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Item 3 - Minutes REGULAR PLANNING AND ZONING COMMISSION MEETING MARCH 3, 2016 LOCATION: 1400 Main Street, Southlake, Texas Work Session - Executive Conference Room, Suite 268 of Town Hall or City Council Chambers of Town Hall Regular Session - City Council Chambers of Town Hall COMMISSIONERS PRESENT : Chairman Parrish, Chris Greer, Michael Springer, Kate Smith, Daniel Kubiak and Michael Forman STAFF PRESENT: Deputy Director, Dennis Killough; Planner I, Lorrie Fletcher; Planner I, Jerod Potts; Civil Engineer, Steve Anderson and Commission Secretary, Holly Blake. WORK SESSION: Item No. 1 – Call to Order: Chairman Parrish called the work session to order at 5:50 pm. Item No. 2 – Recap of City Council’s action and discussion on Planning and Zoning recommended cases. Item No. 3– Discussion of all items on tonight’s meeting agenda. Item No. 4 - Overview of City Council approved Resolution No. 15-007, a resolution of the City of Southlake, Texas which approved the agreement, terms and conditions of a 380 agreement with SRH Hospitality Southlake Investment, LLC (Westin Hotel) to promote economic development and stimulate business and commercial activity in the City. Item No. 5 – Adjournment. Chairman Parrish adjourned the work session at 6:15 pm. REGULAR SESSION: Agenda Item No. 1 – Call to Order: Chairman Parrish called the regular session to order at 6:30 pm. Agenda Item No. 2 – Executive Session: A. Executive Session : Pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071. Refer to posted list attached hereto and Executive Session may be held, under these exceptions, at the incorporated herein. end of the Regular Session or at any time during the meeting that a need arises for the Planning and Zoning Commission to seek advice from the City Attorney as to the posted subject matter of this Planning and Zoning Commission meeting. Section 551.071: Consultation with attorney B. Reconvene: Action necessary on items discussed in Executive Session. Planning and Zoning Commission Meeting Minutes – February 18, 2016 Page 1 of 5 Agenda Item No. 3 – Approval of minutes dated February 18, 2016. Motion to approve the minutes dated February 18, 2016 as presented. Motion: Forman Second: Smith Ayes: Forman, Springer, Smith, Greer and Parrish Nays: None Abstain: Kubiak Approved: 5-0-1 Administrative Comments: Dennis Killough, reminded Commission that the March 17, 2016, Planning and Zoning Meeting has been cancelled. Also, the results for the 2015 citizen survey is ready for review and staff will be bringing it forward with a presentation soon. CONSENT AGENDA: Agenda Item No. 5: Ordinance No. 1140 (CP15-004) Land Use Plan amendment from Low Density Residential to Medium Density Residential on property described Tracts 5A and 5B, being portions of Lot 5, Brock Addition, an addition to the City of Southlake, Tarrant County, Texas and located at 400 and 410 Brock Dr., Southlake, Texas. Current Zoning: "SF-1A" Single Family Residential District. Requested SPIN Neighborhood Zoning: “R-PUD” Residential Planned Unit Development District. #11. The applicant is requesting to table this item to the April 7, 2016 Planning and Zoning Commission Meeting. Motion to table CP15-004 to the April 7, 2016 Planning and Zoning Commission Meeting. Motion: Forman Second: Smith Ayes: Forman, Springer, Smith, Greer, Kubiak and Parrish Nays: None Abstain: None Approved: 6-0-0 Agenda Item No. 6: Ordinance No. 480-712 (ZA15-152) Zoning Change and Development Plan for Stone Trail Estates on property described as Tracts 5A, 5C1, 5B, 5A3, and 5A2, Jesse G. Allen Survey, Abstract No. 18, City of Southlake, Tarrant County, Texas and Lot 3R and Tracts 5B and 5A, being portions of Lot 5, Brock Addition, an addition to the City of Southlake, Tarrant County, Texas and located at 2607, 2621, 2631, 2641, and 2651 W. Southlake Blvd. and 250, 400 and 410 Brock Dr., Southlake, Texas. Current Zoning: "AG" – Agricultural District and "SF-1A" Single Family Residential District. Requested Zoning: “R-PUD” Residential Planned Unit Planning and Zoning Commission Meeting Minutes –March 3, 2016 Page 2 of 5 SPIN Neighborhood #11. Development District.The applicant is requesting to table this item to the April 7, 2016 Planning and Zoning Commission Meeting. Motion to table ZA15-152 to the April 7, 2016 Regular Planning and Zoning Commission Meeting. Motion: Forman Second: Smith Ayes: Forman, Springer, Smith, Greer, Kubiak and Parrish Nays: None Abstain: None Approved: 6-0-0 Agenda Item No. 7: ZA15-153, Preliminary Plat for Stone Trail Estates on property described as Tracts 5A, 5C1, 5B, 5A3, and 5A2, Jesse G. Allen Survey, Abstract No. 18, City of Southlake, Tarrant County, Texas and Lot 3R and Tracts 5B and 5A, being portions of Lot 5, Brock Addition, an addition to the City of Southlake, Tarrant County, Texas and located at 2607, 2621, 2631, 2641, and 2651 W. Southlake Blvd. and 250, 400 and 410 Brock Dr., Southlake, Texas. Current Zoning: "AG" – Agricultural District SPIN Neighborhood #11. "SF-1A" Single Family Residential District. The applicant is requesting to table this item to the April 7, 2016 Planning and Zoning Commission Meeting. Motion to table ZA15-153 to the April 7, 2016 Planning and Zoning Commission Meeting. Motion: Forman Second: Smith Ayes: Forman, Springer, Smith, Greer, Kubiak and Parrish Nays: None Abstain: None Approved: 6-0-0 REGULAR AGENDA: Agenda Item No. 8: ZA16-002, Site Plan for Care Now on property described as Lot 2, Block 2 Gateway Plaza Phase II, an addition to the City of Southlake, Tarrant County, Texas, located at 2751 East State Highway 114 Southlake, Texas. Current Zoning: "S- P-2" Generalized Site Plan District. SPIN Neighborhood #8. PUBLIC HEARING Lorrie Fletcher, Planner I presented Item No. 8, ZA16-002. Commissioner Kubiak asked if the dumpster enclosure was consistent with the ordinance. Lorrie Fletcher stated yes. Planning and Zoning Commission Meeting Minutes –March 3, 2016 Page 3 of 5 Terry Wilkenson, 640 W Southlake Blvd. came forward. Commissioner Kubiak asked Mr. Wilkenson if he was willing to add 200 sq. ft. to the building for pitch to the roof if Council asked. Mr. Wilkenson stated yes. Commissioner Kubiak asked about the hours of operation and added that when the applicant went to Council, they should provide better renderings and elevations that are easier to see. Gray Stagger, 12720 Hillcrest, Dallas, Tx. came forward and gave the hours of operations and explained the concept of Care Now. Chairman Parrish opened and closed the public hearing. Motion to approve ZA16-002, subject to the staff report dated February 26, 2016 and the site plan review summary No. 3 dated February 26, 2016 and approving the variance requested. Motion: Forman Second: Smith Ayes: Forman, Springer, Smith, Greer, Kubiak and Parrish Nays: None Abstain: None Approved: 6-0-0 Agenda Item No. 9: ZA16-007, Site Plan for Trinity Presbyterian Church on property described as Lot 3R, Block 6, Southridge Lakes Addition, an addition to the City of Southlake, Tarrant County, Texas and located at 1452 W. Southlake Blvd. Current Zoning: “CS” Community Service District. SPIN Neighborhood #6. PUBLIC HEARING Jerod Potts, Planner I presented Item No. 9, ZA16-007. Rachel Peters, 1452 W. Southlake Blvd. came forward. Chairman Parrish requested that the poles be painted black. Commissioner Springer and Commission Smith agree. Ms. Peters stated that can be done. Chairman Parrish opened and closed the public hearing. Motion to approve ZA16-007, subject to the staff report dated, February 26, 2016 and the site plan review summary No. 2, dated February 26, 2016 and granting all variances requested and the applicant’s willingness to change the color of the Planning and Zoning Commission Meeting Minutes –March 3, 2016 Page 4 of 5 poles black to match the wrought iron fence surrounding the property. Motion: Forman Second: Smith Ayes: Forman, Springer, Smith, Greer, Kubiak and Parrish Nays: None Abstain: None Approved: 6-0-0 Agenda Item No. 10: Meeting Adjournment. Meeting adjourned at 6:48 pm ______________________________ D. Todd Parrish ATTEST: Chairman ________________________________ Holly Blake Commission Secretary Planning and Zoning Commission Meeting Minutes –March 3, 2016 Page 5 of 5