2016-04-05 lugCITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING APRIL 5 2016
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
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3. DFW Airport Community Outreach
4. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
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REGULAR SESSION: Immediately following the work session
1. Call to order.
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2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held under these exceptions, at the end of the Regular Session or at
any time during the meeting that a need arises for the City Council to
seek advice from the city attorney as to the posted subject matter of
this City Council meeting.
1. Section 551.071: Consultation with city attorne
a. Seek advice of the city attorney regarding Southlake Code of
Ordinances, Chapter 13, Solicitors and Canvassers.
b. Seek advice of the city attorney regarding valet services in
.Town Square parking garages.
C. Seek advice of the city attorney regarding memorial
markings and signage.
d. Seek advice of the city attorney regarding legal issues
related to proposed assignment of rights and obligations
under the Residential Developer's Agreement regarding the
Southlake Meadows Addition.
City of Southlake values
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
April 5, 2016
Page 2 of 8
2. Section 551.087: Deliberation regarding- economic
development negotiations
a. Discuss the terms and . conditions of an economic
development incentives program — Project No. 2014-04.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Ready, Set, Summer! — Providing high quality, reliable water
resources during peak demand
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the February 22, 2016 Joint City Council and
Planning and Zoning Commission meetingand the March 1, 2016 regular
City Council meeting.
B. This item was intentionally left blank.
C. This item was intentionally left blank.
D. Approve a variance to the Subdivision Ordinance No. 483, as amended,
Section 4.01(1) (Expiration of Plats) to extend the validity of case ZA14-
154, Plat Revision for Lots 25R-1A, 25R-1113 and 25R-1C, Block 1,
Woodland Heights Addition. The plat was approved February 17, 2015
and it expired after one year. The extension request is for six months from
the date of Council approval of the variance. If the variance is approved at
the April 5, 2016 meeting, the new expiration date will be October 5, 2016.
The property is described as Lot 25R-1, Block 1, Woodland Heights
Addition and located at 1901 East Southlake Boulevard, Southlake,
Texas. Current Zoning: "S-P-1" Detailed Site Plan District. SPIN #8.
E. Approve Resolution No. 16-011, amending the City of Southlake
Personnel Policies and providing an effective date.
City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake �
City Council meeting agenda
April 5, 2016
Page 3 of 8
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F. Approve the proposed revisions to the Critical Business Outcomes on the
City's Strategy Map.
G. Approve Resolution No. 16-015, adopting a strategy map and operating
guidelines for the Community Enhancement and Development
Corporation.
H. Approve a Memorandum of Understanding (MOU) for the partnership
between the Carroll Independent School District, Southlake Chamber of
Commerce and the City of Southlake for participation in the student
leadership program Southlake Kids Interested in Leadership (SKIL).
1. Approve the 2015 Comprehensive Annual Financial Report.
J. Reject bids for the construction of a new sewer lift station for Torian Place.
Tabled Items:
K. Ordinance No. 1140 CP15-004 , 1St Reading, Land Use Plan amendment
from Low Density Residential to Medium Density Residential on property
described as Tracts 5A and 513, being portions of Lot 5, Brock Addition, an
addition to the City of Southlake, Tarrant County, Texas and located at
400, and 410 Brock Drive, Southlake, Texas. Current Zoning: "SF-1A"
Single Family Residential District. Requested Zoning: "RPUD" Residential
Planned Unit Development District. SPIN #11. (The applicant has
requested to table this item to the April 7, 2016 Planning and Zoning
Commission meeting. If approved at that meeting, the first reading will be
held at the April 19, 2016 City Council meeting.)
L. Ordinance No. 480-712 (ZA15-152), 1St Reading, Zoning Change and
Development Plan for Stone Trail Estates on property described as Tracts
5A, 5C1, 5B, 5A3, and 5A2, Jesse G. Allen Survey, Abstract No. 18, City
of Southlake, Tarrant County, Texas and Lots 3R, 5B and 5A, Brock
Addition, an addition to the City of Southlake, Tarrant County, Texas and
located at 2607, 2621, 2631, 2641, and 2651 West Southlake Boulevard
and 250, 400, and 410 Brock Drive, Southlake, Texas. Current Zoning:
"AG" Agricultural District "SF-1A" Single Family Residential District.
Requested Zoning: "R-PUD" Residential Planned Unit Development
District. SPIN #11. (The applicant has requested to table this item to the
April 7, 2016 Planning and Zoning Commission meeting. If approved at
that meeting, the first reading will be held at the April 19, 2016 City
Council meeting.)
REGULAR AGENDA:
City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
April 5, 2016
Page 4of8
5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m. This is the
public's opportunity to address the City Council about non-agenda items. During
this proceeding, the City Council will not discuss, consider or take action on any
item presented. We respectfully ask that anyone stepping forward to speak
during Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 480-708 (ZA15-115), 2nd Reading, Zoning Change and Site
Plan/Concept Plan for Pinnacle Point Office Park on property described as
Lots 1-3, Meadow Oaks Addition, an addition to the City of Southlake,
Tarrant County, Texas and located at 305, 395 and 405 South Kimball
Avenue, Southlake, Texas. Current Zoning: "SF-1A" Single Family
Residential District. Requested Zoning: "S-P-2" Generalized Site Plan
District with "0-1" Office District uses. SPIN #8. PUBLIC HEARING
B. ZA16-002, Site Plan for Care Now on property described as Lot 2, Block
2, Gateway Plaza Phase II, an addition to the City of Southlake, Tarrant
County, Texas, located at 2751 East State Highway 114, Southlake,
Texas. Current Zoning: "S-P-2" Generalized Site Plan District. SPIN #8.
PUBLIC HEARING
C. ZA16-007, Site Plan for Trinity Presbyterian Church on property described
as Lot 3R, Block 6, Southridge Lakes Addition, an addition to the City of
Southlake, Tarrant County, Texas and located at 1452 West Southlake
Boulevard. Current Zoning: "CS" Community Service District. SPIN #6.
PUBLIC HEARING
D. Ordinance No. 1142, 2"d Reading, Adopting the 2015 International
Building Code. PUBLIC HEARING
E. Ordinance No. 1143, 2nd Reading, Adopting 2015 International Energy
Conservation Code. PUBLIC HEARING
F. Ordinance No. 1144, 2nd Reading, Adopting the 2015 International Fire
Code. PUBLIC HEARING
G. Ordinance No. 1145, 2nd Reading, Adopting the 2015 International
Mechanical Code. PUBLIC HEARING
H. Ordinance No. 1146, 2"d Reading, Adopting the 2015 International Fuel
Gas Cade. PUBLIC HEARING
i. Ordinance No. 1147, 2nd Reading, Adopting 2015 International Plumbing
Code. PUBLIC HEARING
City of Southlake values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
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City of Southlake
City Council meeting agenda
April 5, 2016
Page 5 of 8
J. Ordinance No. 1148, 2"d Reading, Adopting the 2015 International
Residential Code, PUBLIC HEARING
K. Ordinance No. 1149, 2"d Reading, Adopting the 2015 International
Existing Building Code. PUBLIC HEARING
L. Ordinance No. 1150, 2nd Reading, Adopt ordinance to abandon a
permanent variable width drainage easement and a 15-foot wide sanitary
sewer easement as recorded on Lot 2, Block 1, Bonola Family Addition,
recorded in Cabinet A, Slide 8967, Plat Records, Tarrant County, Texas,
situated in the Samuel Freeman Survey, Abstract No. 525. PUBLIC
HEARING
7. Ordinances, first readings, and related items:
A. Ordinance No. 1138 (CP16-001), 1St Reading, An amendment to the City
of Southlake's 2030 Consolidated Future Land Use Plan to add a new
land use category designation "Rural Residential Estate". (If approved, the
public hearing will be held at the April 19, 2016 City Council meeting.)
B. Ordinance No. 1139, 1St Reading, An amendment to the City of j
Southlake's Zoning Ordinance 480, as amended to create a new zoning
district category named "RE - 7" Single Family Residential Estate District
and to rename the current "RE" Single Family Residential Estate District to
"RE - 5" Single Family Residential Estate District. (If approved, the public
hearing will be held at the April 19, 2016 City Council meeting.)
8. Resolutions: (There are no items on this agenda)
9. Other items for consideration:
A. SV16-001, Variance to the Sign Ordinance No. 704-H regulations for
Bicycle World located at 1201 East State Highway 114, Suite 160,
Southlake, Texas.
B. Reauthorizing the City of Southlake Sign Board.
10. Other items for discussion: (There are no items on this agenda.)
11. Meeting adjourned.
City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
April 5, 2016
Page 6 of 8
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, April 1, 2016 by 6:00 p.m.,
pursuant to the Texas Govf#-tnmwj?,t Code, Chapter 551.
°` at lTel.e4 ani
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Lori Payne, T C
City Secretary =`� •'
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If you plan to attend this'"puf '`rr►eeting and have a disability that requires special
needs, please advise the City Secretary's Office 48 hours in advance at 817-748-8096
and reasonable accommodations will be made to assist you.
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City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
April 5, 2016
Page 7 of 8
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council
under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas
clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. Pending Public Information Act requests.
2. Texas Attorney General litigation defending the constitutionality of the Texas
Open Meetings Act.
3. Legal issues regarding the Barnett Shale gas extraction and transportation.
4. Legal issues related to property located at 3100, 3110, and 3112 East Southlake
Boulevard.
5. City of Southlake v. Ashwin J. Babaria, et al; Cause No. 2011-006949-3; eminent
domain action regarding property located at 1470 North Kimball Avenue,
Southlake, Texas.
6. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15-CV-00335-A.
7. M.K. Painting, Inc. v. City of Southlake, Texas.
8. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15-
CV-00874-0.
9. Lincoln et.al. v. City of Colleyville, Texas et.al.; Civil Action No. 4:15-CV-00819-A.
10. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City
of Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift
or donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security
personnel or devices.
City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
April 6, 2016
Page 8 of 8
Section 551.087; Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in
or near the city and which the City is conducting economic development negotiations; or
to deliberate the offer of a financial or other incentive to a business prospect as
described above.
Section 418.183ff): Texas Disaster Act. The Ci Council may deliberate information: 1
City Y ) i
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly
of an explosive weapon, the location of a material that may be used in a chemical,
biological or radioactive weapon, or unpublished information pertaining to vaccines or
devices to detect biological agents or toxins; 4) that relates to details of the encryption
codes or security keys for a public communication system; 5) that relates to a terrorism-
related report to an agency of the United States; 6) that relates to technical details of
particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to
information regarding security measures or security systems intended to protect public
and private property from an act of terrorism. The Texas Disaster Act specifically
requires that a tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetin-gs to discuss emergency management plans
regarding_pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when
those plans or discussions contain such sensitive information.
City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork