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Item 4A CITY OF SOUTHLAKE TEXAS REGULAR CITY COUNCIL MEETING MINUTES: MAY 3, 2016 LOCATION: 1400 Main Street, Southlake, Texas 76092 City Council Chambers CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Randy Williamson, Deputy Mayor Pro Tem Brandon Bledsoe, and Councilmembers Gary Fawks, John Huffman, Shawn McCaskill, and Shahid Shafi. CITY COUNCIL ABSENT: None. STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben Thatcher, Assistant City Manager Alison Ortowski, Deputy Director of Communication Pilar Schank, Chief Financial Officer Sharen Jackson, Director of Economic Development and Tourism Shannon Hamons, Marketing and Tourism Manager Jill Lind, Economic Development and Tourism Sales and Services Coordinator Sherry Gaff, Director of Community Services Chris Tribble, Deputy Director of Community Services Kate Meacham, Police Chief James Brandon, Fire Chief Mike Starr, Director of Human Resources Stacey Black, Director of Information Technology Greg Hendricks, Senior Director of Planning and Development Services Ken Baker, Director of Public Works Rob Cohen, Deputy Director of Public Works — Operations Cristina McMurray, Civil Engineer Steve Anderson, Civil Engineer Alex Ayala, Assistant to the Director of Public Works Blake Williams, City Attorney E. Allen Taylor, and City Secretary Lori Payne. WORK SESSION: 1. CALL TO ORDER The Work Session was called to order by Mayor Hill at 5:31 p.m. 2. INVOCATION Clayton Reed gave the invocation. Mayor Hill led the pledge of allegiance to the United States and Texas Flags. 3. RECOGNITION AND RECEPTION FOR OUTGOING DEPUTY MAYOR PRO TEM BRANDON BLEDSOE. Mayor Hill and members of Council recognized Deputy Mayor Pro Tem Brandon Bledsoe for his years of City Council service. Mayor Hill, on behalf of Council, presented REGULAR CITY COUNCIL MEETING MINUTES, MAY 3, 2016 Page 1 of 16 Deputy Mayor Pro Tem Bledsoe with a framed photo of Town Hall and a plaque memorializing his service. On behalf of City staff, City Manager Shana Yelverton made comments and presented a memory box containing notes from staff members. Mayor Hill advised that Council would recess their meeting at 5:48 p.m. to join guests in the foyer for a reception. BREAK FOR RECEPTION Mayor Hill reconvened the meeting at 6:17 p.m. 4. UPDATE ON AUTO BURGLARIES Police Chief James Brandon presented this item to the Council and answered questions. 5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION. Mayor Hill reviewed the consent agenda items. REGULAR SESSION: 1. CALL TO ORDER The Regular Session of the City Council was called to order by Mayor Hill at 6:37 p.m. 2A. EXECUTIVE SESSION Mayor Hill announced that City Council would be going into Executive Session pursuant to the Texas Government Code, Section 551 .071 , consultation with city attorney; Section 551 .072, deliberation regarding real property; Section 551 .074, deliberation regarding personnel matters; and Section 551 .087, deliberation regarding economic development negotiations. City Council adjourned for Executive Session at 6:37 p.m. Executive Session began at 6:48 p.m. and concluded at 8:11 p.m. 2B. RECONVENE Mayor Hill reconvened the meeting at 8:17 p.m. Mayor Hill asked if any action was necessary from Executive Session. There was no action necessary as a result of Executive Session. 3A. MAYOR'S REPORT REGULAR CITY COUNCIL MEETING MINUTES, MAY 3, 2016 Page 2 of 16 3A1. ANNUAL VOLUNTEER SOUTHLAKE AWARDS RECOGNITION Director of Human Resources Stacey Black updated Council on the awards ceremony that took place at The Marq on April 25, 2016. Volunteers were treated to an appreciation reception before the awards ceremony, during which the following awards were presented: • Forty-four individuals and two groups were presented with Presidential Service Awards; • Fifteen volunteers were presented with 500 Hour Milestone Service awards in recognition of achieving 500 service hours; • Five volunteers received 1 ,000 Hour Milestone Service awards in recognition of achieving 1 ,000 service hours; and, • Mayor and Council Medals were presented to Sarah Logan as the junior volunteer who gave the most service hours and to Patricia Brayton as the adult volunteer who gave the most service hours. 3A2. PROCLAMATION FOR NATIONAL TRAVEL AND TOURISM WEEK 2016 Mayor Hill presented a proclamation to Marketing and Tourism Manager Jill Lind, Economic Development and Tourism Sales and Services Coordinator Sherry Gaff, for National Travel and Tourism week. Ms. Lind described planned events for the week and stated that the U.S. Travel Association annually salutes National Travel and Tourism Week by acknowledging travel and tourism professionals from across the nation throughout the week while promoting the impactful contributions the travel markets and tourism organizations make to the U.S. economy. 3113. CITY MANAGER'S REPORT There was no report given. REGULAR AGENDA: 4. CONSENT AGENDA Consent Agenda items are considered to be routine by the City Council and are enacted with one motion. Mayor Hill read the Consent Agenda items into the record. 4A. APPROVE MINUTES FROM THE APRIL 19, 2016 SPECIAL CITY COUNCIL MEETING AND REGULAR CITY COUNCIL MEETING. REGULAR CITY COUNCIL MEETING MINUTES, MAY 3, 2016 Page 3 of 16 4B. APPROVE RESOLUTION NO. 16-016, APPOINT A MEMBER TO THE COMMUNITY ENHANCEMENT AND DEVELOPMENT CORPORATION BOARD OF DIRECTORS. Council approved the appointment of Brandon Bledsoe to the Community Enhancement and Development Corporation Board of Directors. In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows.. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, APPOINTING A MEMBER TO THE COMMUNITY ENHANCEMENT AND DEVELOPMENT CORPORATION, AND PROVIDING AN EFFECTIVE DATE. 4C. APPROVE AN INTERLOCAL AGREEMENT WITH TARRANT COUNTY FOR THE JOINT RECONSTRUCTION OF SHADY OAKS DRIVE FROM THE NORTHERN PROPERTY LINE OF BICENTENNIAL PARK, NORTH APPROXIMATELY 3,000 FEET TO THE NORTHERN PROPERTY LINE OF 979 SHADY OAKS DRIVE. 4D. AMEND RESIDENTIAL DEVELOPER AGREEMENT TO REASSIGN REIMBURSEMENT RIGHTS TO TOLL BROTHERS FOR THE SOUTHLAKE MEADOWS DEVELOPMENT. Councilmember Huffman recused himself from Item 4D. 4E. APPROVE ARCHITECTURAL/ENGINEERING DESIGN SERVICES AGREEMENT WITH RPGA DESIGN GROUP, INC. FOR THE DPS WEST RECONFIGURATION PROJECT IN AN AMOUNT NOT TO EXCEED $228,975. 4F. APPROVE CHANGE ORDER NO. 7 WITH WILSON CONTRACTOR SERVICES, LLC FOR THE WATER AND SANITARY SEWER RELOCATION PROJECT FOR FM 1938 IN AN AMOUNT NOT TO EXCEED $48,850. Director of Public Works Rob Cohen addressed questions from Council on this item during the work session. 4G. APPROVE RESOLUTION NO. 16-019, ADOPTING A TAX ABATEMENT POLICY; ESTABLISHING GUIDELINES AND CRITERIA FOR TAX ABATEMENT AGREEMENTS; AND, ELECTING TO CONTINUE ELIGIBILITY TO PARTICIPATE IN TAX ABATEMENT. In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows.. REGULAR CITY COUNCIL MEETING MINUTES, MAY 3, 2016 Page 4 of 16 A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS, ADOPTING A TAX ABATEMENT POLICY; ESTABLISHING GUIDELINES AND CRITERIA FOR TAX ABATEMENT AGREEMENTS; ELECTING TO CONTINUE ELIGIBILITY TO PARTICIPATE IN TAX ABATEMENT; AND PROVIDING AN EFFECTIVE DATE. 4H. APPROVE ORDINANCE NO. 1151, 1ST READING, ESTABLISHING A TAX ABATEMENT REINVESTMENT ZONE IN THE CITY OF SOUTHLAKE, TEXAS AS AUTHORIZED BY THE PROPERTY REDEVELOPMENT AND TAX ABATEMENT ACT, CHAPTER 312 OF THE TEXAS TAX CODE. (IF APPROVED, THE PUBLIC HEARING WILL BE HELD AT THE MAY 17, 2016 CITY COUNCIL MEETING.) 41. APPROVE A COMMUNITY SERVICES PARTICIPATION AGREEMENT WITH THE CROSSMAN WORLD CLASS DRUM CORPS FOR THE 2016 SHOWCASE IN THE SQUARE EVENT. TABLED ITEMS: 4J. RESOLUTION NO. 16-012, (ZA16-020) SPECIFIC USE PERMIT FOR A TEMPORARY SALES FACILITY ON PROPERTY DESCRIBED AS LOT 1R, BLOCK 20, CARILLON PHASE 1A, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1845 RIVIERA LANE, SOUTHLAKE, TEXAS. CURRENT ZONING: "ECT' EMPLOYMENT CENTER ZONING DISTRICT. SPIN #3. PUBLIC HEARING (THE APPLICANT HAS REQUESTED TO TABLE THIS ITEM TO THE JUNE 7, 2016 CITY COUNCIL MEETING.) 4K. ORDINANCE NO. 1140, (CP15-004) 1St READING, LAND USE PLAN AMENDMENT FROM LOW DENSITY RESIDENTIAL TO MEDIUM DENSITY RESIDENTIAL ON PROPERTY DESCRIBED AS TRACTS 5A AND 5B, BEING PORTIONS OF LOT 5, BROCK ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 400 AND 410 BROCK DRIVE, SOUTHLAKE, TEXAS. CURRENT ZONING: "SF-1A" SINGLE FAMILY RESIDENTIAL DISTRICT. REQUESTED ZONING: "R-PUD" RESIDENTIAL PLANNED UNIT DEVELOPMENT DISTRICT. SPIN #11. (THE APPLICANT HAS REQUESTED TO TABLE THIS ITEM TO THE MAY 5, 2016 PLANNING AND ZONING COMMISSION MEETING. IF APPROVED AT THAT MEETING, THE FIRST READING WILL BE HELD AT THE MAY 17, 2016 CITY COUNCIL MEETING. IF APPROVED ON MAY 17, 2016, THE PUBLIC HEARING WILL BE HELD AT THE JUNE 7, 2016 CITY COUNCIL MEETING.) 4L. ORDINANCE NO. 480-712 (ZA15-152), 1ST READING, ZONING CHANGE AND DEVELOPMENT PLAN FOR STONE TRAIL ESTATES ON PROPERTY DESCRIBED AS TRACTS 5A, 5C1, 5B, 5A3, AND 5A2, JESSE G. ALLEN SURVEY, ABSTRACT NO. 18, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOTS 3R, 5B AND 5A, BROCK ADDITION, AN ADDITION TO REGULAR CITY COUNCIL MEETING MINUTES, MAY 3, 2016 Page 5 of 16 THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 2607, 2621, 2631, 2641, AND 2651 WEST SOUTHLAKE BOULEVARD AND 250, 400, AND 410 BROCK DRIVE, SOUTHLAKE, TEXAS. CURRENT ZONING: "AG" AGRICULTURAL DISTRICT "SF-1A" SINGLE FAMILY RESIDENTIAL DISTRICT. REQUESTED ZONING: "R-PUD" RESIDENTIAL PLANNED UNIT DEVELOPMENT DISTRICT. SPIN #11. (THE APPLICANT HAS REQUESTED TO TABLE THIS ITEM TO THE MAY 5, 2016 PLANNING AND ZONING COMMISSION MEETING. IF APPROVED AT THAT MEETING, THE FIRST READING WILL BE HELD AT THE MAY 17, 2016 CITY COUNCIL MEETING. IF APPROVED ON MAY 17, 2016, THE PUBLIC HEARING WILL BE HELD AT THE JUNE 7, 2016 CITY COUNCIL MEETING.) 4M. ZA16-013, SITE PLAN FOR CONTINENTAL SELF STORAGE ON PROPERTY DESCRIBED AS LOT 2, BLOCK 1, GREENLEE BUSINESS PARK, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 2060 EAST CONTINENTAL BOULEVARD IN SOUTHLAKE, TEXAS. CURRENT ZONING: "I-1" LIGHT INDUSTRIAL DISTRICT. SPIN #8. PUBLIC HEARING (THIS ITEM WAS TABLED TO THE MAY 5, 2016 PLANNING AND ZONING COMMISSION MEETING. IF APPROVED AT THAT MEETING, THE PUBLIC HEARING WILL BE HELD AT THE MAY 17, 2016 CITY COUNCIL MEETING.) APPROVED A motion was made to approve the consent agenda as presented and noting the following and noting the tabled items as listed: • Item 413: Council approved the appointment of Brandon Bledsoe to the Community Enhancement and Development Corporation Board of Directors, Place 6, with a term to expire September 30, 2018. Motion: Williamson Second: Bledsoe Ayes: Bledsoe, Fawks, Hill, Huffman, McCaskill, Shafi, Williamson Approved: 7-0 (with the exception of Item 4D) Item 4D: Ayes: Bledsoe, Fawks, Hill, McCaskill, Shafi, Williamson Approved: 6-0 (noting Councilmember Huffman's recusal) 5. PUBLIC FORUM Mayor Hill opened the public forum. There being no one wishing to speak, Mayor Hill closed the public forum. REGULAR CITY COUNCIL MEETING MINUTES, MAY 3, 2016 Page 6 of 16 6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED ITEMS: 6A. ORDINANCE NO. 480-713, (ZA15-111), 2nd READING, ZONING CHANGE AND SITE PLAN FOR BRAD MOSS DENTAL OFFICE ON PROPERTY DESCRIBED AS LOTS 9 AND 10, OAKS ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS LOCATED AT 1011 NORTH CARROLL AVENUE AND 1170 CASEY COURT, SOUTHLAKE TEXAS. CURRENT ZONING: "C-1" NEIGHBORHOOD COMMERCIAL DISTRICT AND "AG" AGRICULTURAL DISTRICT. REQUESTED ZONING: "S- P-1" DETAILED SITE PLAN DISTRICT. SPIN #3. PUBLIC HEARING APPROVED Senior Director of Planning and Development Services Ken Baker presented this item and answered questions from Council. Applicant Gerry Curtis presented item and answered questions from Council. Mayor Hill opened the public hearing and asked for anyone wishing to speak on the item to come forward. There being no one wishing to speak, Mayor Hill closed the public hearing. A motion was made to approve Ordinance No. 480-713, (ZA15-111), 2nd Reading, Zoning Change and Site Plan for Brad Moss Dental Office subject to Staff Report dated April 26, 2016 and Site Plan Review Summary No. 5 dated March 29, 2016 and subject to the following: • Granting the following variances: o The existing driveway off Carroll Avenue indicates a throat width of approximately 20 feet. A minimum throat width of 24 feet is required. o A spacing distance of approximately 40 feet to the intersection of Casey Court. A minimum distance of 200 feet is required. o A spacing distance of approximately 45 feet to the intersection of Carroll Avenue and a spacing distance of approximately 89 feet to the proposed driveway to the east. A minimum distance of 100 feet is required. o A spacing distance of approximately 77 feet to an existing driveway on the adjacent property to the east. A minimum distance of 100 feet is required. o Allowing commercial service driveways on local streets. • Accepting the SP-1 regulations as proposed and provided on Attachment C, Page 4, and specifically noting that the total number of parking spaces for the site shall be 19 in total with the two most northern parking spaces on the newly constructed east parking lot being eliminated. Motion: Williamson Second: Bledsoe REGULAR CITY COUNCIL MEETING MINUTES, MAY 3, 2016 Page 7 of 16 Ayes: Bledsoe, Fawks, Hill, Huffman, McCaskill, Shafi, Williamson Approved: 7-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS LOTS 9 & 10, OAKS ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, BEING APPROXIMATELY 0.70 ACRES, AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "C-1" NEIGHBORHOOD COMMERCIAL DISTRICT AND "AG" AGRICULTURAL DISTRICT TO "S-P-1" DETAILED SITE PLAN DISTRICT WITH "C-1" NEIGHBORHOOD COMMERCIAL DISTRICT USES, AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B", SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. 6B. ORDINANCE NO. 480-714, (ZA16-022), 2nd READING, ZONING CHANGE AND SITE PLAN FOR WESTIN HOTEL ON PROPERTY DESCRIBED AS LOT 1, BLOCK 4, GATEWAY CHURCH-114 CAMPUS, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1200 EAST STATE HIGHWAY 114, SOUTHLAKE, TEXAS. CURRENT ZONING: "S- P-1" DETAILED SITE PLAN DISTRICT. REQUESTED ZONING: "S-P-1" DETAILED SITE PLAN DISTRICT. SPIN #4. PUBLIC HEARING APPROVED Senior Director of Planning and Development Services Ken Baker presented this item and answered questions from Council. Applicant Paul Barham, 1354 Cross Timber Drive, Southlake, Texas presented item and answered questions from Council. Civil Engineer Anna Blackwell also addressed Council's questions. REGULAR CITY COUNCIL MEETING MINUTES, MAY 3, 2016 Page 8 of 16 Mayor Hill opened the public hearing and asked for anyone wishing to speak on the item to come forward. There being no one wishing to speak, Mayor Hill closed the public hearing. A motion was made to approve Ordinance No. 480-714, (ZA16-022), 2nd Reading, Zoning Change and Site Plan for Westin Hotel subject to Staff Report dated April 27, 2016 and Site Plan Review Summary No. 2, dated April 27, 2016 subject to the following: • Granting the following variance requests: o To allow approximately 35-feet of stacking depth where 150-feet minimum is required as shown on the site plan and previously approved. • Noting the minimum room count will 250 guest rooms and minimum room sizes will meet the square footage outline in the S-P-1 regulations provided on Attachment C, Page 5 of the staff report which reflect the standard guest rooms will be a minimum of 351 square feet, shot gun style suites a minimum of 455 square feet, two-bay suites will be a minimum of 702 square feet; • Noting the minimum meeting space will be 25,000 square feet; • Noting the minimum food and beverage space will be 13,000 square feet; • Noting the retail space will be a minimum of 600 square feet; • Noting the minimum hotel lodging space will be 140,000 square feet; • Noting the minimum total hotel square footage will be 205,000 square feet and a maximum of 220,000 square feet; • Noting the minimum number of parking spaces provided in the structure will be 250 spaces; • Noting the 2nd level roof top functions will be provided as presented; • Accepting the S-P-1 regulations as presented specifically noting that all the services, indoor facilities, and amenities listed in these regulations will be provided at the time of the opening of the hotel; • Approving the updated site plan and landscape plan presented this evening; • Noting the fence is a Rhinorock fence with pre-fabricated panels and not a wood fence; • Noting the applicant's agreement there will be no PTAC or VTAC room ventilation systems permitted; • Noting that Grace Lane will be built to Kirkwood prior to a certificate of occupancy being issued; • Noting that a lighting package will be included in the sign package application; • Noting that the 20 parking spaces indicated on the plan presented tonight on the north side of the building will be optional; • Noting the applicant's agreement of a maximum impervious coverage of 82% with 18% open space; • Noting that hotel will be a 4 star-rated hotel; and, • Noting the maximum building height will be 85 feet. Motion: Williamson REGULAR CITY COUNCIL MEETING MINUTES, MAY 3, 2016 Page 9of16 Second: Bledsoe Ayes: Bledsoe, Fawks, Hill, Huffman, McCaskill, Shafi, Williamson Approved: 7-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS LOT 1 , BLOCK 4, GATEWAY CHURCH-114 CAMPUS, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, BEING APPROXIMATELY 6.826 ACRES, AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "S-P-1" DETAILED SITE PLAN DISTRICT TO "S-P-1" DETAILED SITE PLAN DISTRICT FOR THE WESTIN HOTEL, AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B", SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. 6C. ZA16-016, SITE PLAN FOR PUBLIC STORAGE ON PROPERTY DESCRIBED AS LOT 1, BLOCK 2, MUSTANG BUSINESS PARK, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1750 STATE HIGHWAY 26 (ALSO ADDRESSED AS 1800 STATE HIGHWAY 26), SOUTHLAKE, TEXAS. CURRENT ZONING: "I-1" LIGHT INDUSTRIAL DISTRICT. SPIN #8. PUBLIC HEARING APPROVED Senior Director of Planning and Development Services Ken Baker presented this item and answered questions from Council. Applicant Maxwell Fischer with Master Plan, 900 Jackson Street, Dallas, Texas presented item and answered questions from Council. Jarrod Yates, 2200 K. Avenue, Plano, Texas also addressed Council's questions. REGULAR CITY COUNCIL MEETING MINUTES, MAY 3, 2016 Page 10 of 16 Fire Chief Mike Starr addressed Council's questions. Mayor Hill opened the public hearing and asked for anyone wishing to speak on the item to come forward. Joe L. Wright, 1640 South Brumlow Avenue, Southlake, Texas spoke in support of this request. Eric Kaplan, 250 Highland Oaks Circle, Southlake, Texas stated he is an employee of Advantage Storage and spoke in opposition. Mayor Hill closed the public hearing. A motion was made to approve ZA16-016, Site Plan for Public Storage subject to Revised Staff Report dated May 3, 2016 and Revised Site Plan Review Summary No. 3 dated May 3, 2016 and subject to the following: • Granting the following variance requests: o Allowing the preservation of approximately 11 .4% of existing tree cover rather than the 70% minimum required by ordinance noting that the majority of the trees being removed are of poorer quality along the southern property line and that the trees must be removed to allow the site to be properly graded and further noting that the applicant is providing interior landscaping exceeding the required square footage. o Allowing the reduction in the number of canopy trees from 30 to nine due to a retaining wall in the bufferyard area and noting that there will be no less than 38 Blue Point Junipers planted in the south bufferyard. • Noting the retaining wall constructed will be of a similar masonry material as presented this evening; • Noting the building must meet the city's building color standards which prohibits the use of bright florescent colors on doors or walls that are visible through the glass; • Noting that the spandrel glass will be opaque; • Noting the glass as shown on south elevation will be opaque, non-see through glass; • Noting the screened-in, trash dumpster area will be moved off of State Highway 26 at the discretion of city staff approval; • Noting that the brick colors and samples shown tonight will be representative of the sample board shown this evening; • Noting the applicant's request and Council's agreement that the far west end and east end windows will be spandrel and the center windows will remain clear, and the windows immediately to the east and west of the center windows will also remain clear, and there will be nothing visible behind the windows on the 2nd and 3rd floors, and the windows on the first floor will be limited to office space, as referenced in the presentation tonight; and, REGULAR CITY COUNCIL MEETING MINUTES, MAY 3, 2016 Page 11 of 16 • Noting, in summary, there will be no storage and no storage doors visible behind any glass on this building except for the office space on the first floor. Motion: Williamson Second: Bledsoe Ayes: Bledsoe, Fawks, Hill, Huffman, McCaskill, Shafi, Williamson Approved: 7-0 Mayor Hill called for a short break at 10:56 p.m. and reconvened the meeting at 11 :03 p.m. 7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO ITEMS ON THIS AGENDA.) 8. RESOLUTIONS: 8A. RESOLUTION NO. 16-017, AUTHORIZING THE CITY ATTORNEY TO BRING CONDEMNATION ACTION FOR THE PURPOSE OF OBTAINING A RIGHT OF WAY TO CONSTRUCT AND MAINTAIN WATER LINES, SIDEWALKS, AND ROADWAY APPURTENANCES ON LAND LOCATED IN THE THOMAS M. HOOD SURVEY, ABSTRACT NO. 706 AT 1000 NORTH WHITE CHAPEL BOULEVARD. APPROVED Director of Public Works Rob Cohen presented this item and answered questions from Council. A motion was made to approve Resolution No. 16-017, to authorize the use of the power of eminent domain to acquire a tract of land for a public use, specifically, as a public right-of-way to permit the widening of North White Chapel Boulevard, including the construction of public sidewalks, public utility facilities, and other roadway appurtenances associated with that public improvement project, the property to be acquired being designated as Parcel 17 of the North White Chapel Boulevard widening project, said Parcel 17 being 3.060 acres or 133,294 square feet, more or less, located in the Thomas M. Hood Survey, Abstract No. 706, which tract is also known as 1000 North White Chapel Boulevard, the area to be acquired being approximately 9,063 square feet of that tract, and more specifically described in the metes and bounds, legal description to be placed in the City Secretary's minute record file for this Council meeting and labeled as the Property Description Exhibit to Resolution No. 16-017 (attached to minutes). Motion: Williamson Second: Bledsoe Ayes: Bledsoe, Fawks, Hill, Huffman, McCaskill, Shafi, Williamson Approved: 7-0 REGULAR CITY COUNCIL MEETING MINUTES, MAY 3, 2016 Page 12 of 16 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS AUTHORIZING THE CITY ATTORNEY TO BRING A CONDEMNATION ACTION FOR THE PURPOSE OF OBTAINING A RIGHT OF WAY FOR CONSTRUCTION AND MAINTENANCE OF ROADWAY IMPROVEMENTS OR FOR OTHER PUBLIC USES PERMITTED BY LAW. 9. OTHER ITEMS FOR CONSIDERATION: 9A. SV16-005, VARIANCE TO THE SIGN ORDINANCE NO. 704-H REGULATIONS FOR GREAT HARVEST BREAD COMPANY LOCATED AT 1241 EAST STATE HIGHWAY 114, SUITE 160, SOUTHLAKE, TEXAS. APPROVED Senior Director of Planning and Development Services Ken Baker presented this item and answered questions from Council. The applicant was present but no presentation was required by Council. A motion was made to approve SV16-005, Variance to the Sign Ordinance No. 704-H regulations for Great Harvest Bread Company subject to Staff Report dated April 26, 2016 and noting the variance shall only apply to the sign presented this evening. Motion: Williamson Second: Bledsoe Ayes: Bledsoe, Hill, Huffman, McCaskill, Williamson Nays: Fawks, Shafi Approved: 5-2 9B. ZA15-151, PRELIMINARY PLAT FOR SADDLEBACK RIDGE ESTATES ON PROPERTY DESCRIBED AS LOT 1, BLOCK 1, QUAIL OAKS ADDITION; TRACTS 3, 4, 4B R.D. PRICE SURVEY NO. 992 AND TRACT 11, A. ROBINSON SURVEY NO. 1131, SOUTHLAKE, DENTON COUNTY, TEXAS AND LOCATED AT 330-360 WEST BOB JONES ROAD AND 4640 NORTH WHITE CHAPEL BOULEVARD, SOUTHLAKE, TEXAS. CURRENT ZONING: "SF-1A" SINGLE FAMILY RESIDENTIAL DISTRICT. SPIN #1. APPROVED Senior Director of Planning and Development Services Ken Baker presented this item and answered questions from Council. REGULAR CITY COUNCIL MEETING MINUTES, MAY 3, 2016 Page 13 of 16 Applicant Curtis Young with The Sage Group, 1130 North Carroll Avenue, Southlake, Texas presented item and answered questions from Council. Although not a public hearing, Mayor Hill allowed members of the public the opportunity to speak. Mayor Hill read a comment card into the record for Bridget E. Hughes, 345 West Bob Jones, Southlake, Texas: I feel that a gated community for Saddleback Ridge would be great. I am across the street on approximately five acres and feel a gated entry is best for the area. I have a gate at my driveway and the other neighbors on the street also have gates. I feel it will help prevent extra traffic and slow down traffic if it has a gated entry. I also feel it will allow extra safety for residents from children running out on the roads and a safer neighborhood feel. I feel it will increase the value of the community because it will attract high quality buyers and builders. This will also give a secure feel that will attract celebrities and sport figures. I feel a gated entry is best for this area and will prevent some wild animals from entering and harming children or pets." Dayle Binder, 4500 North White Chapel Boulevard, Southlake, Texas spoke in support. A motion was made to approve ZA15-151 , Preliminary Plat for Saddleback Ridge Estates subject to Staff Report dated April 27, 2016 and Site Plan Review Summary No. 2, dated April 1, 2016 subject to the following: • Granting the following variance requests: o A variance from Section 5.01(C) to allow a single point of access; o A variance from Section 5.03(1) to allow a cul-de-sac to serve more than 20 lots and exceed 1 ,000-feet; o A variance from Section 5.03(J) to allow a street greater than 1,200 feet with no street stubs provided to adjoining properties; and, o A variance from Section 5.04(B), which does not permit private streets in new subdivisions in which fewer than 75% of the lots contain homeowner occupied structures, to allow the proposed street to be constructed as a private street. • Noting the gate will be constructed in a similar fashion as represented this evening; • Noting that all residential homes will have fire sprinkler systems installed; and, • Acceptance of the applicant's amenity, architectural, planting, and fencing package presented this evening. Motion: Williamson Second: Bledsoe Ayes: Bledsoe, Hill, Huffman, McCaskill, Shafi, Williamson Nay: Fawks Approved: 6-1 REGULAR CITY COUNCIL MEETING MINUTES, MAY 3, 2016 Page 14 of 16 10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS AGENDA.) 11. MEETING ADJOURNED. Mayor Hill adjourned the meeting at 11 :37 p.m. *An audio recording of this meeting will be permanently retained in the City Secretary's Office. Laura Hill Mayor ATTEST: Lori Payne, TRMC City Secretary REGULAR CITY COUNCIL MEETING MINUTES, MAY 3, 2016 Page 15 of 16 Property Description Exhibit Agenda Item 8A - Resolution No. 16-017 BEING, 9,063 square feet of land, more or less, in the Thomas M. Hood Survey, Abstract No. 706, City of Southlake, Tarrant County, Texas, and being a portion of a tract of land conveyed by deed to Barbara Ann Hartz (currently Barbara Ann Paty), as recorded in Volume 7632, Page 2174 of the Deed Records of Tarrant County, Texas (D.R.T.C.T.), said 9,063 square feet of land being more particularly described as follows.. COMMENCING at a 1/2 inch iron rod found at the northeast comer of Lot 1 , Block 2 of the Carroll ISD No. 2 Addition, an addition to the City of Southlake as recorded in Cabinet A, Slide 4516 of the Plat Records, Tarrant County, Texas (P.R.T.C.T.); THENCE, along an extension of the northerly line of said Lot 1 , North 89 degrees 13 minutes 49 seconds East a distance of 1 .64 feet to a point for corner; THENCE North 00 degrees 07 minutes 20 seconds West a distance of 47.10 feet to a point at the beginning of a curve to the left having a delta angle of 01 degrees 08 minutes 15 seconds, a radius of 4,952.00 feet, being subtended by a chord which bears North 00 degrees 41 minutes 28 seconds West, a distance of 98.32 feet; THENCE along said curve to the left an arc length of 98.32 feet to a 5/8 inch iron rod set with plastic cap stamped "Huitt-Zollars" at the end of said curve and being on the new westerly right-of-way line of North White Chapel Boulevard and being the POINT OF BEGINNING having NAD 83 (HARN 1993) Texas State Plane, North Central Zone (4202) surface coordinates of North 7033763.82, and East 2382576.72; THENCE continuing along the new westerly right-of-way line of North White Chapel Boulevard, North 01 degrees 55 minutes 21 seconds West a distance of 293.02 feet to 1/2 inch iron rod found with plastic cap stamped "TX REG NO 100189-00" at the southwest corner of a 0.621 acre tract of land as described in instrument to the City of Southlake, as recorded in D213086274, Official Public Records, Tarrant County, Texas; THENCE along the southerly line of said City of Southlake tract, North 85 degrees 56 minutes 26 seconds East a distance of 33.42 feet to a 1/2 inch iron rod found on the existing westerly right-of-way line of North White Chapel Boulevard; THENCE along the existing westerly right-of-way line of North White Chapel Boulevard, South 00 degrees 56 minutes 11 seconds East a distance of 294.46 feet to a point for corner at the southeasterly corner of said Hartz tract; THENCE along the southerly line of said Hartz tract, South 88 degrees 22 minutes 16 seconds West a distance of 28.33 feet to the POINT OF BEGINNING and containing 9,063 square feet of land, more or less. REGULAR CITY COUNCIL MEETING MINUTES, MAY 3, 2016 Page 16 of 16