m. with ten to
twelve classrooms, 200 students and the classrooms will be broken down by age and
child to adult ratio.
Commissioner Kubiak asked about peak hours.
Mr. Wood gave time frames generally in the morning at drop off and again in the
evening at pick up.
Commissioner Kubiak asked about traffic flow.
Mr. Wood showed the traffic patterns for pick up and drop off.
Commissioner Greer asked about the detention pond.
Mr. Galloway explained the detention pond.
Planning and Zoning Commission Meeting Minutes –May 19, 2016
Page 3 of 12
Commissioner Greer asked about the age group.
Mr. Galloway stated two to twelve years of age.
Commissioner Springer asked about opening the cul-de-sac and connecting.
Mr. Galloway stated that they do not have any interest of opening the road.
Chairman Parrish opened the public hearing and read aloud the comment cards. Malti
Sakhonko, 500 Northwood Trail in opposition. Megan Clarke, 400 Parkwood Court in
opposition.
Justin Clarke, 400 Parkwood Court is concerned about property value, noise, additional
burglary and additional traffic.
Evgeny Sakhonko, 500 Northwood Court is concerned about the roads being connected
along with noise and the destruction of the trees.
Katie Pasknan, 517 Northwood Trail is concerned about the roads being connected.
Otherwise, Mrs. Pasknan is happy to see the development.
Chairman Parrish closed the public hearing.
Mr. Galloway and Mr. Wood came forward to address the concerns.
Commissioner Kubiak asked if the applicants reached out to the neighbors.
Mr. Galloway stated that they met with the church, Calloway’s and had a SPIN Meeting.
Commissioner Springer stated that the daycare is a good fit and likes the landscaping.
Commissioner Greer likes the layout, especially the detention pond.
Commissioner Kubiak asked staff about traffic. How would the traffic compare to if the
development was a garden office? Current study shows 1,000 cars a day for the
daycare. Broken down that is 250 cars a day 4 trips each.
Steve Anderson compared and stated that with garden office would generate about 445
vehicle trips a day.
Commissioner Kubiak likes the buffer but is concerned about additional traffic.
Chairman Parrish is concerned about the parking and believes that staff will dominate
the parking spaces.
Commissioner Greer asked how this compares to other daycares.
Dennis Killough stated that he believes it is about the same.
Planning and Zoning Commission Meeting Minutes –May 19, 2016
Page 4 of 12
Commissioner Springer stated that they have parking agreements with both the church
and Calloway’s. Staff can park there.
Motion to approve ZA16-008 subject to the staff report and site plan review
summary No. 4 dated May 13, 2016.
Motion: Springer
Second: Greer
Ayes: Springer and Greer
Nays: Parrish and Kubiak
Abstain: None
Approved: 2-2-0
Agenda Item No. 6: ZA16-027, Ordinance No. 480-718, Zoning Change and Site
Plan for S. H. 114 & Blessed Way Mixed Use Senior Housing
on property described
as Tract 2C, Richard Eads Survey, Abstract No. 481 and Tracts 5E, 5C1 and 5D1,
Thomas Mahan Survey, Abstract No. 1049, City of Southlake, Tarrant County, Texas
and located at 1680, 1700, 1730 and 1750, E. State Highway 114, Southlake, Texas.
Current Zoning: "AG" Agricultural District. Requested Zoning: "S-P-1" Detailed Site Plan
SPIN Neighborhood #4.
District.
PUBLIC HEARING
Richard Schell, Principal Planner presented Item No. 6, ZA16-027.
Rick Simmons, 3110 W Southlake Blvd. came forward and gave a presentation. Mr.
Simmons addressed the fourth variance request regarding masonry requirements and
stated that all masonry requirements will be met.
Dennis Gulseth with BOKA Powell LLC at 8070 Park Lane, Dallas came forward with an
additional presentation.
Commissioner Springer asked about the composite siding.
Mr. Gulseth stated that there is no composite siding on the office buildings. The
materials include elastomeric coating, concrete taupe wall panels, stone accents,
grazing and metal accents.
Commissioner Kubiak stated that he was happy about the fourth variance being
removed. Commissioner Kubiak asked about the property to the north; is there any
background regarding the body of water along the northern boundary. What
consideration has been given regarding buffering and the plans for the body of water?
Mr. Simmons stated that the body of water is used for detention and will not be
disturbed. Also noting, that the property just to the north of the pond is owned by
Gateway Church.
Commissioner Kubiak asked about the phases of the project.
Mr. Simmons explained the phases. The site will be developed in its entirety all at once
with tree preservation first followed by senior housing, parking garage and the 60,000
square feet office building. The only portion that will not be built right away which
Planning and Zoning Commission Meeting Minutes –May 19, 2016
Page 5 of 12
depends on the market will be the 40,000 square foot building to the east perpendicular
to the building along SH 114.
Commissioner Kubiak asked about noise control in respect to SH 114 and the DFW
overlay.
Mr. Simmons stated that sound attenuation had not been conducted yet.
Commissioner Kubiak suggested that Mr. Simmons be consistent with the renderings
and to build what is presented and confirmed that the applicant will be adding the
crosswalk along Blessed Way.
Mr. Simmons agreed.
Charles Bissel, 2417 Custer Cove, Richardson came forward and gave an additional
presentation.
Mark Tolsan, 2344 Highway 121, Bedford came forward and showed elevations of the
development with a presentation.
Commissioner Greer asked about having furniture on the patios. Commissioner Greer
also suggested having the patios on the inside façade versus the outside façade.
Mr. Tolsan stated that it could be looked at and considered.
Commissioner Greer asked what composite siding was.
Mr. Tolsan stated cement siding or hardie plank.
Commissioner Greer expressed concern regarding the balconies.
Mr. Tolsan spoke more about the balconies and the use for them.
Commissioner Greer doesn’t like the composite siding.
Mr. Simmons stated that it can be changed to stucco.
Chairman Parrish opened the public hearing.
Kenneth Franrao, 317 Edinburget Court came forward in support.
Paul Marsiano, 1805 St Phillip came forward in support.
Angela Bowers, 609 Chapel Court came forward in support.
Chairman Parrish closed the public hearing.
Commissioner Kubiak pointed out that this use fits within the Land Use Plan.
Commissioner Greer brought up the balconies and possible frosted glass.
Commissioner Kubiak asked staff regarding code about balconies and screening.
Dennis Killough stated that balcony contents are not regulated by code. However, since
this is a zoning change and site plan, something can be placed in the motion that gives
restrictions.
Chairman Parrish stated that the applicant can place something in the POA with the
residents as well.
Mr. Simmons agreed but also stated that balconies are very important to the project.
Planning and Zoning Commission Meeting Minutes –May 19, 2016
Page 6 of 12
Commissioner Springer likes the trails and walking space and believes this is a good
design and a good fit. Commissioner Springer would like to see more detail in the
composite.
Chairman Parrish likes the project and also believes that this is a good fit.
Motion to approve ZA16-027 subject to the staff report dated May 19, 2016 and the
site plan review summary No. 3 dated May 19, 2016 specifically granting the first
three variance and specifically not granting the fourth variance and the
applicant’s willingness to pay for a potential crosswalk along Blessed Way of
which the design and location will be discussed with staff and the applicant’s
willingness to insure that the exterior and landscaping surrounding the parking
deck meets or exceeds the requirements of a recent approval of Kimball and SH
114 and lastly further noting the applicant’s willingness to look at criteria for what
items can be stored on outdoor balconies.
Motion: Kubiak
Second: Greer
Ayes: Parrish, Kubiak, Springer and Greer
Nays: None
Abstain: None
Approved: 4-0-0
Agenda Item No. 8: ZA16-029, Ordinance No. 480-564b, Zoning Change and
Development Plan for Carillon Corporate District
on property described as Tracts
3B2 and 3B and a portion of Tract 3A1, Larkin H. Chivers Survey, Abstract No. 300, City
of Southlake, Tarrant County, Texas and located between the 200 and 400 block of E.
State Hwy. 114, being approximately 1,100 feet east of the northeast corner of E. State
Hwy. 114 and N. White Chapel Blvd., Southlake, Texas. Current Zoning: "ECZ"
Employment Center Zoning District. Requested Zoning: "ECZ" Employment Center
SPIN Neighborhood #3.
Zoning District.
PUBLIC HEARING
Richard Schell, Principal Planner presented Item 8, ZA16-029, Item 9, ZA16-030 and
Item 10, ZA16-031 together.
Ron Smith, 14850 Quorum Drive, Dallas came forward and gave a presentation.
Commissioner Greer asked about the restaurant.
Mr. Smith stated that 90% of the business for the restaurant comes from the guests and
the hotel is not looking to branch out for lunch and dinner venues.
Commissioner Greer asked what kind of restaurant it will be, since it mainly will cater to
guests.
Ben Siebach came forward. The bar will be the heart of the hotel.
Planning and Zoning Commission Meeting Minutes –May 19, 2016
Page 7 of 12
Chairman Parrish asked about the floor plan for the first floor.
Mr. Smith explained that because this is a site plan approval they did not anticipate
showing a floor plan.
Chairman Parrish stated that at some point we would like to know the floor plan.
Mr. Smith stated that they didn’t want to bring something forward that may change.
Commissioner Kubiak asked what kind of scale you need to have a meaningful
restaurant.
Mr. Smith explained the concept behind the restaurant.
Mr. Siebach added to the concept which is based on the theme of the hotel and the
surrounding neighborhood.
Commissioner Greer clarified that this is geared toward business travel versus vacation.
Mr. Smith stated yes.
Commissioner Greer asked about a percentage in regards to vacation versus business.
Mr. Siebach stated at least 65%.
Commissioner Kubiak asked where other Hotel Indigo’s are for context.
Mr. Siebach stated that there are around fifty in the world.
Chairman Parrish opened the public hearing and read aloud the comment cards.
Saspin Nakornsri, 1501 Le Mans Lane – Opposition; Josh Prickett, 1625 Le Mans Lane
– Support; Jacquline Reger, 1833 Riviera Lane – Support; Lynda Schockett, 407
Palladian Blvd. – Opposition; Tina Meisner, 401 Palladian Blvd. – Support; Ryan Reger,
1833 Riviera Lane – Support; Carin Prickett, 1625 Le Mans Lane – Support.
Hythem Omar, 1501 Lemans came forward in opposition. Mr. Omar is concerned about
traffic through the neighborhood.
Kenny G, 1501 Lemans came forward in opposition in regards to access to the
neighborhood.
Steve Schockett, 407 Palladian Blvd. came forward in opposition but is concerned about
the traffic through the neighborhood.
Jeff Meisner, 401 Palladian Blvd. came forward in opposition but is concerned about the
hotel access from Carillon Court and the heavily wooded area.
Planning and Zoning Commission Meeting Minutes –May 19, 2016
Page 8 of 12
Sanskin McCornsky, 1501 Le Mans came forward with concerns about traffic.
Chairman Parrish closed the public hearing.
Mr. Smith came forward to address the issues, specifically the Carillon Court access.
Mr. Smith showed the access
Commissioner Springer asked about bags for pet waste.
Mr. Smith agreed.
Commissioner Greer asked about the lighting plan.
Mr. Smith gave the lighting plan and landscaping plan.
Chairman Parrish asked Mr. Kennemer to come forward and asked if the request to
swap out the hotel in the Plaza District for here, are you still wanting to keep the option
open to having a hotel in the Plaza District.
Mr. Kennemer stated that they would like to keep the option open if the market would
allow it.
Commissioner Kubiak stated that this plan has been on the books since 2008. Up until
now there has been no change until now. Commissioner Kubiak asked Mr. Kennemer to
explain the development and timing.
Mr. Kennemer explained the development and the phases.
Commissioner Kubiak stated he understands the market aspect of Carillon with retail
saturation. However, this proposal takes away from the office space and parking.
Mr. Kennemer stated that office will come in along with retail.
Chairman Parrish is concerned about potentially opening up the site for two hotels when
initially the plan only had one. Chairman Parrish continued to state that by swapping the
hotel site it could possibly hinder the office space that is marked on the plan.
Mr. Kennemer disagrees.
Commissioner Springer stated that if it was built and phased according to what was
originally approved that would be great but as it stands it is being built piece by piece.
The hotel should be low impact to the existing neighborhood.
Commissioner Kubiak stated that he would like the hotel built in the same style that was
originally planned. Commissioner Kubiak believes this is not it.
Commissioner Greer stated that the architecture is sound and it looks nice.
Planning and Zoning Commission Meeting Minutes –May 19, 2016
Page 9 of 12
Motion to deny ZA16-029.
Motion: Kubiak
Second: Parrish
Ayes: Parrish and Kubiak
Nays: Springer and Greer
Abstain: None
Approved: 2-2-0
Agenda Item No. 9:ZA16-030, Site Plan for Hotel Indigo Carillon
on property
described as a portion of Tract 3A1, Larkin H. Chivers Survey, Abstract No. 300, City of
Southlake, Tarrant County, Texas and located between the 200 and 400 block of E.
State Hwy. 114, being approximately 1,100 feet east of the northeast corner of E. State
Hwy. 114 and N. White Chapel Blvd., Southlake, Texas. Current Zoning: "ECZ"
Employment Center Zoning District. Requested Zoning: "ECZ" Employment Center
SPIN Neighborhood #3.
Zoning District.
PUBLIC HEARING
Motion to deny ZA16-030.
Motion: Kubiak
Second: Parrish
Ayes: Parrish and Kubiak
Nays: Springer and Greer
Abstain: None
Approved: 2-2-0
Agenda Item No. 10:ZA16-031, Preliminary Plat or Lots 1 and 2, Block 1, Carillon
- Hotel Indigo
on property described as portions of Tracts 3A5, 3A3, 3A and 3A1,
Larkin H. Chivers Survey, Abstract No. 300, City of Southlake, Tarrant County, Texas
and located between the 200 and 400 block of E. State Hwy. 114, being approximately
1,100 feet east of the northeast corner of E. State Hwy. 114 and N. White Chapel Blvd.,
Southlake, Texas. Current Zoning: "ECZ" Employment Center Zoning District.
SPIN Neighborhood
Requested Zoning: "ECZ" Employment Center Zoning District.
#3.
PUBLIC HEARING
Motion to deny ZA16-031.
Motion: Kubiak
Second: Parrish
Ayes: Parrish and Kubiak
Nays: Springer and Greer
Abstain: None
Approved: 2-2-0
Planning and Zoning Commission Meeting Minutes –May 19, 2016
Page 10 of 12
Agenda Item No. 11:ZA16-032, Site Plan for Manny’s Tex Mex
on property being
described as Lot 6, Block 2 of the Gateway Plaza Addition Phase II, an addition to the
City of Southlake, Tarrant County, Texas and located at 151 North Nolen Drive,
SPIN
Southlake, Texas. Current Zoning: "S-P-2" Generalized Site Plan District.
Neighborhood #8.
PUBLIC HEARING
Patty Moos, Planner I presented Item No. 11, ZA16-032.
Commissioner Springer asked if this would affect the parking requirements.
Ms. Moos stated no. That was taken into consideration.
Terry Wilkenson, 640 W Southlake Blvd. came forward to answer any questions. Mr.
Wilkenson stated that he would like to correct in the presentation. The original
presentation given to staff included roll up windows for service that has been removed
and replaced to sliding service windows. Also, another change is the columns which will
be metal columns.
Commissioner Springer asked about the metal poles and asked Mr. Wilkenson to point
them out.
Mr. Wilkenson showed the Commission where the poles are located on the plans. Mr.
Wilkenson continued to state that the color presented can be changed.
Chairman Parrish opened and closed the public hearing.
Motion to approve ZA16-032, subject to staff report dated May 10, 216 and site
plan review summary No. 2 dated May 10, 2016.
Motion: Kubiak
Second: Greer
Ayes: Parrish, Springer, Greer and Kubiak
Nays: None
Abstain: None
Approved: 4-0-0
Agenda Item No. 12:ZA16-034, Ordinance No. 480-661a, Zoning Change and Site
Plan for Christ Our King Church
on property being described as Lot 5, Meadow Oaks
Subdivision, an addition to the City of Southlake, Tarrant County, Texas and located
at 595 S. Kimball Avenue, Southlake, Texas. Current Zoning: "S-P-1" Detailed Site Plan
SPIN Neighborhood #8.
District. Requested Zoning: "S-P-1" Detailed Site Plan District.
PUBLIC HEARING
Patty Moos, Planner I presented Item No. 12, ZA16-034.
Jimmy Fector, 8951 Cypress Waters Blvd. came forward to answer any questions.
Planning and Zoning Commission Meeting Minutes –May 19, 2016
Page 11 of 12
Commissioner Springer is concerned about all the landscaping will die with no specific
landscape plan.
Mr. Fector stated that most of the plan is existing. What is being replaced is on the north
side. Mr. Fector continued to state that the church would like more screening as well.
Commissioner Springer asked why the stone wall was going away.
Mr. Fector stated it is due to the transformer and the mechanical equipment placement.
Chairman Parrish opened and closed the public hearing.
Motion to approve ZA16-034 subject to staff report and site plan review summary
No. 2 dated May 11, 2016
.
Motion: Kubiak
Second: Greer
Ayes: Parrish, Springer, Greer and Kubiak
Nays: None
Abstain: None
Approved: 4-0-0
Agenda Item No. 13:
Meeting Adjournment.
Meeting adjourned at 11:54 pm.
______________________________
D. Todd Parrish
ATTEST: Chairman
________________________________
Holly Blake
Commission Secretary
Planning and Zoning Commission Meeting Minutes –May 19, 2016
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