2016-01-27 LB Meeting CITY OF
SOUTH LAKE
SOUTHLAKE LIBRARY BOARD
Wednesday, January 27, 2016
Location: Southlake Town Hall
1400 Main Street, Room 4A
Southlake, Texas 76092
Time: 6:00 p.m.
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Agenda:
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1. Call to Order
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2. Consider
A. Cost Recovery Policy
3. Consent
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A. Approval of the minutes from the December 16, 2015 Southlake
Library Board meeting
4. Reports
A. Librarian's Report
5. Discussion
A. Small Business Workshops
B. Sponsorships
6. Public Forum
7. Adjournment
A quorum of the City Council may be present at this meeting.
CERTIFICATE
hereby certify that the above agenda was posted on the official bulletin boards
at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, January 22, 2016
by 6:00 p.m. p suant to Cha e�'A IO&Ahe Texas Government Code.
Lori Payne, TRM s r 6
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City Secretary
If you plan to attend this public meeting and, , �miliE�that requires special needs, please advise the City Secretary
48 hours in advance at 817.748.8016. Reasonable accommodations will be made to assist you.
L41pMg CITY OF
SOUTH LAKE
SOUTHLAKE LIBRARY BOARD MEETING: January 27, 2016
LOCATION: 1400 Main Street, Southlake, Texas
Southlake Town Hall —4A
TIME: 6:00 p.m.
SOUTHLAKE LIBRARY BOARD PRESENT: Vice-Chair Cheri Ross; Southlake Library
Board members Kelly Carlson, Brenda Flores, Lin Lin and Sheeza Mohsin Dhanani
SOUTHLAKE LIBRARY BOARD ABSENT: Chair Lori Burr
STAFF PRESENT: Cynthia Pfledderer, City Librarian; and Jennifer Tucker, Operations
Manager
OTHERS PRESENT:
1. CALL TO ORDER
Library Board Vice-Chair Ross called the meeting of the Southlake Library Board
to order at 6:00 p.m.
2. CONSIDER
2A. COST RECOVERY POLICY
City Librarian Pfledderer said that the City is developing a cost recovery policy
that works for all the Community Service divisions. She said that because the
Library generally falls under basic services, we cannot charge for any services.
The Library does seek sponsorship to cover costs for some programs but not for
basic services. This will come before the Board soon for review.
3. CONSENT
Consent Agenda items are considered to be routine by the Southlake Library
Board and are enacted with one motion. Vice-Chair Ross read the consent
agenda item for the record.
3A. APPROVAL OF THE MINUTES FROM THE DECEMBER 16, 2015
SOUTHLAKE LIBRARY BOARD MEETING.
APPROVED
City of Southlake Values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
Minutes of the January 27, 2016 Southlake Library Board Meeting
Page 2 of 3
A motion was made to approve the minutes from the December 16, 2015
Southlake Library Board meeting.
Motion: Flores
Second: Dhanani
Ayes: Ross, Lin and Carlson
Nays: None
Abstain:
Vote: 5-0
Motion Carried.
4. REPORTS
4A. Librarian's Report
Library Statistics
City Librarian Pfledderer said that the printed statistics were updated to show the
Holiday Open House and adult program activity for the last month. She said
collection is down mainly because of our digital statistics (EBSCO and Bookflix).
These are primarily used by schools. She reviewed the various statistics and the
normal fluctuations.
5. DISCUSSION
5A. Small Business Workshops
City Librarian Pfledderer reminded the Board that the Library received a $7,100
grant from the Texas State Library for small business workshops that will help
people learn to start and grow their own business. She said that she is getting
positive feedback from citizens for this type of programming. A survey is
provided to the attendees and there is a huge response and high satisfaction
rate. The Economic Development Director and the Chamber of Commerce want
to work with the Library and would like for the Library to continue to offer more
workshops like this. The Library will try to get support through sponsorships to
fund additional workshops. Board Member Dhanani asked if we knew how many
were female versus male participants and what the age groups were. City
Librarian will look into the numbers.
5B. Sponsorships
City Librarian Pfledderer presented a draft of the sponsorship packet that we plan
to send out the beginning of the month. She said if we get $2,500 in sponsorship
then we can move forward with additional small business workshops. Briggs
Freeman is a sponsor and they are contributing an additional $500 this year for a
total of $2,500. Cash is preferred to in-kind gifts, which can sometimes not be a
City of Southlake Values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
Minutes of the January 27, 2016 Southlake Library Board Meeting
Page 3 of 3
good fit for the program. She encouraged if the Board knew of any additional
sponsors to share the information with Library staff.
6. PUBLIC FORUM
Vice-Chair Ross opened the public forum at 6:26 p.m. and asked for anyone
wishing to speak to come forward. There were no public attendees, so the public
forum was closed.
7. ADJOURNMENT
The meeting was adjourned by Vice-Chair Ross at 6:27 p.m.
Attest:
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Cheri Ross, Vice-Chair Cy hia Pfledd er
City Librarian
A tape recording of this meeting may be requested in the Office of the City Secretary.
City of Southlake Values:
Integrity♦ Innovation • Accountability• Commitment to Excellence ♦ Teamwork