Item 4B
Authorize a contract renewal with Regent Services for street sweeping and porter services in Town Square
Item 4B
Good evening Honorable Mayor and members of the City Council. This is Cristina McMurray, Deputy Director for Public Works, and I will be presenting Item 4B for your consideration. Staff
seeks City Council approval of a contract renewal for street sweeping and porter services in Town Square.
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Requested Action
Authorize a contract renewal with Regent Services (Southlake Leasing and Management) for street sweeping and porter services for Southlake Town Square in an amount of $75,000.
Staff recommends that City Council Authorize a contract renewal with Regent Services (Southlake Leasing and Management) for street sweeping and porter services for Southlake Town Square
in an amount of $75,000.
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Town Square Sweeping
Contract Services
Sweep public parking garages
Sweep public streets
Sweep DPS-HQ Parking garage
Power washing Town Hall entryways and parking garage stairwells
Empty 130 trash containers
As a part of the City’s responsibility for maintenance within Town Square, City staff manages the contract for street sweeping of two parking garages and the public streets within the
Town Square development. Daily sweeping of the DPS headquarters parking garage, monthly power washing of the north and south entries of Town Hall and power washing of the parking garage
stairwells is also included in the contract. The contract also provides for the daily emptying of all the trash containers within Town Square.
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Town Square Sweeping
Council awarded sweeping contract on February 18, 2014 to Regent Services
Contract allows for four annual renewals
This year is the second renewal
Excellent service and responsive
On January 31, 2014, sealed proposals were received from three vendors for street sweeping of the public streets and public parking garages in the Southlake Town Square development.
On February 18, 2014, City Council awarded the sweeping contract to Regent Services. This contract provides for four annual renewals, and this year is the second renewal. Regent Services
is also the City’s vendor for janitorial services for all of the City’s facilities. They have provided excellent service and are always very responsive to the City’s needs and requests.
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Sweeping Services Map
This map shows the public streets and parking garages covered under this contract outlined in yellow. The surface parking lots outlined in red are not covered in the city’s contract.
It
should be noted that the City owns a mechanical street sweeper. However, this street sweeper is mainly for sweeping curb and gutter streets, and is too tall to be used in the parking
garages.
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Trash Container Services
This map shows the locations of the trash containers included in the contract for daily service.
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Funding – Operating Budget of the Public Works Streets Division
Town Square Sweeping
Funding for these services is available in the operating budget of the Streets Division
RPAI Southwest Management reimburses the City for 91.75% of the cost to provide sweeping service
for the Town Square parking garages.
Regent Services is not increasing their pricing in FY2016. The City pays $5,564.06 per month for a total of $66,768.72 for these services, and
expects to spend the same amount in FY2016. However, staff is requesting that City Council authorize up to $75,000 in expenditures with this vendor should the need arise for additional
street sweeping or power washing in Town Square due to unforeseen circumstances.
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City of Southlake Strategy Map
Critical Business Outcomes
CBO1 - Continue to implement Southlake 2030 Plan by focusing on short-term initiatives.
CBO2 - Become an employer of choice by developing a plan to recruit,
develop and retain employees committed to excellence.
CBO3 - Develop long-term strategies to address future financial uncertainties and challenges.
CBO4 - Improve mobility by proactively
completing traffic analysis of key areas.
CBO5 -Optimize resources through collaboration and partnerships to reduce costs and add service value.
The City of Southlake provides municipal services that support the highest quality of life for our residents, businesses, and visitors. We do this by being an exemplary model of balancing
efficiency, fiscal responsibility, transparency, and sustainability.
Deliver on Our Focus Areas
Performance
Management &
Service Delivery
C1 Achieve the highest standards of safety & security
C2 Provide travel convenience within City & region
C3 Provide attractive & unique spaces for enjoyment of personal interests
C4 Attract & keep top-tier businesses to drive a dynamic & sustainable economic environment
C5 Promote opportunities for partnerships & volunteer involvement
Serve our Customers
Manage the Business
B1 Achieve best-in-class status in all City disciplines
B2 Collaborate with select partners to implement service solutions
B3 Enhance resident quality of life & business vitality through tourism
B4 Provide high quality services through sustainable business practices
B5 Enhance service delivery through continual process improvement
B6 Optimize use of technology
Provide Financial Stewardship
Promote Learning and Growth
F1 Adhere to financial management principles & budget
F2 Invest to provide & maintain high quality public assets
F3 Achieve fiscal wellness standards
F4 Establish & maintain effective internal controls
L1 Ensure our people understand the strategy & how they contribute to it
L2 Enhance leadership capabilities to deliver results
L3 Attract, develop & retain a skilled workforce
L4 Recognize & reward high performers
L5 Empower informed decision-making at all levels in the organization
C6 Enhance the sense of
community by providing excellent customer service and citizen engagement opportunities
L6 Foster positive employee engagement
This item relates to the City’s strategy map focus area of Infrastructure and Partnerships & Volunteerism. It specifically relates to the City’s Corporate Objective to provide and maintain
high quality public assets and to collaborate with select partners to implement service solutions.
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Bob Price 817-748-8097
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For questions concerning this item, please contact Bob Price at 817-748-8097. Thank you for your attention.