Item 4C CITY OF I
SOUT'HLAKE Item 4C
MEMORANDUM
May 10, 2016
To: Shana Yelverton, City Manager
From: Lori Payne, City Secretary
Subject: Cancel the July 5, 2016 and July 19, 2016 City Council
meetings
Action
Requested: Cancel the July 5, 2016 and July 19, 2016 City Council
meetings
Background
Information: In 2011, City Council discussed the option of taking a break
during the summer, more specifically the month of July. On
June 7, 2011, action was taken to cancel the 2011 July
meetings. At this meeting, Council discussed the possibility
of canceling future meetings for the month of July.
In December 2011, the City Secretary's Office surveyed
Council to determine availability and if they were agreeable
to having a summer break in July. The majority of Council
was in a favor of canceling the meetings. Consequently, all
July City Council meetings have been canceled since that
time.
In preparation for the July 2016 break, Planning and
Development Services has set the City's development
submittal schedule accordingly, which has been
communicated with the applicants and is attached to assist
you.
Supporting
Documents: 2016 Submittal Schedule
2016 SUBMITTAL SCHEDULE
Pre-Submittal/DRC Staff DRC Meeting Review Comments Formal Submittal Planning&Zoning City Council
Deadline Deadline Meeting Meeting
* 0 0 ir * 01/05/16
11/30/15 12/09/15 12/11/15 12/21/15 01/07/16 01/19/16
12/14/15 12/23/15 12/28/2015 Mon 01/04/16 01/21/16 02/02/16
12/28/15 01/06/16 01/08/16 01/19/16 Tues 02/04/16 02/16/16
01/11/16 01/20/16 01/22/16 02/01/16 02/18/16 03/01/16
01/25/16 02/03/16 02/05/16 02/15/16 03/03/16
02/08/16 02/17/16 02/19/16 * 04/05/16
02/29/16 03/09/16 03/11/16 03/21/16 04/07/16 04/19/16
03/14/16 03/23/16 3/28/2016 Mon 04/04/16 04/21/16 05/03/16
03/28/16 04/06/16 04/08/16 04/18/16 05/05/16 05/17/16
04/11/16 04/20/16 04/22/16 05/02/16 05/19/16 06/07/16
05/02/16 05/11/16 05/13/16 05/23/16 06/09/16 06/21/16
08/02/16
06/27/16 07/06/16 07/08/16 07/18/16 08/04/16 08/16/16
07/11/16 07/20/16 07/22/16 08/01/16 08/18/16 09/06/16
08/01/16 08/10/16 08/12/16 08/22/16 09/08/16 09/20/16
08/15/16 08/24/16 08/26/16 09/05/16 09/22/16 10/04/16
08/29/16 09/07/16 09/09/16 09/19/16 10/06/16 10/18/16
09/12/16 09/21/16 09/23/16 10/03/16 10/20/16 11/01/16
09/26/16 10/05/16 10/07/16 10/17/16 11/03/16 11/15/16
10/10/16 10/19/16 10/21/16 10/31/16 11/17/16 12/06/16
* 01/03/17
11/28/16 12/07/16 12/09/16 12/19/16 01/05/17 01/17/17
12/12/16 12/21/16 12/23/16 01/02/17 01/19/17 02/07/17
01/02/17 01/11/17 01/13/17 01/23/17 02/09/17 02/21/17
01/17/17 Tues 01/25/17 01/27/17 02/06/17 02/23/17 03/07/17
01/30/17 02/08/17 02/10/17 02/20/17 03/09/17 03/21/17
02/13/17 02/22/17 02/24/17 03/06/17 03/23/17 04/04/17
02/27/17 03/08/17 03/10/17 03/20/17 04/06/17 04/18/17
03/13/17 03/22/17 03/24/17 04/03/17 04/20/17 05/02/17
03/27/17 04/05/17 04/07/17 04/17/17 05/04/17 05/16/17
* Due to a conflict with Holiday or vacation schedules,all meeting and associated submittal dates have been deleted;**
Tuesday Submittal, City offices will be closed on Monday;***Meeting to held held only if needed to address tabled items
from a previous meeting,no new items to be addressed.
Applications will not be accepted for the formal submittal and public hearing processes until the review letter for the case is in
compliance with city ordinances and codes and any varianceAvaiver requests have been documented in writing and fully justified.
Please note that for cases not receiving a clean review letter,the public hearing dates will be later than those directly in line with
the presubmittal deadline.
ALL SUBMITTALS ARE DUE IN THE PLANNING DEPARTMENT BY 5:00 PM
1) SPIN (Southlake Program for the Involvement of Neighborhoods)is an informal,voluntary forum available for applicants to
communicate with the residents surrounding the property where they are proposing activity. Taking advantage of the SPIN
process is strongly recommended by P&Z and City Council.Please call 817-748-8006 or go to www.SouthiakeSPIN.org for
more information.
2) Although a complete pre-submittal is received by the deadline,the case may be moved to a later DRC meeting in accordance
with the current case management and submittal policies. Pre-submittals may be required to appear before the Park Board to
discuss park dedication issues.For further details,please contact the Community Services Department at 817-748-8184.
3) If the pre-submittal needs revisions per DRC,resubmittals must be made in accordance with the pre-submittal/DRC submittal
dates.If review is clean, in accordance with current submittal policies,a formal submittal may be made on the next date in the
Formal Submittal column.
4) All variance requests must be addressed in writing and submitted with the formal submittal.Although a complete formal
submittal is received by the deadline,the case may be moved to a later meeting date.Development cases will be placed on the
appropriate Planning&Zoning Commission and City Council agendas in accordance with the limitations of Resolution No.97-22.
5) If no revisions are needed per the Planning &Zoning Commission,the case will be placed on the City Council agenda in
accordance with the column for City Council meetings.If revisions are needed,resubmittals may be required in accordance with
the submittal dates in the Pre-submittal column.Although a complete resubmittal is received by the deadline,the case may be
moved to a later DRC meeting date in accordance with the current submittal policies.
6) Rezoning requests require two City Council approvals.
Each request being considered by the Planning&Zoning Commission and City Council must be represented by the Applicant,Owner or
other designee.All P&Z and City Council meetings will be held in the Council Chambers,City of Southlake Town Hall,1400 Main Street.P&Z work
session typically begin at 5:30p.m.with the regular meeting typically beginning at 6:30 p.m.,and the City Council work session begins at 5:30 p.m.
with the regular meeting beginning at 6:30 p.m.,unless otherwise posted.