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Item 3 Minutes REGULAR PLANNING AND ZONING COMMISSION MEETING MAY 5, 2016 LOCATION: 1400 Main Street, Southlake, Texas Work Session - Executive Conference Room, Suite 268 of Town Hall or City Council Chambers of Town Hall Regular Session - City Council Chambers of Town Hall COMMISSIONERS PRESENT : Chairman Parrish, Daniel Kubiak, Chris Greer, Michael Springer, and Kate Smith STAFF PRESENT: Deputy Director, Dennis Killough; Principal Planner, David Jones; Planner I, Lorrie Fletcher; Planner I, Jerod Potts; Civil Engineer, Alex Ayala; Civil Engineer, Om Chhetri; Civil Engineer, Steve Anderson and Commission Secretary, Holly Blake. WORK SESSION: Item No. 1 – Call to Order: Chairman Parrish called the work session to order at 5:50 pm. Item No. 2 – Recap of City Council’s action and discussion on Planning and Zoning recommended cases. Item No. 3– Discussion of all items on tonight’s meeting agenda. Item No. 4 - Overview of City Council approved Resolution No. 15-007, a resolution of the City of Southlake, Texas which approved the agreement, terms and conditions of a 380 agreement with SRH Hospitality Southlake Investment, LLC (Westin Hotel) to promote economic development and stimulate business and commercial activity in the City. Item No. 5 – Adjournment. Chairman Parrish adjourned the work session at 6:15 pm. REGULAR SESSION: Agenda Item No. 1 – Call to Order: Chairman Parrish called the regular session to order at 6:30 pm. Agenda Item No. 2 – Executive Session: A. Executive Session : Pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071. Refer to posted list attached hereto and Executive Session may be held, under these exceptions, at the incorporated herein. end of the Regular Session or at any time during the meeting that a need arises for the Planning and Zoning Commission to seek advice from the City Attorney as to the posted subject matter of this Planning and Zoning Commission meeting. Section 551.071: Consultation with attorney B. Reconvene: Action necessary on items discussed in Executive Session. Agenda Item No. 3 – Approval of minutes dated April 21, 2016. Planning and Zoning Commission Meeting Minutes – May 5, 2016 Page 1 of 16 Motion to approve the minutes dated April 21, 2016 as presented. Motion: Kubiak Second: Smith Ayes: Kubiak, Springer, Smith, Greer and Parrish Nays: None Abstain: None Approved: 5-0-0 Administrative Comments: Dennis Killough announced the 2035 Corridor Planning Committee Meeting on May 10, 2016 at The Marq. CONSENT AGENDA: Agenda Item No. 5: CP15-004, Ordinance No. 1140, Land Use Plan amendment from Low Density Residential to Medium Density Residential on property described as Tracts 5A and 5B, being portions of Lot 5, Brock Addition, an addition to the City of Southlake, Tarrant County, Texas and located at 400 and 410 Brock Dr., Southlake, Texas. Current Zoning: "SF-1A" Single Family Residential District. Proposed SPIN Neighborhood Zoning: “R-PUD” Residential Planned Unit Development District. #11. The applicant has withdrawn CP15-004. Motion to approve the consent agenda as presented. Motion: Kubiak Second: Smith Ayes: Kubiak, Springer, Smith, Greer and Parrish Nays: None Abstain: None Approved: 5-0-0 REGULAR AGENDA: Agenda Item No. 6: ZA16-013, Site Plan for Continental Self Storage on property described as Lot 2, Block 1, Greenlee Business Park, an addition to the City of Southlake, Tarrant County, Texas and located at 2060 E. Continental Boulevard in SPIN Neighborhood Southlake, Texas. Current Zoning: "I-1" Light Industrial District. #8.PUBLIC HEARING Kate Smith recused herself and left the chambers. David Jones, Principal Planner presented Item No. 6, ZA16-013. Maxwell Fisher, 900 Jackson Street, Ste. 640, Dallas came forward with a presentation. Commissioner Kubiak asked for specifics about the materials and landscaping. Planning and Zoning Commission Meeting Minutes –May 5, 2016 Page 2 of 16 Mr. Fisher stated that the specifics for the materials and landscaping will be covered further along in the presentation. Commissioner Kubiak asked about the caliper size for the landscaping. Mr. Fisher stated the city’s minimum is three, but we are proposing four as a minimum for the canopy trees. Commissioner Kubiak stated that the applicant should think through in terms of caliper size along Continental and on the northern boundary. Mr. Fisher continued his presentation. Chairman Parrish opened the public hearing. Pam Holt, 1225 Stanhope Court, came forward in opposition. Ms. Holt is concerned about the two lanes on Continental Blvd. and the impact that the semi-trucks will have on the road and traffic impact on the road. John Dortey, 950 S. Kimball, came forward. Mr. Dorety stated that he was here to represent Mr. Stowe. Mr. Dortey stated that he and Mr. Stowe plan to develop the property down and across the street which is currently zoned mixed use and is concerned about the traffic on Continental Blvd. Afterwards, Mr. Dortey showed a video of traffic and a separate presentation. Chairman Parrish closed the public hearing. Mr. Fisher addressed the issues regarding traffic and semi-trucks. Rob John with Jenkins Organization, 2539 S Gessner Rd # 13, Houston, came forward Commissioner Greer stated that this was a good fit and great for competition. Commissioner Springer agrees with Commissioner Greer. Commissioner Kubiak stated that it fits with the Land Use Plan, yes traffic is a concern but it is still a good fit. Commissioner Kubiak suggested that the applicant bring in better renderings for city council. Chairman Parrish stated that the use fits the zoning of the property and believes that this facility will be an upgrade to the property. Motion to approve ZA16-013 subject to the staff report dated April 29, 2016 and site plan review summary No. 3 dated April 15, 2016 and specifically approving the variances requested related to driveway separation and tree preservation and the applicant’s willingness to present to city council an alternative any clear facing glass along Continental and an alternative that includes some combination of frosting and/or tenting. Motion: Kubiak Second: Greer Ayes: Kubiak, Springer, Greer and Parrish Nays: None Abstain: None Approved: 4-0-0 Planning and Zoning Commission Meeting Minutes –May 5, 2016 Page 3 of 16 Commissioner Smith returned to the meeting. Agenda Item No. 7: ZA15-152, Ordinance No. 480-712, Zoning Change and Development Plan for Stone Trail Estates on property described as Tracts 5A, 5C1, 5B, 5A3, and 5A2, Jesse G. Allen Survey, Abstract No. 18, City of Southlake, Tarrant County, Texas and Lot 3R and Tracts 5B and 5A, being portions of Lot 5, Brock Addition, an addition to the City of Southlake, Tarrant County, Texas and located at 2607, 2621, 2631, 2641, and 2651 W. Southlake Blvd. and 250, 400 and 410 Brock Dr., Southlake, Texas. Current Zoning: "AG" – Agricultural District and "SF-1A" Single Family Residential District. Proposed Zoning: “R-PUD” Residential Planned Unit SPIN Neighborhood #11. PUBLIC HEARING Development District. Lorrie Fletcher, Planner I presented Item No. 7, ZA15-152 and Item No. 8, ZA15-153 together. Curtis Young with the Sage Group, 1130 N. Carroll Avenue came forward and presented the changes to the development. Commissioner Kubiak asked about the trail and why it doesn’t go through the lot on Brock. Mr. Young stated that the lot would benefit from the trail since it backs up to the trail with a back gate. Commissioner Kubiak asked about the lot on Brock and whether or not it would be maintained. Mr. Young stated that it would front onto Brock Drive and would be developed just like the other lots. Chairman Parrish read aloud the comment cards: Leroy McCall, 320 Brock Drive, Opposed; Sandy Quinones, 109 Brock Drive, Opposed. Chairman Parrish opened the public hearing. Perry Vargas Jr., 209 Brock Drive came forward on behalf of his parents, Mr. and Mrs. Perry Vargas Sr. Mr. Vargas stated his concerns about future flood issues due to the development. Michael Quinones, 105 and 109 Brock Drive came forward in opposition. Mr. Quinones is concerned about the development and believes it is too dense. Leroy McCall, 320 Brock Drive decided to come forward and speak in opposition. Mr. McCall is concerned about his driveway. Chairman Parrish closed the public hearing. Mr. Young came forward to address the concerns, specifically the drainage and Mr. McCall’s lot. Planning and Zoning Commission Meeting Minutes –May 5, 2016 Page 4 of 16 Om Chhetri, Civil Engineer came forward to explain the drainage plan for the development. Commissioner Kubiak commented that the engineering plan meets city standards and can potentially fix an existing problem. Commissioner Greer asked about who the builder will be. Commissioner Greer would like to see a builder that is not a cookie cutter builder with upgrades and custom features. Mr. Young stated that a builder hasn’t been chosen yet. Commissioner Smith is concerned about the density. There are 61 lots with 50 of the lots are less than 16,000 square feet. Mr. Young stated that it fits with the surrounding density with a high level of open space. Commissioner Springer asked for clarification on Lot 3R. Mr. Young stated that it will be a residential lot. Commissioner Kubiak and Commissioner Greer agree that the development is better. Commissioner Smith still has concerns about the density. Commissioner Springer asked about Mr. McCall’s driveway and the easement. Mr. Young explained that would be a permanent easement for that lot. Motion to approve ZA15-152, subject to the staff report dated April 28, 2016 and revised development plan review summary No. 3, dated April 28, 2016 and specifically granting the requested variance related to driveway ordinance. Motion: Kubiak Second: Springer Ayes: Kubiak, Springer and Parrish Nays: Greer and Smith Abstain: None Approved: 3-2-0 Agenda Item No. 8: ZA15-153, Preliminary Plat for Stone Trail Estates on property described as Tracts 5A, 5C1, 5B, 5A3, and 5A2, Jesse G. Allen Survey, Abstract No. 18, City of Southlake, Tarrant County, Texas and Lot 3R and Tracts 5B and 5A, being portions of Lot 5, Brock Addition, an addition to the City of Southlake, Tarrant County, Texas and located at 2607, 2621, 2631, 2641, and 2651 W. Southlake Blvd. and 250, 400 and 410 Brock Dr., Southlake, Texas. Current Zoning: "AG" – Agricultural District "SF-1A" Single Family Residential District. Proposed Zoning: “R-PUD” Residential Planning and Zoning Commission Meeting Minutes –May 5, 2016 Page 5 of 16 SPIN Neighborhood #11. PUBLIC HEARING Planned Unit Development District. Motion to approve ZA15-153 subject to staff report dated April 28, 2016 and plat review summary No. 3, dated April 28, 2016 and specifically granting the requested variance related to the driveway ordinance. Motion: Kubiak Second: Springer Ayes: Kubiak, Springer and Parrish Nays: Greer and Smith Abstain: None Approved: 3-2-0 Agenda Item No. 9:CP16-003, Ordinance No. 1155, Land Use Plan Amendment from Medium Density Residential to Public / Semi-Public on property described as Tract 5A04A, Samuel Freeman Survey, Abstract No. 525, City of Southlake, Tarrant County, Texas, located at 549 N. Kimball Ave., Southlake, Texas. Current Zoning: "AG" SPIN Agricultural District. Proposed Zoning "CS" Community Service District. Neighborhood #4PUBLIC HEARING . Jerod Potts, Planner I presented Item No. 9, CP16-003 and Item No. 10, ZA16-015 together. Father John Jordan and Shey Kirkman, 519 N. Kimball Avenue came forward and explained the reason for the expansion and gave a separate presentation. Chairman Parrish opened the public hearing. Vikas, Juneja, 2201 Cotswold came forward and stated concern about privacy and car lights from the parking lot. Mr. Vikas would like to see additional buffering between the parking lot and home. Also is concerned about traffic. Ken Lee, 2209 Cotswold Valley came forward. Mr. Lee showed pictures from the view of his backyard. Mr. Lee has similar concerns as Mr. Vikas with an additional concern are the trees between the church and the neighborhood. Howard Faber, 2205 Cotswold Valley came forward with concerns about excessive noise and traffic. Greg Asher 2242 Cotswold Valley came forward with concerns about the variances being requested. Dayna Dell, 2237 Cotswold Valley came forward and asked if the church would be willing to wrap the stone wall and is concerned about traffic. Mark Jamenson 1780 Sunshine Lane came forward to speak in favor of the expansion. Chairman Parrish closed the public hearing. Planning and Zoning Commission Meeting Minutes –May 5, 2016 Page 6 of 16 Father Jordan and Mr. Kirkman came forward to address the concerns brought up. Commissioner Smith asked if the parking could be moved in order to not have headlights shining into the homes. Mr. Kirkman explained that the area is good for elderly parishioners but are willing to plant additional shrub in front of the spaces. Chairman Parrish asked about parking with respect to required parking versus what is proposed. Mr. Kirkman stated that they have above the required parking. Chairman Parrish suggested parallel parking versus head in parking. Mr. Kirkman stated that they could look at doing some of those spaces with a 45-60 degree angle. Commissioner Greer asked about removing some of the parking spaces. Mr. Kirkman stated that they could look at the numbers and work with staff. Commissioner Smith stated that some kind of screening is needed to buffer the neighborhood. Commissioner Greer agreed with Commissioner Smith especially during the winter when vegetation is thin and it gets darker sooner. Commissioner Kubiak clarified with Commissioner Greer regarding the buffer and vegetation. Dennis Killough stated fence regulations with an 8-ft. solid fence being required. Commissioner Springer verified that there is 25-ft. between the parking spaces and the neighborhood and stated that the fence doesn’t have to be on the property line. Mr. Kirkman stated that if a fence is erected, they would like to have the option to go around any trees within the path in order to save them. Mr. Kirkman addressed traffic on Kimball Avenue and stated that traffic is generally on Sundays and Wednesdays and the drive is currently right out only onto Kimball Avenue. Mr. Kirkman is proposing to move the drive further north with a continued right out only and close the existing drive. Chairman Parrish discussed lighting. Mr. Kirkman stated that those are dark sky shielding lights which controls the coverage. Dennis Killough stated that the applicant has agreed to comply with the lighting Planning and Zoning Commission Meeting Minutes –May 5, 2016 Page 7 of 16 ordinance which dictates the type of lighting and the intensity of the lighting along with spillage onto the neighborhood. Commissioner Springer asked for clarification regarding the move of the driveway. Mr. Kirkman stated that they have two driveways. The current driveway located on the south side which is the median break on Kimball Avenue which allows left and right turns which will stay. The other driveway north of that is currently a right only which is being proposed to be moved further north and continue to be a right only. Commissioner Smith asked for the reason for the spacing variance. Dennis Killough stated that the spacing requirement is simply to limit the number of driveways that could be permitted along a roadway to limit the number of potential traffic movements that could take place. The stacking depth is to provide adequate distance to ingress the property from the adjoining right-of-way without having to stop and cause other vehicles to stack on the adjoining roadway. Commissioner Springer asked about the articulations and the variances requested. Mr. Kirkman explained the articulation and elevations. They would like to keep existing look of the church. Chairman Parrish asked about the 4:1 slope. Mr. Kirkman explained the slope and the reason for the request. Commissioner Smith asked what it would take to meet the articulation without a variance. Dennis Killough stated that they would need to add on the vertical aspect some kind of articulation such as another gable to reduce the length of that span without an offset. On the horizontal aspect, something will need to be either bumped in or bumped out along that wall to have enough width to qualify and shorten the length of those walls. Mr. Kirkman added that they are trying to minimize the amount of tear into the building to keep the original look and design. Dennis Killough added the medium density land use designation is also suitable for public and semi-public uses, which is what they are changing to. Motion to approve CP16-003 subject to the staff report dated April 29, 2016 and review summary No. 2 revised dated April 29, 2016. Motion: Kubiak Second: Greer Ayes: Kubiak, Springer, Greer, Smith and Parrish Nays: None Planning and Zoning Commission Meeting Minutes –May 5, 2016 Page 8 of 16 Abstain: None Approved: 5-0-0 Agenda Item No. 10:ZA16-015, Ordinance No. 480-716, Zoning Change and Concept Plan / Site Plan for St. Laurence Church on property described as Tract 5A04A, Samuel Freeman Survey, Abstract No. 525 and Lot 1R, Block A, Saint Laurence Episcopal Church Addition, City of Southlake, Tarrant County Texas, located at 549 and 517 N. Kimball Ave., Southlake, Texas. Current Zoning: "AG" Agricultural District and "CS" Community Service District. Proposed Zoning: "CS" Community SPIN Neighborhood #4PUBLIC HEARING Service District. . Commission discussed the variances before making the motion. 1) 4:1 slope – Commissioner Springer stated they have made an attempt to comply with it and have reduced it down to 2-ft. Took all of the aspects of the existing building into account and make it look like it all belongs together. 2&4) Stacking depth and driveway – Commissioner Smith is concerned about the stacking depth and suggesting that if some of the northern parking spots were removed that the stacking depth would be less. Commissioner Greer agrees with Commissioner Smith. Commissioner Kubiak asked what the stacking depth is today. Dennis Killough stated that it is significantly less with 10-ft. stacking depth. Commissioner Kubiak compared the current stacking depth of 10-ft. to the proposed 26-ft. stacking depth. Chairman Parrish clarified that if some of the parking spaces along the north side that the church could come closer if not meet the stacking depth that is required by the ordinance. Dennis Killough stated that the stacking depth that is measured. It would potentially limit some conflict but the driveway conflict would still exist. 3) Perimeter Screening – Chairman Parrish stated a wall needs to be there. Commissioner Springer likes the parallel parking. 5&6) Bufferyards – Commissioner Smith asked that a specific percentage and a specific area be added to language. 7) Horizontal Articulation – no issues with Commission. Motion to approve ZA16-015 subject to the staff report dated April 29, 2016 and site plan review summary No. 3, dated April 29, 2016 and specifically approving the variances as noted, No. 1, No. 2, No. 3 denied, No. 4, No. 5, No. 6 with the applicant’s willingness to examine relocating the placement of the landscape to maximize its location on the northern perimeter of the site and No. 7, also the applicant’s willingness to meet with northern neighbors to discuss screening alternatives and the applicant’s willingness to consider relocating or reconfiguring the parking on the northern side. Motion: Kubiak Second: Smith Ayes: Kubiak, Springer, Greer, Smith and Parrish Planning and Zoning Commission Meeting Minutes –May 5, 2016 Page 9 of 16 Nays: None Abstain: None Approved: 5-0-0 Agenda Item No. 11:CP16-002, Ordinance No. 1154. Land Use Plan Amendment from Low Density Residential to Retail Commercial on property described as Tracts 2G, 2H and a portion of 2M, F. Throop Survey, No. 1511, City of Southlake, Tarrant County, Texas, and generally located at 1480 N. Kimball Avenue, Southlake, Texas. Current Zoning: 'SF-1A', Single-Family Residential district. Proposed Zoning: 'C- SPIN Neighborhood #4. PUBLIC HEARING 1', Neighborhood Commercial district. David Jones, Principal Planner presented Item No. 11, CP16-002 and Item No. 12, ZA16-017 together. Commissioner Kubiak asked about the land use. Dennis Killough stated that when you are looking at future land use, it is a proposed use based on existing surrounding uses and zoning. In this particular case, it was squared off in a logical form. Commissioner Kubiak asked about required parking. Dennis Killough explained the parking ratio based on the use. Restaurant will require one space per 100-sq.ft., which is dictated by seating of the restaurant which is one space per three seats. Typical retail, drycleaner, miscellaneous retail store and barber shop/salons are parked at one space per 200-sq.ft. General office uses are one space per 300-sq.ft., with medical that would be one space per 150-sq.st. Commissioner Kubiak clarified that if the applicant changes from office to retail their parking requirements increases 50 percent. Randy Rivera, 111 Hillside Drive, Lewisville came forward with a presentation. Paul Waggner 1480 N. Kimball Avenue came forward. Mr. Waggner gave a brief development history of the property. Chairman Parrish asked about an agreement with his neighbor, Ashwin Babaria in regards to fencing. Mr. Waggner stated that he had an agreement in place for a board on board fence and a brick and/or stone fence along the south side. Commissioner Kubiak asked about the screening along the west side. Ms. Rivera explained the landscaping and buffer plan along all adjacent properties. Chairman Parrish opened the public hearing. Planning and Zoning Commission Meeting Minutes –May 5, 2016 Page 10 of 16 Tom Stevens, 711 Dominion came forward and discussed former policy regarding land use and straight zoning and voiced his objections. Chairman Parrish closed the public hearing. Commissioner Smith asked if straight zoning has been done before. Dennis Killough stated yes in unique situations. Ms. Rivera stated that if necessary, language can be put into the motion to limit the use. Commissioner Smith stated that as much control needs to be retained due to the neighboring residential. Commissioner Kubiak shares Commissioner Smith’s concerns. Ms. Rivera explained that Neighborhood Serves are limited to the type of retail. She asked David Jones to provide those uses to the Commission. The Commission discussed the best and highest use of the land. Chairman Parrish suggested that language can be added to the motion to tighten the uses that best fits the area. Dennis Killough explained the C-1 zoning which is a standardized zoning district versus S-P-1 zoning. This Commission has the ability to allow an amendment per the applicant to change the zoning request. Ms. Rivera stated that the applicant is willing to change the zoning to S-P-2 zoning limiting the back to office and limiting to the front office or neighborhood services and striking laundromat and any other uses that the Commissioner believes is not suitable. Chairman Parrish read aloud the allowable uses for restaurant uses. Motion to approve CP16-002 subject to staff report dated April 29, 2016. Motion: Kubiak Second: Greer Ayes: Kubiak, Springer, Greer, Smith and Parrish Nays: None Abstain: None Approved: 5-0-0 Agenda Item No. 12:ZA16-017, Ordinance 480-715, Zoning Change and Concept Plan for Seven Oaks Plaza on property described as Tracts 2G, 2H, 2J1 and 2M, F. Throop Survey, No. 1511, City of Southlake, Tarrant County, Texas, and generally located at 1480 N. Kimball Avenue, Southlake, Texas. Current Zoning: 'C-1', Planning and Zoning Commission Meeting Minutes –May 5, 2016 Page 11 of 16 Neighborhood Commercial district and 'SF-1A', Single-Family Residential district. SPIN Neighborhood #4. Proposed Zoning: 'C-1', Neighborhood Commercial district. PUBLIC HEARING Motion to approve ZA16-017 subject to the staff report dated April 29, 2016 and concept plan review summary No. 3 dated April 29, 2016 with an amendment to the zoning to S-P-2 zoning with limited C-1 uses including only office uses on the back half of the site with the three buildings shown on the concept plan and in the front building of the site fronting Kimball, having office, single restaurant and neighborhood services uses up to 2,000 square feet and excluding laundromats and laundry’s and the applicants willingness to provide a masonry fence along the southern boundary and noting the applicant’s willingness to provide within the concept plan buildings that are consistent with the concept plan renderings that were provided in the staff report. Motion: Kubiak Second: Greer Ayes: Kubiak, Springer, Greer, Smith and Parrish Nays: None Abstain: None Approved: 5-0-0 Agenda Item No. 13:ZA16-025, Resolution No. 16-020, Specific Use Permit for a Temporary Sales Facility on Lot 1, Block 4, Southlake Meadows, Phase I on property currently described as a portion of Lot 5C, R.P. Estes Subdivision and generally located at 2601 Sams School Road, City of Southlake, Tarrant County, Texas, and specifically located at 916 Savannah Trail, Southlake, Texas. Current Zoning: "R- SPIN Neighborhood # 5. PUBLIC PUD" Residential Planned Unit Development. HEARING Lorrie Fletcher, Planner I, presented Item No. 13, ZA 16-025. Jack Evans, 212 Windbrook, Denton came forward. Chairman Parrish stated that the applicant is asking for one year, but the materials that were submitted, the hope is to be done by December 31, 2016 or once 917 Savanah Trail is built out. Chairman Parrish requested that 30 days be attached to the C/O for 917 Savanah Trails. Mr. Evans agreed. Dennis Killough added that the time clock should be tied to the permit being issued as well. Chairman Parrish opened and closed the public hearing. Motion to approve ZA16-025 subject to the staff report dated April 29, 2016 and further noting the timing of the specific use permit will expire within one year Planning and Zoning Commission Meeting Minutes –May 5, 2016 Page 12 of 16 and/or within 30 days of C/O of 917 Savannah Trails and beginning once the permit is issued. Motion: Kubiak Second: Greer Ayes: Kubiak, Springer, Greer, Smith and Parrish Nays: None Abstain: None Approved: 5-0-0 Agenda Item No. 14:ZA16-035, Resolution No. 16-021, Specific Use Permit for a Temporary Sales Facility on property described as Lot 1, Block 1, HarborChase of Southlake, City of Southlake, Tarrant County, Texas, and located at 700 E. State Highway 114, Southlake, Texas. Current Zoning: "S-P-1" Detailed Site Plan SPIN Neighborhood # 3. PUBLIC HEARING District. Lorrie Fletcher, Planner I presented Item No. 14, ZA16-035. Commissioner Smith verified that the sign does not need to go to the sign board. Dennis Killough stated that the specific use permit gives the Commission flexibility to allow the signage that the applicant is asking for. Rosanne McAdam, 3710 Rollins, Dallas came forward with a presentation. The Commission as a whole does not like the awnings. Chairman Parrish opened and closed the public hearing. Motion to approve ZA16-035 subject to the staff report dated April 29, 2016 and noting the timing of the specific use permit, from the timing of issuance of the specific use permit will expire within one year or 30 days after the inspection of the facilities from the TDADS. Motion: Kubiak Second: Greer Ayes: Kubiak, Springer, Greer, Smith and Parrish Nays: None Abstain: None Approved: 5-0-0 Agenda Item No. 15:ZA16-037, Resolution No. 16-022, Specific Use Permit for Temporary Construction Facilities for TD Ameritrade on property described as Lot 1R1R1, Block 1, Sabre Group Campus Addition, an addition to the City of Southlake, Tarrant County, Texas and located at 1051 W. Kirkwood Blvd., Southlake, Texas. Current Zoning: “NR-PUD” Non-Residential Planned Unit Development SPIN Neighborhood # 1.PUBLIC HEARING District. Planning and Zoning Commission Meeting Minutes –May 5, 2016 Page 13 of 16 Lorrie Fletcher, Planner I presented Item No. 15, ZA16-037. Bob Linkey,1600 N Collins, Richardson came forward. Mr. Linkey stated that there is an amendment to the packet, Attachment C; Page 1; Expiration date changed to August 2017. Chairman Parrish asked why seven trailers. Mr. Linkey stated that each trailer will be used for the contractor, TD Ameritrade, sub- contractors, IT contractors, and additional contractors. Commissioner Kubiak asked the applicant for some background on other projects. Mr. Linkey gave a brief history of some of the projects in the area, specifically, Forest Park Medical and The Marq. Chairman Parrish opened the public hearing. Doug Harsy, 2804 Tyler Street came forward in opposition. Mr. Harsy stated concern about construction traffic and the number of trailers along with the placement of the trailers. Chairman Parrish read aloud the comment cards: Shannon and Michael Burtnett, 2811 Tyler Street, opposed; Howard Faber, 2205 Cotswold Valley, opposed; Dona Robinson, 454 Marshall Rd, opposed. Gabriella Miller, 405 Orchard Hill came forward in opposition. Ms. Miller referenced the Verizon site trailers. Would like to see more screening and traffic is a concern and would like to the time limit as tight as possible. Michelle Mesenbrink, 2801 Tyler came forward in opposition. She shared Ms. Miller and Mr. Harsy’s views. Michael Scott, 410 Copperfield Street came forward in opposition and shared similar views. Chairman Parrish closed the public hearing. Mr. Linkey came forward to address the concerns. Construction traffic will be controlled on site with flag men and signage. Chairman Parrish asked about screening. Mr. Linkey stated that there will be fencing and landscaping to keep a clean construction site and provide screening. Chairman Parrish suggested that the applicant provide detailed photographs of the site for council. Planning and Zoning Commission Meeting Minutes –May 5, 2016 Page 14 of 16 Commissioner Smith asked about construction site inspections. Dennis Killough stated that there are regular inspections on site during construction. However, it can be made part of the motion to have the contractor keep the site up. Commissioner Smith asked the applicant to meet with the neighbors regarding the fence. Mr. Linkey asked for clarification. Commissioner Smith stated Kirkwood Blvd. specifically. Motion to approve ZA16-037 subject to the staff report dated April 27, 2016 specifically noting within the staff report date on attachment C, page 1 relating to the completion of TW King access road change to August 2017 and the applicant’s willingness to maintain the quality of construction fencing and screening as needed and meet with the neighborhood at Kirkwood Hollow regarding additional screening along Kirkwood Blvd. and in regards to time, up to two years and/or within 90 days of C/O. Motion: Kubiak Second: Greer Ayes: Kubiak, Springer, Greer, Smith and Parrish Nays: None Abstain: None Approved: 5-0-0 Agenda Item No. 16:ZA16-038, Ordinance No. 480-711a, Zoning Change and Site Plan for Tower Plaza on property described as Tract 3B, 3B1, and 3D1, Obediah W. Knight Survey No. 899, City of Southlake, Tarrant County, Texas, and specifically located at 821-835 E. Southlake Boulevard, Southlake, Texas. Current Zoning: "S-P-1" SPIN Detailed Site Plan District. Proposed Zoning: "S-P-1" Detailed Site Plan District. Neighborhood #9. PUBLIC HEARING David Jones, Principal Planner presented Item No. 16, ZA16-038. David Tooley,1250 E Copeland, Arlington came forward. Chairman Parrish opened and closed the public hearing. Motion to approve ZA16-038 subject to staff report dated April 29, 2016 and review summary No. 1 dated April 29, 2016 and subject to previously approved conditions and variances. Motion: Kubiak Second: Greer Ayes: Kubiak, Springer, Greer, Smith and Parrish Planning and Zoning Commission Meeting Minutes –May 5, 2016 Page 15 of 16 Nays: None Abstain: None Approved: 5-0-0 Agenda Item No. 17:Ordinance No. 480-UUUU (formerly Ordinance No. 1139), an amendment to the City of Southlake Comprehensive Zoning Ordinance No. 480, as amended, to amend regulations pertaining to the 'RE', Single-Family Residential Estate district to include regulations pertaining to accessory structures; to change the designation 'RE', Single-Family Residential Estate district to 'RE-5', Single-Family Residential Estate district and to add a new zoning district 'RE-7', Single-Family PUBLIC HEARING Residential Estate. David Jones, Principal Planner presented Item No. 17, Ordinance 480-UUUU. Chairman Parrish opened hearing. Rollin Bredenberg, 225 E Bob Jones Road came forward in favor. Chairman Parrish closed the public hearing. Motion to approve Ordinance 480-UUUU subject to the memorandum dated April 29, 2016. Motion: Kubiak Second: Greer Ayes: Kubiak, Springer, Greer, Smith and Parrish Nays: None Abstain: None Approved: 5-0-0 Agenda Item No. 18: Meeting Adjournment. Meeting adjourned at 11:55 pm. ______________________________ D. Todd Parrish ATTEST: Chairman ________________________________ Holly Blake Commission Secretary Planning and Zoning Commission Meeting Minutes –May 5, 2016 Page 16 of 16