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Item 3 - Minutes REGULAR PLANNING AND ZONING COMMISSION MEETING APRIL 7, 2016 LOCATION: 1400 Main Street, Southlake, Texas Work Session - Executive Conference Room, Suite 268 of Town Hall or City Council Chambers of Town Hall Regular Session - City Council Chambers of Town Hall COMMISSIONERS PRESENT : Chairman Parrish, Chris Greer, Michael Springer, Daniel Kubiak and Michael Forman STAFF PRESENT: Deputy Director, Dennis Killough; Principal Planner, Richard Schell; Principal Planner, David Jones; Civil Engineer, Steve Anderson; Civil Engineer, Om Chhetri and Commission Secretary, Holly Blake. WORK SESSION: Item No. 1 – Call to Order: Chairman Parrish called the work session to order at 5:30 pm. Item No. 2 – Recap of City Council’s action and discussion on Planning and Zoning recommended cases. Item No. 3– Discussion of all items on tonight’s meeting agenda. Item No. 4 - Overview of City Council approved Resolution No. 15-007, a resolution of the City of Southlake, Texas which approved the agreement, terms and conditions of a 380 agreement with SRH Hospitality Southlake Investment, LLC (Westin Hotel) to promote economic development and stimulate business and commercial activity in the City. Item No. 5 – Adjournment. Chairman Parrish adjourned the work session at 6:00 pm. REGULAR SESSION: Agenda Item No. 1 – Call to Order: Chairman Parrish called the regular session to order at 6:30 pm. Agenda Item No. 2 – Executive Session: A. Executive Session : Pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071. Refer to posted list attached hereto and Executive Session may be held, under these exceptions, at the incorporated herein. end of the Regular Session or at any time during the meeting that a need arises for the Planning and Zoning Commission to seek advice from the City Attorney as to the posted subject matter of this Planning and Zoning Commission meeting. Section 551.071: Consultation with attorney B. Reconvene: Action necessary on items discussed in Executive Session. Planning and Zoning Commission Meeting Minutes – April 7, 2016 Page 1 of 17 Agenda Item No. 3 – Approval of minutes dated March 3, 2016. Motion to approve the minutes dated March 3, 2016 as presented. Motion: Forman Second: Greer Ayes: Kubiak, Forman, Springer, Greer and Parrish Nays: None Abstain: None Approved: 5-0-0 Administrative Comments: No administrative comments. REGULAR AGENDA: Agenda Item No. 12: ZA16-014, Site Plan for Harkins Theater Building on property described as Lot 4, Block 14, Phase IV, Southlake Town Square, an addition to the City of Southlake, Tarrant County, Texas and located at 1450 Plaza Place, Southlake, SPIN Neighborhood #8. Texas. Current Zoning: “DT” Downtown District. David Jones, Principal Planner presented Item No. 12, ZA16-014. Michelle Scott with Harkins Theater at 7511 McDonald, Scottsdale, AZ came forward to answer any questions. Ms. Scott stated that the purple is iconic to Harkins, red is new to the branding and our current colors are black and red. The purple already exists on the building. In terms of the color red, the branding red is a much deeper shade but we took into consideration the existing palette and toned it down. Commissioner Kubiak asked about additional improvements for the future. Ms. Scott stated yes. We are currently reviewing the life cycle of the interior and the current color palette with recliners. Chairman opened and closed the public hearing. Commissioner Springer stated that a branded color is not a good reason to change the color of a building to a color that is not in the ordinance. Commissioner Greer agrees with Commissioner Springer but this color change is minimal. Motion to approve, ZA16-014, subject to the staff report dated April 1, 2016 and site plan review summary No.2 dated March 29, 2016 and specifically approving the variance requested. Planning and Zoning Commission Meeting Minutes –April 7, 2016 Page 2 of 17 Motion: Forman Second: Greer Ayes: Kubiak, Forman, Greer and Parrish Nays: Springer Abstain: None Approved: 4-1-0 Agenda Item No. 13: ZA16-018, Site Plan for Southlake Storage on property described as Lot 5B, Brumlow Industrial District Phase II, an addition to the City of Southlake, Tarrant County, Texas and located at 1928 Brumlow Avenue, Southlake, SPIN Neighborhood #9. Texas. Current Zoning: “I-1” Light Industrial District. David Jones, Principal Planner presented Item No. 13, ZA16-018. Skip Blake, 1202 S. White Chapel Blvd. came forward. Mr. Blake stated that this is an update to the facility giving it more light and more of a contemporary updated look. Commissioner Springer asked about the orange stripe. Mr. Blake stated the stripe will stay. Chairman Parrish asked about meeting the masonry ordinance. Mr. Blake stated that it will be met. Commissioner Kubiak asked for better renderings for City Council. Mr. Blake stated that color renderings will be made available to council. Chairman Parrish opened and closed the public hearing. A comment card was submitted in opposition: Tiffany Bowen, 1723 Byron Nelson Parkway. Motion to approve ZA16-018 subject to the staff report dated April 1, 2016 and site plan review summary No. 2 dated April 1, 2016 and the applicant’s willingness to comply with the current masonry ordinance. Motion: Forman Second: Greer Ayes: Kubiak, Forman, Springer, Greer and Parrish Nays: None Abstain: None Approved: 5-0-0 Agenda Item No. 14: ZA16-019, Resolution No. 16-014, Specific Use Permit for a Commercial school, including trade school on property described as Lot 9, Block B, Planning and Zoning Commission Meeting Minutes –April 7, 2016 Page 3 of 17 Commerce Business Park, an addition to the City of Southlake, Tarrant County, Texas, located at 2820 Market Loop, Southlake, Texas. Current Zoning: “I-1” - Light Industrial SPIN Neighborhood #8. District. Richard Schell presented Item No.14, ZA16-019. Shawn Bartholomae, 660 W Southlake Blvd. came forward to give information regarding the school. Mr. Bartholomae stated gave a brief background about the school and the coach. Chairman Parrish opened the public hearing. Adaire Byerly, 7055 Terra Chase Cove, #415 came forward in support. Jason and Susan Sampson, 6714 Deseo #217B, Irving came forward in support. Jennifer Gray, 1560 E Southlake Blvd. made herself available to answer any egress or parking questions. Tanner Beach, 14017 Sand Hills Drive submitted a comment card in support but did not wish to speak. Chairman Parrish closed the public hearing. Commissioner Kubiak asked staff regarding the time limit and use of the property and whether or not the SUP is tied to the tenant or the space. Dennis Killough stated that the SUP is tied to the space and the time limit can be specific in the motion. Commissioner Kubiak asked the applicant about their lease. Mr. Bartholomae came forward and stated that they have a two year lease with an option to renew three times for 2 years for a total of 8 years. Commissioner Kubiak asked about the motion and how to limit the SUP to this applicant. Dennis Killough stated that a time limit can be added to the motion for the term of the lease. Chairman Parrish agrees. Motion to approve ZA16-019 subject to the staff report dated April 1, 2016 and the specific use permit review summary No. 2 dated April 1, 2016 and specifically noting that the specific use permit is good for two years. Motion: Forman Planning and Zoning Commission Meeting Minutes –April 7, 2016 Page 4 of 17 Second: Greer Ayes: Kubiak, Forman, Springer, Greer and Parrish Nays: None Abstain: None Approved: 5-0-0 Agenda Item No. 15: ZA16-020, Resolution No. 16-012, Specific Use Permit for a Temporary Sales Facility on property described as Lot 1R, Block 20, Carillon Phase 1A, an addition to the City of Southlake, Tarrant County, Texas and located at 1845 Riviera Lane, Southlake, Texas. Current Zoning: "ECZ" Employment Center Zoning SPIN Neighborhood #3. District. Richard Schell, Principal Planner presented Item No. 15, ZA16-020. Denisse McKormick, with Hines at 2200 Ross Avenue, Suite 4200W came forward and stated that the welcome center has been at this location for five years and believes an additional two years is needed. Commissioner Greer asked how much more is left. Ms. McKormick stated that there is 404 homes with 272 sold, not necessarily occupied but being built. Ms. McKormick believes that all lots will be sold within a year to year and a half. However, the welcome center is needed in order to review plans and prints for each lot. Chairman Parrish opened and closed the public hearing. Commissioner Springer stated concerns for the houses across the street and suggested that the applicant visit with them. Commissioner Greer asked about the remaining lots and questioned the timeframe that is being requested. Commissioner Greer is concerned that they may need more time. Ms. McKormick explained her reasoning and believes that the timeframe is appropriate. Motion to approve ZA16-020 subject to the staff report dated April 1, 2016 and specifically noting approval of the requested variances and a two year approval. Motion: Forman Second: Greer Ayes: Kubiak, Forman, Springer, Greer and Parrish Nays: None Abstain: None Approved: 5-0-0 Agenda Item No. 5: ZA15-111, Ordinance No. 480-713, Zoning Change and Site Plan for Brad Moss Dental Office on property described as Lots 9 and 10, Oaks Addition, an addition to the City of Southlake, Tarrant County, Texas located at 1011 N. Planning and Zoning Commission Meeting Minutes –April 7, 2016 Page 5 of 17 Carroll Avenue and 1170 Casey Court, Southlake Texas. Current Zoning: “C-1” Neighborhood Commercial District and “AG” Agricultural District. Requested Zoning: “S- SPIN Neighborhood #3. P-1” Detailed Site Plan District. Richard Schell, Principal Planner presented Item No. 5, ZA15-111. Commissioner Springer asked for clarification regarding the driveway, the one that is only 40-ft. It was stated they will do away all but two parking spots and a handicap. Is that going to connect to the rear parking? Richard Schell stated that it will remain as it is. The drive will connect through from Carroll to Casey but not through to the proposed parking. There will be six parking spaces with two standard parking and one handicap in front and eighteen in the rear. Commissioner Springer asked if that would qualify as additional access. Dennis Killough stated that to connect from Carroll to Casey would be more disruptive due to the removal of trees and that is the reason for the two drives. st Gary Curtis, 1107 E 1 in Fort Worth, came forward and stated that the reason for the variance is to preserve as many trees as possible and the flow of traffic. This is for an expansion of the practice. Commissioner Springer asked about curb side trash pick-up. Mr. Curtis stated that area is too small for a truck to maneuver for pick up. However, the area will be moved back due to landscaping and right-of-way. Commissioner Springer asked about hazardous waste. Brad Moss DDS, 1011 N Carroll Avenue, came forward and stated that the hazardous waste is separated and pick-upped by a third party. Commissioner Greer asked about ultimately what the long term plan is. Dr. Moss stated that his long term goal is to practice for many more years. Commissioner Kubiak asked about some of the zoning variances regarding columns and would prefer to see masonry. Dr. Moss stated that he would like to match the current theme of the building. Commissioner Kubiak asked if the applicant would bring in some pictures for council. Chairman Parrish opened and closed the public hearing. Motion to approve ZA15-111 subject to the staff report dated April 1, 2016 and the site plan review summary No. 5, March 29, 2016 and specifically approving the Planning and Zoning Commission Meeting Minutes –April 7, 2016 Page 6 of 17 variance requested. Motion: Forman Second: Greer Ayes: Kubiak, Forman, Springer, Greer and Parrish Nays: None Abstain: None Approved: 5-0-0 Agenda Item No. 6: ZA15-151, Preliminary Plat for Saddleback Ridge Estates on property described as Lot 1, Block 1, Quail Oaks Addition; Tracts 3,4, 4B R.D. Price Survey No. 992 and Tract 11 A. Robinson Survey No. 1131, Southlake, Denton County, Texas and located at 330-360 W Bob Jones Road, and 4640 N. White Chapel Blvd., SPIN Southlake, Texas.Current Zoning: “SF-1A” Single Family Residential District. Neighborhood #1. David Jones, Principal Planner presented Item No. 6, ZA15-151. Tom LaHoda, 6905 Westmont Drive, Colleyville, came forward with a separate presentation. Commissioner Kubiak confirmed that the gate was a marketing and financial decision. The builders believe that this is what will bring in the maximum amount of money. Mr. LaHoda stated yes and to compete with the surrounding cities such as Colleyville and Westlake and continued with his presentation. Jimmy Fechter, 8951 Cypress Waters Blvd., Suite 150, Dallas, came forward to present the engineering and drainage of the project. Chairman Parrish opened and closed the public hearing. Chairman Parrish expressed that he doesn’t like gated communities. Commissioner Kubiak agrees with Chairman Parrish. Commissioner Forman believes that some gated communities give a nice feel and diversity to the area. Commissioner Greer agrees with Commissioner Forman and likes to see different kind of communities. Commissioner Springer stated that the gate is an illusion to security and doesn’t like them. Motion to deny ZA15-151. Motion: Kubiak Planning and Zoning Commission Meeting Minutes –April 7, 2016 Page 7 of 17 Second: Springer Ayes: Kubiak, Springer, Greer and Parrish Nays: Forman Abstain: None Approved: 4-1-0 Agenda Item No. 10: ZA16-004, Resolution No. 16-013, Specific Use Permit for the Sales and/or Service of Used Automobiles, Trucks and Motorhomes on property described as Lot 3, Block A, North Davis Business Park an addition to the City of Southlake, Tarrant County, Texas and located at 2100 Greenwood Drive, Southlake, SPIN Neighborhood #10. Texas. Current Zoning: "I-1" Light Industrial District. Commissioner Forman recused himself and left the room. David Jones, Principal Planner presented Item No. 10, ZA16-004. Jason Winn, 850 Branch Crossing, came forward to answer any questions. Chairman Parrish clarified that the cars will be stored indoors. Mr. Winn stated yes. Commissioner Kubiak asked how long they had been in business and where are other facilities. Mr. Winn stated two years in Houston and Florida. The majority of sales are done online. Commissioner Kubiak asked if the other facilities will remain open. Mr. Winn stated yes. Commissioner Springer asked why the applicant got rid of the wash area. Mr. Winn stated that there is already a car wash within walking distance. Chairman Parrish stated that generally a 10 year approval is not done and would prefer a 3 year period of approval. Mr. Winn agreed. Chairman Parrish opened the public hearing. Ben Louisville, 1900 and1950 Greenwood Drive came forward and is concerned about traffic and increased crime. Chairman Parrish closed the public hearing. Planning and Zoning Commission Meeting Minutes –April 7, 2016 Page 8 of 17 Commissioner Kubiak asked about traffic and average sales of cars along with prices. Mr. Winn stated anywhere from 25-30 cars a month which are mostly done online. The average sale of a car is $250k to $400k. Any traffic or customers they have are by appointment only due to the safety of the cars. Motion to approve ZA16-004 subject to the staff report dated April 1, 2016 for a three year approval. Motion: Kubiak Second: Greer Ayes: Kubiak, Springer, Greer and Parrish Nays: None Abstain: None Approved: 4-0-0 Agenda Item No. 11: ZA16-012, Site Plan for TD Ameritrade on property described as Lot 1R1R1, Block 1, Sabre Group Campus Addition, an addition to the City of Southlake, Tarrant County, Texas and located at 1051 W. Kirkwood Blvd., Southlake, Texas. Current Zoning: “NR-PUD” Non-Residential Planned Unit Development SPIN Neighborhood # 1. District. Richard Schell, Principal Planner presented Item No. 11, ZA16-012. Chairman Parrish asked what the original square footage approved on the concept plan. Mr. Schell stated 3.5 million with the zoning in 1999 with the Sabre Headquarters. This square footage was approved with the concept plan. Under the development plan, 2.3 million was approved. Chairman Parrish asked the square footage of the Sabre Headquarters. Dennis Killough stated approximately 500,000 square feet. Mr. Schell stated that combined with Sabre it would be around 700,000 square feet. Commissioner Forman asked for clarification. Mr. Schell stated that the actual square footage is under what was originally approved. Steve Anderson, Civil Engineer came forward to present the TIA and Kirkwood road development. Commissioner Kubiak clarified that the numbers given is only one way of traffic. Chairman Parrish asked what is the anticipated capacity for a four lane arterial divided boulevard like Kirkwood. Planning and Zoning Commission Meeting Minutes –April 7, 2016 Page 9 of 17 John Denholm with Lee Engineering at 3030 LBJ Freeway, Suite 1660, Dallas came forward to explain that the capacity of the roadway will vary depending on the types of intersections along that roadway. Typical service volumes and capacities for a four lane divided arterial roadway like Kirkwood would be 22k to 28k cars a day range, two way volume. Chairman Parrish asked Mr. Denholm to describe the different levels of service. Mr. Denholm explained levels of service for roadway is a way to quantify the operation of the roadway and the highway capacity manual characterizes those as level services A through F. Commissioner Kubiak asked about the master thoroughfare plan showing Kirkwood. Is it accurate to assume that the reason Kirkwood is on there is for similar reasons Zena Rucker or Village Center Drive are there, to try to be responsive to congestion or mobility issues? Steve Anderson stated that Kirkwood is intended to be an east/west thoroughfare to be used by the residents versus SH 114. Milly Butler with TD Ameritrade at 4600 Alliance Gateway, Fort Worth came forward with a separate presentation. Larry Good (planner and architect), 2808 Fairmount Street, Dallas came forward. Commissioner Kubiak asked where the service road will tie in. Mr. Good stated that the service road fits in the area on TD Ameritrade property with right-of-way dedication. Mr. Good continued with his presentation. Commissioner Kubiak asked about the central area/central core. Commissioner Kubiak wants to make sure that in the future, this building could be turned around into a multi- tenant facility. Mr. Good stated yes and continued to talk about the materials and façade of the building. Chairman Parrish asked about a sidewalk along the main entrance. Mr. Good stated that there will be a sidewalk on both side for the entire length of the entrance. Mr. Good continued with his presentation explaining the landscaping and tree preservation. Commissioner Kubiak asked about the lighting. Planning and Zoning Commission Meeting Minutes –April 7, 2016 Page 10 of 17 Mr. Good stated that LED fixtures, which are wall directed and shielded with motion sensors. Mr. Good continued to explain the lighting plan and moved forward with the remainder of his presentation. Rudy Forest, 4600 Alliance Gateway came forward to close the presentation. Commissioner Kubiak asked about the target date. Mr. Forest stated fall 2017. Chairman Parrish opened the public hearing. Comment cards: Do not wish to speak but record their opposition. Tom Mattei, 504 Rancho Laredo Trl and Jamie Wooldridge, 404 Stockton Drive; Syndee and Michael McCann, 4009 Southfork Rd; Tamara Thompson, 3521 Matador Ranch Rd; Cheritta McCray, 3520 Matador Ranch Rd. Comment cards: Doug Harsy spoke on behalf of Tom and Gail Fitzgibbon, 450 Marshall Rd; Pam Baker, 601 Clariden Ranch Rd; Monique Schili, 162 Jellico Circle; Gabriella Miller, 405 Orchard Hill Drive. Doug Harsy, 2804 Tyler Street came forward to speak. Mr. Harsy spoke about traffic increase, safety and SH 114 access. Mr. Harsy continued to state that with Verizon and Sabre it will make it impossible to get in and out of Kirkwood Hollow. Brad Birchfield, 409 Marshall Rd came forward and spoke about the increase traffic and concerns about safety. Katy Chung, 413 Copperfield Street came forward and spoke about the traffic along the frontage road and SH 114 and believes that this project will increase it that much more. Bill Vaughn, 401 Marshall Rd came forward and stated that the frontage road ends at Dove Rd., just where this project is going in. Mr. Vaughn is concerned about what will happen at that corner. Traffic is a concern. Melissa LaMar, 406 Marshall Rd. came forward and stated her concerns about the traffic. Chairman Parrish closed the public hearing. Bob Price came forward to address the traffic. Bob Price provided an update on a couple of transportation topics. TXDOT works with other public agencies and the City has contracted with a consultant to try to get the State and Regional Transportation Commission to fund a future SH 114 frontage from Kirkwood to Dove. Provide an update on the future SH 114/170 construction project. TXDOT will add additional lanes on SH 114 and a grade crossing at SH 170. Dennis Killlough covered the Southlake 2030 plan with respect to the function of an arterial roadway. Planning and Zoning Commission Meeting Minutes –April 7, 2016 Page 11 of 17 Commissioner Forman asked about the DFW connector project. An organization was set up to keep everyone informed. Commissioner Forman asked if that is something that the citizens can tap into to help with SH 114 and Kirkwood information. Mr. Price stated that it is not a city function. However, on the connector project, that was an element of the comprehensive developer agreement by Northgate Constructors. During such projects, TXDOT holds public meetings to keep the population informed. Commissioner Kubiak asked about the right-of-way dedication. Bob Price stated that additional right-of-way will be required for additional frontage road. That would be required from not just TD Ameritrade, but all businesses located along the frontage road. Commissioner Kubiak asked about the site plan and future west bound frontage road along with future mobility and city standards. Mr. Price spoke about the site plan. Commissioner Kubiak asked how the property on the current frontage road got developed without frontage road. Dennis Killough explained the history of the property and the zoning of the property. The businesses were developed to face Kirkwood and/or Dove and that was when Kirkwood Hollow was zoned commercial. Commissioner Kubiak asked about the current speed limit and what the speed limit will be when widened. Mr. Price stated that the current speed limit is 30mph. Future speed limits will be based on 85% of the traveling public. Commissioner Greer asked about speed bumps. Mr. Price stated that the City of Southlake does not place speed bumps on arterial roads. Mr. Forest came forward to address the concerns. Commissioner Kubiak asked about the parking structure. Commissioner Kubiak suggested additional landscaping and trees. Mr. Forest agreed with additional landscaping. Commissioner Kubiak asked about the growth. Mr. Forest gave the projections for growth. Planning and Zoning Commission Meeting Minutes –April 7, 2016 Page 12 of 17 Commissioner Forman believes that with TD Ameritrade gives the city permission to pressure TXDOT to improve SH 114 and the frontage road. Commissioner Kubiak agrees with Commissioner Forman and continued to state that this is not a zoning request but is a site plan that is consistent with the comprehensive plan and is being built for long term use. Commissioner Greer agrees with Commissioner Forman. Chairman Parrish added that the city has been planning on this site for something along these lines and we have been planning equally for the completion of Kirkwood Boulevard both in this section and on the north side and all the way to Kimball Avenue. Staff has represented to the Commission that yes traffic will increase on Kirkwood Boulevard but the capacity is there and is there by a long shot. Even under some of the scenarios of full building out which is understood TD Ameritrade is not committed to but even with that it is underutilized. The long term solution will be a frontage road and the pressure that the city can put on TXDOT. Motion to approve ZA16-012 subject to the staff report dated April 7, 2016 and site plan review summary No. 2 dated March 31, 2016 and noting the applicant’s willingness to address the landscape shielding around the parking garages and requesting that staff request that TXDOT to be present at city council to provide the residents with more information about what can be done to accelerate the expansion of SH 114 and also requesting that staff provide the residents and city council more information with respect to the hiring of a consultant to press that issue. Motion: Forman Second: Greer Ayes: Kubiak, Springer, Greer, Forman and Parrish Nays: None Abstain: None Approved: 5-0-0 Agenda Item No. 7: CP15-004, Ordinance No. 1140, Land Use Plan amendment from Low Density Residential to Medium Density Residential on property described as Tracts 5A and 5B, being portions of Lot 5, Brock Addition, an addition to the City of Southlake, Tarrant County, Texas and located at 400 and 410 Brock Dr., Southlake, Texas. Current Zoning: "SF-1A" Single Family Residential District. Requested SPIN Neighborhood Zoning: “R-PUD” Residential Planned Unit Development District. #11. Richard Schell, Principal Planner presented Item No. 7, CP15-004, Item No. 8, ZA15- 152 and Item No. 9, ZA15-153 together. Paul Spain came forward with a presentation that he decided to work on with the Commission based on comments from last meeting. Planning and Zoning Commission Meeting Minutes –April 7, 2016 Page 13 of 17 Commissioner Springer would like to see a better entrance. Commissioner Kubiak stated he would like to see the open space more to the back to get more use. Chairman Parrish opened the public hearing. Comment cards: Does not wish to speak but would like to record their opposition: Emma Louise Howard, 303 Brock Drive; Does not wish to speak but would like to record their support: Renee Eiserman, 2607 W Southlake Blvd.; Troy and Sandra Bagwell, 2607 W Southlake Blvd.; Eileen Murphy, 2607 W Southlake Blvd.; June Haney, 400 Brock Drive; Mark Haney, Fort Worth. Michael Quinenes, 105 and 109 Brock Drive came forward to speak in opposition to this project. Mr. Quinenes stated his concerns about the rural country feel and the quality of life. Wayne Bengston, 209 Brock Drive came forward to speak in opposition. Mr. Bengston stated his concerns about flooding and the quality of life. Leroy McCall, 320 Brock Drive came forward to speak in opposition. Mr. McCall stated that currently the area floods and is concerned that this development will only increase that. Chairman Parrish closed the public hearing. Paul Spain came forward to address the concerns regarding flooding in the area. Om Chhetri, Civil Engineer came forward to discuss the drainage for the development and the existing area. The Commission discussed the possible changes, making some of the lots bigger, the dog park, the entrance, etc….. Motion to table CP15-004 per the applicant’s request to the May 5, 2016 regular Planning and Zoning Commission meeting. Motion: Forman Second: Greer Ayes: Kubiak, Springer, Greer, Forman and Parrish Nays: None Abstain: None Approved: 5-0-0 Agenda Item No. 8: ZA15-152, Ordinance No. 480-712, Zoning Change and Development Plan for Stone Trail Estates on property described as Tracts 5A, 5C1, 5B, 5A3, and 5A2, Jesse G. Allen Survey, Abstract No. 18, City of Southlake, Tarrant Planning and Zoning Commission Meeting Minutes –April 7, 2016 Page 14 of 17 County, Texas and Lot 3R and Tracts 5B and 5A, being portions of Lot 5, Brock Addition, an addition to the City of Southlake, Tarrant County, Texas and located at 2607, 2621, 2631, 2641, and 2651 W. Southlake Blvd. and 250, 400 and 410 Brock Dr., Southlake, Texas. Current Zoning: "AG" – Agricultural District and "SF-1A" Single Family Residential District. Requested Zoning: “R-PUD” Residential Planned Unit SPIN Neighborhood #11. Development District. Motion to table ZA15-152 per the applicant’s request to the May 5, 2016 regular Planning and Zoning Commission meeting. Motion: Forman Second: Greer Ayes: Kubiak, Springer, Greer, Forman and Parrish Nays: None Abstain: None Approved: 5-0-0 Agenda Item No. 9: ZA15-153, Preliminary Plat for Stone Trail Estates on property described as Tracts 5A, 5C1, 5B, 5A3, and 5A2, Jesse G. Allen Survey, Abstract No. 18, City of Southlake, Tarrant County, Texas and Lot 3R and Tracts 5B and 5A, being portions of Lot 5, Brock Addition, an addition to the City of Southlake, Tarrant County, Texas and located at 2607, 2621, 2631, 2641, and 2651 W. Southlake Blvd. and 250, 400 and 410 Brock Dr., Southlake, Texas. Current Zoning: "AG" – Agricultural District SPIN Neighborhood #11. "SF-1A" Single Family Residential District. Motion to table ZA15-153 per the applicant’s request to the May 5, 2016 regular Planning and Zoning Commission meeting. Motion: Forman Second: Greer Ayes: Kubiak, Springer, Greer, Forman and Parrish Nays: None Abstain: None Approved: 5-0-0 Agenda Item No. 16: ZA16-022, Ordinance No. 480-714, Zoning Change and Site Plan for Westin Hotel on property described as Lot 1, Block 4, Gateway Church-114 Campus, an addition to the City of Southlake, Tarrant County, Texas and located at 1200 East S.H. 114, Southlake, Texas. Current Zoning: “S-P-1” Detailed Site Plan SPIN Neighborhood District. Requested Zoning: “S-P-1” Detailed Site Plan District. #4. David Jones, Principal Planner presented Item No. 16, ZA16-022. Paul Dunham, 1354 Cross Timber Drive, came forward to speak about the changes being made and explain the reason. Planning and Zoning Commission Meeting Minutes –April 7, 2016 Page 15 of 17 Commissioner Springer asked about the parking. Mr. Dunham stated that the parking is per city ordinance and study. Commissioner Kubiak asked about additional landscaping to soften up the site, specifically in the parking area. Anna Blackwell came forward to address the landscaping leading up to the hotel at the entrance. Commissioner Kubiak asked what the lobby height is now. Mr. Dunham stated 15-ft. Commissioner Kubiak asked about Grace Lane. Mr. Dunham agreed to the completion of Grace Lane. Chairman Parrish opened and closed the public hearing. Motion to approve ZA16-022 subject to staff report dated April 1, 2016 and Site Plan Review Summary No. 1 dated March 28, 2016 specifically noting approval of the variance request with regard to the driveway stacking depth and the applicant’s willingness to evaluate a berm hedging or anything else to assist with shielding the parking and also noting the applicant’s agreement to complete the extension of Grace Lane at the time that construction begins. Motion: Forman Second: Greer Ayes: Kubiak, Springer, Greer, Forman and Parrish Nays: None Abstain: None Approved: 5-0-0 Agenda Item No. 17: Meeting Adjournment. Meeting adjourned at 12:34 am, April 8, 2016. ______________________________ D. Todd Parrish ATTEST: Chairman Planning and Zoning Commission Meeting Minutes –April 7, 2016 Page 16 of 17 ________________________________ Holly Blake Commission Secretary Planning and Zoning Commission Meeting Minutes –April 7, 2016 Page 17 of 17