Item 3 Minutes
REGULAR PLANNING AND ZONING COMMISSION MEETING JANUARY 21, 2016
LOCATION:
1400 Main Street, Southlake, Texas
Work Session - Executive Conference Room, Suite 268 of Town Hall
or City Council Chambers of Town Hall
Regular Session - City Council Chambers of Town Hall
COMMISSIONERS PRESENT
: Chairman Parrish, Daniel Kubiak, Michael Springer,
Kate Smith and Chris Greer
STAFF PRESENT:
Deputy Director, Dennis Killough; Principal Planner, Richard Schell;
Principal Planner , David Jones; Civil Engineer, Om Chhetri; Civil Engineer, Alex Ayala;
Civil Engineer, Steve Anderson and Commission Secretary, Holly Blake.
WORK SESSION:
Item No. 1 – Call to Order:
Chairman Parrish called the work session to order at 5:30 pm.
Item No. 2 – Recap of City Council’s action and discussion on Planning and Zoning
recommended cases.
Item No. 3– Discussion of all items on tonight’s meeting agenda.
Item No. 4 - Overview of City Council approved Resolution No. 15-007, a
resolution of the City of Southlake, Texas which approved the agreement, terms
and conditions of a 380 agreement with SRH Hospitality Southlake Investment,
LLC (Westin Hotel) to promote economic development and stimulate business
and commercial activity in the City.
Item No. 5 – Adjournment.
Chairman Parrish adjourned the work session at 6:25 pm.
REGULAR SESSION:
Agenda Item No. 1 – Call to Order:
Chairman Parrish called the regular session to order
at 6:31 pm.
Agenda Item No. 2 – Executive Session:
A. Executive Session
: Pursuant to the Open Meetings Act, Chapter 551, Texas
Government Code, Sections 551.071. Refer to posted list attached hereto and
Executive Session may be held, under these exceptions, at the
incorporated herein.
end of the Regular Session or at any time during the meeting that a need arises
for the Planning and Zoning Commission to seek advice from the City Attorney as
to the posted subject matter of this Planning and Zoning Commission meeting.
Section 551.071: Consultation with attorney
B. Reconvene:
Action necessary on items discussed in Executive Session.
Planning and Zoning Commission Meeting Minutes – January 7, 2016
Page 1 of 9
Agenda Item No. 3 – Approval of minutes dated November 19, 2015.
Motion to approve the minutes dated January 7, 2016 with a word correction on
page 7.
Motion: Kubiak
Second: Greer
Ayes: Kubiak, Parrish, Springer and Greer
Nays: None
Abstain: Smith
Approved: 4-0-1
Administrative Comments:
Staff had no comments.
CONSENT AGENDA:
Agenda Item No. 5: ZA15-111 Zoning Change and Site Plan for Brad Moss Dental
Office
on property described as Lots 9 and 10, Oaks Addition in the City of Southlake,
Tarrant County, Texas located at 1011 N. Carroll Avenue and 1170 Casey Court,
Southlake Texas. Current Zoning: “C-1” Neighborhood Commercial District and “AG”
SPIN
Agricultural District. Requested Zoning: “S-P-1” Detailed Site Plan District.
Neighborhood #3.
Motion to administratively table ZA15-111 to the February 4, 2016 Regular
Planning and Zoning Meeting.
Motion: Kubiak
Second: Greer
Ayes: Kubiak, Greer, Springer, Smith and Parrish
Nays: None
Abstain: None
Approved: 5-0-0
Agenda Item No. 6: Ordinance No. 480-708 (ZA15-115), Zoning Change and Site
Plan/Concept Plan for Pinnacle Point Office Park
on property described as Lots 1-3,
Meadow Oaks Addition, an addition to the City of Southlake, Tarrant County, Texas and
located at 305, 395 & 405 S. Kimball Avenue, Southlake, Texas. Current Zoning: “SF-
1A” Single Family Residential District. Requested Zoning: “S-P-2" Generalized Site Plan
SPIN Neighborhood #8.
District with "O-1" Office District uses.
Motion to administratively table ZA15-115 to the February 4, 2016 Regular
Planning and Zoning Meeting.
Motion: Kubiak
Second: Greer
Planning and Zoning Commission Meeting Minutes –January 21, 2016
Page 2 of 9
Ayes: Kubiak, Greer, Springer, Smith and Parrish
Nays: None
Abstain: None
Approved: 5-0-0
REGULAR AGENDA:
Agenda Item No. 10: Resolution No. 16-003, (ZA15-146) Specific Use Permit,
Outdoor Sales or Services, for Casual Living
on property described as Lot 5R2, T.
Easter No. 474 Addition, an addition to the City of Southlake, Tarrant County, Texas,
located at 2801 E. Southlake Boulevard, Southlake, Texas. Current Zoning: “S-P-2”
SPIN Neighborhood #8.
Generalized Site Plan District.
PUBLIC HEARING
David Jones, presented Item No. 10, ZA15-146.
Chairman Parrish verified that the SUP is for the one specified date.
Mr. Jones and Mr. Killough both agreed.
Keith Kennington, 2425 Camp Avenue, Dallas came forward.
Commissioner Kubiak asked how long they had been at this location.
Mr. Kennington stated 14 months. Business began slow but has picked up.
Chairman Parrish opened and closed the public hearing.
Motion to approve (5-0) as presented and subject to Staff Report dated January 15, 2016.
Motion: Kubiak
Second: Smith
Ayes: Kubiak, Greer, Springer, Smith and Parrish
Nays: None
Abstain: None
Approved: 5-0-0
Agenda Item No. 7: Ordinance No. 1130 (CP15-002), Land Use Plan Amendment
from Low Density Residential to Medium Density Residential
on property described
as Lot 1R1 and 2, Block 1, Owens Addition, an addition to the City of Southlake, Tarrant
County, Texas and Tracts 3H, 3H1, 3J, 3J1, 3J1B, 3J2, 3J1C, and 3J1A, Littleberry G.
Hall Survey, Abstract No. 686, City of Southlake, Texas located at 800 W. Southlake
Blvd., 250 Shady Oaks Dr. and 980, 1000, 1100, 1110, and 1120 W. Southlake
Blvd., Southlake, Texas. Current Zoning: “AG” Agricultural District and “SF-1A” Single
Family Residential District. Requested Zoning: “R-PUD” Residential Planned Unit
SPIN Neighborhood #6.
Development District.
PUBLIC HEARING
Richard Schell presented Item No. 7, CP15-002 and Item No. 8, ZA15-105 together.
Planning and Zoning Commission Meeting Minutes –January 21, 2016
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Tracy Shannon Kilmer, 5225 Village Creek Drive, Suite 200, Plano came forward with a
separate presentation regarding the development. Rob Paul, 2557 SW Grapevine
Pkwy, Grapevine came forward and spoke on the architectural design and escrow.
Commissioner Springer asked about the buffer.
Mr. Paul stated a 100% iron with a 25-ft. landscape buffer without trail.
Commissioner Springer stated that the builder needs to make sure that the neighborhood
is aware of who maintains the buffer. Commissioner Springer asked if a pond study was
still going to be done with or without an escrow set up.
Mr. Paul stated yes.
Commissioner Springer asked if the creek was going to remain natural or if erosion control
was going to be installed.
Mr. Paul stated that they would like to keep it natural and showed some pictures of the
creek.
Commissioner Greer asked why this project at this site is the best fit and why Toll Brothers
is the best builder for this project.
Mr. Paul stated that this project at this location allows all the pieces of property to be
developed together in one project versus multiple projects with multiple uses. Regarding
Toll Brothers being the best builder; Toll Brothers has a tract home reputation with a
custom fit and the money within the company guarantees the finish and the quality of the
neighborhood.
Commissioner Greer verified that the design guidelines presented are similar to those in
Shady Oaks. What is different?
Mr. Paul agreed and stated that the primary difference is the motor court.
Commissioner Greer asked how many Toll Brother elevations have front facing garages.
Mr. Paul stated that there are options that allow the homeowner to change up the
configuration of the garage.
Commissioner Greer confirmed that not all elevations are made available when marketing
a subdivision.
Mr. Paul stated yes and explained. However, if a plan is seen in another subdivision and a
homeowner would like to build that footprint, the answer is yes.
Commissioner Greer asked if Toll Brothers would be open to limiting the elevations at
Glenmore to the Shady Oaks and potentially allowing the elevations that have been
narrowed out.
Mr. Paul stated his concern is that Toll Brothers would be limited along with the
Planning and Zoning Commission Meeting Minutes –January 21, 2016
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homeowners from more current choices.
Commissioner Greer asked if Toll Brothers would be willing to table the elevations
excluded from Shady Oaks.
Mr. Paul stated yes.
Commissioner Greer asked about carports.
Mr. Paul stated that they have no problem prohibiting carports.
Commissioner Greer asked about the “elevation repetition plan”.
Mr. Paul stated that they are outlined in the design review guidelines and explained the
plan in more detail.
Commissioner Greer asked what type of color repetition guidelines are in place.
Mr. Paul stated that a master layout is kept in the sales office to prevent that.
Commissioner Greer asked about the front entrance and if the applicant is willing to take
out “by Toll Brothers”.
Mr. Paul stated that he could not commit to that.
Commissioner Greer asked about other perspective designs for the entrance.
Mr. Paul stated there have been other designs but this is the first that has been brought
forward.
Commissioner Greer spoke about the homes that back up to Southlake Blvd. and how
they need to be superb due to the traffic along Southlake Blvd. and how many people will
be viewing them.
Mr. Paul stated that there is nothing in the plans presented specifically that addresses
those lots. However, we could consider a rear yard tree requirement.
Commissioner Greer asked about the front yard tree requirement.
Mr. Paul stated that the city requirements have been met and exceed the requirements.
Commissioner Smith asked about the dredging the ponds and the cost.
Mr. Paul stated the cost could be anywhere from $50,000 to $150,000 depending on the
size of the pond.
Commissioner Smith brought up that Toll Brothers is willing to share in that cost, however,
if it wasn’t for the development the pond wouldn’t have to be dredged for at least another
15 years. Commissioner Smith believes it is unfair to ask Stone Lakes to share in that
cost.
Planning and Zoning Commission Meeting Minutes –January 21, 2016
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Mr. Paul stated that Toll Brothers is paying 100% of the cost for the measuring and
dredging of the pond.
Commissioner Kubiak likes that access is onto Shady Oaks. However, the access onto
Southlake Blvd. needs to be right only.
Mr. Paul stated that on off peak times, left turns onto Southlake Blvd. are possible.
However, if the Commission would prefer right only, that can be done.
Chairman Parrish opened the public hearing.
Comment Cards: Larry and Jean Flynn, 304 Sterling Court, Opposed – does not wish to
speak; Donna Stengle, 318 Blanco Circle, Opposed – does not wish to speak; Richard
and Becky Steel, 310 Blanco Circle, Opposed – does not wish to speak; Anne Miritello,
312 Blanco Circle, Opposed – does not wish to speak; Scott and Monica Meeks, 308
Blanco Circle, Opposed – does not wish to speak; Brian Webb, 1702 Pecos, Opposed –
does not wish to speak; William J Douville, 609 Timberlake Circle, Opposed – does not
wish to speak; Kyle Norman, 320 Blanco Circle, Opposed – does not wish to speak.
Commissioner Kubiak explained that under the current zoning, the lots can still be
developed with lower density, but less control. By going this route, the Commission,
Council and citizens have a say beyond building code in the development. However,
density is an issue.
Eric Stengle, 318 Blanco Circle came forward in opposition. Mr. Stengle would prefer
larger lots all around.
Gunner West, 306 Sterling Court came forward in opposition. Mr. West is concerned about
the traffic and density.
Linda West, 306 Sterling Court came forward in opposition. Mrs. West is concerned about
the density.
Frances Scharli, 302 Timberlake Drive came forward in opposition. Ms. Scharli is
concerned about traffic and density.
Sherry Berman, 818 Parkdale Drive came forward in opposition. Ms. Berman is concerned
about drainage, traffic and would like to see more trails.
Sally Simpson, 509 Timber Lake Way came forward in opposition. Ms. Simpson presented
pictures of other subdivision entrances along Southlake Blvd. Ms. Simpson would like to
have more green space and is also concerned about traffic.
Scott Meeks, 308 Blanco Circle came forward. Mr. Meeks agrees with Commissioner
Kubiak in regards to having a say in the development.
Randy Stacey, 300 Shady Oaks came forward. Mr. Stacey approves of this development.
Mr. Stacey disagrees with the right in and right out only.
Rick Stacey, 1000 W Southlake Blvd. came forward. Mr. Stacey approves of this
Planning and Zoning Commission Meeting Minutes –January 21, 2016
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development and also disagrees with the right in and right out only.
Chairman Parrish closed the public hearing and asked the applicant to come back up.
Mr. Paul addressed all the issues and concerns.
Commissioner Greer asked about the street signs and whether or not they are encased or
typical street signs.
Mr. Paul stated that he has no issues with whichever the Commission prefers.
Commissioner Greer asked about the street lights/light posts.
Mr. Paul stated that they pay extra for decorative light posts.
Commissioner Greer asked if Toll Brothers considered taking out Lots 1-3 and making
more of an open space and pushing back the surrounding lots.
Mr. Paul stated that would mess up the economics of the development.
Commissioner Smith asked about losing one lot near the pond to create more
greenspace.
Mr. Paul stated that he could not lose a lot.
Commissioner Smith expressed that she would like to see more greenspace up front and
on the entrance.
Commissioner Springer asked about the trails on the north portion.
Mr. Paul stated that the neighboring community didn’t want a trail.
Chairman Parrish spoke about the CISD and the fact that currently it is not overcrowded
and would like to keep it that way. Chairman Parrish does not like the density.
Commissioner Kubiak agrees with Chairman Parrish.
Motion to deny CP15-002.
Motion: Kubiak
Second: Smith
Ayes: Kubiak, Greer, Springer, Smith and Parrish
Nays: None
Abstain: None
Approved: 5-0-0
Agenda Item No. 8: Ordinance No. 480-707 (ZA15-105), Zoning Change and
Development Plan for Glenmore
on property described as Lot 1R1 and 2, Block 1,
Owens Addition, an addition to the City of Southlake, Tarrant County, Texas and Tracts
3H, 3H1, 3J, 3J1, 3J1B, 3J2, 3J1C, and 3J1A, Littleberry G. Hall Survey, Abstract No.
Planning and Zoning Commission Meeting Minutes –January 21, 2016
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686, City of Southlake, Texas located at 800 W. Southlake Blvd., 250 Shady Oaks Dr.
and 980, 1000, 1100, 1110, and 1120 W. Southlake Blvd., Southlake, Texas. Current
Zoning: “AG” Agricultural District and “SF-1A” Single Family Residential District.
SPIN
Requested Zoning: “R-PUD” Residential Planned Unit Development District.
Neighborhood #6.
PUBLIC HEARING
Motion to deny CP15-002.
Motion: Kubiak
Second: Smith
Ayes: Kubiak, Greer, Springer, Smith and Parrish
Nays: None
Abstain: None
Approved: 5-0-0
Agenda Item No. 9: Ordinance No. 480-657b (ZA15-142), Zoning Change and
Concept/Site Plan from S-P-2 Generalized Site Plan District to S-P-2 Generalized
Site Plan District for The Offices at Kimball Park
on property described as Tracts
3A1A and 3A2A, Thomas Mahan Survey, Abstract No. 1049, City of Southlake, Tarrant
County, Texas and located at 400 and 470 N. Kimball Ave., Southlake, Texas. Current
Zoning: S-P-2 Generalized Site Plan District. Requested Zoning: S-P-2 Generalized Site
SPIN Neighborhood #4.
Plan District.
PUBLIC HEARING
Richard Schell presented Item No. 9, ZA15-142.
Jeff Medici, 2123 Cheyenne Park Lane came forward with a separate presentation.
Commissioner Kubiak asked about the streetscape and traffic circle. Will these items be
completed with the building?
Mr. Medici stated that the fountain will be completed by the time the hotel is completed.
The traffic circle is in but the landscaping will come with the construction of the hotel.
Commissioner Smith asked about the cement board and if it is on the hotel.
Mr. Medici stated that the colors are not consistent but the materials are similar.
Chairman Parrish asked about the entrance to the office and the port a cache.
Mr. Medici stated that the office entrance will not match the hotel.
Chairman Parrish opened and closed the public hearing.
Commissioner Greer likes the development.
Commissioner Smith stated that previously Council wanted matching and/or similar
entrances.
Planning and Zoning Commission Meeting Minutes –January 21, 2016
Page 8 of 9
Mr. Medici explained Council’s comments.
Approved (5-0) as presented subject to the staff report dated January 21, 2016
and Concept/Site Plan Review Summary No. 2, dated January 15, 2016,
specifically approving the two variances noted in the staff report with respect to
minimum required stacking depth and fronting on a public or private street, also
noting that unless otherwise noted in the staff report, all previous conditions of
the prior approval will remain in full effect.
Motion: Kubiak
Second: Smith
Ayes: Kubiak, Greer, Springer, Smith and Parrish
Nays: None
Abstain: None
Approved: 5-0-0
Agenda Item No. 11: Meeting Adjournment. Meeting adjourned at 9:40 p.m.
______________________________
D. Todd Parrish
ATTEST: Chairman
________________________________
Karen Heistand
Commission Secretary
Planning and Zoning Commission Meeting Minutes –January 21, 2016
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