Loading...
Item 6E Specific Use Permit for Park Village Mass Gathering Event ZA16-009 1 ZA16-009 Applicant: Hutson Creative Request: Approval of a specific use permit for a mass gathering event at Park Village for a grand opening event. Location: 1035 E. Southlake Blvd. Park Village, represented by Hutson Creative is requesting approval of a specific use permit to allow a one-time mass gathering event for a grand opening celebration called Sip, Shop and Rock. The property is located at 1035 E. Southlake Boulevard, 2 The future land use is retail commercial. 3 The current zoning is S-P-1 Detailed Site Plan District. 4 Aerial View This is an aerial view of the site. 5 Event Details Main Event Area Ribbon Cutting Shuttle Drop-off/ Pick-up Park Village’s Grand Opening event is called Sip, Shop and Rock. The event will be held at Park Village on Saturday, April 16th from 4 pm to 8 pm. The main event area is located in the area outlined in blue. The applicant has worked with the Southlake DPS and the Carroll ISD for traffic control, shuttle, and safety in coordinating the event. 6 Event Details Park Village Grand Opening: Sip, Shop and Rock Event scheduled on Saturday, April 16, 2016 (4:00 pm to 8:00 pm) One-time event Schedule: 4:00 pm - Fountain ribbon cutting with the Mayor, City Council members, Park Village team and Park Village tenant VIPs. Post-ceremony celebration at RA Sushi patio. 5:00 pm to 7:00 pm - VIP ticket holders will check in and receive a commemorative pint glass and punch card which entitles them to 3 drinks at participating restaurants; stores will have activities and giveaways. 250 tickets will be available online for purchase with proceeds going towards the Southlake Miracle League. 7:00 pm to 8:00 pm - Live music by the Gin Blossoms from 7:00 pm- 8:00 pm on a stage setup in the west center area between Sur La Table and Mod Market. A ticket will be required for attendance to the concert On-site security and paramedics Anticipated attendance of 2,500-3,000 people Event scheduled on Saturday, April 16, 2016(4:00 pm to 8:00 pm) One-time event Schedule: 4:00 pm - Fountain ribbon cutting with the Mayor, City Council members, Park Village team and Park Village tenant VIPs. Post-ceremony celebration at RA Sushi patio. 5:00 pm to 7:00 pm - VIP ticket holders will check in and receive a commemorative pint glass and punch card which entitles them to 3 drinks at participating restaurants; stores will have activities and giveaways. 7:00 pm to 8:00 pm - Live music by the Gin Blossoms from 7:00 pm- 8:00 pm on a stage setup in the west center area between Sur La Table and Mod Market. VIP ticket sales to benefit Miracle League of Southlake. VIP tickets will cost $20. On-site security and paramedics Anticipated attendance of 2,500-3,000 people Additional parking will be available off site at Old Union Elementary School and Dragon Stadium to shuttle guests to Park Village. Eleven off-duty Southlake Police officers and 2 paramedics will work the event. ALL ALCOHOLIC BEVERAGES WILL HAVE TO BE CONSUMED IN THE RESTAURANTS AND ENCLOSED PATIO AREAS. The restaurants will limit the patrons to a 3 drink maximum with their VIP drink ticket. 7 Event Details Event Area Public Safety Paramedics Police Officers The aerial on the left shows the event area outlined in red. The aerial on the right shows the location of the police officers and paramedics. There will be 4 police officers stationed within the event area and seven officers located on the exterior for traffic control. Offices will be located at the following locations: Southlake Blvd and Tower S. Carroll and Zena Rucker Tower and the private drive behind REI Zena Rucker and private drive behind Luke’s locker Fire services will have 2 paramedics on site. Fencing will section off the pedestrian only area for the VIP event and concert. There will be 2 locations for “trailer-style” restrooms; Additional trash cans and liners will be set up. 8 Parking/Traffic Control Event Area Public Safety Police Officers These aerial photograph show the location of the barricades and no parking signs for traffic control. 760 parking spaces will be avaliable on-site. Cones and will shuttle off unavailable parking spaces. A shuttle service will be avaliable. (Johnson and Old Union) and several chartered buses are schedule to drop off visitors to the event in the designated area. There will 20 no parking signs along Rucker Rd and 20 along Tower plaza. On-site barricades and no-U turn signs will will be used to control traffic. 9 Proposed Event Signage Banner to be place on one of the buildings (Gloria’s restaurant) Yard signs to be placed on site and at off site parking lots. Directional and poster signs to be placed on site. These are the proposed event signs. A 50 sf banner will be placed on a building. Yard signs will be placed around the perimeter of the site and internally to direct guests to the event. Additional signs will be placed at the off site parking site. 10 Photographs Stage Event Area View East to Event Area Event Area View West to Event Area Stage These photographs show the location of the main event area and stage location. 11 February 18, 2016; Approved (5-0) subject to the Staff Report dated February 12, 2016; and noting the applicant’s willingness to place the sign (banner) on the FM1709 side of Gloria’s restaurant; and also noting the applicant’s willingness to provide additional women’s restroom facilities and give specifics to City Council on what that would look like. Planning and Zoning Commission 12 Questions? Applicant’s Presentation 13