2015-11-09 1 - CITY OF
1� SOUTHLAKE
PARKS AND RECREATION BOARD MEETING: NOVEMBER 9, 2015
LOCATION: Southlake Town Hall
Council Chambers
1400 Main Street
Southlake, Texas
TIME: 6:00 p.m.
PARKS AND RECREATION BOARD MEMBERS PRESENT: Chairman Tina Wasserman,
Vice Chair Chad Patton and Secretary France Scharli; and Board Members Mitch Hill, Lori
Palmer, Miguel Salinas and Paul Venesky
PARKS AND RECREATION BOARD MEMBERS ABSENT: None
STAFF PRESENT: Director of Community Services Chris Tribble; Deputy Director of
Community Services Kate Meacham; Deputy Director of Community Services Candice
Edmondson; Parks Manager Mike Reasoner; Recreation Supervisor Steve Moore, and
Recreation Supervisor Ryan McGrail
GUESTS: Shawn McCaskill, City Council Place 2. Scott Smith, Southlake Baseball
Association representative.
WORK SESSION
1. CALL TO ORDER
The Work Session was called to order by Park Board Chair Tina Wasserman at 5:59
p.m.
2. DISCUSSION: SPORTS LEAGUE TASK FORCE
The Sports League Task Force and Community Services Department staff discussed
the athletic programs. Focus meetings will be held with representatives of the softball
and football associations.
Work Session was adjourned.
REGULAR AGENDA
1. CALL TO ORDER
Chairman Wasserman called the meeting of the Parks and Recreation Board to order at
7:46 p.m.
City of Southlake Values:
Integrity♦ Innovation • Accountability• Commitment to Excellence ♦ Teamwork
Minutes of the November 9, 2015 Parks Board Meeting
Page 2 of 4
2. CONSENT AGENDA
Consent Agenda items are considered to be routine by the Board and are enacted with
one motion.
2A. APPROVAL OF THE MINUTES FROM THE OCTOBER 12, 2015 REGULAR PARKS AND
RECREATION BOARD MEETING.
There were no corrections to the October 12, 2015 Park Board meeting minutes.
2C. ABSENCE OF PARKS AND RECREATION BOARD MEMBERS
There were no board absences for consideration.
APPROVED
A motion was made to approve the Consent Agenda as presented.
Motion: Patton
Second: Salinas
Ayes: Hill, Palmer, Patton, Salinas, Scharli, Venesky and Wasserman
Nays: None
Abstain: None
Vote: 7-0
Motion Carried.
3. PUBLIC FORUM
Chairman Wasserman opened public forum. There being no one to speak, Chairman
Wasserman closed public forum.
4. CONSIDER
Deputy Director Kate Meacham presented an overview of the terms and provisions for
Items 4A and 4B, the Facilities Utilization Agreements (FUA) with Southlake Baseball
Association (SBA) and Southlake Girls Softball Association, respectively.
4A. RECOMMENDATION ON FACILITIES UTILIZATION AGREEMENT WITH
SOUTHLAKE BASEBALL ASSOCIATION
The Park Board requested Appendix Section B(4) of Facilities Utilization Agreement
with Southlake Baseball Association be revised to separate the "Spring/Summer
Classic" seasons.
Scott Smith, Southlake Baseball Association, 202 Bob-O-Link Drive, Southlake talked
about SBA efforts to improve their communication/website issues and SBA's fall
season.
City of Southlake Values:
Integrity♦ Innovation • Accountability• Commitment to Excellence ♦ Teamwork
Minutes of the November 9, 2015 Parks Board Meeting
Page 3 of 4
A motion was made to recommend City Council approve the facilities utilization
agreement with Southlake Baseball Association with a modification to Appendix Section
B, Item 4 to separate the bullet point "Spring/Summer Classic," to make one bullet point
for "Spring Classic" and one bullet point for "Summer Classic."
Motion: Patton
Second: Venesky
Ayes: Hill, Palmer, Patton, Salinas, Scharli, Venesky and Wasserman
Nays: None
Abstain: None
Vote: 7-0
Motion Carried.
4B. RECOMMENDATION ON FACILITIES UTILIZATION AGREEMENT WITH
SOUTHLAKE GIRLS SOFTBALL ASSOCATION
A motion was made to TABLE consideration of the facilities utilization agreement with
Southlake Girls Softball Association to a future meeting.
Motion: Patton
Second: Hill
Ayes: Hill, Palmer, Patton, Salinas, Scharli, Venesky and Wasserman
Nays: None
Abstain: None
Vote: 7-0
Motion Carried to TABLE.
5. DISCUSSION
5A. PARKS & RECREATION UPDATE
Deputy Director Kate Meacham reviewed the Community Events Schedule included in
the meeting packet and responded to questions from the Board.
7. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 8:03 p.m.
Motion: Hill
Second: Salinas
Ayes: Hill, Palmer, Patton, Salinas, Scharli, Venesky and Wasserman
Nays: None
Abstain: None
Vote: 7-0
City of Southlake Values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
Minutes of the November 9, 2015 Parks Board Meeting
Page 4 of 4
Motion Carried.
Tina sserman, Chairman kris ' ble, irector
Parks & Recreation Board Community Services Dept.
An audio recording of this meeting is available upon request from the Office of City Secretary.
City of Southiake Values:
Integrity♦ Innovation • Accountability• Commitment to Excellence ♦ Teamwork