2016-01-19 CITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES: JANUARY 19, 2016
LOCATION: 1400 Main Street, Southlake, Texas 76092
City Council Chambers
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tern Randy Williamson,
Deputy Mayor Pro Tern Brandon Bledsoe, and Councilmembers Gary Fawks, John
Huffman, Shawn McCaskill, and Shahid Shafi.
CITY COUNCIL ABSENT: None.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben
Thatcher, Assistant City Manager Alison Ortowski, Deputy Director of Communications
Pilar Schank, Chief Financial Officer Sharen Jackson, Director of Economic
Development and Tourism Shannon Hamons, Director of Community Services Chris
Tribble, Deputy Director of Community Services Kate Meacham, Deputy Director of
Community Services Candice Edmondson, City Librarian Cynthia Pfledderer, Police
Chief James Brandon, Fire Chief Mike Starr, Director of Human Resources Stacey
Black, Director of Information Technology Greg Hendricks, Senior Director of Planning
and Development Services Ken Baker, Planner Jerod Potts, Deputy Director of Public
Works Operations Cristina McMurray, Civil Engineer Om Gharty Chhetri, Civil Engineer
Steve Anderson, Assistant to the Director of Public Works Blake Williams, City Attorney
E. Allen Taylor, and City Secretary Lori Payne.
WORK SESSION:
1. CALL TO ORDER
The Work Session was called to order by Mayor Hill at 5:30 p.m.
2. INVOCATION
Clayton Reed gave the invocation. Mayor Hill led the pledge of allegiance to the United
States and Texas Flags.
3. SOUTHLAKE CHAMBER OF COMMERCE UPDATE
Mayor Hill introduced Southlake Chamber of Commerce Board Chairman Ian MacLean.
Mr. MacLean gave a brief update on Chamber activities.
4. HONORS AND RECOGNITIONS
REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 19, 2016
Page 1 of 16
4A. RECOGNITION OF OUTGOING BOARD AND COMMISSION MEMBERS
Mayor Hill recognized former board members Nancy Sporn who served on the Senior
Advisory Commission from 2006-2015 and served as Chair during her last year and
David Baltimore who also served on the Senior Advisory Commission from 1999-2015.
These two long-time former board members were thanked for their volunteer service
and presented with a plaque.
5. COUNTRYSIDE BIBLE CHURCH TRAIL DESIGN CONCEPTS
Senior Director of Planning and Development Services Ken Baker presented this item
to Council. Director Baker explained that the purpose of the item was to determine if
staff should proceed with an amendment to the 2030 Mobility Plan and PROCF Plan to
include an equestrian/multi-use trail segment from State Highway 114 and Highland
Avenue. After discussion and careful consideration of the costs involved to build the
trail, Council instructed staff to write a letter to the surrounding property owners
indicating that Council did not intend to proceed with the trail and to emphasize the
finality of the decision.
6. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE
TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR
SESSION.
Mayor Hill reviewed the consent agenda items. Mayor Hill stated Item 4C was removed
from consideration from this agenda.
REGULAR SESSION:
1. CALL TO ORDER
The Regular Session of the City Council was called to order by Mayor Hill at 6:10 p.m.
2A. EXECUTIVE SESSION
Mayor Hill announced that City Council would be going into Executive Session pursuant
to the Texas Government Code, Section 551.071, consultation with city attorney. City
Council adjourned for Executive Session at 6:10 p.m. Executive Session began at 6:24
p.m. and concluded at 7:28 p.m.
2B. RECONVENE
Mayor Hill reconvened the meeting at 7:42 p.m. Mayor Hill asked if any action was
necessary from Executive Session. There was no action necessary as a result of
Executive Session.
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Page 2 of 16
3A. MAYOR'S REPORT
Mayor Hill briefly announced upcoming meetings and events. Mayor Hill also read some
portions of letters that came addressed to the Mayor from 3I'd Grade students at Carroll
Elementary School.
3B. CITY MANAGER'S REPORT
3BA. DEVELOPMENT ACTIVITY REPORT (FY2015 SUMMARY AND FY2016 Q1
REPORT)
Senior Director of Planning and Development Services Ken Baker presented item and
answered questions from Council.
3B2. UPDATE ON POLICE BODY-WORN CAMERAS
Chief of Police James Brandon presented item and answered questions from Council.
REGULAR AGENDA:
4. CONSENT AGENDA Consent Agenda items are considered to be routine by the
City Council and are enacted with one motion. Mayor Hill read the Consent
Agenda items into the record.
4A. APPROVE MINUTES FROM THE JANUARY 5, 2016 REGULAR CITY
COUNCIL MEETING.
4B. ORDINANCE NO. 1133, 1ST READING, ADOPT ORDINANCE TO DEDICATE A
PERMANENT MUNICIPAL UTILITY EASEMENT ON CITY-OWNED
PROPERTY LOT 11, BLOCK 3R OF THE CIMMARRON ACRES ADDITION.
(IF APPROVED, THE PUBLIC HEARING WILL BE HELD FEBRUARY 2,
2016.)
4C. APPROVE AN ANNUAL PURCHASE AGREEMENT WITH MARTIN
MARIETTA MATERIALS, INC. FOR AGGREGATE STREET MATERIALS
THROUGH AN INTERLOCAL AGREEMENT WITH THE CITY OF GRAPEVINE.
Mayor Hill stated Item 4C was removed from consideration from this agenda.
4D. APPROVE AN ANNUAL PURCHASE AGREEMENT WITH VARIOUS
VENDORS FOR THE PURCHASE OF ASPHALT THROUGH AN INTERLOCAL
AGREEMENT WITH TARRANT COUNTY.
4E. APPROVE AN ANNUAL PURCHASE AGREEMENT WITH STRIPE-A-ZONE,
INC. FOR PAVEMENT MARKINGS THROUGH AN INTERLOCAL
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Page 3of16
AGREEMENT WITH THE CITY OF GRAND PRAIRIE IN AN AMOUNT NOT TO
EXCEED $100,000.
4F. APPROVE ENGINEERING SERVICES AGREEMENT WITH RPS FOR THE
DESIGN OF THE SOUTHLAKE N1 TRINITY RIVER AUTHORITY (TRA)
METERING STATION IN THE AMOUNT OF $81,300.
4G. VARIANCE TO THE SUBDIVISION ORDINANCE NO. 483, SECTION 4.01(L),
AS AMENDED, REGARDING PLAT EXPIRATION, REQUESTING TO EXTEND
THE VALIDITY OF CASES ZA13-037, PRELIMINARY PLAT AND ZA13-074,
PLAT REVISION FOR SOUTHLAKE MEADOWS (FKA SAVANNAH
ESTATES) LOCATED AT THE NORTHWEST CORNER OF WEST STATE
HIGHWAY 114 AND WEST DOVE ROAD.
Councilmember Huffman recused himself and submitted a Conflict of Interest
Affidavit for Item 4G.
4H. ZA15-132, PRELIMINARY PLAT FOR LOTS 1 AND 2, BLOCK 1, E.C. WHITE
ADDITION ON PROPERTY BEING DESCRIBED AS TRACT 11E OF THE
THOMAS EASTER SURVEY, ABSTRACT NO. 474, CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS LOCATED AT 2450 CROOKED LANE,
SOUTHLAKE, TARRANT COUNTY, TEXAS. CURRENT ZONING: "SF-1A"
SINGLE FAMILY RESIDENTIAL DISTRICT AND "AG" AGRICULTURAL
DISTRICT. SPIN #8.
41. APPROVE CONTRACT FOR VIDEO SERVICES WITH JASON TAMPLIN IN
THE AMOUNT OF $68,500.
4J. APPROVE THE PURCHASE OF MUNIS APPLICATION SUPPORT AND
MAINTENANCE FROM TYLER TECHNOLOGIES IN THE AMOUNT OF
$86,492.
4K. PLAT EXTENSION FOR ZA15-006, PLAT SHOWING FOR LOT 12, A. H.
CHIVERS ADDITION NO. 299 ON PROPERTY DESCRIBED AS TRACT 4G,
ABSOLOM H. CHIVERS SURVEY, ABSTRACT NO. 299, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1200 NORTH
CARROLL AVENUE, SOUTHLAKE, TARRANT COUNTY, TEXAS. CURRENT
ZONING: "S-P-1" DETAILED SITE PLAN DISTRICT. SPIN #3.
4L. RESOLUTION NO. 16-004, APPOINTMENT OF CLAYTON REED AS CITY
CHAPLAIN.
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 19, 2016
Page 4 of 16
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS, TO CREATE AND APPOINT THE VOLUNTEER POSITION OF CITY
CHAPLAIN FOR THE CITY OF SOUTH LAKE AND PROVIDING AN EFFECTIVE
DATE.
4M. CANCEL THE MARCH 15, 2016 CITY COUNCIL MEETING.
Council agreed not only to cancel the March 15, 2016 City Council meeting but also the
March 17, 2016 Planning and Zoning Commission meeting as those meetings are
scheduled during the week of Spring Break for Carroll Independent School District.
TABLED ITEMS:
4N. ORDINANCE NO. 1130 (CP15-002), 1st READING, LAND USE PLAN
AMENDMENT FROM LOW DENSITY RESIDENTIAL TO MEDIUM DENSITY
RESIDENTIAL ON PROPERTY DESCRIBED AS LOT IRI AND 2, BLOCK 1,
OWENS ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS AND TRACTS 3H, 3H1, 3J, 3J1, 3JIB, 3J2,
3JIC, AND 3JIA, LITTLEBERRY G. HALL SURVEY, ABSTRACT NO. 686,
CITY OF SOUTHLAKE, TEXAS LOCATED AT 800 WEST SOUTHLAKE
BOULEVARD, 250 SHADY OAKS DRIVE AND 980, 1000, 1100, 1110, AND
1120 WEST SOUTHLAKE BOULEVARD, SOUTHLAKE, TEXAS. CURRENT
ZONING: "AG" AGRICULTURAL DISTRICT AND "SF-1A" SINGLE FAMILY
RESIDENTIAL DISTRICT. REQUESTED ZONING: "R-PUD" RESIDENTIAL
PLANNED UNIT DEVELOPMENT DISTRICT. SPIN #6. (THIS ITEM HAS BEEN
TABLED TO THE JANUARY 21, 2016 PLANNING AND ZONING
COMMISSION MEETING. IF APPROVED AT THAT MEETING, IT WILL BE
CONSIDERED ON THE FEBRUARY 2, 2016 CITY COUNCIL MEETING
AGENDA.)
40. ORDINANCE NO. 480-707 (ZA15-105), 1st READING, ZONING CHANGE AND
DEVELOPMENT PLAN FOR GLENMORE ON PROPERTY DESCRIBED AS
LOT 1R1 AND 2, BLOCK 1, OWENS ADDITION, AN ADDITION TO THE CITY
OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND TRACTS 3H, 3H1, 3J,
3J1, 3J1B, 3J2, 3J1C, AND 3JIA, LITTLEBERRY G. HALL SURVEY,
ABSTRACT NO. 686, CITY OF SOUTHLAKE, TEXAS LOCATED AT 800
WEST SOUTHLAKE BOULEVARD, 250 SHADY OAKS DRIVE AND 980, 1000,
1100, 1110, AND 1120 WEST SOUTHLAKE BOULEVARD, SOUTHLAKE,
TEXAS. CURRENT ZONING: "AG" AGRICULTURAL DISTRICT AND "SF-1A"
SINGLE FAMILY RESIDENTIAL DISTRICT. REQUESTED ZONING: "R-PUD"
RESIDENTIAL PLANNED UNIT DEVELOPMENT DISTRICT. SPIN #6. (THIS
ITEM HAS BEEN TABLED TO THE JANUARY 21, 2016 PLANNING AND
ZONING COMMISSION MEETING. IF APPROVED AT THAT MEETING, IT
WILL BE CONSIDERED ON THE FEBRUARY 2, 2016 CITY COUNCIL
MEETING AGENDA.)
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Page 5 of 16
4P. RESOLUTION NO. 15-052, (ZA15-109), SPECIFIC USE PERMIT FOR A
RESIDENTIAL SOLAR ENERGY SYSTEM ON PROPERTY BEING
DESCRIBED AS LOT 57, BLOCK 4, SOUTH RIDGE LAKES ADDITION, AN
ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND
LOCATED AT 402 SOUTHRIDGE LAKES PARKWAY, SOUTHLAKE, TEXAS.
CURRENT ZONING: "SF-20A" SINGLE FAMILY RESIDENTIAL DISTRICT.
(NOTIFICATION AND ADVERTISEMENT SHOWED THE CURRENT ZONING
AS "R-PUD" RESIDENTIAL PLANNED UNIT DEVELOPMENT DISTRICT.
SPIN #6. PUBLIC HEARING (THE APPLICANT HAS REQUESTED TO TABLE
TO THE FEBRUARY 2, 2016 REGULAR CITY COUNCIL MEETING.)
4Q. ZA15-134, PRELIMINARY PLAT FOR LOTS 2R1 AND 2R2, H. GRANBERRY
NO. 581 ADDITION ON PROPERTY DESCRIBED AS LOT 2R, H.
GRANBERRY NO. 581 ADDITION, AN ADDITION TO THE CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 720 SOUTH
WHITE CHAPEL BOULEVARD, SOUTHLAKE, TEXAS. CURRENT ZONING:
"RE" SINGLE FAMILY RESIDENTIAL ESTATE DISTRICT. SPIN #10. (THE
APPLICANT HAS REQUESTED TO TABLE TO THE FEBRUARY 2, 2016
REGULAR CITY COUNCIL MEETING.)
4R. ZA15-133, PLAT REVISION FOR LOTS 2R1 AND 2R2, H. GRANBERRY NO.
581 ADDITION ON PROPERTY DESCRIBED AS LOT 2R, H. GRANBERRY
NO. 581 ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS AND LOCATED AT 720 SOUTH WHITE
CHAPEL BOULEVARD, SOUTHLAKE, TEXAS. CURRENT ZONING: "RE"
SINGLE FAMILY RESIDENTIAL ESTATE DISTRICT. SPIN #10. (THE
APPLICANT HAS REQUESTED TO TABLE TO THE FEBRUARY 2, 2016
REGULAR CITY COUNCIL MEETING.)
APPROVED
A motion was made to approve the consent agenda as presented and including the
following comments:
• Item 4C was removed from consideration from this agenda; and,
• Item 4M to not only cancel the March 15, 2016 City Council meeting but also the
March 17, 2016 Planning and Zoning Commission meeting as those meetings
are scheduled during the week of Spring Break for Carroll Independent School
District.
Motion: Williamson
Second: Bledsoe
Ayes: Bledsoe, Fawks, Hill, Huffman, McCaskill, Shafi, Williamson
Approved: 7-0 (Councilmember Huffman recused himself and submitted a Conflict of
Interest Affidavit for Item 4G —vote shown below)
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Page 6of16
Vote for Item 4G:
Ayes: Bledsoe, Fawks, Hill, McCaskill, Shafi, Williamson
Approved: 6-0 (Councilmember Huffman recused himself and submitted a Conflict of
Interest Affidavit for Item 4G)
5. PUBLIC FORUM
Mayor Hill opened the public forum. There being no one wishing to speak, Mayor Hill
closed the public forum.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. RESOLUTION NO. 15-055 (ZA15-124), SPECIFIC USE PERMIT FOR
EQUESTRIAN RIDING STABLES ON PROPERTY DESCRIBED AS TRACTS
3B1 AND 3C1, J. J. FRESHOUR SURVEY, ABSTRACT NO. 521,
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 800
LODESTAR DRIVE, SOUTHLAKE, TEXAS. CURRENT ZONING: "AG"
AGRICULTURAL DISTRICT. SPIN #11. PUBLIC HEARING
TABLED
Senior Director of Planning and Development Services Ken Baker presented item and
answered questions from Council.
Applicant's representative Bill Thornton, 2504 Hillside Court, Southlake, Texas
presented this item and answered Council's questions. Mr. Thornton stated he was
representing the applicants, Brenda and Hank Kleespies.
Applicant Brenda Kleespies, 1613 Pheasant Lane, Southlake, Texas answered
Council's questions.
Mayor Hill opened the public hearing and asked for anyone wishing to speak on the
item to come forward.
Mattie Kleespies, 1613 Pheasant Lane, Southlake, Texas spoke in support.
Emma Maitland, 9748 Sinclair Street, Southlake, Texas spoke in support.
Carli Repass, 716 Love Henry Court, Southlake, Texas spoke in support.
Doreen Bruton, 480 West Highland, Southlake, Texas spoke in support.
Rob Seebeck, 480 West Highland, Southlake, Texas did not speak but registered
support.
REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 19, 2016
Page 7 of 16
Maureen Schmuhl, 109 San Jacinto Court, Southlake, Texas spoke in support.
Cheryl Fairbanks, 1403 Whispering Dell Court, Southlake, Texas spoke in opposition.
Debra Edmondson, 1730 Tuscan Ridge Circle, Southlake, Texas spoke in opposition
and she was representing Vahna Benedict.
Vahna Benedict, 1600 Enclave Court, Southlake, Texas spoke in opposition.
Rob Seebeck, 480 West Highland, Southlake, Texas spoke in support.
Mayor Hill closed the public hearing.
Hank and Brenda Kleespies answered Council's questions and ultimately requested to
table this item.
A motion was made to table indefinitely at the applicant's request Resolution No. 15-
055 (ZA15-124), Specific Use Permit for equestrian riding stables on property described
as Tracts 3B1 and 3C1, J. J. Freshour Survey, Abstract No. 521, Southlake, Tarrant
County, Texas and located at 800 Lodestar Drive.
Motion: Williamson
Second: Bledsoe
Ayes: Bledsoe, Fawks, Hill, Huffman, McCaskill, Shafi, Williamson
Approved: 7-0
6B. ZA15-136, SITE PLAN FOR WARD RETAIL BUILDING ON PROPERTY
DESCRIBED AS LOT 34, F. THROOP NO. 1511 ADDITION, AN ADDITION TO
THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT
2199 EAST DOVE ROAD IN SOUTHLAKE, TEXAS. CURRENT ZONING: "C-1"
NEIGHBORHOOD COMMERCIAL DISTRICT. SPIN #4. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented items 6B
and 6C simultaneously and answered questions from Council. Director of Public Works
Bob Price answered questions from Council.
Applicant's representative Justin Lansdowne, G & A Consultants, LLC presented items
6B and 6C simultaneously and answered Council's questions.
Applicant Donnie Ward, ATA Construction, answered Council's questions.
REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 19, 2016
Page 8 of 16
Mayor Hill opened the public hearing and asked for anyone wishing to speak on the
item to come forward. There being no one wishing to speak, Mayor Hill closed the public
hearing.
A motion was made to approve ZA15-136 Site Plan for Ward Retail Building subject to
Staff Report dated December 30, 2015 and Site Plan Review Summary No. 2,
December 30, 2015 granting the following variance requests:
• Driveway ordinance to allow driveway spacing under 200 feet from the
intersection of Dove Road and Kimball Avenue as depicted on the site plan;
• Tree preservation ordinance to allow the removal of two existing trees on site due
to the existing overhead easement and drive approaches limit the manner in
which the property could be developed while preserving the trees;
• Noting applicant's agreement to all articulation requirements; and,
• Noting applicant's agreement that the Ward Building lobby restroom will be
available and accessible during operating hours of the external snow cone stand.
Motion: Williamson
Second: Bledsoe
Ayes: Bledsoe, Fawks, Hill, Huffman, McCaskill, Shafi, Williamson
Approved: 7-0
6C. RESOLUTION NO. 16-001 (ZA15-147), SPECIFIC USE PERMIT, OUTDOOR
SALES OR SERVICE FOR `TROPICAL SNO' SHAVED ICE STAND ON
PROPERTY DESCRIBED AS LOT 34, F. THROOP NO. 1511 ADDITION, AN
ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND
LOCATED AT 2199 EAST DOVE ROAD, SOUTHLAKE, TEXAS. CURRENT
ZONING: "C-1" NEIGHBORHOOD COMMERCIAL DISTRICT. SPIN #4.
PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented items 6B
and 6C simultaneously and answered questions from Council.
Applicant's representative Justin Lansdowne, G & A Consultants, LLC presented items
6B and 6C simultaneously and answered Council's questions.
Applicant Donnie Ward, ATA Construction, answered Council's questions.
Mayor Hill opened the public hearing and asked for anyone wishing to speak on the
item to come forward. There being no one wishing to speak, Mayor Hill closed the public
hearing.
REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 19, 2016
Page 9 of 16
A motion was made to approve Resolution No. 16-001 (ZA15-147), Specific Use Permit,
Outdoor Sales or Service for `Tropical Sno' shaved ice stand subject to Staff Report
dated January 19, 2016 noting the following:
• The SUP shall be valid for a period of three years and allowing signage for the
snow cone stand as it currently exists;
• Noting the applicant will be removing the portable restroom when the indoor
restroom of the Ward Building is complete and available; and,
• Noting the applicant is noting in the landscape plan the area generally
surrounding the snow cone stand will be fully landscaped in conjunction with the
full property.
Motion: Williamson
Second: Bledsoe
Ayes: Bledsoe, Fawks, Hill, Huffman, McCaskill, Shafi, Williamson
Approved: 7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS, GRANTING A SPECIFIC USE PERMIT TO ALLOW OUTDOOR SALES
OR SERVICES ON PROPERTY DESCRIBED AS LOT 34, F. THROOP, AND
ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND
LOCATED AT 2199 E. DOVE ROAD, MORE FULLY AND COMPLETELY
DESCRIBED IN EXHIBIT "A", AND AS DEPICTED ON THE APPROVED SITE
EXHIBIT ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT
"B"AND PROVIDING AN EFFECTIVE DATE.
6D. ORDINANCE NO. 480-706 (ZA15-097), 2nd READING, ZONING CHANGE AND
CONCEPT PLAN FOR PECAN CREEK OFFICES ON PROPERTY
DESCRIBED AS LOT 4, BLOCK 1, PECAN CREEK, AN ADDITION TO THE
CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 731
ZENA RUCKER ROAD, SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P-2"
GENERALIZED SITE PLAN DISTRICT. REQUESTED ZONING: "S-P-2"
GENERALIZED SITE PLAN DISTRICT. SPIN #9. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented item and
answered questions from Council.
Applicant Skip Blake presented this item and answered Council's questions.
Mayor Hill opened the public hearing and asked for anyone wishing to speak on the
item to come forward. There being no one wishing to speak, Mayor Hill closed the public
hearing.
REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 19, 2016
Page 10 of 16
A motion was made to approve Ordinance No. 480-706 (ZA15-097), 2nd Reading,
Zoning Change and Concept Plan for Pecan Creek Offices subject to Staff Report dated
January 12, 2016 and Site Plan Review Summery No. 4 dated January 11, 2016 and
subject to the following:
• Granting the following variance request: Subdivision Ordinance No. 483, as
amended, Section 8.01(D) requires that all side lot lines be perpendicular to the
right of way lines. Noting: Subject to the conditions of approval in the 1st reading
addressing the completion of the entire circular drive and corresponding
landscaping prior to the issuance of the first building permit on the initial office
building; the architectural style for the future building site plans will be consistent
with the photos as part of staffs presentation; the property owners or the
designated property owner's association is responsible for pond maintenance;
and that all HVAC and electrical equipment will be installed on the south side of
the property with full landscaping screening.
• Noting the aerator on the pond will be installed prior to the issuance of a
certificate of occupancy on the initial constructed building.
• Accepting the revised SP-2 regulations as noted in a letter dated January 11,
2015 and located in Staff Report as Attachment C, Page 1, specifically noting
that the dumpster will be located along the south property line and not in front of
the building and the dumpster will be permitted to be located in the rear (south)
bufferyard.
• Noting any retaining walls on site will consist of a brick or stone masonry material
that matches the building materials.
• Noting the dumpster screening materials will consist of a brick or stone masonry
material that matches the building materials.
• Accepting the revised concept plan represented this evening and located on
Attachment C, Page 6 of the Staff Report.
• Finally, noting the acceptance of the landscape plan represented this evening
and located on Attachment C, Page 6 of the Staff Report specifically noting that
all trees and landscaping shown along Rucker Road (north of the internal drive)
including those trees represented on the open space lot will be installed prior to
the issuance of the first building permit on the initial office building. Landscape
indicated to be internal to the lot (south of the internal drive) can be installed at
the time of building construction.
• Accepting applicant's agreement to replace the two bald cypress in the
bufferyard in front of the building with live oaks.
Motion: Williamson
Second: Bledsoe
Ayes: Bledsoe, Fawks, Hill, Huffman, McCaskill, Shafi, Williamson
Approved: 7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 19, 2016
Page 11 of 16
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE,
TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS
OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING DESCRIBED AS
LOT 4, BLOCK 1, PECAN CREEK ADDITION, SOUTHLAKE, TARRANT
COUNTY, TEXAS, BEING APPROXIMATELY 2.25 ACRES AND MORE FULLY
AND COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "S-P-2"
GENERALIZED SITE PLAN ZONING DISTRICT TO "S-P-2" GENERALIZED
SITE PLAN ZONING DISTRICT, AS DEPICTED ON THE APPROVED
CONCEPT PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS
EXHIBIT "B", SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN
THIS ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP;
PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE;
DETERMINING THAT THE PUBLIC INTEREST, MORALS AND GENERAL
WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN
MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF
ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING
FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS
CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER;
AND PROVIDING AN EFFECTIVE DATE.
6E. ORDINANCE NO. 717-F, 2"d READING, AMENDING CHAPTER 18, SECTION
18-79 OF THE SOUTHLAKE CITY CODE OF ORDINANCES, DESIGNATING A
25 MPH SPEED LIMIT WITHIN SOUTHLAKE GLEN SUBDIVISION. PUBLIC
HEARING
APPROVED
Director of Public Works Bob Price presented item and answered questions from
Council.
Mayor Hill opened the public hearing and asked for anyone wishing to speak on the
item to come forward. There being no one wishing to speak, Mayor Hill closed the public
hearing.
A motion was made to approve Ordinance No. 717-F, 2nd Reading, Amending Chapter
18, Section 18-79 of the Southlake City Code of Ordinances, designating a 25 mph
speed limit within Southlake Glen subdivision.
Motion: Williamson
Second: Bledsoe
Ayes: Bledsoe, Fawks, Hill, Huffman, McCaskill, Shafi, Williamson
Approved: 7-0
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Page 12 of 16
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
AN ORDINANCE AMENDING ORDINANCE NO. 717, 717-B, 717-C, 717-D, 717-
E AND CHAPTER 18, "TRAFFIC AND VEHICLES", SECTION 18-79 OF THE
SOUTHLAKE CITY CODE (1996), AS AMENDED, BY DESIGNATING THE
SPEED LIMIT WITHIN THE SOUTHLAKE GLEN SUBDIVISION AS 25 MILES
PER HOUR; DIRECTING THE DIRECTOR OF PUBLIC WORKS TO POST
APPROPRIATE SIGNS; PROVIDING THAT THIS ORDINANCE SHALL BE
CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY
CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF;
PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE
OFFICIAL NEWSPAPER; AND, PROVIDING AN EFFECTIVE DATE.
Mayor Hill called for a break at 10:18 p.m. and reconvened the meeting at 10:27 p.m.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS:
Councilmember Huffman recused himself from the Council Chamber and submitted a
Conflict of Interest Affidavit for Items 7A and 7B.
7A. ORDINANCE NO. 1136 (CP15-003), 1st READING, LAND USE PLAN
AMENDMENT TO MEDIUM DENSITY RESIDENTIAL ON PROPERTY
DESCRIBED AS TRACTS 7A1, 7A2, 7A1A, 7A1A1, AND 7B, BEING
PORTIONS OF LOT 7, R. P. ESTES SUBDIVISION, AND TRACTS 1A AND
1A1, JAMES B. MARTIN SURVEY, ABSTRACT NO. 1134, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 800, 848,
AND 812 WEST STATE HIGHWAY 114, SOUTHLAKE, TEXAS. CURRENT
ZONING: "AG" AGRICULTURAL DISTRICT. REQUESTED ZONING: "R-PUD"
RESIDENTIAL PLANNED UNIT DEVELOPMENT DISTRICT. SPIN #5. (IF
APPROVED, THE PUBLIC HEARING WILL BE HELD ON FEBRUARY 2,
2016.)
APPROVED
Senior Director of Planning and Development Services Ken Baker presented items 7A
and 7B simultaneously and answered questions from Council.
Applicant's representatives Randi Rivera, G&A Consultants, and engineer Bob Dollak,
presented items 7A and 7B simultaneously and answered Council's questions.
Jack Dawson, Centurion American, presented items 7A and 7B simultaneously and
answered Council's questions.
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A motion was made to approve Ordinance No. 1136 (CP15-003), 1st Reading, Land Use
Plan Amendment to Medium Density Residential on property described as Tracts 7A1,
7A2, 7AIA, 7AIA1, and 7B, being portions of Lot 7, R. P. Estes Subdivision and Tracts
1A and 1A1, James B. Martin Survey, Abstract No. 1134, City of Southlake, Tarrant
County, Texas and located at 800, 848, and 812 West State Highway 114 subject to
Staff Report dated January 12, 2016.
Motion: Williamson
Second: Bledsoe
Ayes: Bledsoe, Fawks, Hill, McCaskill, Shafi, Williamson
Approved: 6-0
7B. ORDINANCE NO. 480-709 (ZA15-137), 1st READING, ZONING CHANGE AND
DEVELOPMENT PLAN FOR SOUTHLAKE MEADOWS PHASE III ON
PROPERTY DESCRIBED AS TRACTS 7A1, 7A2, 7AIA, 7AIA1, AND 7B,
BEING PORTIONS OF LOT 7, R. P. ESTES SUBDIVISION, AND TRACTS 1A
AND 1A1, JAMES B. MARTIN SURVEY, ABSTRACT NO. 1134, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 800, 848,
AND 812 WEST STATE HIGHWAY 114, SOUTHLAKE, TEXAS. CURRENT
ZONING: "AG" AGRICULTURAL DISTRICT. REQUESTED ZONING: "R-PUD"
RESIDENTIAL PLANNED UNIT DEVELOPMENT DISTRICT. SPIN #5. (IF
APPROVED, THE PUBLIC HEARING WILL BE HELD ON FEBRUARY 2,
2016.)
APPROVED
Senior Director of Planning and Development Services Ken Baker presented items 7A
and 7B simultaneously and answered questions from Council.
Applicant's representatives Randi Rivera, G&A Consultants, and engineer Bob Dollak,
presented items 7A and 7B simultaneously and answered Council's questions.
Jack Dawson, Centurion American, presented items 7A and 7B simultaneously and
answered Council's questions.
A motion was made to approve Ordinance No. 480-709 (ZA15-137), 1st Reading,
Zoning Change and Development Plan for Southlake Meadows Phase Ill subject to the
Staff Report dated January 12, 2016 and Development Plan Review Summary No. 3,
dated January 11, 2016 noting the following: accepting the R-PUD regulations as
provided and located in the Staff Report as Attachment C, Page 1; maximum number of
residential lots permitted is nine; acceptance of the tree preservation as presented;
noting that the trail system shown will be installed prior to the issuance of a Certificate of
Occupancy of the first residential home; noting that the applicant has agreed to provide
alternative options for how the nine lots are positioned, noting Council's opposition to
REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 19, 2016
Page 14 of 16
the current configuration for Lot 1; and the applicant is also agreeing in the revised
options to provide a detailed landscape plan as it relates to the buffer on 114 .
Motion: Williamson
Second: Bledsoe
Ayes: Bledsoe, Fawks, Hill, McCaskill, Shafi, Williamson
Approved: 6-0
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION:
9A. THIS ITEM WAS INTENTIONALLY LEFT BLANK.
9B. THIS ITEM WAS INTENTIONALLY LEFT BLANK.
Councilmember Huffman rejoined the meeting.
9C. SV15-010, VARIANCE TO THE MASTER SIGN PLAN REGULATIONS FOR
PARK VILLAGE FOR THE JUICE BAR LOCATED AT 1161 EAST
SOUTHLAKE BOULEVARD, SUITE 284, SOUTHLAKE, TEXAS.
APPROVED
Planner Lorrie Fletcher presented item and answered questions from Council.
Applicant Steve Binsom of Artografx, Inc. presented this item and answered Council's
questions.
A motion was made to approve SV15-010, Variance to the Master Sign Plan regulations
for Park Village for The Juice Bar subject to Staff Report dated January 12, 2016 and
approving the "J" in the word "Juice" not to exceed 24 inches and noting all other letters
will not exceed 18 inches.
Motion: Williamson
Second: Bledsoe
Ayes: Bledsoe, Fawks, Hill, Huffman, McCaskill, Shafi, Williamson
Approved: 7-0
9D. MSP15-005, MASTER SIGN PLAN FOR CHILDREN'S HEALTH LOCATED AT
470 EAST STATE HIGHWAY 114, SOUTHLAKE, TEXAS.
APPROVED
Planner Lorrie Fletcher presented item and answered questions from Council.
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Applicants Heather Chandler and Bernie Babendure of Babendure Design Group
presented this item and answered Council's questions.
A motion was made to approve MSP15-005, Master Sign Plan for Children's Health
subject to Staff report dated January 12, 2016 noting that Council's approval is for all of
the sign renderings with the exception of the main entry monument sign that the
applicant has agreed to return to the February 2, 2016 City Council meeting with
multiple renderings for Council consideration at that time and noting the applicant's
agreement to complete any necessary cosmetic paint repair type of work as needed
where prior sign base or letters have been changed.
Motion: Williamson
Second: Bledsoe
Ayes: Bledsoe, Fawks, Hill, Huffman, McCaskill, Shafi, Williamson
Approved: 7-0
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. MEETING ADJOURNED.
Mayor Hill adjourned the meeting at 12:08 a.m.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
I .
aura ill
Mayor
ATTEST:
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Lori Payne, TR °.
City Secretary
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