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Item 4D Approve Revisions to the Public Art Display and/or Performance Policy Item 4D Honorable Mayor and members of the City Council, my name is Cassie Tucker, and I am here to present to you item 4D. This item will consider approval of revisions to the Public Art Display and/or Performance Policy, granting the Southlake Arts Council authority to approve temporary planned visual art exhibits in city facilities, and allow for the display of artwork pricing alongside the art. 1 City Council approval of revisions to the Public Art Display and/or Performance Policy. Requested Action Staff is seeking City Council approval of the proposed revisions. 2 Background Information Current Policy Sections 4.1 and 4.2: Approval of temporary planned visual art exhibits and temporary ad hoc visual art exhibits requires City Council final approval with a recommendation from the Southlake Arts Council. Maximum period for Planned Visual Art Exhibits is 2 weeks and the maximum period for Ad Hoc Visual Art Exhibits is 1 week. The existing Public Art and/or Performance Policy, approved by City Council in March 2011, establishes guidelines and a permit approval process for temporary art exhibits, performing arts, and permanent art acquisitions in all city facilities or on city property. Currently, approval for temporary art exhibits requires recommendation by the Southlake Arts Council and final approval by the City Council. Additionally, unless an extension is granted by the City Council, the maximum length for planned exhibits is 2 weeks and for Ad Hoc exhibits is 1 week. 3 Background Information Proposed Revisions Sections 4.1 and 4.2: Allows for the Southlake Arts Council to have final approval for temporary planned visual art exhibits and temporary ad hoc visual art exhibits that meet the established guidelines within the policy. Removes the maximum exhibit length of two weeks, and allows the length of the exhibit to be determined by the Southlake Arts Council. The proposed revisions to Sections 4.1 and 4.2 would grant Southlake Arts Council the authority for final approval and would reduce City Council agenda load and expedite the approval process of temporary exhibits and performances that meet the policy’s established guidelines. Additionally, the revisions would allow for the length of the exhibit to be established by the Southlake Arts Council. Of the exhibits displayed in 2015 and 2016, 100% requested, and were granted, an exception by the City Council to exceed the maximum exhibit length identified in the policy. Historically, exhibit lengths have ranged from four weeks to ten weeks. Examples of temporary exhibits and performances which would be impacted by the policy change include: Sister Cities Young Artists Showcase, Strokes of Art in the Square, CISD Art Exhibit, and the Southlake Art’s Council annual fall exhibit. If the proposed revisions are approved, City Council will maintain final approval for permanent art exhibits or art pieces purchased by the City, including donated pieces. Staff would also provide updates on exhibit schedules to the City Council. 4 Background Information Current Policy Sections 4.3: Requires City department displays, events and programs to be available for Southlake Arts Council review but not approval. Section 4.7: Prohibits the pricing of artwork from being visibly displayed. Section 4.3 currently requires Southlake Arts Council review of City department displays, events and programs, but not approval. This process differed from the process in section 4.1 and 4.2 where City department displays, events and programs are available for review but review nor approval is required. In Section 4.7, under the current policy, the pricing of artwork cannot be visibly displayed. 5 Background Information Proposed Revisions Section 4.3: States that City department displays, events or programs specifically regarding art may be available for Southlake Arts Council review but not approval. Section 4.7: Removes the wording, “Prices of the artwork cannot be visibly displayed,” and would allow for pricing to be posted alongside the artist’s contact information. The proposed revisions to Section 4.3 updates the language to mirror the process established in Sections 4.1 and 4.2 and creates consistency. The proposed revision to Section 4.7, allowing pricing to be visibly displayed, revises the policy to be in line with the current practice of similar public art programs. Area cities such as the City of Keller and the City of Grapevine currently post pricing information during their art exhibits. A revision to the policy may encourage greater participation of artists in the City’s art exhibits and provide opportunities for higher caliber art displays for citizens to enjoy. Prices would be posted for future gallery exhibits as appropriate. All artists are required to sign a waiver releasing the City from liability, and the City will not be involved in any transactions nor solicit the sales of items on behalf of an artist or their agents. 6 Requires no additional funding Financial Considerations Approval of the proposed revisions to the Public Art Policy will require no additional funding by the City. 7 City of Southlake Strategy Map The City of Southlake provides municipal services that support the highest quality of life for our residents, businesses, and visitors. We do this by being an exemplary model of balancing efficiency, fiscal responsibility, transparency, and sustainability. C1 Achieve the highest standards of safety & security C2 Provide travel convenience within City & region C3 Provide attractive & unique spaces for enjoyment of personal interests C4 Attract & keep top-tier businesses to drive a dynamic & sustainable economic environment C5 Promote opportunities for partnerships & volunteer involvement Serve our Customers Manage the Business B1 Achieve best-in-class status in all City disciplines B2 Collaborate with select partners to implement service solutions B3 Enhance resident quality of life & business vitality through tourism B4 Provide high quality services through sustainable business practices B5 Enhance service delivery through continual process improvement B6 Optimize use of technology Provide Financial Stewardship Promote Learning and Growth F1 Adhere to financial management principles & budget F2 Invest to provide & maintain high quality public assets F3 Achieve fiscal wellness standards F4 Establish & maintain effective internal controls L1 Ensure our people understand the strategy & how they contribute to it L2 Enhance leadership capabilities to deliver results L3 Attract, develop & retain a skilled workforce L4 Recognize & reward high performers L5 Empower informed decision-making at all levels in the organization C6 Enhance the sense of community by providing excellent customer service and citizen engagement opportunities L6 Foster positive employee engagement Deliver on Our Focus Areas The request is linked to the City Council Focus Area of Partnerships and Volunteerism. The proposal also addresses the corporate objectives of promoting opportunities for partnerships and volunteer involvement and enhancing the sense of community by providing excellent customer service and citizen engagement opportunities. 8 Southlake Arts Council recommendation (7-0) to allow price information to be posted alongside art exhibits: December 8, 2015 Southlake Arts Council recommendation (7-0) to allow Southlake Arts Council final approval on temporary exhibits: March 22, 2016 City Council consideration April 19, 2016 Board/Citizen Input The Southlake Arts Council recommended approval (7-0) to allow price information to be posted alongside art exhibits on December 8th, 2015 and on March 22nd, 2016 the Southlake Arts Council recommended (7-0) to allow Southlake Arts Council final approval on temporary exhibits. It is now before City Council for consideration on April 19, 2016. 9 Questions? I appreciate the opportunity to present this item to you. If you have any questions you may contact me at (817) 748-8036. 10