2016-01-12 SAC Minutes I f CITY OF
SOUTHLAKE
Senior Advisory Commission Meeting:
January 12, 2016
LOCATION: Senior Activity Center
The Marq Southlake — Legends Hall
285 Shady Oaks Drive
Southlake, Texas
Members Present: Chairman Charlie Boyd, Vice Chair Beverly Blake, Secretary Marge
Kyle; SAC members MaryLee Alford, Jean Boland, Bernice McCauley
Commission Members Absent: Barbara Pappy, Esther Spickler, Jim Miller
Staff Members Present: Director of Community Services Chris Tribble, Deputy Director of
Community Services Kate Meacham, Deputy Director of Communication Pilar Schank,
Senior Services Coordinator Soheila Phelps, and Communication & Marketing Manager
Vicky Schiber
Guests: Brighton Greene, CARS liaison; Mary King, Executive Director, Metroport Meals
On Wheels; Bobby and Wells Fendrich, Southlake citizens
1. CALL TO ORDER
Chairman Boyd called the meeting of the Senior Advisory Commission to order at
1:00 p.m.
2. PUBLIC FORUM — There was no one present to speak at public forum.
Chairman Boyd opened public forum. There being no one to speak, Chairman Boyd
closed public forum.
3. GUEST SPEAKER: POLICE CHIEF JAMES BRANDON
Police Chief James Brandon spoke about his background in law enforcement and
shared information about the Southlake Police Department's senior and youth
initiatives, such as the Take Me Home, Vacation Watch, School Resource Officer and
S.P.A.R.K. programs. Chief Brandon responded to questions concerning juvenile
crime, emergency contact information, police officer identification, traffic patrols and
enforcement, and monitoring fluctuations of citations.
4. PRESENTATION: LIVEFIT SOUTHLAKE
City of Southlake Values:
Integrity ♦ Innovation • Accountability ♦ Commitment to Excellence • Teamwork
Senior Advisory Commission
Minutes of the January 12, 2016
Page 2 of 5
Community Services Department Recreation Coordinator Jared Darnell presented an
overview of the 10-week LiveFit Southlake Wellness Challenge and upcoming events
to promote and encourage community health and wellness. Mr. Darnell answered
questions from the Commission.
5. REPORTS
5A. CITY MANAGER'S OFFICE
Deputy Director of Communication Pilar Schank presented the City Manager's Report
and responded to questions. The 2015 Development Annual Activity Report is
available now on the City's website. City websites are being revised and the new
formats will be launched in March.
Agenda Item 5E was considered next. See the minutes for Item 5E in the regular agenda
sequence below.
5B. COMMUNITY SERVICES / UPCOMING EVENTS
Deputy Director Kate Meacham presented information about Community Services
Department and answered questions. A punch list of outstanding issues at The Marq
and Legends Hall are being addressed. Additional items or issues should be
forwarded to staff for the punch list. Commission members provided feedback about
Legends Hall and The Marq.
The recent marketing and programming campaign for The Marq Southlake and the
Senior Activity Center has created and uptick in attendance for the center. Staff
reported attendance saw an increase during the first four weeks in December in the
three targeted demographic areas identified for participation improvement
("Southlake residents," "Men," and "55-59 age population"). One hundred (100) new
members have been added of which 56% are Southlake residents. Of those, 46 are
men and 54 are in the 55-59 age group.
Following the implementation of the new membership database system, membership
analysis information will be provided.
Options for the memorial plaques for the back wall in the library may be discussed at
an upcoming meeting.
5C. SENIOR SERVICES COORDINATOR
Senior Services Coordinator Soheila Phelps spoke about the benefits of the senior
center in the new facility in regards to increased attendance at activities and
programs. Recent and upcoming events were reviewed and members were
encouraged to participate in the monthly senior dances, seminars and other
programs. The senior website and newsletter are being updated. Staff provided an
City of Southlake Values:
Integrity ♦ Innovation •Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Minutes of the January 12,2016
Page 3 of 5
update on the status of hiring a bus driver and options were discussed. Ms. Phelps
was available to answer questions from the Commission.
5D. METROPORT MEALS ON WHEELS
MMOW Executive Director Mary King presented the monthly Meals On Wheels report
and spoke about food preparations adjustments at the new facility. MMOW is excited
to be at The Marq and is enjoying the facility.
5E. CALL A RIDE SOUTHLAKE
CARS board representative Brighton Greene presented information about the CARS
program for November. Mr. Greene shared a recent magazine article about
"Southlake Seniors Can Count of CARS" recently published in the Courier Journal.
The Marq Southlake was also mentioned in the article. CARS board members Erik
Phelps and Lisa Adam were thanked for providing information to the reporter.
5F. SOUTHLAKE SENIOR FUNDING, INC.
Southlake Senior Funding, Inc. representative Bernice McCauley reported on the
recent SSFI meeting and their activities, including a volunteer luncheon held in
December. The SSFI brochure is being updated and a membership drive will kick-off
in March. Ms. McCauley was available to answer questions.
6. CONSENT AGENDA Consent Agenda items are considered to be routine by the
Commission and are enacted with one motion.
6A. APPROVAL OF THE MINUTES FROM THE DECEMBER 15, 2015 REGULAR
SENIOR ADVISORY COMMISSION MEETING.
There were no corrections to the December 15, 2015 meeting minutes.
APPROVED
A motion was made to accept the minutes of the meeting as presented.
Motion: Boland
Second: Kyle
Ayes: Alford, Blake, Boland, Boyd, Kyle and McCauley
Nays: None
Abstention None
Vote: 6-0
6B. RECOMMENDATION TO NAME THE SENIOR ACTIVITY CENTER LIBRARY
City of Southlake Values:
Integrity • Innovation • Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Minutes of the January 12,2016
Page 4 of 5
Deputy Director Kate Meacham presented the recommendation to name the library at
the Senior Activity Center in honor of former Senior Advisory Commission member
and chairman Dick McCauley. SAC Vice Chair Beverly Blake read the text from the
submittal form presented to the Community Services Department by the Senior
Advisory Commission to name the library the "Dick McCauley Library." The
recommendation will be presented for City Council approval at the February 2, 2016
meeting.
APPROVED
The Commission unanimously agreed to accept the recommendation by SAC to
name the library at the senior center the "Dick McCauley Library" and to forward the
recommendation for City Council to consider.
Motion: Boyd
Second: None
Ayes: Blake, Boland, Boyd, Kyle and McCauley
Nays: None
Abstention None
Vote: 5-0
7. CONSIDER
7A. SENIOR ADVISORY COMMISSION 1st QUARTER WRITTEN REPORT TO CITY
COUNCIL
The Senior Advisory Commission 1st Quarter SAC Report was presented. There
were no corrections or changes to the report by the Commission. The report will be
included in the February 16, 2016 City Council packet. There was no discussion of
the item by the Commission.
APPROVED
A motion was made to accept the report as written.
Motion: Kyle
Second: Boland
Ayes: Alford, Blake, Boland, Boyd, Kyle and McCauley
Nays: None
Abstention None
Vote: 6-0
8. ADJOURNMENT
Chair Boyd adjourned the SAC meeting at 2:49 p.m.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Minutes of the January 12, 2016
Page 5 of 5
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Charlie Boyd, Chair' Kate Mea—ch-74,` epu% Director
Community Se es
A digital recording of this meeting is available upon request from the • ice of City Secretary.
City of Southlake Values:
Integrity ♦ Innovation ♦Accountability ♦ Commitment to Excellence ♦ Teamwork