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Item 4H CITY OF SOUTHLAKE MEMORANDUM March 30, 2016 To: Shana Yelverton, City Manager From: Daniel Cortez, Assistant to the City Manager Subject: Approve a Memorandum of Understanding (MOU) for the partnership between the Carroll Independent School District, Southlake Chamber of Commerce and the City of Southlake for participation in the student leadership program Southlake Kids Interested in Leadership (SKIL) Action Requested: Approve a Memorandum of Understanding (MOU) for the partnership between the Carroll Independent School District, Southlake Chamber of Commerce and the City of Southlake for participation in the student leadership program Southlake Kids Interested in Leadership (SKIL). Background Information: In the summer of 2015, The City of Southlake, Carroll Independent School District and the Southlake Chamber of Commerce began discussions for forming a youth leadership program that provided students an opportunity to be valued collaborators and decision-makers through educating and experiencing leadership challenges. The three organizations have since collaborated together and developed a youth leadership program aimed at preparing students for leadership roles in their future. A group of twenty students from Carroll Senior High School (CSHS), as selected by the administration of CSHS, have been participating since November of 2015 in this program. Each of the three organizations has defined roles on how they contribute to the SKIL program. These roles and responsibilities, in addition to the goals of the program, are defined in the attached MOU. Financial Considerations: The approval of this Memorandum of Understanding (MOU) establishes a commitment of $2,500 by the City of Southlake toward the stipend of contributing to CISD staff liaison with SKIL. Financial commitments have been made by the other two parties on funding a SKIL "Leadership Day" to Austin, TX to visit and tour the State Capitol and State Supreme Court and also a "Day of Internship" with a local business so the SKIL students can further their leadership experience. Strategic Link: This leadership program through this MOU links to the City's strategy map relative to the focus area of Partnerships. The specific corporate objectives that are met by this partnership are: C5 Promoting opportunities for partnerships & volunteer involvement; C6 Enhance the sense of community by providing excellent customer service and citizen engagement opportunities. Legal Review: This memorandum will be reviewed by the City Attorney. Alternatives: The City Council may approve or deny the agreement. Supporting Documents: Memorandum of Understanding (MOU) Staff Recommendation: Approve the Memorandum of Understanding (MOU) for the partnership between the Carroll Independent School District, Southlake Chamber of Commerce and the City of Southlake for participation in the student leadership program Southlake Kids Interested in Leadership (SKIL). Staff Contact: Daniel Cortez, Assistant to the City Manager: (817) 748-8029 MEMORANDUM OF UNDERSTANDING Between Carroll Independent School District (CISD), Southlake Chamber of Commerce (Chamber), and the City of Southlake, Texas (City) This Memorandum of Understanding (the "MOU") is hereby entered into by Carroll Independent School District, Southlake Chamber of Commerce, and the City of Southlake (the three organizational entities may hereinafter together be referred to as the "Organizations" or "Organization") regarding the partnership, participation and implementation of the student leadership program Southlake Kids Interested in Leadership (SKIL). WHEREAS, the goals & objectives and the role of each Organization is shown and described under Sections 3 and 4 of this MOU, which exhibit is incorporated herein by reference; and WHEREAS, the Organizations agree that the SKIL program would benefit the young citizens of Southlake, by providing education and experiences that will prepare them for leadership roles in the future; and WHEREAS, the contributing fund estimate for each Organization is outlined under Section 4 of this MOU and is subject to available funding for that organizations fiscal year; and WHEREAS, the organizations have agreed to continuously work on improving the program and demonstrate a good faith effort in implementing SKIL activities in; and WHEREAS, this MOU is subject to the execution by each of the involved organizations; NOW, THEREFORE, in consideration of the premises and the mutual agreements and agreements of the Organizations, it is agreed as follows: SECTION 1. REAFFIRMATION OF THE PREMISES The above-stated premises are agreed to be true and correct and are incorporated into the body of this MOU by reference as if copied in their entirety. SECTION 2. AUTHORITY FOR AGREEMENT The Organizations represent and confirm that the signatories to this Agreement have been duly authorized to fully bind the respective party to the Agreement, except as otherwise provided for herein. SECTION 3. PROGRAM GOALS & OBJECTIVES Goal 1: Youth Share Leadership • Youth have opportunities on both the local and regional levels to share leadership and participate fully in decisions that affect them. • Youth engagement in civic activities, such as service learning, input and consultation, and shared leadership, while prevalent in Southlake, continues to increase. Goals 2: Participation by Youth Improves Civic Participation by Local Adults • Youth who participate in policymaking become role models for adults. By including youth, you encourage other segments of the community — including relatives and neighbors — to get interested and active. Goal 3: Youth Engaged in Community Issues • Participants will serve as a type of focus group on community issues • Participants will convene as needed when issues are identified • Participation will strengthen public knowledge of current and proposed policies, programs, community issues, etc. When any citizens, including youth, are involved in setting new policies or providing feedback on community issues, the likelihood increases that the general public will be more educated about those policies. The more open and inclusive the process, the more trust people will have in the outcomes. • There will be a clear connection made between the feedback given on any topic and how the ideas generated will be used Goal 4: Youth Engaged with the City of Southlake • Participants are educated about how local government works, both operationally as well as from a policy-making perspective. • Participants become lifelong civic leaders. Youth who have a foundation in civic engagement are much more likely to be responsible voters, local leaders, and future policymakers. Goal 5: Youth Engaged with Local Business Community • Participants are knowledgeable about businesses and services in their community. • Participants have the opportunity to engage directly with businesses that are connected to their areas of interest. • Participants are connected with the Chamber of Commerce and understand their role in the Southlake business community. Goal 6: Youth Engaged with Carroll Independent School District • Participants will improve leadership skills and civic awareness of local, county and state government processes. • Participants will have opportunities Goal 7: Youth Engaged with Representatives in Public Office and Other Local Officials • Participants will meet regularly with City and CISD leadership. • Participants will be educated about the state legislative process and have opportunities to observe and participate in portions of the proceedings Goal 8: Participation is Meaningful and Beneficial to all Participants • Participation translates into concrete results. Input needs to have clear connections to the evaluation and decision-making process, and those connections should be explained before, during, and after the process. • Participation may translate into community service hours through CISD. This component is key to incentivizing participation. • Participants are publicly recognized for their work. Awards programs or annual recognition ceremonies for participants reinforce the message that youth involvement in civic life is valued. • A scholarship fund for SKIL participants will be established. This element will be managed by the Southlake Chamber of Commerce. SECTION 4. ORGANIZATIONAL ROLES City of Southlake A. Role: The City of Southlake will serve as administrator of the program much in the way that staff works with other City appointed boards and commissions. Additionally, the Community Engagement Committee will work closely with staff and the Chamber of Commerce to provide recommendations on how to fulfill their goal of improving engagement between the City, residents and the business community. B. City of Southlake engaging with SKIL i. The City will be host to the SKIL students once a once a month during the academic year and provide a program for them to learn and experience a variety of City functions, services and challenges faces local leaders. ii. Students would meet with City of Southlake Leadership and participate in city problem-solving providing a voice. iii. The City will contribute funds in the amount of $2,500 towards the CISD - Carroll Senior High School Staff (teacher) Liaison to assist with funding the extracurricular work involved. iv. The City would be responsible for holding an annual awards ceremony recognizing the students work in the program. C. Contacts: i. Mayor of the City of Southlake ii. Assistant City Manager iii. Assistant to the City Manager Carroll Independent School District A. Role: CISD will serve as the point of contact for the SKIL students in coordinating meeting times and dates with the City and the Chamber and prepare the planning and annual trip for the SKIL Leadership Day. B. CISD engaging with SKIL: i. The CISD Superintendent and Cabinet members will host four (4) meetings during the school year. Discussion focus will include leadership development, civic awareness of local, county, and state governmental processes. ii. Student may complete a capstone service project which will provide recognition for students' college applications and resumes. C. Contacts: i. Superintendent of CISD ii. Assistant Superintendent for Student Services iii. Principal of Carroll Senior High School iv. Carroll Senior High School Staff (teacher) Liaison Southlake Chamber of Commerce A. Role: The Southlake Chamber of Commerce will coordinate engagement opportunities between program participants and the business community. The Chamber will also be responsible for planning and programming the "Day of Internship" and establish a scholarship program and make award(s) at the annual June banquet (provided that funds are available). B. Southlake Chamber of Commerce engaging with SKIL: i. Annually SKIL students will participate, with the Chamber of Commerce, for a "Day of Internship" where SKIL students would submit up to three (3) career choices of interests to the Southlake Chamber of Commerce. A student would then be partnered with a Chamber member to experience their area of career interested at the actual place of work. ii. Chamber members hosting each student would provide information related to this career of interest and provide answers to all questions. iii. The host chamber members would provide lunch to the student intern. iv. All SKIL students would return to debrief with the Chamber of Commerce Leadership and their career hosts for the day. C. Contacts: i. Chamber President ii. Chairman of the Board SECTION 5. MISCELLANEOUS A. Each Organization shall be responsible for providing adequate funds to cover their committed participation at such a time as the funds are needed for the program event. B. The Organizations, or their representatives, will meet periodically as mutually agreed upon to coordinate the implementation of the SKIL program. C. It is specifically understood and agreed that the relationship described in this MOU is contractual in nature and is not to be construed to create a partnership or joint venture or agency relationship between the organizations. Nor shall either party be liable for any debts or liabilities incurred by the other party for operations or activities not contemplated by this MOU. D. In the event any one or more of the provisions contained in this MOU shall for any reason be held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provision(s) hereof, and this MOU shall be revised so as to cure such invalid, illegal or unenforceable provision(s) to carry out as near as possible the original intent of the organizations. CITY OF SOUTHLAKE CARROLL INDEPENDENT SCHOOL DISTRICT By: By: Date: , 2016 Date: , 2016 APPROVED AS TO FORM: APPROVED AS TO FORM: By: By: City Attorney, City of Southlake SOUTHLAKE CHAMBER OF COMMERCE By: Date: , 2016 CORPORATE ACKNOWLEDGMENT: The State of Texas County of Before me, the undersigned, on this day personally appeared of Southlake Chamber of Commerce, proved to me through the presentation of a valid Texas Driver's License to be the person whose name is subscribed to the foregoing instrument and acknowledged to me that he/she executed the same for the purposes and consideration therein expressed. Mr./Ms. furthermore attested that he/she is signing this in his/her capacity as of Southlake Chamber of Commerce, and that such capacity makes his signature valid to bind Southlake Chamber of Commerce. Seal: GIVEN UNDER MY HAND AND SEAL OF OFFICE this _ day of 2016. My Commission Expires: Notary Public in and for the State of Texas