Item 4A CITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES: MAY 3, 2016
LOCATION: 1400 Main Street, Southlake, Texas 76092
City Council Chambers
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Randy Williamson,
Deputy Mayor Pro Tem Brandon Bledsoe, and Councilmembers Gary Fawks, John
Huffman, Shawn McCaskill, and Shahid Shafi.
CITY COUNCIL ABSENT: None.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben
Thatcher, Assistant City Manager Alison Ortowski, Deputy Director of Communication
Pilar Schank, Chief Financial Officer Sharen Jackson, Director of Economic
Development and Tourism Shannon Hamons, Marketing and Tourism Manager Jill Lind,
Economic Development and Tourism Sales and Services Coordinator Sherry Gaff,
Director of Community Services Chris Tribble, Deputy Director of Community Services
Kate Meacham, Police Chief James Brandon, Fire Chief Mike Starr, Director of Human
Resources Stacey Black, Director of Information Technology Greg Hendricks, Senior
Director of Planning and Development Services Ken Baker, Director of Public Works
Rob Cohen, Deputy Director of Public Works — Operations Cristina McMurray, Civil
Engineer Steve Anderson, Civil Engineer Alex Ayala, Assistant to the Director of Public
Works Blake Williams, City Attorney E. Allen Taylor, and City Secretary Lori Payne.
WORK SESSION:
1. CALL TO ORDER
The Work Session was called to order by Mayor Hill at 5:31 p.m.
2. INVOCATION
Clayton Reed gave the invocation. Mayor Hill led the pledge of allegiance to the United
States and Texas Flags.
3. RECOGNITION AND RECEPTION FOR OUTGOING DEPUTY MAYOR PRO
TEM BRANDON BLEDSOE.
Mayor Hill and members of Council recognized Deputy Mayor Pro Tem Brandon
Bledsoe for his years of City Council service. Mayor Hill, on behalf of Council, presented
REGULAR CITY COUNCIL MEETING MINUTES, MAY 3, 2016
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Deputy Mayor Pro Tem Bledsoe with a framed photo of Town Hall and a plaque
memorializing his service.
On behalf of City staff, City Manager Shana Yelverton made comments and presented a
memory box containing notes from staff members.
Mayor Hill advised that Council would recess their meeting at 5:48 p.m. to join guests in
the foyer for a reception.
BREAK FOR RECEPTION
Mayor Hill reconvened the meeting at 6:17 p.m.
4. UPDATE ON AUTO BURGLARIES
Police Chief James Brandon presented this item to the Council and answered
questions.
5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE
TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR
SESSION.
Mayor Hill reviewed the consent agenda items.
REGULAR SESSION:
1. CALL TO ORDER
The Regular Session of the City Council was called to order by Mayor Hill at 6:37 p.m.
2A. EXECUTIVE SESSION
Mayor Hill announced that City Council would be going into Executive Session pursuant
to the Texas Government Code, Section 551 .071 , consultation with city attorney;
Section 551 .072, deliberation regarding real property; Section 551 .074, deliberation
regarding personnel matters; and Section 551 .087, deliberation regarding economic
development negotiations. City Council adjourned for Executive Session at 6:37 p.m.
Executive Session began at 6:48 p.m. and concluded at 8:11 p.m.
2B. RECONVENE
Mayor Hill reconvened the meeting at 8:17 p.m. Mayor Hill asked if any action was
necessary from Executive Session. There was no action necessary as a result of
Executive Session.
3A. MAYOR'S REPORT
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3A1. ANNUAL VOLUNTEER SOUTHLAKE AWARDS RECOGNITION
Director of Human Resources Stacey Black updated Council on the awards ceremony
that took place at The Marq on April 25, 2016. Volunteers were treated to an
appreciation reception before the awards ceremony, during which the following awards
were presented:
• Forty-four individuals and two groups were presented with Presidential Service
Awards;
• Fifteen volunteers were presented with 500 Hour Milestone Service awards in
recognition of achieving 500 service hours;
• Five volunteers received 1 ,000 Hour Milestone Service awards in recognition of
achieving 1 ,000 service hours; and,
• Mayor and Council Medals were presented to Sarah Logan as the junior volunteer
who gave the most service hours and to Patricia Brayton as the adult volunteer who
gave the most service hours.
3A2. PROCLAMATION FOR NATIONAL TRAVEL AND TOURISM WEEK 2016
Mayor Hill presented a proclamation to Marketing and Tourism Manager Jill Lind,
Economic Development and Tourism Sales and Services Coordinator Sherry Gaff, for
National Travel and Tourism week. Ms. Lind described planned events for the week and
stated that the U.S. Travel Association annually salutes National Travel and Tourism
Week by acknowledging travel and tourism professionals from across the nation
throughout the week while promoting the impactful contributions the travel markets and
tourism organizations make to the U.S. economy.
3113. CITY MANAGER'S REPORT
There was no report given.
REGULAR AGENDA:
4. CONSENT AGENDA Consent Agenda items are considered to be routine by the
City Council and are enacted with one motion. Mayor Hill read the Consent
Agenda items into the record.
4A. APPROVE MINUTES FROM THE APRIL 19, 2016 SPECIAL CITY COUNCIL
MEETING AND REGULAR CITY COUNCIL MEETING.
REGULAR CITY COUNCIL MEETING MINUTES, MAY 3, 2016
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4B. APPROVE RESOLUTION NO. 16-016, APPOINT A MEMBER TO THE
COMMUNITY ENHANCEMENT AND DEVELOPMENT CORPORATION
BOARD OF DIRECTORS.
Council approved the appointment of Brandon Bledsoe to the Community Enhancement
and Development Corporation Board of Directors.
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows..
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS, APPOINTING A MEMBER TO THE COMMUNITY ENHANCEMENT
AND DEVELOPMENT CORPORATION, AND PROVIDING AN EFFECTIVE
DATE.
4C. APPROVE AN INTERLOCAL AGREEMENT WITH TARRANT COUNTY FOR
THE JOINT RECONSTRUCTION OF SHADY OAKS DRIVE FROM THE
NORTHERN PROPERTY LINE OF BICENTENNIAL PARK, NORTH
APPROXIMATELY 3,000 FEET TO THE NORTHERN PROPERTY LINE OF
979 SHADY OAKS DRIVE.
4D. AMEND RESIDENTIAL DEVELOPER AGREEMENT TO REASSIGN
REIMBURSEMENT RIGHTS TO TOLL BROTHERS FOR THE SOUTHLAKE
MEADOWS DEVELOPMENT.
Councilmember Huffman recused himself from Item 4D.
4E. APPROVE ARCHITECTURAL/ENGINEERING DESIGN SERVICES
AGREEMENT WITH RPGA DESIGN GROUP, INC. FOR THE DPS WEST
RECONFIGURATION PROJECT IN AN AMOUNT NOT TO EXCEED $228,975.
4F. APPROVE CHANGE ORDER NO. 7 WITH WILSON CONTRACTOR
SERVICES, LLC FOR THE WATER AND SANITARY SEWER RELOCATION
PROJECT FOR FM 1938 IN AN AMOUNT NOT TO EXCEED $48,850.
Director of Public Works Rob Cohen addressed questions from Council on this item
during the work session.
4G. APPROVE RESOLUTION NO. 16-019, ADOPTING A TAX ABATEMENT
POLICY; ESTABLISHING GUIDELINES AND CRITERIA FOR TAX
ABATEMENT AGREEMENTS; AND, ELECTING TO CONTINUE ELIGIBILITY
TO PARTICIPATE IN TAX ABATEMENT.
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows..
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Page 4 of 16
A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS, ADOPTING A TAX
ABATEMENT POLICY; ESTABLISHING GUIDELINES AND CRITERIA FOR
TAX ABATEMENT AGREEMENTS; ELECTING TO CONTINUE ELIGIBILITY TO
PARTICIPATE IN TAX ABATEMENT; AND PROVIDING AN EFFECTIVE DATE.
4H. APPROVE ORDINANCE NO. 1151, 1ST READING, ESTABLISHING A TAX
ABATEMENT REINVESTMENT ZONE IN THE CITY OF SOUTHLAKE, TEXAS
AS AUTHORIZED BY THE PROPERTY REDEVELOPMENT AND TAX
ABATEMENT ACT, CHAPTER 312 OF THE TEXAS TAX CODE. (IF
APPROVED, THE PUBLIC HEARING WILL BE HELD AT THE MAY 17, 2016
CITY COUNCIL MEETING.)
41. APPROVE A COMMUNITY SERVICES PARTICIPATION AGREEMENT WITH
THE CROSSMAN WORLD CLASS DRUM CORPS FOR THE 2016
SHOWCASE IN THE SQUARE EVENT.
TABLED ITEMS:
4J. RESOLUTION NO. 16-012, (ZA16-020) SPECIFIC USE PERMIT FOR A
TEMPORARY SALES FACILITY ON PROPERTY DESCRIBED AS LOT 1R,
BLOCK 20, CARILLON PHASE 1A, AN ADDITION TO THE CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1845
RIVIERA LANE, SOUTHLAKE, TEXAS. CURRENT ZONING: "ECT'
EMPLOYMENT CENTER ZONING DISTRICT. SPIN #3. PUBLIC HEARING
(THE APPLICANT HAS REQUESTED TO TABLE THIS ITEM TO THE JUNE 7,
2016 CITY COUNCIL MEETING.)
4K. ORDINANCE NO. 1140, (CP15-004) 1St READING, LAND USE PLAN
AMENDMENT FROM LOW DENSITY RESIDENTIAL TO MEDIUM DENSITY
RESIDENTIAL ON PROPERTY DESCRIBED AS TRACTS 5A AND 5B, BEING
PORTIONS OF LOT 5, BROCK ADDITION, AN ADDITION TO THE CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 400 AND 410
BROCK DRIVE, SOUTHLAKE, TEXAS. CURRENT ZONING: "SF-1A" SINGLE
FAMILY RESIDENTIAL DISTRICT. REQUESTED ZONING: "R-PUD"
RESIDENTIAL PLANNED UNIT DEVELOPMENT DISTRICT. SPIN #11. (THE
APPLICANT HAS REQUESTED TO TABLE THIS ITEM TO THE MAY 5, 2016
PLANNING AND ZONING COMMISSION MEETING. IF APPROVED AT THAT
MEETING, THE FIRST READING WILL BE HELD AT THE MAY 17, 2016 CITY
COUNCIL MEETING. IF APPROVED ON MAY 17, 2016, THE PUBLIC
HEARING WILL BE HELD AT THE JUNE 7, 2016 CITY COUNCIL MEETING.)
4L. ORDINANCE NO. 480-712 (ZA15-152), 1ST READING, ZONING CHANGE AND
DEVELOPMENT PLAN FOR STONE TRAIL ESTATES ON PROPERTY
DESCRIBED AS TRACTS 5A, 5C1, 5B, 5A3, AND 5A2, JESSE G. ALLEN
SURVEY, ABSTRACT NO. 18, CITY OF SOUTHLAKE, TARRANT COUNTY,
TEXAS AND LOTS 3R, 5B AND 5A, BROCK ADDITION, AN ADDITION TO
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THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT
2607, 2621, 2631, 2641, AND 2651 WEST SOUTHLAKE BOULEVARD AND
250, 400, AND 410 BROCK DRIVE, SOUTHLAKE, TEXAS. CURRENT
ZONING: "AG" AGRICULTURAL DISTRICT "SF-1A" SINGLE FAMILY
RESIDENTIAL DISTRICT. REQUESTED ZONING: "R-PUD" RESIDENTIAL
PLANNED UNIT DEVELOPMENT DISTRICT. SPIN #11. (THE APPLICANT
HAS REQUESTED TO TABLE THIS ITEM TO THE MAY 5, 2016 PLANNING
AND ZONING COMMISSION MEETING. IF APPROVED AT THAT MEETING,
THE FIRST READING WILL BE HELD AT THE MAY 17, 2016 CITY COUNCIL
MEETING. IF APPROVED ON MAY 17, 2016, THE PUBLIC HEARING WILL
BE HELD AT THE JUNE 7, 2016 CITY COUNCIL MEETING.)
4M. ZA16-013, SITE PLAN FOR CONTINENTAL SELF STORAGE ON PROPERTY
DESCRIBED AS LOT 2, BLOCK 1, GREENLEE BUSINESS PARK, AN
ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND
LOCATED AT 2060 EAST CONTINENTAL BOULEVARD IN SOUTHLAKE,
TEXAS. CURRENT ZONING: "I-1" LIGHT INDUSTRIAL DISTRICT. SPIN #8.
PUBLIC HEARING (THIS ITEM WAS TABLED TO THE MAY 5, 2016
PLANNING AND ZONING COMMISSION MEETING. IF APPROVED AT THAT
MEETING, THE PUBLIC HEARING WILL BE HELD AT THE MAY 17, 2016
CITY COUNCIL MEETING.)
APPROVED
A motion was made to approve the consent agenda as presented and noting the
following and noting the tabled items as listed:
• Item 413: Council approved the appointment of Brandon Bledsoe to the
Community Enhancement and Development Corporation Board of Directors,
Place 6, with a term to expire September 30, 2018.
Motion: Williamson
Second: Bledsoe
Ayes: Bledsoe, Fawks, Hill, Huffman, McCaskill, Shafi, Williamson
Approved: 7-0 (with the exception of Item 4D)
Item 4D:
Ayes: Bledsoe, Fawks, Hill, McCaskill, Shafi, Williamson
Approved: 6-0 (noting Councilmember Huffman's recusal)
5. PUBLIC FORUM
Mayor Hill opened the public forum. There being no one wishing to speak, Mayor Hill
closed the public forum.
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6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. ORDINANCE NO. 480-713, (ZA15-111), 2nd READING, ZONING CHANGE
AND SITE PLAN FOR BRAD MOSS DENTAL OFFICE ON PROPERTY
DESCRIBED AS LOTS 9 AND 10, OAKS ADDITION, AN ADDITION TO THE
CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS LOCATED AT 1011
NORTH CARROLL AVENUE AND 1170 CASEY COURT, SOUTHLAKE
TEXAS. CURRENT ZONING: "C-1" NEIGHBORHOOD COMMERCIAL
DISTRICT AND "AG" AGRICULTURAL DISTRICT. REQUESTED ZONING: "S-
P-1" DETAILED SITE PLAN DISTRICT. SPIN #3. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented this item
and answered questions from Council.
Applicant Gerry Curtis presented item and answered questions from Council.
Mayor Hill opened the public hearing and asked for anyone wishing to speak on the
item to come forward. There being no one wishing to speak, Mayor Hill closed the public
hearing.
A motion was made to approve Ordinance No. 480-713, (ZA15-111), 2nd Reading,
Zoning Change and Site Plan for Brad Moss Dental Office subject to Staff Report dated
April 26, 2016 and Site Plan Review Summary No. 5 dated March 29, 2016 and subject
to the following:
• Granting the following variances:
o The existing driveway off Carroll Avenue indicates a throat width of
approximately 20 feet. A minimum throat width of 24 feet is required.
o A spacing distance of approximately 40 feet to the intersection of Casey
Court. A minimum distance of 200 feet is required.
o A spacing distance of approximately 45 feet to the intersection of Carroll
Avenue and a spacing distance of approximately 89 feet to the proposed
driveway to the east. A minimum distance of 100 feet is required.
o A spacing distance of approximately 77 feet to an existing driveway on the
adjacent property to the east. A minimum distance of 100 feet is required.
o Allowing commercial service driveways on local streets.
• Accepting the SP-1 regulations as proposed and provided on Attachment C,
Page 4, and specifically noting that the total number of parking spaces for the
site shall be 19 in total with the two most northern parking spaces on the newly
constructed east parking lot being eliminated.
Motion: Williamson
Second: Bledsoe
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Ayes: Bledsoe, Fawks, Hill, Huffman, McCaskill, Shafi, Williamson
Approved: 7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE,
TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS
OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY
DESCRIBED AS LOTS 9 & 10, OAKS ADDITION, AN ADDITION TO THE CITY
OF SOUTHLAKE, TARRANT COUNTY, TEXAS, BEING APPROXIMATELY 0.70
ACRES, AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A"
FROM "C-1" NEIGHBORHOOD COMMERCIAL DISTRICT AND "AG"
AGRICULTURAL DISTRICT TO "S-P-1" DETAILED SITE PLAN DISTRICT
WITH "C-1" NEIGHBORHOOD COMMERCIAL DISTRICT USES, AS DEPICTED
ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED
HEREIN AS EXHIBIT "B", SUBJECT TO THE SPECIFIC REQUIREMENTS
CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL ZONING
MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE;
DETERMINING THAT THE PUBLIC INTEREST, MORALS AND GENERAL
WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN
MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF
ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING
FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS
CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER;
AND PROVIDING AN EFFECTIVE DATE.
6B. ORDINANCE NO. 480-714, (ZA16-022), 2nd READING, ZONING CHANGE
AND SITE PLAN FOR WESTIN HOTEL ON PROPERTY DESCRIBED AS LOT
1, BLOCK 4, GATEWAY CHURCH-114 CAMPUS, AN ADDITION TO THE
CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1200
EAST STATE HIGHWAY 114, SOUTHLAKE, TEXAS. CURRENT ZONING: "S-
P-1" DETAILED SITE PLAN DISTRICT. REQUESTED ZONING: "S-P-1"
DETAILED SITE PLAN DISTRICT. SPIN #4. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented this item
and answered questions from Council.
Applicant Paul Barham, 1354 Cross Timber Drive, Southlake, Texas presented item and
answered questions from Council.
Civil Engineer Anna Blackwell also addressed Council's questions.
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Page 8 of 16
Mayor Hill opened the public hearing and asked for anyone wishing to speak on the
item to come forward. There being no one wishing to speak, Mayor Hill closed the public
hearing.
A motion was made to approve Ordinance No. 480-714, (ZA16-022), 2nd Reading,
Zoning Change and Site Plan for Westin Hotel subject to Staff Report dated April 27,
2016 and Site Plan Review Summary No. 2, dated April 27, 2016 subject to the
following:
• Granting the following variance requests:
o To allow approximately 35-feet of stacking depth where 150-feet minimum
is required as shown on the site plan and previously approved.
• Noting the minimum room count will 250 guest rooms and minimum room sizes
will meet the square footage outline in the S-P-1 regulations provided on
Attachment C, Page 5 of the staff report which reflect the standard guest rooms
will be a minimum of 351 square feet, shot gun style suites a minimum of 455
square feet, two-bay suites will be a minimum of 702 square feet;
• Noting the minimum meeting space will be 25,000 square feet;
• Noting the minimum food and beverage space will be 13,000 square feet;
• Noting the retail space will be a minimum of 600 square feet;
• Noting the minimum hotel lodging space will be 140,000 square feet;
• Noting the minimum total hotel square footage will be 205,000 square feet and a
maximum of 220,000 square feet;
• Noting the minimum number of parking spaces provided in the structure will
be 250 spaces;
• Noting the 2nd level roof top functions will be provided as presented;
• Accepting the S-P-1 regulations as presented specifically noting that all the
services, indoor facilities, and amenities listed in these regulations will be
provided at the time of the opening of the hotel;
• Approving the updated site plan and landscape plan presented this evening;
• Noting the fence is a Rhinorock fence with pre-fabricated panels and not a wood
fence;
• Noting the applicant's agreement there will be no PTAC or VTAC room
ventilation systems permitted;
• Noting that Grace Lane will be built to Kirkwood prior to a certificate of occupancy
being issued;
• Noting that a lighting package will be included in the sign package application;
• Noting that the 20 parking spaces indicated on the plan presented tonight on the
north side of the building will be optional;
• Noting the applicant's agreement of a maximum impervious coverage of 82%
with 18% open space;
• Noting that hotel will be a 4 star-rated hotel; and,
• Noting the maximum building height will be 85 feet.
Motion: Williamson
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Second: Bledsoe
Ayes: Bledsoe, Fawks, Hill, Huffman, McCaskill, Shafi, Williamson
Approved: 7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE,
TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS
OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY
DESCRIBED AS LOT 1 , BLOCK 4, GATEWAY CHURCH-114 CAMPUS, AN
ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS,
BEING APPROXIMATELY 6.826 ACRES, AND MORE FULLY AND
COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "S-P-1" DETAILED SITE
PLAN DISTRICT TO "S-P-1" DETAILED SITE PLAN DISTRICT FOR THE
WESTIN HOTEL, AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED
HERETO AND INCORPORATED HEREIN AS EXHIBIT "B", SUBJECT TO THE
SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE;
CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER
PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE
PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE
ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT
THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR
VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR
PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN
EFFECTIVE DATE.
6C. ZA16-016, SITE PLAN FOR PUBLIC STORAGE ON PROPERTY DESCRIBED
AS LOT 1, BLOCK 2, MUSTANG BUSINESS PARK, AN ADDITION TO THE
CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1750
STATE HIGHWAY 26 (ALSO ADDRESSED AS 1800 STATE HIGHWAY 26),
SOUTHLAKE, TEXAS. CURRENT ZONING: "I-1" LIGHT INDUSTRIAL
DISTRICT. SPIN #8. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented this item
and answered questions from Council.
Applicant Maxwell Fischer with Master Plan, 900 Jackson Street, Dallas, Texas
presented item and answered questions from Council.
Jarrod Yates, 2200 K. Avenue, Plano, Texas also addressed Council's questions.
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Fire Chief Mike Starr addressed Council's questions.
Mayor Hill opened the public hearing and asked for anyone wishing to speak on the
item to come forward.
Joe L. Wright, 1640 South Brumlow Avenue, Southlake, Texas spoke in support of this
request.
Eric Kaplan, 250 Highland Oaks Circle, Southlake, Texas stated he is an employee of
Advantage Storage and spoke in opposition.
Mayor Hill closed the public hearing.
A motion was made to approve ZA16-016, Site Plan for Public Storage subject to
Revised Staff Report dated May 3, 2016 and Revised Site Plan Review Summary No. 3
dated May 3, 2016 and subject to the following:
• Granting the following variance requests:
o Allowing the preservation of approximately 11 .4% of existing tree cover
rather than the 70% minimum required by ordinance noting that the
majority of the trees being removed are of poorer quality along the
southern property line and that the trees must be removed to allow the site
to be properly graded and further noting that the applicant is providing
interior landscaping exceeding the required square footage.
o Allowing the reduction in the number of canopy trees from 30 to nine due
to a retaining wall in the bufferyard area and noting that there will be no
less than 38 Blue Point Junipers planted in the south bufferyard.
• Noting the retaining wall constructed will be of a similar masonry material as
presented this evening;
• Noting the building must meet the city's building color standards which prohibits
the use of bright florescent colors on doors or walls that are visible through the
glass;
• Noting that the spandrel glass will be opaque;
• Noting the glass as shown on south elevation will be opaque, non-see through
glass;
• Noting the screened-in, trash dumpster area will be moved off of State Highway
26 at the discretion of city staff approval;
• Noting that the brick colors and samples shown tonight will be representative of
the sample board shown this evening;
• Noting the applicant's request and Council's agreement that the far west end and
east end windows will be spandrel and the center windows will remain clear, and
the windows immediately to the east and west of the center windows will also
remain clear, and there will be nothing visible behind the windows on the 2nd and
3rd floors, and the windows on the first floor will be limited to office space, as
referenced in the presentation tonight; and,
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Page 11 of 16
• Noting, in summary, there will be no storage and no storage doors visible behind
any glass on this building except for the office space on the first floor.
Motion: Williamson
Second: Bledsoe
Ayes: Bledsoe, Fawks, Hill, Huffman, McCaskill, Shafi, Williamson
Approved: 7-0
Mayor Hill called for a short break at 10:56 p.m. and reconvened the meeting at 11 :03
p.m.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA.)
8. RESOLUTIONS:
8A. RESOLUTION NO. 16-017, AUTHORIZING THE CITY ATTORNEY TO BRING
CONDEMNATION ACTION FOR THE PURPOSE OF OBTAINING A RIGHT OF
WAY TO CONSTRUCT AND MAINTAIN WATER LINES, SIDEWALKS, AND
ROADWAY APPURTENANCES ON LAND LOCATED IN THE THOMAS M.
HOOD SURVEY, ABSTRACT NO. 706 AT 1000 NORTH WHITE CHAPEL
BOULEVARD.
APPROVED
Director of Public Works Rob Cohen presented this item and answered questions from
Council.
A motion was made to approve Resolution No. 16-017, to authorize the use of the
power of eminent domain to acquire a tract of land for a public use, specifically, as a
public right-of-way to permit the widening of North White Chapel Boulevard, including
the construction of public sidewalks, public utility facilities, and other roadway
appurtenances associated with that public improvement project, the property to be
acquired being designated as Parcel 17 of the North White Chapel Boulevard widening
project, said Parcel 17 being 3.060 acres or 133,294 square feet, more or less, located
in the Thomas M. Hood Survey, Abstract No. 706, which tract is also known as 1000
North White Chapel Boulevard, the area to be acquired being approximately 9,063
square feet of that tract, and more specifically described in the metes and bounds, legal
description to be placed in the City Secretary's minute record file for this Council
meeting and labeled as the Property Description Exhibit to Resolution No. 16-017
(attached to minutes).
Motion: Williamson
Second: Bledsoe
Ayes: Bledsoe, Fawks, Hill, Huffman, McCaskill, Shafi, Williamson
Approved: 7-0
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In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS AUTHORIZING THE
CITY ATTORNEY TO BRING A CONDEMNATION ACTION FOR THE
PURPOSE OF OBTAINING A RIGHT OF WAY FOR CONSTRUCTION AND
MAINTENANCE OF ROADWAY IMPROVEMENTS OR FOR OTHER PUBLIC
USES PERMITTED BY LAW.
9. OTHER ITEMS FOR CONSIDERATION:
9A. SV16-005, VARIANCE TO THE SIGN ORDINANCE NO. 704-H REGULATIONS
FOR GREAT HARVEST BREAD COMPANY LOCATED AT 1241 EAST STATE
HIGHWAY 114, SUITE 160, SOUTHLAKE, TEXAS.
APPROVED
Senior Director of Planning and Development Services Ken Baker presented this item
and answered questions from Council.
The applicant was present but no presentation was required by Council.
A motion was made to approve SV16-005, Variance to the Sign Ordinance No. 704-H
regulations for Great Harvest Bread Company subject to Staff Report dated April 26,
2016 and noting the variance shall only apply to the sign presented this evening.
Motion: Williamson
Second: Bledsoe
Ayes: Bledsoe, Hill, Huffman, McCaskill, Williamson
Nays: Fawks, Shafi
Approved: 5-2
9B. ZA15-151, PRELIMINARY PLAT FOR SADDLEBACK RIDGE ESTATES ON
PROPERTY DESCRIBED AS LOT 1, BLOCK 1, QUAIL OAKS ADDITION;
TRACTS 3, 4, 4B R.D. PRICE SURVEY NO. 992 AND TRACT 11, A.
ROBINSON SURVEY NO. 1131, SOUTHLAKE, DENTON COUNTY, TEXAS
AND LOCATED AT 330-360 WEST BOB JONES ROAD AND 4640 NORTH
WHITE CHAPEL BOULEVARD, SOUTHLAKE, TEXAS. CURRENT ZONING:
"SF-1A" SINGLE FAMILY RESIDENTIAL DISTRICT. SPIN #1.
APPROVED
Senior Director of Planning and Development Services Ken Baker presented this item
and answered questions from Council.
REGULAR CITY COUNCIL MEETING MINUTES, MAY 3, 2016
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Applicant Curtis Young with The Sage Group, 1130 North Carroll Avenue, Southlake,
Texas presented item and answered questions from Council.
Although not a public hearing, Mayor Hill allowed members of the public the opportunity
to speak.
Mayor Hill read a comment card into the record for Bridget E. Hughes, 345 West Bob
Jones, Southlake, Texas: I feel that a gated community for Saddleback Ridge would be
great. I am across the street on approximately five acres and feel a gated entry is best
for the area. I have a gate at my driveway and the other neighbors on the street also
have gates. I feel it will help prevent extra traffic and slow down traffic if it has a gated
entry. I also feel it will allow extra safety for residents from children running out on the
roads and a safer neighborhood feel. I feel it will increase the value of the community
because it will attract high quality buyers and builders. This will also give a secure feel
that will attract celebrities and sport figures. I feel a gated entry is best for this area and
will prevent some wild animals from entering and harming children or pets."
Dayle Binder, 4500 North White Chapel Boulevard, Southlake, Texas spoke in support.
A motion was made to approve ZA15-151 , Preliminary Plat for Saddleback Ridge
Estates subject to Staff Report dated April 27, 2016 and Site Plan Review Summary No.
2, dated April 1, 2016 subject to the following:
• Granting the following variance requests:
o A variance from Section 5.01(C) to allow a single point of access;
o A variance from Section 5.03(1) to allow a cul-de-sac to serve more than
20 lots and exceed 1 ,000-feet;
o A variance from Section 5.03(J) to allow a street greater than 1,200 feet
with no street stubs provided to adjoining properties; and,
o A variance from Section 5.04(B), which does not permit private streets in
new subdivisions in which fewer than 75% of the lots contain homeowner
occupied structures, to allow the proposed street to be constructed as a
private street.
• Noting the gate will be constructed in a similar fashion as represented this
evening;
• Noting that all residential homes will have fire sprinkler systems installed; and,
• Acceptance of the applicant's amenity, architectural, planting, and fencing
package presented this evening.
Motion: Williamson
Second: Bledsoe
Ayes: Bledsoe, Hill, Huffman, McCaskill, Shafi, Williamson
Nay: Fawks
Approved: 6-1
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10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. MEETING ADJOURNED.
Mayor Hill adjourned the meeting at 11 :37 p.m.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
Laura Hill
Mayor
ATTEST:
Lori Payne, TRMC
City Secretary
REGULAR CITY COUNCIL MEETING MINUTES, MAY 3, 2016
Page 15 of 16
Property Description Exhibit
Agenda Item 8A - Resolution No. 16-017
BEING, 9,063 square feet of land, more or less, in the Thomas M. Hood Survey,
Abstract No. 706, City of Southlake, Tarrant County, Texas, and being a portion of a
tract of land conveyed by deed to Barbara Ann Hartz (currently Barbara Ann Paty), as
recorded in Volume 7632, Page 2174 of the Deed Records of Tarrant County, Texas
(D.R.T.C.T.), said 9,063 square feet of land being more particularly described as
follows..
COMMENCING at a 1/2 inch iron rod found at the northeast comer of Lot 1 , Block 2
of the Carroll ISD No. 2 Addition, an addition to the City of Southlake as recorded in
Cabinet A, Slide 4516 of the Plat Records, Tarrant County, Texas (P.R.T.C.T.);
THENCE, along an extension of the northerly line of said Lot 1 , North 89 degrees 13
minutes 49 seconds East a distance of 1 .64 feet to a point for corner;
THENCE North 00 degrees 07 minutes 20 seconds West a distance of 47.10 feet to
a point at the beginning of a curve to the left having a delta angle of 01 degrees 08
minutes 15 seconds, a radius of 4,952.00 feet, being subtended by a chord which
bears North 00 degrees 41 minutes 28 seconds West, a distance of 98.32 feet;
THENCE along said curve to the left an arc length of 98.32 feet to a 5/8 inch iron rod
set with plastic cap stamped "Huitt-Zollars" at the end of said curve and being on the
new westerly right-of-way line of North White Chapel Boulevard and being the POINT
OF BEGINNING having NAD 83 (HARN 1993) Texas State Plane, North Central
Zone (4202) surface coordinates of North 7033763.82, and East 2382576.72;
THENCE continuing along the new westerly right-of-way line of North White Chapel
Boulevard, North 01 degrees 55 minutes 21 seconds West a distance of 293.02 feet
to 1/2 inch iron rod found with plastic cap stamped "TX REG NO 100189-00" at the
southwest corner of a 0.621 acre tract of land as described in instrument to the City
of Southlake, as recorded in D213086274, Official Public Records, Tarrant County,
Texas;
THENCE along the southerly line of said City of Southlake tract, North 85 degrees 56
minutes 26 seconds East a distance of 33.42 feet to a 1/2 inch iron rod found on the
existing westerly right-of-way line of North White Chapel Boulevard;
THENCE along the existing westerly right-of-way line of North White Chapel
Boulevard, South 00 degrees 56 minutes 11 seconds East a distance of 294.46 feet
to a point for corner at the southeasterly corner of said Hartz tract;
THENCE along the southerly line of said Hartz tract, South 88 degrees 22 minutes
16 seconds West a distance of 28.33 feet to the POINT OF BEGINNING and
containing 9,063 square feet of land, more or less.
REGULAR CITY COUNCIL MEETING MINUTES, MAY 3, 2016
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