Item 12 -SUP for Park Village Mass Gathering
Department of Planning & Development Services
S T A F F R E P O R T
February 12, 2016
CASE NO:ZA16-009
PROJECT:Specific Use Permit for Park Village Mass Gathering Event
EXECUTIVE
SUMMARY:
Park Village, represented by Hutson Creative, is requesting approval of a
specific use permit to allow for a mass gathering event for a grand opening
celebration called Sip, Shop and Rock. The mass gathering event is proposed
to be held in Park Village, 1035 E. Southlake Boulevard, Southlake, Texas.
SPIN Neighborhood # 9.
DETAILS:
Park Village, represented by Hutson Creative is requesting approval of a
specific use permit to allow for a mass gathering event for a grand opening
celebration called Sip, Shop and Rock. The following is an overview of the
applicant’s request:
Event scheduled on Saturday, April 16, 2015 (4:00 pm to 8:00 pm)
One-time event
Schedule:
4:00 pm - Fountain ribbon cutting with the Mayor, City Council
o
members, Park Village team and Park Village tenant VIPs.
Post-ceremony celebration at RA Sushi patio.
5:00 pm to 7:00 pm - VIP ticket holders will check in and receive
o
a commemorative pint glass and punch card which entitles them
to 3 drinks at participating restaurants; stores will have activities
and giveaways.
7:00 pm to 8:00 pm - Live music by the Gin Blossom from 7:00
o
pm- 8:00 pm on a stage setup in the west center area between
Sur La Table and Mod Market.
VIP ticket sales to benefit Miracle League of Southlake. VIP tickets will cost
$20.
On-site security and paramedics
Anticipated attendance of 2,500-3,000 people
The applicant has indicated that 734 out of the 760 onsite parking spaces will
be available for the event. Offsite parking will be available at Old Union
Elementary School via a shuttle. The applicant has met with the Department of
Public Safety to coordinate with both Police and Fire for the event.
A narrative from the applicant, additional information, proposed signs, and the
event site plan can be found under Attachment ‘C’ of this report. The applicant
is requesting one (5’ x 10’) banner attached to a building (to be determined), 12
(2’ x3’) yard signs (onsite and at the approved parking shuttle location at Old
Case No.
ZA16-009
Union Elementary School), 10 (11” x 17”) posters, and 6 (22” x 28”) directional
signs.
ACTION NEEDED:1)Conduct a Public Hearing
2) Consider Approval of Specific Use Permit Request
ATTACHMENTS:
(A) Background Information
(B) Vicinity Map
(C) Support Information – Link to PowerPoint Presentation
(D) Surrounding Property Owners Map & Responses
STAFF CONTACT:
Dennis Killough (817) 748-8072
Patty Moos (817) 748-8269
Case No.
ZA16-009
BACKGROUND INFORMATION
PROPERTY OWNER:
Excel Southlake 1 LP
APPLICANT:
Beth Hutson, Hutson Creative
PROPERTY SITUATION:
1035 E. Southlake Blvd.
LEGAL DESCRIPTION:
Lot 1, Block 1, Park Village Addition
LAND USE CATEGORY:
Retail Commercial
CURRENT ZONING:
“S-P-1” Detailed Site Plan District
HISTORY:
This is a first one time event being held at Park Village so there is no
historical information on this event.
STAFF COMMENTS:
The Planning & Zoning Commission and City Council shall consider the
following in determining whether to grant a Specific Use Permit for a
mass gathering event according to the Comprehensive Zoning
Ordinance No. 480, Section 45.14c, as amended:
1. Whether there is convenient and safe access for the ingress and
egress of pedestrians and vehicular traffic;
2. Whether sufficient traffic control personnel is proposed to insure
safety to all members of the traveling public, including pedestrians,
along all public roadways in the proximity of the mass gathering
and/or along which the public is likely to travel to reach the mass
gathering areas shall be provided;
3. Whether the mass gathering area is well drained and so arranged to
provide sufficient space for persons assembled, vehicles, sanitary
facilities, and appurtenant equipment;
4. Whether sufficient illumination will be provided at night to protect the
safety of the persons assembled;
5. Whether adequate parking areas, including disabled persons’
parking spaces, shall be provided for persons arriving by vehicular
means. If the promoter proposes to utilize temporary off-site parking,
then the promoter the mass gathering event the off-site temporary
parking area will not be utilized for purposes other than the mass
gathering event; and
6. Whether adequate provisions have been made for food supply,
medical assistance, garbage disposal, water supply, parking,
sanitation and toilet facilities, vermin control, and safety.
The City Council may establish specific conditions depending upon the
nature of the proposed event and traffic, health and safety issues
according to Ordinance 480, Section 45.14.a, as amended.
Case No. Attachment A
ZA16-009 Page 1
The applicant is required to obtain all necessary permits regarding
qualifying tents and signage.
Due to the limited scope of the event no staff review summary has been
provided for this proposal.
Staff has provided the Department of Public Safety Traffic Control Plan
for the event in Attachment A, pages 3-9.
N:\\Community Development\\MEMO\\2016 Cases\\009- SUP- Park Village Mass Gathering
Case No. Attachment A
ZA16-009 Page 2
Case No. Attachment A
ZA16-009 Page 3
Case No. Attachment A
ZA16-009 Page 4
Case No. Attachment A
ZA16-009 Page 5
Case No. Attachment A
ZA16-009 Page 6
Case No. Attachment A
ZA16-009 Page 7
Case No. Attachment A
ZA16-009 Page 8
Case No. Attachment A
ZA16-009 Page 9
Case No. Attachment B
ZA16-009 Page 1
Support Information
Case No. Attachment C
ZA16-009 Page 1
Case No. Attachment C
ZA16-009 Page 2
Event Site Plan
Case No. Attachment C
ZA16-009 Page 3
Event Area
Public Safety
Case No. Attachment C
ZA16-009 Page 4
Proposed Signs
Case No. Attachment C
ZA16-009 Page 5
Site Photographs
View East to Event Area
Event Area
Stage
View West to Event Area
Event Area
Stage
Case No. Attachment C
ZA16-009 Page 6
View North for Movable Barricade Event Overflow and Fountain
View North to Fountain Area
Case No. Attachment C
ZA16-009 Page 7
Surrounding Property Owners
SPO # Owner Zoning Address Acreage Response
1. CARROLL/1709 LTD SP2 1201 E SOUTHLAKE BLVD 8.67 NR
2. WEATHERFORD LOAN CO. SP1 821 E SOUTHLAKE BLVD 2.82 NR
3. WEATHERFORD LOAN COMPANY SP1 821 E SOUTHLAKE BLVD 0.55 NR
4. ALI, ZULFIQAR SF20B 300 LAKESIDE CT 0.57 NR
5. POONAWALA, SHIRAZ SF20B 302 LAKESIDE CT 0.51 NR
SL OAK TREE EST HOMEOWNR
6. NR
ASSN SF20B 1200 WESTMONT DR 3.26
7. CARROLL/1709 LTD SP2 251 S CARROLL AVE 0.93 NR
8. EAST SOUTHLAKE #2 LTD SP1 910 E SOUTHLAKE BLVD 2.39 NR
9. EAST SOUTHLAKE #1 LTD SP1 900 E SOUTHLAKE BLVD 1.87 NR
10. MENDEZ LTD SF1-A 1050 E SOUTHLAKE BLVD 3.49 NR
11. MENDEZ LTD AG 918 E SOUTHLAKE BLVD 5.41 NR
12. GREENWAY CRESTWOOD PRTNS SP2 1100 E SOUTHLAKE BLVD 2.41 NR
GREENWAY-SOUTHLAKE OFFICE
13. NR
PRTN SP1 100 N CARROLL AVE 1.99
14. CARROLL/1709 LTD SP2 275 S CARROLL AVE 2.43 NR
15. TOWN SQUARE VENTURES LP DT 140 STATE ST 3.28 NR
16. TOWN SQUARE VENTURES LP DT 1200 E SOUTHLAKE BLVD 1.01 NR
17. EXCEL SOUTHLAKE LP SP1 400 S CARROLL AVE 16.95 NR
18. ZELDA PARTNERS LTD AG 811 E SOUTHLAKE BLVD 6.80 NR
19. RUCKER, ZENA SULLIVAN TR AG 841 E SOUTHLAKE BLVD 4.37 NR
20. TERRA WINDING CREEK LLC RPUD 420 S CARROLL AVE 0.14 NR
21. TERRA WINDING CREEK LLC RPUD 420 S CARROLL AVE 0.16 NR
22. WEATHERFORD LOAN CO. SP1 835 E SOUTHLAKE BLVD 2.69 NR
23. TERRA WINDING CREEK LLC RPUD 420 S CARROLL AVE 0.44 NR
24. TERRA WINDING CREEK LLC RPUD 420 S CARROLL AVE 0.55 NR
25. TERRA WINDING CREEK LLC RPUD 420 S CARROLL AVE 0.44 NR
26. TERRA/WINDING CREEK LLC RPUD 450 S CARROLL AVE 0.42 NR
27. TERRA/WINDING CREEK LLC RPUD 500 S CARROLL AVE 0.35 NR
28. EXCEL SOUTHLAKE LP SP1 400 S CARROLL AVE 2.38 NR
29. TERRA/WINDING CREEK LLC RPUD 500 S CARROLL AVE 0.59 NR
30. TERRA/WINDING CREEK LLC RPUD 500 S CARROLL AVE 0.43 NR
31. TERRA/WINDING CREEK LLC RPUD 450 S CARROLL AVE
32. TERRA/WINDING CREEK LLC RPUD 500 S CARROLL AVE 0.35 NR
33. TERRA WINDING CREEK LLC RPUD 420 S CARROLL AVE 0.35 NR
34. TERRA WINDING CREEK LLC RPUD 420 S CARROLL AVE 0.52 NR
Case No. Attachment D
ZA16-009 Page 1
35. TERRA/WINDING CREEK LLC RPUD 450 S CARROLL AVE
36. TERRA/WINDING CREEK LLC RPUD 500 S CARROLL AVE 0.39 NR
37. RUCKER, ZENA SULLIVAN TR AG 650 S CARROLL AVE 0.39 NR
38. LANDLOCK LLC AG E SOUTHLAKE BLVD 0.35 NR
39. Superintendent of Carroll ISD 50.45 NR
Superintendent of Grapevine
40. NR
Colleyville ISD 1.52
41. Superintendent of Northwest ISD NR
42. Superintendent of Keller ISD
Responses - F: In Favor O: Opposed To U: Undecided NR: No Response
Notices Sent:
Forty-Two (42)
Responses Received:
None
Case No. Attachment D
ZA16-009 Page 1