2015-12-17 I CITY OF
SOUTHLAKE
SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT BOARD MEETING
MINUTES: December 17, 2015
LOCATION: Southlake DPS Headquarters Facility
600 State Street, Fourth Floor— CCPD Board Room
Southlake, Texas 76092
TIME: 6:30 p.m.
CRIME CONTROL AND PREVENTION DISTRICT BOARD MEMBERS PRESENT:
Ken McMillan, Frank Powers, Richard Sandow, Craig Sturtevant, Mary Grace Thoennes and
Vice-president Robert Williams
CRIME CONTROL AND PREVENTION DISTRICT BOARD MEMBERS ABSENT:
William McGuire
STAFF PRESENT: Assistant City Manager Ben Thatcher, Fire Chief Mike Starr, Police Chief
James Brandon, Chief Financial Officer/Board Treasurer Sharen Jackson, Police Dept. Admin.
Sec./Board Secretary Diana Green
1. CALL TO ORDER:
Vice-president Robert Williams called the meeting to order at 6:30 p.m.
2. PUBLIC FORUM: (This is the Public's opportunity to address the board about non-
agenda items. During this proceeding, the Board will not discuss, consider or take
action on any items presented. We respectfully ask that anyone stepping forward to
speak during Public Forum limit remarks to three minutes or less.)
Vice-president Williams opened the public forum. No one was present so the public
forum was closed.
3. CONSIDER:
A. Approval of the minutes from the July 28, 2015 Crime Control and Prevention
District Board Meeting.
A motion was made to approve the minutes from the July 28, 2015 meeting with
corrections.
Motion: Sandow
Second: McMillan
Ayes: All
Approved 6-0
•
City of Southlake Values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
Minutes of the December 17, 2015 Crime Control and Prevention District Board Meeting
Page 2 of 4
B. Selection of CCPD Board Officers
Discussion took place. Ken McMillan was asked to serve as president and Robert
Williams as vice-president. Both Members consented.
A motion was made to nominate Ken McMillan as president and Robert Williams as
vise-president of the CCPD Board.
Motion: Sturtevant
Second: Sandow
Ayes: All
Approved 6-0
A motion was made to nominate Sharen Jackson as treasurer and Diana Green as
secretary to the CCPD Board. Both Sharen Jackson and Diana Green accepted their
nominations.
Motion: Sturtevant
Second: McMillan
Ayes: All
Approved: 6-0
Newly elected President Ken McMillan requested that Vice-president Williams continue
to preside over this meeting.
4. DISCUSSION:
4A. RECOGNITION OF OUTGOING BOARD MEMBER BOB MUNDLIN
Comments from Board Members and Staff were shared with Bob Mundlin. A gift plaque
was presented to Bob Mundlin in appreciation for his dedication and service.
Comments were made by Mr. Mundlin.
4B. UPDATE ON DPS WEST REMODEL
Fire Chief Starr presented an update on the DPS West remodel project. Chief Starr
informed the Board that he is in the process of obtaining an agreement with Robert
Garza for the architectural design project. He informed the Board that the Public Works
Department is also in the process of obtaining an agreement with Robert Garza for their
project and that a joint contract will be written and submitted to include both the DPS
West and the Public Works projects. The Board was advised that the contract would be
written to clearly define and outline the work to be done on each project. The Board
was informed that they will be asked to approve their portion of the joint contract prior to
it being presented to City Council.
City of Southlake Values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
Minutes of the December 17, 2015 Crime Control and Prevention District Board Meeting
Page 3 of 4
Discussion took place.
Questions were addressed by Assistant City Manager Ben Thatcher and Fire Chief
Starr.
4C. UPDATE ON CRIME CONTROL AND PREVENTION DISTRICT SALES TAX.
Sharen Jackson presented an update on the CCPD sales tax collection. She informed
the Board that $7.3 million was collected in sales tax for fiscal year 2015 which is
$35,000.00 above what was budgeted. Sharen Jackson informed the Board that for
October 2016, the first month of the new fiscal year, $157,000.00 in sales tax was
collected. This lower amount is indicative of the reduced tax rate for the CCPD.
Discussion took place.
Questions were addressed by Sharen Jackson.
4B. UPDATE ON SCHOOL RESOURCE OFFICER PROGRAM.
Police Chief Brandon presented an update on the School Resource Officer Program.
Chief Brandon informed the Board that the Program continues to go well. He informed
the Board that the Department is making progress with hiring an SRO to replace the
vacant position at Rockenbaugh Elementary. A conditional job offer has been made to
a potential candidate who is in the background check stage.
Discussion took place.
Chief Brandon was asked to explain why an SRO is not present in the school for the
entire school day. Chief Brandon informed the Board that an SRO may need to attend
a meeting, training or another event which would take him away from his/her assigned
school. However, there would be an SRO from another school (a sister school) to cover
any issue while the assigned SRO was absent.
Questions were addressed by Chief Brandon.
5. ADJOURNMENT
Meeting adjourned at 7:05 p.m.
City of Southlake Values:
Integrity♦ Innovation • Accountability♦ Commitment to Excellence ♦ Teamwork
Minutes of the December 17, 2015 Crime Control and Prevention District Board Meeting
Page 4 of 4
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Ken McMillan, President
Crime Control and Prevention District Board
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Diana Green, Secretary
Crime Control and Prevention District Board
City of Southlake Values:
Integrity♦ Innovation • Accountability♦ Commitment to Excellence ♦ Teamwork