Loading...
Item 4K Art in the Square 2016 Community Event Participation Policy Item 4K 1 City of Southlake Strategy Map Critical Business Outcomes CBO1 - Continue to implement Southlake 2030 Plan by focusing on short-term initiatives. CBO2 - Become an employer of choice by developing a plan to recruit, develop and retain employees committed to excellence. CBO3 - Develop long-term strategies to address future financial uncertainties and challenges. CBO4 - Improve mobility by proactively completing traffic analysis of key areas. CBO5 -Optimize resources through collaboration and partnerships to reduce costs and add service value. The City of Southlake provides municipal services that support the highest quality of life for our residents and businesses. We do this by delivering outstanding value and unrivaled quality in everything we do. Deliver on Our Focus Areas Performance Management & Service Delivery C1 Achieve the highest standards of safety & security C2 Provide travel convenience within City & region C3 Provide attractive & unique spaces for enjoyment of personal interests C4 Attract & keep top-tier businesses to drive a dynamic & sustainable economic environment C5 Promote opportunities for partnerships & volunteer involvement Serve our Customers Manage the Business B1 Achieve best-in-class status in all City disciplines B2 Collaborate with select partners to implement service solutions B3 Enhance resident quality of life & business sustainability through tourism B4 Provide high quality customer service B5 Improve performance of delivery & operational processes B6 Optimize use of technology Provide Financial Stewardship Promote Learning and Growth F1 Adhere to financial management principles & budget F2 Invest to provide & maintain high quality public assets F3 Achieve fiscal wellness standards F4 Establish & maintain effective internal controls L1 Ensure our people understand the strategy & how they contribute to it L2 Enhance leadership capabilities to deliver results L3 Attract, develop & retain a skilled workforce L4 Recognize & reward high performers L5 Empower informed decision-making at all levels in the organization The execution of this Community Event Participation Policy links to the city’s strategy map relative to the focus area of quality development. The specific corporate objective that is met by the agreement is: Enhance resident quality of life and business sustainability through Tourism. 2 Approved by City Council on October 21, 2008 Established criteria to evaluate applications for City participation in community events $23,000 is budgeted annually Community Event Participation Policy 3 Application is from Southlake Women’s Club Friday, April 22- Sunday, April 24, 2016 Headliner for 2016: Dallas Smith Art in the Square 2016 Art in the Square is an annual fundraising event coordinated by the Southlake Women’s Club with proceeds designated for various local charities.   Art in the Square is a three day art festival held in Southlake Town Square. The event is free to the public and offers over 140 national and local unique artists, children’s arts and crafts, and ongoing entertainment. 4 City costs estimated at $20,733.17 Reimbursable amount: $10,000 Responsibility for damage Art in the Square 2016 Southlake Women’s Club will be required to provide a 50/50 match of contributions by the City. Southlake Women’s Club would be responsible for incurring the cost for damage to any equipment should it occur during their use as well as all other cost related to the event. Final funding will be based on actual costs incurred, not to exceed the Community Event Participation Policy (CEPP) maximum of $10,000. The estimated total costs on the CEPP application for the 2016 Art in the Square event are $20,733.17 of which 50% would be $10,366.59. However, the policy maximum for reimbursement is $10,000. 5 Staff recommends approval of the Participation Agreement with the Southlake Women’s Club for the 2016 Art in the Square event, not to exceed the policy maximum of $10,000 for incurred City costs. Art in the Square 2016 In accordance with the Council adopted Community Event Participation Policy 6 QUESTIONS? 7