Item 4C
Award Contract for Town Hall Security Personnel
Item 4C
Good evening Honorable Mayor and members of the City Council. This is Cristina McMurray, Deputy Director for Public Works, and I will be presenting Item 4C, to award a contract for
Town Hall Security Personnel.
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Requested Action
Award contract to Tactical Systems Network for uniformed security personnel in Town Hall in an amount not to exceed $106,450 in FY2016
Staff recommends that City Council award the contract to Tactical Systems Network for uniformed security personnel in Town Hall in an amount not to exceed $106,450 in FY2016.
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Residents coming to Town Hall to:
Conduct business
Attend events
Visit the library
Vote
Elected Officials
Board members
Visitors from other cities
Employees
Ensure security within Town Hall and the safety of its patrons
Town Hall Security Contract
Security within Town Hall and the safety of its patrons including: residents coming to Town Hall to conduct business, attend events, visit the library and vote;
The safety of our Elected
Officials; Board Members, visitors from other cities; and employees is of the utmost importance to the City of Southlake.
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Tactical Systems Network, LLC (TSN)
Assist the City with identifying potential risks and vulnerabilities
Recommendations to ensure high level of security
Professional Security Firm
Town Hall Security Contract
On December 1st, 2014, City staff engaged a professional security firm, Tactical Systems Network, LLC (TSN) to conduct a Town Hall Risk and Vulnerability Assessment. In light of current
global and local conditions, staff deemed it appropriate and necessary to engage a professional security firm to assist the City with identifying potential vulnerabilities, and making
recommendations to ensure a high level of security within Town Hall.
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Day of the Week Open Close
Monday 6:45 a.m. 9:00 p.m.
Tuesday 6:45 a.m. 10:00 p.m.
Wednesday 6:45 a.m. 9:00 p.m.
Thursday 6:45 a.m. 9:00 p.m.
Friday 6:45 a.m. 9:00 p.m.
Saturday 10:00
a.m. 6:00 p.m.
Sunday Closed
*Security will also cover City Council meeting times.
Town Hall Hours of Operation
Town Hall Security Contract
TSN will be placing an armed, licensed, uniformed, security officer
5 person rotation security team to cover all Town Hall hours of operation
Custom security desk
Monitor cameras, conduct
building sweeps, assist visitors
As part of this security contract, TSN will be placing an armed, licensed, uniformed, security officer in Town Hall during the hours the building is open. This coverage will include
after hours events such as City Council meetings and Art in the Square. TSN shall implement a 5 person rotation security team to cover all of the Town Hall hours of operation. A custom
security desk is under fabrication and shall be installed in the lobby to match the Town Hall woodwork and decor. The security guard will be able to monitor the Town Hall cameras from
the security desk; conduct building sweeps; and assist and guide visitors to their destinations within the building. This item will provide an increased level of customer service.
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Town Hall Security Contract
Funding available in the Public Works Operations/Facilities Budget FY2016
Tarrant County will participate in 25% of the cost of this program
Funding for the security contract was authorized by City Council in the FY2016 budget and is available in the Public Works Operations/Facilities Budget. In addition, Tarrant County
will participate in 25% ($26,612.50) of the cost of this program per the previously approved Inter-local Agreement for Town Hall operations.
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City of Southlake Strategy Map
Critical Business Outcomes
CBO1 - Continue to implement Southlake 2030 Plan by focusing on short-term initiatives.
CBO2 - Become an employer of choice by developing a plan to recruit,
develop and retain employees committed to excellence.
CBO3 - Develop long-term strategies to address future financial uncertainties and challenges.
CBO4 - Improve mobility by proactively
completing traffic analysis of key areas.
CBO5 -Optimize resources through collaboration and partnerships to reduce costs and add service value.
The City of Southlake provides municipal services that support the highest quality of life for our residents, businesses, and visitors. We do this by being an exemplary model of balancing
efficiency, fiscal responsibility, transparency, and sustainability.
Deliver on Our Focus Areas
Performance
Management &
Service Delivery
C1 Achieve the highest standards of safety & security
C2 Provide travel convenience within City & region
C3 Provide attractive & unique spaces for enjoyment of personal interests
C4 Attract & keep top-tier businesses to drive a dynamic & sustainable economic environment
C5 Promote opportunities for partnerships & volunteer involvement
Serve our Customers
Manage the Business
B1 Achieve best-in-class status in all City disciplines
B2 Collaborate with select partners to implement service solutions
B3 Enhance resident quality of life & business vitality through tourism
B4 Provide high quality services through sustainable business practices
B5 Enhance service delivery through continual process improvement
B6 Optimize use of technology
Provide Financial Stewardship
Promote Learning and Growth
F1 Adhere to financial management principles & budget
F2 Invest to provide & maintain high quality public assets
F3 Achieve fiscal wellness standards
F4 Establish & maintain effective internal controls
L1 Ensure our people understand the strategy & how they contribute to it
L2 Enhance leadership capabilities to deliver results
L3 Attract, develop & retain a skilled workforce
L4 Recognize & reward high performers
L5 Empower informed decision-making at all levels in the organization
C6 Enhance the sense of
community by providing excellent customer service and citizen engagement opportunities
L6 Foster positive employee engagement
This item relates to the City’s strategy map focus area of Safety & Security and Performance Management. It specifically relates to the City’s Corporate Objective to achieve the highest
standards of safety & security and to provide high quality services through sustainable business practices.
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Bob Price 817-748-8097
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For questions concerning this item, please contact Bob Price at 817-748-8097. Thank you for your attention.