Item 4A1 lugCITY OF
SOUTHLAK.-E
TEXAS
CITY COUNCIL WINTER WORKSHOP: FEBRUARY 9, 2016
LOCATION: The Marq Southlake
285 Shady Oaks Drive
Southlake, Texas 76092
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Randy Williamson,
Deputy Mayor Pro Tem Brandon Bledsoe, and Councilmembers Gary Fawks, John
Huffman, Shawn McCaskill, and Shahid Shafi.
CITY COUNCIL ABSENT: None.
COMMUNITY ENHANCEMENT AND DEVELOPMENT CORPORATION BOARD OF
DIRECTORS PRESENT: John Terrell and Jeff Wang.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben
Thatcher, Assistant City Manager Alison Ortowski, Deputy Director of Communications
Pilar Schank, Chief Financial Officer Sharen Jackson, Deputy Director of Finance
Sharon Guess, Director of Economic Development and Tourism Shannon Hamons,
Director of Community Services Chris Tribble, Police Chief James Brandon, Fire Chief
Mike Starr, Deputy Fire Chief/Fire Marshal Kelly Clements, Director of Human
Resources Stacey Black, Director of Information Technology Greg Hendricks, Senior
Director of Planning and Development Services Ken Baker, Director of Public Works
Bob Price, City Attorney E. Allen Taylor, and City Secretary Lori Payne.
WORK SESSION:
1. CALL TO ORDER
The Winter Workshop was called to order by Mayor Laura Hill at 5:32 p.m.
2A. EXECUTIVE SESSION
Mayor Hill announced that City Council would be going into Executive Session pursuant
to the Texas Government Code, Section 551 .071 , consultation with city attorney and
Section 551 .072, deliberation regarding real property. City Council adjourned for
Executive Session at 5:32 p.m. Executive Session began at 5:45 p.m. and concluded at
6:33 p.m.
2113. RECONVENE
CITY COUNCIL WINTER WORKSHOP MEETING MINUTES, FEBRUARY 9, 2016
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Mayor Hill reconvened the meeting at 6:38 p.m. Mayor Hill asked if any action was
necessary from Executive Session. There was no action necessary as a result of
Executive Session.
City Manager Shana Yelverton made opening comments and presented the order of
events for the workshop.
3. DISCUSSION: REVIEW THE 2015 CITIZEN SATISFACTION SURVEY
RESULTS
Assistant to the City Manager Daniel Cortez presented the results of the 2015 Citizen
Satisfaction Survey to the Council and answered questions.
Felicia Rogers and Julie Trujillo, consultants with Decision Analyst, Inc., answered
Council's questions regarding the research structure, the survey participants, and
question formats and methodology.
4. DISCUSSION: REVIEW THE 2015 EMPLOYEE ENGAGEMENT SURVEY
RESULTS
Director of Human Resources Stacey Black presented the results of the 2015 Employee
Engagement Survey to the Council and answered questions. Director Black provided
Council with an overview of the survey, Southlake's results, and information about how
employee engagement improves business performance.
5. DISCUSSION: DEFINE THE ROLE OF THE COMMUNITY ENHANCEMENT &
DEVELOPMENT CORPORATION BOARD OF DIRECTORS
Assistant City Managers Ben Thatcher and Alison Ortowski presented this item to the
Council and answered questions. The primary goal of the discussion was to clearly
define the responsibilities of the board.
Mayor Hill called for a break at 8:29 p.m. and reconvened the meeting at 8:43 p.m.
6. REVIEW THE STRATEGIC FOCUS FOR FY 2016
City Manager Shana Yelverton presented the results of the Council's recent ranking of
Critical Business Outcomes focusing primarily on the top five, most urgent and
important, short-term outcomes.
7. FOCUS AREAS: SPECIAL TOPIC DISCUSSION
• MOBILITY— VEHICULAR AND MOBILITY
• INFRASTRUCTURE
• QUALITY DEVELOPMENT
• VOLUNTEERISM
• PARTNERSHIPS
CITY COUNCIL WINTER WORKSHOP MEETING MINUTES, FEBRUARY 9, 2016
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• HIGH PERFORMANCE MANAGEMENT
• SAFETY & SECURITY
• CITY VALUES
City Manager Shana Yelverton informed Council this agenda item allows the opportunity
to discuss topics in the City's focus areas.
Staff responded to Council's questions on the following: accessibility of City information
on mobile devices, possible joint meeting with the Carroll Independent School District
School Board, and City land ownership and purchases.
8. ADJOURN MEETING
Mayor Hill adjourned the meeting at 9:27 p.m.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
Laura Hill
Mayor
ATTEST:
Lori Payne
City Secretary
CITY COUNCIL WINTER WORKSHOP MEETING MINUTES, FEBRUARY 9, 2016
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