2016-04-26 CITY OF
SOUTH LAKE
SOUTHLAKE ARTS COUNCIL MEETING, APRIL 26, 2016
LOCATION: Southlake Town Hall — 1400 Main Street, TH4B
Southlake, Texas
TIME: 6:00 p.m.
SOUTHLAKE ARTS COUNCIL PRESENT: Chair Leslie Bartlett, Vice Chair Miriam
Murray, Secretary Jesika Cook and Southlake Arts Council members Merlene
Ingraham, Terri Messing, Tamara McMillan, and Kelly Trager (Alternate 1)
SOUTHLAKE ARTS COUNCIL ABSENT: Devika Seth
STAFF PRESENT: Assistant to the Director Cassie Tucker
REGULAR SESSION
1. CALL TO ORDER
The meeting was called to order by Arts Council Chairman Bartlett at 6:18 p.m.
2. CONSENT AGENDA
Consent Agenda items are considered to be routine by the Southlake Arts
Council and are enacted with one motion.
2A. APPROVAL OF THE MINUTES FROM THE MARCH 22, 2016 SOUTHLAKE
ARTS COUNCIL MEETING
Minor corrections were made to the minutes of the March 22, 2016 meeting as
noted below:
The spelling for Beatriz Terrazas was corrected in Item 4D of the March 22, 2016
minutes.
APPROVED
A motion was made to accept the minutes of March 22, 2016 meeting with the
correction noted.
Motion: Cook
Second: Murray
Ayes: Bartlett, Cook, Ingraham, Messing, McMillan, Murray, and Trager
(Alt#1)
Nays: None
Abstain: None
Vote: 7-0
City of Southlake Values:
Integrity♦ Innovation •Accountability♦ Commitment to Excellence ♦ Teamwork
Minutes of the April 26, 2016 Southlake Arts Council Meeting
Page 2 of 4
Motion Carried
3. CONSIDER
3A. RECOMMENDATION TO APPROVE THE CONCEPT PROVIDED BY ARTIST
MARK WHITE TO PROVIDE PUBLIC ART TO BE INSTALLED AT FRANK
EDGAR CORNISH, IV PARK
Assistant to the Director Cassie Tucker presented two proposals of kinetic art
concepts recommended by artist Mark White for public art at Frank Edgar
Cornish, IV Park. The two proposals are "Swan" and "Blooming Lily" in stainless
finish. Southlake Arts Council discussed the two proposals and favored the
"Swan" concept. A video to demonstrate the art piece's movement will be
requested of the artist.
APPROVED
A motion was made to approve the "Swan" concept provided by artist Mark White
for public art at Frank Edgar Cornish, IV Park, subject to receipt of a video before
the concept goes to City Council.
Motion: McMillan
Second: Cook
Ayes: Bartlett, Cook, Ingraham, Messing, McMillan, Murray, and Trager
(Alt#1)
Nays: None
Abstain: None
Vote: 7-0
Motion Carried
4. DISCUSSION
4A. STROKES OF ART IN THE SQUARE RECEPTION WRAP UP
Southlake Arts Council shared positive comments about the success of this
year's Art in the Square event.
4B. APEX FILM DAY (MAY 7, 2016)
Terri Messing updated the Council on plans for the Apex Film Day to be held
May 7, 2016.
4C. FORT WORTH SYMPHONY ORCHESTRA OPPORTUNITIES
Terri Messing provided a brief update. There may be opportunities for the Fort
Worth Brass or Percussion orchestras to perform at The Marq Southlake instead
of the full Fort Worth Symphony Orchestra.
City of Southlake Values:
Integrity♦ Innovation •Accountability♦ Commitment to Excellence ♦ Teamwork
Minutes of the April 26, 2016 Southlake Arts Council Meeting
Page 3 of 4
4D. SEPTEMBER 2016 ART GALLERY EVENT
Southlake Arts Council brainstormed ideas for the September art event. They
talked about possible dates for the reception and themes. The Arts Council is
interested in featuring the works by local photographer Beatriz Terrazas in
partnership with NatureReach. Discussion of this item will be continued at the
next meeting.
4E. PROJECT UPDATE
Assistant to the Director Cassie Tucker presented an update on the Kathleen
Caricof piece to be installed at The Marq Southlake, and the Dream Big piece to
be installed at the Dove/Peytonville/Sam School Road roundabout.
The Arts Council discussed potential dates to hold the dedication of the sculpture
at The Marq Southlake. Staff will check the calendar for May 23, May 19 and
May 18 for schedule conflicts.
4F. FISCAL YEAR 2017 PROJECTS
Assistant to the Director Cassie Tucker reviewed expenditures to date of the
Public Art Fund Budget and recommendations for the FY 2017 budget.
Recommendations included allocation of $2,500 toward the Apex Film event,
$2,000 for advertising, and $30-50,000 allocation for the Public Art Matching
Funds budget. The Arts Council was in favor of including an additional project in
FY 2017 to continue to implement the Town Square Sculpture Program. Staff
reviewed the 2030 Plan Recommendations, Town Square Sculpture Program
and Wayfinding Destinations.
Southlake Arts Council members were interested in advertising the art events in
the City's event signs that are located on various street corners in Southlake.
4G. LOCAL GOVERNMENT OFFICER CONFLICTS DISCLOSURE STATEMENT
Assistant to the Director Cassie Tucker gave an overview of the Disclosure
requirements and procedures to comply with Texas Local Government Code 176
to disclose relationships with existing City vendors. Please contact the City
Secretary's Office at 817.748.8183 or Ipayne a@ci.southlake.tx.us for any
questions regarding this matter.
5. PUBLIC FORUM
There was no one to speak during to Public Forum.
City of Southlake Values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork
Minutes of the April 26, 2016 Southlake Arts Council Meeting
Page 4 of 4
6. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 7:43 p.m.
Motion: McMillan
Second: Cook
Ayes: Bartlett, Cook, Ingraham, Messing, McMillan, Murray, and Trager
(Alt#1)
Nays: None
Abstain: None
Vote: 7-0
Motion Carried
Attt:
( iimitei 51/7H ondke,-
Leslie Bartlett, Chair Candice Edmondson, Deputy Director
Community Services Department
A digital audio recording of this meeting is available in the Office of the City Secretary.
NOTE: Six (6) of the regular seven (7) member Southlake Arts Council were present for this
meeting. In the absence of Southlake Arts Council member Devika Seth, Southlake Arts Council
Alternate #1, Kelly Trager, participated. An Alternate may sit as a regular member in the event of
an absence of one or more regular members per Ordinance No. 908, Section 2.
City of Southlake Values:
Integrity♦ Innovation •Accountability♦ Commitment to Excellence ♦ Teamwork
Arts Members: Please initial beside your name below so there will
be a record of attendance.
Guests: Please sign your name below.
Southlake Arts Council Meeting
Southlake Town Hall — 4th Floor Room 4A
Tuesday, April 26 @ 6:00pm
/631iSr- Leslie Bartlett, Chair, Place 1
0/7; Merlene Ingraham, Place 2
Jesika Cook, Secretary, Place 3
Terri Messing, Place 4
Devika Seth, Place 5
HJ/I Miriam Murray, Vice Chair, Place 6
, Q./. 7) Tamara McMillan, Place 7
YYj Kelly Trager,er Alternate 1
Candice Edmondson (staff liaison)
7 Cassie Tucker (staff liaison)
Jenni Lanier (interim staff liaison)
Guests: