Item 4I
Showcase in the Square 2016Community Event Participation Policy
Item 4I
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City of Southlake Strategy Map
The City of Southlake provides municipal services that support the highest quality of life for our residents, businesses, and visitors. We do this by being an exemplary model of balancing
efficiency, fiscal responsibility, transparency, and sustainability.
C1 Achieve the highest standards of safety & security
C2 Provide travel convenience within City & region
C4 Attract & keep top-tier businesses to drive a dynamic & sustainable economic environment
C5 Promote opportunities for partnerships & volunteer involvement
Serve our Customers
Manage the Business
B1 Achieve best-in-class status in all City disciplines
B2 Collaborate with select partners to implement service solutions
B3 Enhance resident quality of life & business vitality through tourism
B4 Provide high quality services through sustainable business practices
B5 Enhance service delivery through continual process improvement
B6 Optimize use of technology
Provide Financial Stewardship
Promote Learning and Growth
F1 Adhere to financial management principles & budget
F2 Invest to provide & maintain high quality public assets
F3 Achieve fiscal wellness standards
F4 Establish & maintain effective internal controls
L1 Ensure our people understand the strategy & how they contribute to it
L2 Enhance leadership capabilities to deliver results
L3 Attract, develop & retain a skilled workforce
L4 Recognize & reward high performers
L5 Empower informed decision-making at all levels in the organization
C6 Enhance the sense of
community by providing excellent customer service and citizen engagement opportunities
L6 Foster positive employee engagement
Deliver on Our Focus Areas
C3 Provide attractive & unique spaces for enjoyment of personal interests
The execution of this Community Event Participation Policy links to the city’s strategy map relative to the focus area of Quality Development. The specific corporate objective that
is met by the agreement is: Enhance resident quality of life and business sustainability through Tourism.
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Approved by City Council on October 21, 2008
Established criteria to evaluate applications for City participation in community events
$23,000 was budgeted
Community Event Participation Policy
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Application is from the Crossman World Class Drum Corps
Sunday, June 19, 2016- 6:00p- 9:00p
Showcase in the Square 2016
A Drum and Bugle Corps Event will be held Father’s Day, Sunday, June 19th, 2016 from 6:00PM-9:00PM. The exact location will be at the gazebo in Town Square Park (Rustin Park). Invited
and participating Drum & Bugle Corps from throughout Texas will perform their repertoire in front of the gazebo. Due to the performance featuring the top Drum Corps International champions
in the State of Texas, the estimated attendance of this event is approximately 2,000. The target audience will be music students and family members from throughout the North Tarrant
County area with a specific focus on Middle and High School musicians from 20 identified public and private school districts.
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City incurred costs estimated at $1,328.48
50/50 split $664.24
Responsibility for damage
Showcase in the Square 2016
The Crossman World Class Drum Corps will be required to provide a 50/50 match of contributions by the City.
Request will be based on actual costs incurred, not to exceed $664.24 which
is 50% of the estimated cost of $1,328.48
Applicant will be responsible for incurring the cost for damage to any equipment should it occur during their use as well as all other cost
related to the event.
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Staff recommends approval of the Participation Agreement with the Crossman World Class Drum Corps for the 2016 Showcase in the Square event, not to exceed $664.24 which is 50% of the
estimated City incurred costs of $1,328.48.
Showcase in the Square 2016
In accordance with the Council adopted Community Event Participation Policy staff recommends approval of the Participation Agreement with the Crossman World Class Drum Corps for the
2016 Showcase in the Square event, not to exceed $664.24 which is 50% of the estimated City incurred costs of $1,328.48
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QUESTIONS?
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